administrative assistant

admin assistant

administrative officer (document control & liquidation support) Jobs in Abu Dhabi

design manager

document controller

document management specialist

Daary General Contracting

<p>DAARY General Contracting is looking for a Document Controller to join our team for projects in Dubai and Abu Dhabi.</p><p>Position: Document Controller</p><p>Location: Dubai &amp; Abu Dhabi</p><p>Preference: Immediate joiners will be given priority</p><p>Gender: Male</p><p>Interested candidates are requested to send their CVs to:</p><p>info@daarycontracting.com</p><p>Only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Secretary / Document Controller

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Document Controller</b></p><p><b>
Abu Dhabi ,UAE</b></p><p></p><p><br>
Parsons is looking for an amazingly talented <b>Document Controller/ Typist</b> to join our team!</p><p></p><p><b><br>
What You'll Be Doing:</b></p><ul><li>
Ensures that pre-established requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution.</li><li>
Expedites review, signature approval, and release of supplier and internally produced project documents.</li><li>
Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project or management.</li><li>
Determines from the client what is required; collects the necessary data; oversees preparation of covers, tabs, etc.; secures approval from the client; and ensures reproduction and assembly in a timely manner.</li><li>
Prepares transmittals for engineering documents and requisitions.</li><li>
Attends project meetings, as needed, to give status of requisitions or other documents and to be kept current on project status.</li><li>
May coordinate moves, placements of desks/files, telephone, etc.</li><li>
Performs other responsibilities associated with this position as may be appropriate</li></ul><p></p><p><b><br>
What Required Skills You'll Bring:</b></p><ul><li>
Bachelor or Diploma with a minimum 5 years of experience in typing <b>Arabic and English</b> languages as well as good in communication.</li><li>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. Some assignments may require familiarity with EDMS (Electronic Document Management System) and DMCS (Document and Material Control System).</li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li>
An understanding of how to identify and handle drawings and other technical engineering documents is also required.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to work as a member of a team, are prerequisites</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Controller

Al Mezin General Contracting

<p>&middot;<b>1. QA/QC Engineer (Construction)</b></p><p><b>Job Title:</b> QA/QC Engineer<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Experience:</b> 5&ndash;10 Years (UAE/GCC preferred)</p><p><b>Job Description:</b><br/>We are seeking a qualified QA/QC Engineer to ensure that all construction activities comply with project specifications, quality standards, and regulatory requirements.</p><p><b>Key Responsibilities:</b></p><ul><li>Implement and maintain Project Quality Plan (PQP) and Inspection &amp; Test Plans (ITP)</li><li>Conduct inspections of materials and workmanship on-site</li><li>Prepare and review Method Statements, ITPs, and checklists</li><li>Coordinate with consultants for inspections and approvals</li><li>Raise NCRs (Non-Conformance Reports) and follow up on corrective actions</li><li>Maintain QA/QC documentation and records</li><li>Ensure compliance with UAE standards and project specifications</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s Degree in Civil Engineering or related field</li><li>5+ years of experience in construction QA/QC</li><li>Knowledge of ISO standards and QA procedures</li><li>Strong documentation and reporting skills</li><li>UAE experience is mandatory</li></ul><p><b>2. Document Controller</b></p><p><b>Job Title:</b> Document Controller<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Experience:</b> 3&ndash;7 Years</p><p><b>Job Description:</b><br/>We are looking for an organized Document Controller to manage and maintain project documentation efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage incoming and outgoing project documents</li><li>Maintain document control registers and logs</li><li>Ensure proper filing, version control, and distribution</li><li>Coordinate with project team for document submissions</li><li>Track approvals, revisions, and deadlines</li><li>Ensure compliance with company document control procedures</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor&rsquo;s Degree</li><li>3+ years of experience in construction projects</li><li>Proficiency in MS Office and document management systems (Aconex/EDMS preferred)</li><li>Strong organizational and communication skills</li></ul><p><b>3. Post-Contract Quantity Surveyor (QS)</b></p><p><b>Job Title:</b> Post-Contract Quantity Surveyor<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Experience:</b> 5&ndash;12 Years</p><p><b>Job Description:</b><br/>We are hiring a Post-Contract Quantity Surveyor to manage project costs, variations, and contractual matters during the execution stage.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare and evaluate Interim Payment Applications (IPA)</li><li>Manage variations, claims, and change orders</li><li>Cost monitoring and reporting</li><li>Prepare and review subcontractor payments</li><li>Assist in final account settlement</li><li>Ensure contract compliance and proper documentation</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s Degree in Quantity Surveying / Civil Engineering</li><li>5+ years of post-contract experience in UAE</li><li>Strong knowledge of FIDIC contracts</li><li>Excellent negotiation and analytical skills</li></ul><p>Location: Abu Dhabi</p><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED15,000.00 per month</p><p>Work Location: In person</p>

