document controller

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document management specialist

Vanguard Vantage General Contracting L.L.C. - O.P.C.

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Pay: AED4,000.00 per monthWork Location: In person

Document Controller

Boskalis

<div><h3 class="jobSectionHeader">How you can make your mark</h3>
Make your mark as a document controller at our Abu Dhabi branch office. The document controller ensures a structured documentation flow throughout projects using a document management system (SharePoint) and in accordance with the agreed procedures. This enables the organization to continuously manage the information. Execute and maintain the agreed document management procedures in line with company guidelines and standards. The document controller will provide training for all users of Sharepoint.
We are looking for a social, service-oriented and accurate team player with an ambition to grow in the field of document control.
Your responsibilities as a document controller are<ul><li>
Proactively advise project-, tender- and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels.</li><li>
Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar).</li><li>
Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow-up with document owners to maintain this.</li><li>
Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed.</li><li>
Installing SharePoint environment, applications, creating libraries and creating page.</li><li>
Troubleshooting SharePoint-related issues.</li><li>
Adding users and controlling access to the site pages and libraries.</li><li>
SharePoint training for the end-user and newly hired document controllers.
</li></ul>Your qualities and experience 
You can make your mark as a document controller if you have:<ul><li>
A bachelor&rsquo;s degree in business administration, IT, record management or relevant.</li><li>
Maximum 3-5 years&rsquo; relevant work experience, preferably in a multinational company, multicultural environment.</li><li>
Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)</li><li>
Good command of English (written and spoken).</li></ul><h3 class="jobSectionHeader">
We offer</h3>
What you can expect<ul><li>
A dynamic environment: A job where you can make an impact, as part of a diverse, international team of experts</li><li>
Rewarding conditions: Besides a competitive salary, you are entitled to 30 days of paid holiday after 6 months of work (Bachelor employment contract). Health insurance provided by company. Tickets provided by company.</li><li>
Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.</li></ul>
Extra information<ul><li>
Your team: You will be part of the Abu Dhabi office and you will also work closely together with the quality team.</li><li>
Where you will work: You will work from our beautiful office in Abu Dhabi.</li><li>
Fulltime/ part- time job: The position of document controller is a fulltime job.</li><li>
Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it&rsquo;s clear we&rsquo;re a good match, we&rsquo;ll make you an offer &ndash; and look forward to welcoming you to the company.</li></ul><h3 class="jobSectionHeader">
About Boskalis</h3>
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, increase of global trade, demand for (new) energy, and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects. 
 
Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!<h3 class="jobSectionHeader">
Interested?</h3>
Want to know more?
We are more than happy to answer your questions about the position of document controller, Please contact Catherine Buenaagua, corporate Recruiter via our career page. 
 
Interested? Please apply by filling in your details and by uploading your cover letter and CV.
Disclaimer for Recruiters and Recruitment Agencies
We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.
Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions.</div>

APCC Piling And Marine Contracting- L.L.C - O.P.C

Urgent Requirement | Immediate JoiningWe are seeking a meticulous and experienced Document Controller with Minimum 2 Years of UAE Experience Preferably in Piling. The ideal candidate must have a proven track record of managing documentation in construction companies, ensuring accuracy, accessibility, and compliance with regulatory requirements.Key Responsibilities:<ul><li>Manage and control all project-related documentation in accordance with the company&rsquo;s document management system.</li><li>Ensure that all documents are correctly registered, distributed, and filed.</li><li>Maintain an organized filing system for both electronic and hard copy documents.</li><li>Control the issuance and retrieval of documents to and from project teams, subcontractors, and other stakeholders.</li><li>Ensure that documents are up to date, accurate, and comply with company standards and client requirements.</li><li>Assist in the preparation and compilation of reports, manuals, and other documentation as required by the project teams.</li><li>Coordinate with various departments to ensure that document control processes are adhered to throughout the project lifecycle.</li><li>Perform regular audits on documentation and processes, reporting any discrepancies to management.</li><li>Support the team in maintaining a secure and efficient document management environment.</li></ul>Education: Bachelor&rsquo;s degree or relevant certification in Document Control or a related field is preferred.Skills:<ul><li>Proficient in document management systems and Microsoft Office Suite.</li><li>Strong organizational and time-management skills.</li><li>Excellent attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Good communication skills, both written and verbal.</li><li>Familiarity with UAE construction industry standards and regulations.</li></ul>Job Location: Abu DhabiJoining: ImmediateInterested Candidates can send CV to apccwll@gmail.comJob Type: Full-timeWork Location: In person

ALBA-TEC CONSTRUCTION & DEVELOPMENT LLC

i want a document controller to work in our company and he must have an experience more then 3 yearsPay: AED3,500.00 - AED5,500.00 per monthWork Location: In person

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. 
Job Description<ul><li> 
Manages documents throughout all phases of a project.</li><li>Maintains project directory.</li><li>Maintains and files reproduced document originals, as well as revisions for easy retrieval.</li><li>Develops project-specific filing structure and document control procedures, including implementing into required electronic document management systems (EDMS).</li><li>Records and stores photographs.</li><li>Under general supervision, performs general duties that are often routine and repetitive.</li><li>Under general supervision, interacts with professional/technical staff to accomplish assigned objectives.</li><li>Requires limited exercise of judgment.</li><li>Receives guidance on new aspects of assignments.</li></ul> 
Qualifications<ul><li> 
Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Project Administrator إماراتيين (خلاصة القيد)

