document controller

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document management specialist

Switchgear Group of Companies

Job Title: Document ControllerDepartment: Operation and MaintenanceLocation: Abu DhabiReports To: Operations ManagerJob Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.Key Responsibilities:Document Management:Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Document Control:Track and manage versions of documents.Retrieve files as needed by company staff.Securely backup and store documents.Ensure proper organization and categorization of documents.Compliance and Quality Control:Ensure all documents are accurate, complete, and in compliance with standards.Monitor regulatory activity to maintain compliance with records and document management laws.Conduct regular audits to ensure document integrity and compliance.Coordination and Communication:Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Keep other personnel updated on new document versions and how to obtain access.Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.Technical Support:Use document management software to upload or scan paper documents.Create templates for use by other personnel.Assist with communication during external audits.Qualifications:Education: Bachelor's degree in Business Administration, Information Management, or a related field.Experience: Minimum of 3 years of experience in document control or a similar role.Skills:Proficiency in document management software.Excellent organizational skills and attention to detail.Strong communication and interpersonal skills.Ability to work independently and as part of a team.Knowledge of regulatory requirements and standards for document control.Working Conditions:Office environment with occasional site visits.May require extended hours during peak periods.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Document Controller

Confidential

<div>
 
 We are seeking an experienced
 
 Document Controller
 
 to join our company specializing in
 
 road and infrastructure works
 
 in Abu Dhabi. The ideal candidate will be responsible for managing project documentation, ensuring accuracy, proper distribution, and compliance with company and client requirements.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and control all project documentation in accordance with company standards.
 </li>
 <li>
 Maintain and update document logs, registers, and filing systems (electronic and hard copies).
 </li>
 <li>
 Ensure timely distribution of documents to internal teams, consultants, and clients.
 </li>
 <li>
 Monitor the flow of documents and ensure proper version control.
 </li>
 <li>
 Support project teams with document retrieval and submission.
 </li>
 <li>
 Ensure compliance with ISO/document control procedures.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as a Document Controller in contracting companies.
 </li>
 <li>
 Previous experience in
 
 road and infrastructure projects
 
 in the UAE is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office, EDMS, and document management software
 
 .
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Attention to detail and ability to work under pressure.
 </li>
 <li>
 Based in Abu Dhabi or willing to relocate.
 </li>
 </ul>
 
 
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is seeking a talented Document Controller for a Water Transmission &amp; Distribution Systems project to join our team. The Document Controller plays a key role in managing the flow, integrity, and traceability of project documentation. The position ensures that all project records - including technical submittals, correspondence, and approvals - are properly organized, accessible, and maintained throughout the entire project lifecycle in accordance with PMC protocols. The Document Controller supports compliance, transparency, and coordination between the Employer, Delivery Contractors, and Supervision Consultants.
What You'll Be Doing:
<ul><li>This role is part of the Program Management Consultancy (PMC) team overseeing the Water Transmission and Distribution Project. The Document Controller is responsible for supporting the PMC Team.
</li><li>Manage all project documentation workflows to ensure timely submission, review, distribution, and archival
</li><li>Maintain accurate logs and registers for incoming and outgoing documents, correspondence, and submittals
</li><li>Apply consistent version control and naming conventions across all project files
</li><li>Administer the Electronic Document Management System (EDMS) used by the PMC team and project stakeholders
</li><li>Ensure traceability of technical documents, drawings, contracts, and approvals across packages and teams
</li><li>Support document readiness for project audits, reviews, and compliance checks
</li><li>Coordinate with Delivery Contractors and Supervision Consultants to ensure adherence to EMPLOYER documentation standards
</li><li>Maintain document security and access rights per PMC and EMPLOYER requirements
</li><li>Provide regular reports on documentation status, outstanding approvals, and overdue responses
</li><li>Support the close-out documentation process, including final as-built submissions, O&amp;M manuals, and handover records
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelor&rsquo;s degree in any discipline or diploma in Office Administration or equivalent
</li><li>Training or certification in EDMS (e.g., Aconex, SharePoint, Primavera Unifier) is preferred
</li><li>Minimum 5+ years of experience in document control roles within large EPC or PMC projects
</li><li>Prior experience in infrastructure, water, or utilities projects is an advantage
</li><li>Minimum 5 years (preferred) in the GCC region 
</li></ul> 
What Desired Skills You'll Bring:
<ul><li>High attention to detail and document accuracy
</li><li>Strong organization and time management skills
</li><li>Effective communication and coordination across teams
</li><li>Knowledge of ISO 9001 documentation practices
</li><li>Familiarity with transmittal workflows, audit readiness, and metadata tagging
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Document Controller - PMC

