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document management specialist

arts island contracting

<p><b>Job Title:</b> Document Controller<br/><b>Location:</b> Abu Dhabi<br/><b>Department:</b> Project / Administration<br/><b>Reports to:</b> Project Manager / Operations Manager</p><p><b>Job Summary:</b></p><p>We are seeking a highly organized and detail-oriented <b>Document Controller</b> to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Document Management</b></li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li><b>Project Coordination</b></li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li><b>Quality &amp; Compliance</b></li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li><b>Reporting &amp; Archiving</b></li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum <b>2&ndash;5 years</b> of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in <b>MS Office</b>, <b>Document Control Software</b> (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul><p><b>Preferred:</b></p><ul><li>Experience with <b>fast-track projects</b> and multi-disciplinary construction environments.</li><li>Familiarity with <b>UAE authorities and documentation requirements</b> (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Document Controller

Zircon Decor

<p>Key Responsibilities:</p><p>1. Document Management</p><ul><li>Maintain and control all fit-out project documents including architectural drawings, shop drawings, MEP layouts, material submittals, method statements, and specifications.</li><li>Implement document control procedures to ensure proper logging, tracking, filing, and archiving of documents.</li><li>Ensure strict version control so that only approved and latest revisions are issued to site teams.</li><li>Receive, register, scan, and index incoming and outgoing documents (hard copy and electronic).</li><li>Maintain document registers, transmittals, logs, and databases in line with project requirements.</li></ul><p>2. Distribution &amp; Coordination</p><ul><li>Ensure timely distribution of drawings, submittals, RFIs, mock-up approvals, and technical documents to site engineers, subcontractors, and consultants.</li><li>Coordinate with project managers, site engineers, consultants, suppliers, and subcontractors regarding document revisions, comments, and approvals.</li><li>Follow up on outstanding submittals, approvals, and consultant responses to prevent site delays.</li><li>Maintain continuous coordination with the site team to ensure correct documents are used during execution.</li></ul><p>3. Quality &amp; Compliance</p><ul><li>Ensure all project documentation complies with ISO standards, company procedures, and client requirements.</li><li>Verify documents for accuracy, completeness, proper formatting, and correct reference before issuance.</li><li>Ensure obsolete or superseded documents are withdrawn from site circulation.</li><li>Support internal and external audits by maintaining organized, traceable, and updated records.</li></ul><p>4. Reporting &amp; Tracking</p><ul><li>Prepare and maintain daily, weekly, and monthly document control reports.</li><li>Track submission schedules, approval timelines, and revision histories.</li><li>Monitor document workflow status and report potential delays or risks to the Project Manager.</li></ul><p>5. Administrative &amp; Site Support</p><ul><li>Assist in preparing reports, presentations, and meeting minutes as required by the project team.</li><li>Support procurement, material approvals, and subcontract documentation processes.</li><li>Manage and update digital document management systems such as Aconex, Procore, SharePoint, or similar platforms.</li><li>Maintain proper filing of handover documents, O&amp;M manuals, warranties, and as-built drawings</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>How many years do you have in UAE  in same field?</li></ul><p>Work Location: In person</p>

