document controller

design manager

administrative assistant Jobs in Abu Dhabi

administrative assistant

communications specialist Jobs in Abu Dhabi

communications specialist

maintenance manager

document management specialist

Burtplace General Contracting LLC

Job Title: Procurement Document ControllerLocation: Abu Dhabi, UAEJob Type: Full-timeJob Description: We are seeking a Procurement Document Controller to join our team in Abu Dhabi. The successful candidate will be responsible for managing, organizing, and maintaining procurement-related documents and records, ensuring accuracy, compliance, and timely updates.Key Responsibilities:<ul><li>Manage and control procurement documentation, contracts, and records.</li><li>Coordinate with procurement and project teams to ensure accurate document flow.</li><li>Maintain up-to-date logs and filing systems (electronic &amp; hard copies).</li><li>Ensure compliance with company standards and UAE regulations.</li><li>Support procurement team with document preparation, submission, and archiving.</li></ul>Requirements:<ul><li>UAE construction industry experience is mandatory.</li><li>Minimum 3&ndash;5 years of experience as a Document Controller in procurement or related field.</li><li>Strong knowledge of document management systems and MS Office tools.</li><li>Excellent organizational and communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-time

Procurement Document Controller

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Document Controller

Kio Stars GCT

We are currently seeking a detail-oriented and organized Document Controller to join our team. The successful candidate will be responsible for managing company documents while ensuring accuracy, quality, and integrity. This role plays a critical part in supporting project teams, maintaining compliance, and streamlining document workflows.Key Responsibilities<ul><li>Manage and control the flow of documents (electronic and hard copy) across departments or projects</li><li>Maintain an organized system for easy document retrieval and storage</li><li>Ensure that all documentation meets company and regulatory standards</li><li>Track revisions and version control of documents</li><li>Distribute documents to appropriate stakeholders and ensure timely updates</li><li>Archive inactive files and documents in compliance with legal and company policies</li><li>Provide administrative support related to document management</li><li>Assist in audits and quality control processes</li></ul>Qualifications<ul><li>Proven experience in a document control or administrative role</li><li>Strong organizational and time management skills</li><li>Attention to detail and accuracy is essential</li><li>Proficiency in Microsoft Office Suite (especially Word and Excel)</li><li>Familiarity with document management systems (DMS) is a plus</li><li>Good communication skills &ndash; both written and verbal</li><li>Ability to handle confidential information with integrity</li></ul>Please submit your resume via Indeed or send your cv to hr@kiostars.aeJob Type: Full-timePay: From AED2,500.00 per month

Brainstorm Human Resource Consultant

Document Controller (Infrastructure Contracting Company)Should be UAE Experienced in Construction Contracting CompanyWe are seeking a Document Controller to manage and organize project documentation in our infrastructure contracting company. The role involves maintaining accurate records, ensuring proper filing, and managing document flow between departments.Key Responsibilities:<ul><li>Organize and maintain project documents (drawings, contracts, reports, etc.)</li><li>Ensure documents are properly filed and easily accessible</li><li>Control document revisions and versioning</li><li>Coordinate document distribution to relevant stakeholders</li><li>Maintain a tracking system for document approval and receipt</li></ul>Qualifications:<ul><li>Previous experience in document control (preferably in infrastructure)</li><li>Proficient in Microsoft Office and document management systems</li><li>Strong organizational and communication skills</li><li>Attention to detail and ability to manage multiple tasks</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Whats your current and expected salary?</li></ul>Experience:<ul><li>Document Controller:: 2 years (Required)</li><li>Working in Contracting companies in UAE:: 2 years (Required)</li><li>Working in Administrative/Documentation roles: 2 years (Required)</li></ul>

Al Zarafa Human Resources Consultancy

Urgently Required Senior Document Controller (Senior Document Controller experience in construction field, preferably from main contracting background. should have knowledge of security, traceability and server access knowledge)JOB DESCRIPTIONS:<ul><li>Document Management:</li><li>Receive, register, distribute, and track all incoming and outgoing project documents such as drawings, submittals, RFIs, method statements, inspection requests, and correspondence.</li><li>Maintain a master document register and ensure all documents are up-to-date and accessible.</li><li>System Management:</li><li>Use document control software to manage project documents.</li><li>Ensure proper filing, naming conventions, and version control of all electronic and hard copy documents.</li><li>Compliance &amp; QA/QC:</li><li>Ensure that all project documents meet contractual and regulatory requirements, including ISO standards.</li></ul>Visa and Medical insurance: ProvidedLocation: Abu DhabiJob Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Senior Document Controller