Saipem

<div>
 Saipem is a global leader in engineering services for the design, construction, and operation of complex infrastructures and plants in the energy sector, both offshore and onshore.
 
 
 The vision that inspires us is &ldquo;Engineering for a sustainable future&rdquo;. This is why we are engaged in the new low-carbon energy and industrial ecosystem. We are at the forefront of the transition to Net Zero alongside our clients, with increasingly digitalized tools, technologies, and processes, designed from the outset with environmental sustainability and safety in mind.
 
 
 With our five business lines - Asset Based Services, Energy Carriers, Offshore Wind, Sustainable Infrastructur
 
 
 
 Job Summary
 
 
 
 The Document Controller is responsible for managing and controlling all project documentation in accordance with Saipem's quality standards and client requirements. The role ensures proper organization, tracking, archiving, and retrieval of documents throughout the project lifecycle.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain and control all incoming and outgoing project documents (technical drawings, procedures, reports, correspondence, etc.)
 </li>
 <li>
 Ensure documents are reviewed, approved, and distributed according to project requirements and workflows.
 </li>
 <li>
 Implement and monitor document control procedures aligned with Saipem&rsquo;s document management system.
 </li>
 <li>
 Coordinate with project teams, engineering, and client representatives to track document status and ensure timely submissions.
 </li>
 <li>
 Archive and safeguard original and final documents for future reference or audits.
 </li>
 <li>
 Generate document control reports (transmittals, status updates, overdue tracking).
 </li>
 <li>
 Manage access to documentation to ensure confidentiality and compliance.
 </li>
 <li>
 Support audits and ensure document compliance with QA/QC and ISO standards.
 </li>
 </ul>
</div>

Junior Document Controller - graduated in Business Administration (UAE National)

Eden Gardens LLC

Responsibilities:<ul><li>Support the commercial team by preparing, formatting, and organizing documents such as contracts, payment applications, variations, and invoices.</li><li>Track and update logs for invoices, interim payment applications (IPAs), variations, and contractual correspondences.</li><li>Check all commercial documents for accuracy, completeness, and compliance with project and company standards before submission.</li><li>Control the distribution and retrieval of commercial documents between internal teams, clients, subcontractors, and consultants.</li><li>Assist in compiling documentation for audits, monthly reports, and project reviews.</li><li>Liaise with project coordinators, QS, and site teams to gather and verify commercial data and documentation as required.</li></ul>Qualifications:<ul><li>Proven experience as a Document Controller, with a specific focus on archiving.</li><li>In-depth knowledge of archiving best practices and document management systems.</li><li>Strong organizational and attention-to-detail skills.</li><li>Excellent communication and collaboration skills.</li><li>2-4 years years of experience</li><li>Work background in civil and landscaping</li><li>WE NEED SOMEONE WHO CAN JOIN IMMEDIATELY!</li><li>You can send your cv to muhammadkamran.m@egls.ae with job title </li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Document Controller: 2 years (Preferred)</li></ul>

Secretary / Commercial Document Controller(Female)