Site Document Controller

jadara home for real estate and development

<p><b>Responsibilities:</b></p><ul><li>Manage and control all company documents related to real estate operations including contracts, agreements, approvals, permits, drawings, and correspondence</li><li>Maintain an organized digital filing system while working from home</li><li>Ensure proper document registration, tracking, and version control</li><li>Maintain accurate document registers and logs for all incoming and outgoing documents</li><li>Coordinate with Sales, Leasing, Finance, HR, Legal, and Operations teams via email, phone, or online platforms</li><li>Visit the Municipality and other government authorities to submit, follow up, and collect documents, approvals, and permits as required</li><li>Handle documentation related to property registration, NOCs, approvals, and licenses</li><li>Monitor expiry dates of important documents and inform concerned departments for timely renewal</li><li>Maintain confidentiality and ensure secure handling of all company and client documents</li><li>Prepare reports on document status, pending approvals, and submissions when required</li><li><b>Work from home on regular days and visit the office only 2 days per week</b> for coordination, filing, and document handover</li><li>Ensure compliance with company policies and UAE real estate / municipality regulations</li></ul><p><b>Requirements:</b></p><ul><li>Male UAE National (Emirati) only</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>Prior experience with Municipality and government document submissions preferred</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management systems</li><li>Strong organizational and time management skills</li><li>Ability to work independently and meet deadlines</li><li>Good communication skills in Arabic and English</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Senior</b> <b>Document Controller</b> to join our team!</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Carry out the Document Control function under minimal supervision. Performs a variety of document control functions for a project or department.</p></li><li><p>
Providing direction and governance of business processes on behalf of your line manager and ensuring designated projects are operating to schedule and desired documented levels of control and discipline.</p></li><li><p>
Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.</p></li><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.</p></li><li><p>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.</p></li><li><p>
Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.</p></li><li><p>
Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers&rsquo; needs.</p></li><li><p>
Providing a focal point of contact for the team on packages of work and support team on meetings and daily work.</p></li><li><p>
Ensuring consistency of document submissions in adherence to the project document control procedures.</p></li><li><p>
Ensuring that all project participants have access to the latest documents/drawings through the document management system.</p></li><li><p>
Providing &ldquo;super-user&rdquo; services associated with the project document management systems including folder creation and administration of starters and leavers. Ensuring that access permissions/security is correctly applied.</p></li><li><p>
Provides assistance to users in capturing and locating electronic information.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
Ensure that all obsolete documents shall be withdrawn and stamped Superseded if retained for record purposes.</p></li><li><p>
Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.</p></li><li><p>
Delegates and directs the work activities of project document control team.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Bachelor's degree on any related field.</p></li><li><p>
Minimum 10 years of relevant work experience.</p></li><li><p>
Strong knowledge/experience in <b>EPFM</b> software</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Ability to communicate in English as well as general office practice skills are required.</p></li><li><p>
Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.</p></li><li><p>
Assignments will require a working knowledge of Electronic Document Management Systems (like <b>Aconex</b>, PMWeb, Primavera, etc.) is required</p></li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
Previous CMS experience</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Document Controller

MAP Vision General Contracting L L C

<p><b>Position:</b> Document Controller (Office Based)<br/><b>Location:</b> Abu Dhabi, UAE<br/><b>Salary:</b> AED 3,500 &ndash; 4,000 (based on experience)<br/><b>Availability:</b> Immediate Joining</p><p><b>Requirements:</b></p><ul><li>Minimum <b>3 years of UAE experience</b> as a <b>Document Controller</b> in a <b>contracting or construction company</b>.</li><li>Strong knowledge of <b>document control procedures</b> and project documentation systems.</li><li>Proficient in <b>MS Office (Word, Excel, Outlook)</b> and <b>document management software</b>.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to handle <b>technical documents, drawings, and correspondence</b> efficiently.</li><li>Ready to <b>join immediately</b>.</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain all project-related documents, drawings, and records systematically.</li><li>Ensure proper <b>filing, version control, and document distribution</b> to relevant departments.</li><li>Track, update, and archive project documents and correspondence in accordance with company standards.</li><li>Coordinate with <b>Project Managers, Site Engineers, and Consultants</b> to ensure accurate and timely document flow.</li><li>Maintain an updated log of <b>incoming and outgoing documents</b> (submittals, RFI, transmittals, etc.).</li><li>Ensure that all documents meet the <b>project and client requirements</b> before submission.</li><li>Handle <b>confidential and sensitive documents</b> with integrity and professionalism.</li><li>Support the project team with <b>printing, scanning, and distribution</b> of drawings and technical files.</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>Familiarity with <b>construction documentation standards</b> and project workflows.</li><li>Excellent attention to detail, organization, and time management.</li><li>Ability to work under pressure and meet submission deadlines.</li><li>Strong communication and coordination skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>Visa Status?</li><li>Expected Joining Date?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Document Controller : 3 years (Preferred)</li><li>Contracting Industry: 3 years (Preferred)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Abu Dhabi) (Preferred)</li></ul><p>Work Location: Remote</p>