QA/QC Engineer, Document controller , Post contract QS, Safty manager, Safty Officer

Mineral Expertise Marble and Natural Stones LLC

<p><b>ob Summary:</b></p><p>The Document Controller is responsible for managing all project-related documentation for construction and fit-out works, ensuring accurate recording, tracking, and distribution of drawings, material submittals, RFIs, and correspondences in compliance with project and consultant requirements.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain all <b>construction and fit-out project documents</b>, including drawings, shop drawings, material submittals, method statements, and RFIs.</li><li>Ensure all documents are properly logged, categorized, and stored in both digital and hard copy formats.</li><li>Control and track document revisions to ensure only the latest approved versions are in use on site.</li><li>Prepare and issue transmittals for submissions to consultants and clients.</li><li>Maintain updated logs for:</li><li>Material Submittals</li><li>Shop Drawings</li><li>RFIs (Requests for Information)</li><li>MIR/WIR (Material &amp; Work Inspection Requests)</li><li>Coordinate with site engineers, project managers, consultants, and subcontractors for timely submission and approvals.</li><li>Monitor and follow up on pending approvals to avoid project delays.</li><li>Ensure compliance with project specifications, QA/QC procedures, and document control standards.</li><li>Maintain proper filing system for authority approvals (e.g., municipality, civil defense if applicable).</li><li>Archive all project documents upon completion for handover and record purposes.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Diploma or Bachelor&rsquo;s Degree in Engineering, Business Administration, or related field.</li><li>Minimum 3&ndash;5 years of experience in construction or interior fit-out projects.</li><li>Experience with document control systems such as Aconex, Procore, or similar EDMS.</li><li>Strong knowledge of construction documentation and approval processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li></ul><p><b>Key Skills:</b></p><ul><li>Strong organizational and filing skills</li><li>Attention to detail and accuracy</li><li>Ability to handle multiple documents and deadlines</li><li>Good communication and coordination skills</li><li>Understanding of construction workflows and terminology</li></ul><p><b>Preferred Experience:</b></p><ul><li>Experience in interior fit-out projects (joinery, finishes, MEP coordination)</li><li>Familiarity with authority submission processes in UAE</li><li>Experience working with consultants and main contractors</li><li>Preferred Male Philippines Nationality</li></ul><p>Job Type: Full-time</p><p>Pay: From AED5,000.00 per month</p><p>Work Location: In person</p>

Document Controller (DC)

Intertec Systems

<div><div><div><div><div>Technical Support</div></div><div><div>
Abu Dhabi</div></div><div><div>
Permanent</div></div></div></div>
<div><p><b>
Job Title</b>: Technical Specialist &ndash; IT Asset &amp; Patch Management Engineer</p><p><b>
Job Purpose: </b>Responsible for managing the lifecycle of IT assets within an organization. This includes tracking, inventorying, deploying, and retiring IT equipment to ensure optimal utilization and compliance with organizational policies.</p><p><b>
Qualification:</b> Bachelor&rsquo;s degree with knowledge of IT</p><p><b>
Certification:</b> Mandatory knowledge of Microsoft products and ITIL Processes</p><p><b>
Experience</b>: 2-3 Years</p><p><b>
Responsibilities:
</b></p><ul><li>Conduct regular audits to accurately track and document all IT assets.
</li><li>Maintain a comprehensive asset database, including hardware, software, and peripherals.
</li><li>Update asset information as needed, such as changes in ownership or status.
</li><li>Coordinate the deployment of new IT equipment, ensuring proper configuration and setup.
</li><li>Provide technical guidance to users on the use of new assets.
</li><li>Manage the retirement process for obsolete or end-of-life IT assets.
</li><li>Ensure proper disposal of assets in accordance with environmental regulations and data security policies.
</li><li>Develop and implement a workstation patch management strategy.
</li><li>Coordinate the deployment of critical patches and updates.
</li><li>Test patches in a controlled environment before deployment to minimize risks.
</li><li>Monitor patch deployment status and address any issues.
</li><li>Develop and implement asset management policies and procedures.
</li><li>Ensure compliance with internal and external regulations related to asset management.
</li><li>Manage relationships with vendors for hardware and software purchases.
</li><li>Co-ordinate/follow-up with supplier and ensure timely delivery of assets.
</li><li>Generate regular reports on asset utilization, compliance, and costs.
</li><li>Assist with internal and external audits related to IT assets.
</li></ul><p><b>Mandatory:</b></p><ul><li>
ITIL certification (Foundation level or higher).
</li><li>Experience with ticketing systems (e.g., ServiceNow, HPSM, Manage Engine, Ivanti).
</li><li>Familiarity with cloud platforms (e.g., AWS, Azure, Google Cloud).
</li><li>Experience with Active Directory, Exchange, and Office 365.
</li><li>The Analyst will work in a fast-paced environment and must be able to adapt to changing priorities.
</li><li>The role may involve working outside of regular business hours to support critical systems.
</li><li>A strong commitment to continuous learning and professional development is essential.
</li><li>Ability to explain technical concepts in a clear and understandable manner to non-technical users.
</li><li>Effective listening skills to accurately understand user problems and concerns.
</li><li>Patience and empathy to deal with frustrated or anxious users.
</li><li>Ability to build rapport and trust with end-users.
</li><li>Ability to work effectively as part of a team, collaborating with other IT professionals.
</li><li>Willingness to share knowledge and assist colleagues.
</li><li>Ability to adapt to changing priorities and work environments.
</li><li>Openness to learning new technologies and processes</li></ul></div></div><p></p>