Noqtat al nada

We are seeking a highly organized and detail-oriented Document Controller to support our MEP project teams. The Document Controller will be responsible for managing, distributing, and maintaining accurate records of all technical and non-technical documents related to project execution. This role ensures compliance with project requirements, company standards and client specifications.Key Responsibilities:<ul><li>Maintain and update document control systems for all MEP-related drawings, specifications, reports, and correspondence.</li><li>Control the flow of documents (incoming and outgoing) to consultants, contractors, suppliers, and internal teams.</li><li>Ensure documents are properly categorized, indexed, filed, and archived for easy retrieval.</li><li>Check document formats, numbering, and revisions in accordance with company and project standards.</li><li>Distribute approved documents and drawings to relevant stakeholders.</li><li>Track revisions and ensure only the latest approved versions are used on-site.</li><li>Implement document control procedures that comply with ISO standards, client requirements, and project specifications.</li><li>Ensure confidentiality and data protection of sensitive project documents.</li><li>Monitor and report non-compliance in document control processes.</li><li>Work closely with project managers, engineers, consultants, and contractors to ensure seamless documentation flow.</li><li>Coordinate with the MEP team to ensure timely submission and approval of shop drawings, material submittals, method statements, and other technical documents.</li><li>Provide support during audits, project reviews, and handover documentation preparation.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.</li><li>Minimum 4-5 years of experience as a Document Controller, preferably in MEP or construction projects.</li><li>Proficient in document control systems.</li><li>Strong knowledge of MEP documentation, including shop drawings, as-built drawings, and material submittals.</li><li>Excellent organizational and time-management skills.</li><li>High attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills and ability to coordinate across multidisciplinary teams.</li></ul>Shortlisted candidates will be contacted for a face to face interview.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you have experience as a Document Controller in the MEP/construction industry?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>

Big Fish Recruitment

The Role
 This role will work closely with the senior leadership to facilitate efficient management and organization of project-related documentation. Your role as the Senior Document Controller would include providing timely, accurate and efficient preparation and management of documents, along with coordination with internal and external stakeholders ensuring on-time and efficient delivery of projects. • Responsible for the timely, accurate and efficient preparation and management of project documents, helping the project to stay on track. The selected individual is expected to: • Primary responsibilities include capture/create, manage & control, deliver & distribute, preserve/retrieve and Store/archive of Programme/Project documents and communications as process/procedure. • Ensure no stakeholders are deviating document control process / procedures • Follow-up with project team and with department team for the timely action on the project documents/communications. • Ensure all aspects of documentation are effectively controlled, captured via Aconex and transmitted as required. • Ensure the quality of documents (QA check); including its format, metadata, consistency, revision status, etc. • Maintain the confidentiality of documents and communications. • Responsible for processing of Corporate and Projects related Documents via Aconex and DocuSign • Responsible for processing Contract Request, Work Confirmation for payments, Variation Request, etc,. Oracle systems and monitoring the Payments of Consultants, Contractors, Suppliers, etc • Distribution/circulation of document as per the approved communication matrix via EDMS/PMIS system • Organize and record the project documentation soft/hard copies as per organization standard • Manage all documents within the Project Management (PM) tools, including documents, mails, workflows • Maintain accurate version control of project documents to prevent errors and discrepancies • Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe • Responsible for control, track, and issue of complete project documentation
 
Requirements
 <ul>
<li>Required Bachelor’s degree (or equivalent) from a reputable University • Professional work experience of 5+ years Document Control experience in the Middle East region • Demonstrable track record in the delivery of large multi-functional projects • Good working knowledge in ACONEX Document Management System, including workflows and min. 4 yrs of experience • Excellent knowledge of MS Office (Advanced Excel, PowerPoint, and Word), and software knowledge of Share-point, Oracle EBS, I-procurement • Working knowledge in Oracle Suite is an added advantage • In-depth knowledge of document control systems and procedures • Understanding of industry regulations and compliance requirements relevant to real estate projects • Knowledge of quality control processes to ensure the accuracy and completeness of project documents</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Explore 1463+ Document management specialist in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.

1463 document management specialist jobs IN Abu Dhabi

Procurement Document Controller

Document Controller

Document Controller

Document Controller

Senior Document Controller

Document Controller

Document Controller