Document Controller(MEP)

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div>
Document Controller</div><div><div><div><div><div><div><div><div><div><p>
Al Quaa, Al Ain</p><p></p><p>
Parsons is looking for an amazingly talented <b>Document Controller</b> to join our team! In this role you will perform a variety of document control functions for a project or department.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</p></li><li><p>
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
A <b>Degree or Diploma</b> in related discipline.</p></li><li><p>
Minimum<b> 5 years</b> of document control experience in an engineering design / consulting environment.</p></li><li><p>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.</p></li><li><p>
Assignments will require a working knowledge of <b>ASITE.</b></p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Document Controller (ASITE)

NAFFCO Careers

<div>
 <strong>
  Job Summary:
  <br/>
  <br/>
 </strong>
 We are looking for a highly organised and motivated individual to join our team as a Junior Contract Specialist. This is an ideal opportunity for someone seeking to establish their career in contract administration, compliance, and commercial support. Working alongside experienced colleagues, you will play a vital role in assisting with the management, review, and administration of a broad portfolio of contracts, ensuring accuracy, compliance, and timely execution. The successful candidate will possess strong attention to detail, excellent communication skills, and the ability to thrive in a dynamic, fast-paced environment.
 <br/>
 <br/>
 Key Responsibilities &ndash; Contract Administration, Compliance &amp; Document Management
 <br/>
 <br/>
 <ul>
  <li>
   Assist with the preparation, review, and administration of a variety of contracts and contractual documentation in line with company policies and applicable laws.
  </li>
  <li>
   Maintain accurate and up-to-date records of contracts, amendments, and related correspondence using internal document management systems.
  </li>
  <li>
   Support cross-functional teams during the contract lifecycle, including document collation, information gathering, and contract set-up or close-out activities.
  </li>
  <li>
   Monitor and track contract deadlines, key deliverables, and renewal/expiry dates to ensure critical contract milestones are met.
  </li>
  <li>
   Liaise with internal stakeholders and external partners to facilitate contract execution, obtain necessary approvals, and process signatures and documentation.
  </li>
  <li>
   Assist in the creation and issue of standard agreements, non-disclosure agreements, and contract templates in support of business operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &ndash; Contract Management, Organisation &amp; Communication
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Keen attention to detail with proven accuracy in data entry and document handling.
  </li>
  <li>
   Strong organisational skills and ability to manage multiple tasks with competing deadlines.
  </li>
  <li>
   Excellent written and verbal communication skills, with confidence in engaging both internal and external parties.
  </li>
  <li>
   Analytical mindset with the ability to interpret contract terms and highlight potential risks or discrepancies.
  </li>
  <li>
   Working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
  </li>
  <li>
   Ability to work well under direction and as part of a team, demonstrating initiative and willingness to learn.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience &ndash; Entry-Level Legal, Commercial Or Administrative Background
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A degree, diploma, or relevant certification in Business, Law, Administration, or a related discipline is desirable.
  </li>
  <li>
   Some experience in contract administration, office administration, legal support, or a commercial environment is advantageous but not essential &ndash; full training will be provided.
  </li>
  <li>
   A proactive, responsible, and flexible attitude to new tasks and challenges.
  </li>
 </ul>
</div>


Junior Contract Specialist

Explore 1373+ Document management specialist in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

1373 document management specialist jobs IN Abu Dhabi

Document Controller

Site Document Controller

Document Controller

Senior Document Controller

Document Controller(MEP)

Document Controller (ASITE)

Junior Contract Specialist