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and detail-oriented Document Controller to join our team in the Abu Dhabi. As an integral part of our site operations, you will be responsible for managing all project-related documentation to ensure accuracy, compliance, and timely access to critical information. Your role will support the successful delivery of construction projects by maintaining efficient documentation workflows in coordination with internal teams, consultants, contractors, and local authorities.
Key Responsibilities:<ul><li>
Establish and maintain a comprehensive document control system for managing drawings, submittals, reports, and project correspondence.</li><li>
Coordinate the distribution and flow of documents between internal teams, consultants, contractors, and regulatory bodies.</li><li>
Track document submissions and approvals, ensuring timely processing and proper version control.</li><li>
Maintain accurate electronic and hard copy records of all documentation, including revisions and metadata.</li><li>
Review document formats and naming conventions for compliance with client and authority requirements.</li><li>
Generate reports for internal use, project reviews, and audits as needed.</li><li>
Assist project managers and engineers with document retrieval and submissions.</li><li>
Safeguard sensitive information and ensure secure handling of project data.</li><li>
Liaise with IT and project staff to optimize use of document control platforms.</li><li>
Conduct regular audits of documentation systems and processes.</li><li>
Collaborate across departments to improve document workflows and control efficiency.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in Administration or a related field.</li><li>
Minimum 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a consultancy role.</li><li>
Strong knowledge of document control systems, practices, and industry standards.</li><li>
Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document control platforms such as Aconex and ASITE.</li><li>
Familiarity with documentation protocols, submission procedures, and local regulatory requirements.</li><li>
Excellent organizational and time management skills, with the ability to handle high volumes of documentation accurately.</li><li>
Meticulous attention to detail and commitment to quality.</li><li>
Strong verbal and written communication skills.</li><li>
Ability to perform under pressure and meet tight deadlines.</li><li>
Solid understanding of construction industry documentation standards.</li><li>
Collaborative, team-oriented mindset.</li></ul></div>

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and detail-oriented
 
 Document Controller
 
 to join our team in the Abu Dhabi. As an integral part of our site operations, you will be responsible for managing all project-related documentation to ensure accuracy, compliance, and timely access to critical information. Your role will support the successful delivery of construction projects by maintaining efficient documentation workflows in coordination with internal teams, consultants, contractors, and local authorities.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Establish and maintain a comprehensive document control system for managing drawings, submittals, reports, and project correspondence.
 </li>
 <li>
 Coordinate the distribution and flow of documents between internal teams, consultants, contractors, and regulatory bodies.
 </li>
 <li>
 Track document submissions and approvals, ensuring timely processing and proper version control.
 </li>
 <li>
 Maintain accurate electronic and hard copy records of all documentation, including revisions and metadata.
 </li>
 <li>
 Review document formats and naming conventions for compliance with client and authority requirements.
 </li>
 <li>
 Generate reports for internal use, project reviews, and audits as needed.
 </li>
 <li>
 Assist project managers and engineers with document retrieval and submissions.
 </li>
 <li>
 Safeguard sensitive information and ensure secure handling of project data.
 </li>
 <li>
 Liaise with IT and project staff to optimize use of document control platforms.
 </li>
 <li>
 Conduct regular audits of documentation systems and processes.
 </li>
 <li>
 Collaborate across departments to improve document workflows and control efficiency.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Administration or a related field.
 </li>
 <li>
 Minimum 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a consultancy role.
 </li>
 <li>
 Strong knowledge of document control systems, practices, and industry standards.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document control platforms such as Aconex and ASITE.
 </li>
 <li>
 Familiarity with documentation protocols, submission procedures, and local regulatory requirements.
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to handle high volumes of documentation accurately.
 </li>
 <li>
 Meticulous attention to detail and commitment to quality.
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Ability to perform under pressure and meet tight deadlines.
 </li>
 <li>
 Solid understanding of construction industry documentation standards.
 </li>
 <li>
 Collaborative, team-oriented mindset.
 
 </li>
 </ul>
</div>

Explore 1542+ Document management specialist in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

1542 document management specialist jobs IN Abu Dhabi

Document Controller

Document Controller

Document Controller - PMC

Junior Document Controller - graduated in Business Administration (UAE National)

Secretary / Commercial Document Controller(Female)

Document Controller

Document Controller