SAKA Group of Companies

Job Title : Procurement Specialist (MEP, Fit-Out &amp; Civil)Location: Abu Dhabi, UAEEmployment Type: Full-timeExperience: 5&ndash;8 years (Minimum 3 years in the UAE contracting sector)Position SummaryWe are seeking a Procurement Specialist to manage the end-to-end sourcing, negotiation, and purchasing of materials for Civil, MEP, HVAC, and Interior Fit-Out projects. This role requires a balance of technical knowledge and strong commercial negotiation to ensure projects are delivered on time and within budget.Key Responsibilities<ul><li>Sourcing &amp; Vendor Management: Source and pre-qualify local and international suppliers for HVAC equipment, MEP consumables, civil materials, and high-end fit-out/joinery items.</li><li>BOQ &amp; Technical Review: Review project drawings, Bills of Quantities (BOQs), and technical specifications to align vendor quotes with consultant requirements.</li><li>Negotiation &amp; Estimation: Prepare detailed cost-comparison sheets and negotiate competitive pricing, payment terms, and delivery schedules.</li><li>PO &amp; Contract Management: Issue Local Purchase Orders (LPOs) and draft sub-contract agreements in compliance with company policy and UAE labor laws.</li><li>Logistics &amp; Expediting: Monitor order statuses, coordinate logistics, and ensure timely material delivery to Abu Dhabi sites to prevent project delays.</li></ul>Requirements &amp; Qualifications<ul><li>Education: Bachelor&rsquo;s Degree in Civil, Mechanical, or Electrical Engineering (or equivalent).</li><li>Experience: Proven track record in procurement for UAE construction companies, specifically handling both MEP/HVAC and Fit-Out packages.</li><li>Skills: Proficient in reading engineering drawings, utilizing ERP software (SAP/Oracle), and mastering MS Excel.</li><li>Market Knowledge: Strong network of established vendors and subcontractors in the UAE market.</li><li>Language &amp; Mobility: Fluent in English (Arabic is a plus). A valid UAE driving license is highly preferred.</li></ul>What We Offer:<ul><li>Competitive salary (determined based on qualifications and experience)</li><li>Leadership opportunity with hands-on team management</li><li>Professional development in supervision and management</li><li>Health benefits and allowances</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What's your notice period?</li><li>What's your Current and Expected Salary?</li></ul>Work Location: In person

Procurement Specialist

PureHealth

<div>
 
 Role Summary
 
 
 
 
 
 The Project Coordinator / Document Controller will assist in managing multiple projects by handling document control, project coordination, client communication, and schedule management. The role involves supporting project planning and execution, maintaining accurate project records, and ensuring timely updates on project progress. This position is ideal for a Business Administration or IT graduate with strong organizational skills, knowledge of project control software, and an interest in project management.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Project Documentation &amp; Control
 
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 Manage, organize, and control documentation for all projects under the Project Department.
 </li>
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 Maintain proper filing, tracking, and version control of project documents.
 </li>
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 Ensure all project records are updated and archived from project initiation to closure.
 </li>
 </ul>
 
 
 
 
 Project Scheduling &amp; Monitoring
 
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 Maintain and update project schedules using project scheduling software.
 </li>
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 Track project progress and ensure schedules are aligned with project timelines.
 </li>
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 Assist in monitoring project deliverables and deadlines.
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 </ul>
 
 
 
 
 Client Coordination &amp; Communication
 
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 Coordinate with clients regarding project updates, documentation, and requirements.
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 Prepare and communicate project status updates to clients and management.
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 Attend client meetings and support coordination activities as required.
 </li>
 </ul>
 
 
 
 
 Site Coordination &amp; Reporting
 
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 Visit project sites for coordination and follow-up activities when required.
 </li>
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 Prepare and submit regular project status reports to management.
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 Assist in identifying and resolving project-related coordination issues.
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 </ul>
 
 
 
 
 Administrative &amp; Team Support
 
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 Support Associate Directors and the Project Team with ongoing project requirements.
 </li>
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 Assist in ensuring smooth workflow and communication between internal teams and clients.
 </li>
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 Perform additional project coordination and administrative tasks as assigned.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Skills
 
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 <li>
 Bachelor&rsquo;s Degree in Business Administration, Information Technology, Project Management, or a related field.
 </li>
 <li>
 Knowledge of project scheduling and document control software.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent communication and coordination abilities.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
 </li>
 <li>
 Ability to manage multiple projects and meet deadlines.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 </ul>
 
 
</div>

Officer – Projects Coordinator (UAE National)

Explore 545+ Document management specialist in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

545 document management specialist jobs In Abu Dhabi

Document Controller

Document Controller

Document Controller

Document Controller

Project Administrator إماراتيين (خلاصة القيد)

Procurement Specialist

Officer – Projects Coordinator (UAE National)