Technical Specialist – IT Asset & Patch Management Engineer

LevelUP HCS

<div>
 <p>
  <strong>
   Procurement Specialist &ndash; UAE (Contract Role)
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  UAE (Candidates must be currently based in the UAE)
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Contract
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  We are seeking a
  <strong>
   Procurement Specialist with an engineering background
  </strong>
  to join our client&rsquo;s supply chain team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Lead strategic sourcing for complex technical components and systems.
  </li>
  <li>
   Utilize
   <strong>
    SAP Ariba
   </strong>
   for advanced sourcing, tendering (RFP/RFQ), and contract management.
  </li>
  <li>
   Interpret technical specifications and work closely with engineering teams.
  </li>
  <li>
   Conduct supplier negotiations and manage high-value contracts.
  </li>
  <li>
   Ensure procurement strategies align with engineering and project requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
   5&ndash;6 years, ideally with combined engineering and procurement exposure.
  </li>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Engineering (Mechanical, Industrial, Electrical, or Aerospace).
  </li>
  <li>
   <strong>
    Technical Skills:
   </strong>
   Hands-on experience with
   <strong>
    SAP Ariba
   </strong>
   is mandatory.
  </li>
  <li>
   <strong>
    Industry Background:
   </strong>
   Manufacturing, Aerospace, Automotive, or Defense.
  </li>
  <li>
   <strong>
    Communication:
   </strong>
   Strong command of English, both written and verbal.
  </li>
 </ul>
 <p>
 </p>
</div>


Procurement Specialist – UAE (Contract Role)

NPOWA Solutions

<p><b>Job Title:</b> Procurement Specialist (SAP Ariba)<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Employment Type:</b> Full-Time</p><p><b>Job Summary:</b><br/>We are seeking a detail-oriented and experienced Procurement Specialist with strong expertise in SAP Ariba to join our team in Abu Dhabi. The ideal candidate will be responsible for managing procurement activities, optimizing sourcing processes, and ensuring compliance with company policies and UAE regulations. Candidates must currently be based in the UAE.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage end-to-end procurement processes using SAP Ariba</li><li>Handle sourcing, supplier onboarding, and contract management through Ariba modules</li><li>Collaborate with internal stakeholders to understand procurement requirements</li><li>Execute RFQs, RFPs, and supplier evaluations</li><li>Negotiate pricing, terms, and contracts with vendors</li><li>Monitor supplier performance and ensure timely delivery of goods/services</li><li>Maintain accurate procurement records and documentation</li><li>Ensure compliance with company procurement policies and audit requirements</li><li>Identify cost-saving opportunities and process improvements</li><li>Support integration and optimization of SAP Ariba within procurement workflows</li></ul><p><b>Required Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Supply Chain, Business Administration, or a related field</li><li>Minimum 4&ndash;7 years of procurement experience</li><li>Mandatory hands-on experience with SAP Ariba (Sourcing, Contracts, Buying, or Supplier Management modules)</li><li>Strong knowledge of procurement best practices and vendor management</li><li>Experience working within the UAE market</li><li>Excellent negotiation and communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint)</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>SAP Ariba certification is a plus</li><li>Experience in ERP systems integration</li><li>Knowledge of UAE procurement regulations and compliance standards</li></ul><p><b>Eligibility Criteria:</b></p><ul><li>Candidate must currently be based in the UAE</li><li>Immediate or short-notice joiners preferred</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,500.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Procurement Specialist (SAP Ariba)

Explore 829+ Document management specialist in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.