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document management specialist

Stantec

<div><p><b>Requisition Number:</b> 24155BR</p>
<p><b>Description:</b></p>
<p>Stantec is currently seeking an enthusiastic and detail-oriented Document Controller to join our growing team for a new project in Al Ain.</p>
<p>Responsibilities for this position include, but are not limited to:</p>
<ul><li>Manage and register all incoming and outgoing correspondence, drawings, technical submittals, and project documents.</li></ul>
<ul><li>Control, track, and maintain project documentation, including RFIs, site instructions, change orders, and reports.</li></ul>
<ul><li>Log, distribute, and archive documents in both physical and electronic formats.</li></ul>
<ul><li>Coordinate with consultants, contractors, Resident Engineers, and site staff to ensure accurate and timely document workflow.</li></ul>
<ul><li>Maintain document control databases and support general site office administration.</li></ul>
<p>\#LI-MiddleEast</p>
<p><b>Qualifications:</b></p>
<ul><li>Minimum 5 years of experience in document management systems within engineering or architectural firms.</li></ul>
<ul><li>Graduate in Business or Secretarial Studies.</li></ul>
<ul><li>Experience in infrastructure and water recycling projects is an advantage.</li></ul>
<ul><li>TAQA-approved or experienced candidates are preferred.</li></ul>
<ul><li>Strong communication, organizational, and analytical skills.</li></ul>
<ul><li>Proficient in English (written and spoken).</li></ul>
<ul><li>Solid knowledge of document management processes and related software (MS Office).</li></ul>
<p><b>About Stantec:</b></p>
<p>We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.</p>
<p>The Stantec community unites approximately 30,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!</p>
<p><b>Work Location(s):United Arab Emirates-Abu Dhabi</b></p>
<p><b>Employment Type:</b> <b>Full-Time</b></p>
<p><b>Job Type:</b> <b>Regular</b></p>
<p><b>Job Category:</b> <b>Admin Support</b></p></div><p></p>

Document Controller (Al Ain)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Senior Document Controller</b></p><p><b>
Abu Dhabi, UAE</b></p><p></p><p>
Parsons is looking for an amazingly <b>Senior Document Controller</b> to join our team! In this role, you'll track and record all data related to the project.</p><p></p><p><b>
What you will be Doing:</b></p><ul><li><p>
Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups</p></li><li><p>
Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project</p></li><li><p>
Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required</p></li><li><p>
Enter data and produces reports using other standard office automation or department-specific computer applications</p></li><li><p>
Scan documents for electronic storage</p></li><li><p>
Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assist junior document control staff to ensure effective implementation of project-specific procedures</p></li><li><p>
Perform other duties commensurate with functional level and responsibilities</p></li></ul><p></p><p><b>
What Required Skills You will Bring:</b></p><p></p><ul><li><p>
Diploma or degree in any related discipline</p></li><li><p>
Minimum 12 years of document control experience in an engineering design / consulting environment.</p></li><li><p>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.</p></li><li><p>
Assignments will require a working knowledge of Aconex or other EDMS</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Detail oriented and comfortable working in a fast-paced office environment</p></li><li><p>
Superior organization skills and dedication to completing projects in a timely manner.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Senior Document Controller/ Administrator

Zeallco Transport & General Contracting Est.

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and organized <b>Administrative Assistant / Document Controller</b> to support administrative and documentation operations within our transport company in Al Dhafra, Abu Dhabi. The ideal candidate must be proficient in Microsoft Excel and fluent in both verbal and written communication. Experience in handling transport-related documents will be an added advantage.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain and control company documents, including vehicle records, permits, and transport-related documentation</li><li>Ensure proper document filing, tracking, and version control</li><li>Prepare reports and maintain databases using <b>Microsoft Excel (formulas, pivot tables, reporting)</b></li><li>Monitor vehicle registration, permits, insurance, and related compliance documents</li><li>Draft professional correspondence, emails, and internal communications</li><li>Coordinate with drivers, operations team, and management</li><li>Handle incoming calls and inquiries professionally</li><li>Assist in preparing invoices, LPOs, and other administrative documents</li><li>Maintain confidentiality and organized record-keeping systems</li></ul><p><b>Requirements</b></p><ul><li>1&ndash;2 years of experience in an administrative or document control role</li><li>Experience in transport/logistics industry is an advantage</li><li>Strong proficiency in <b>Microsoft Excel</b></li><li>Fluent in verbal and written communication</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently and meet deadlines</li><li>Proficient in Microsoft Office applications</li></ul><p><b>Working Conditions</b></p><ul><li>Office-based role located in <b>Al Dhafra, Abu Dhabi</b></li><li>Candidates must be willing to <b>relocate to Al Dhafra, Abu Dhabi</b> if not currently residing in the area</li><li>Fast-paced transport operations environment</li><li>Prolonged periods of sitting and computer use</li><li>May require occasional overtime depending on operational needs</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li><b>Salary Range:</b> AED 1,400 &ndash; AED 1,800 (based on experience)</li><li><b>Food provided by the company</b></li><li><b>Accommodation provided by the company</b></li><li>Annual leave as per UAE labor law</li></ul><p>Job Types: Full-time, Permanent, Contract<br/>Contract length: 24 months</p><p>Pay: AED1,400.00 - AED1,800.00 per month</p>

Administrative Assistant/Document Controller

Archers Global LLC FZ

<p>We are hiring dynamic and results-driven <b>Business Development Professionals </b>to drive sales of our client's <b>Document Management &amp; Digitization Solutions</b> across corporate markets.</p><p>This is a B2B sales role focused on corporate software solutions, targeting enterprises and key accounts.</p><p><i><b>The designation will be aligned with the candidate&rsquo;s experience (Executive / Senior Executive / Manager level).</b></i></p><p><b>Key Responsibilities</b></p><ul><li>Identify, research, and approach prospective corporate clients</li><li>Generate leads, qualify opportunities, and schedule meetings</li><li>Manage the complete sales cycle from lead generation to deal closure</li><li>Conduct client meetings to understand business and technical requirements</li><li>Deliver professional product presentations and demonstrations</li><li>Prepare and follow up on proposals and quotations</li><li>Achieve assigned sales targets and revenue goals</li><li>Develop and maintain strong customer and channel partner relationships</li><li>Upsell and cross-sell solutions to existing clients</li><li>Maintain accurate CRM records and timely reporting</li><li>Represent the company at networking events and industry exhibitions</li><li>Coordinate with technical and support teams during pre-sales and implementation</li><li>Ensure smooth client onboarding and assist during installations</li><li>Stay updated with product developments and new features</li></ul><p><b>Candidate Requirements</b></p><ul><li><b>Minimum 3+ years of experience in Corporate Software Sales / IT Sales</b></li><li>Strong B2B sales and key account management experience</li><li>Experience in handling full sales cycle independently</li><li>Proven ability to generate new business and close deals</li><li>Strong presentation, negotiation, and convincing skills</li><li>Excellent written and verbal communication skills</li><li>Bachelor&rsquo;s degree in a relevant field</li><li><b>IT background is an added advantage</b></li><li>Strong networking and interpersonal skills</li><li>Ability to work independently and as part of a larger sales team</li><li>Well-groomed and professional appearance</li><li><b>Valid UAE driving license (mandatory)</b></li><li><b>Own vehicle or willingness to arrange before joining</b></li></ul><p><b>Salary &amp; Benefits</b></p><ul><li>AED 6,000 - AED 10,000 (Based on assessment &amp; experience), Commission, fuel reimbursement</li><li>Health insurance, Annual return ticket allowance.</li></ul><p>Job Types: Full-time, Contract</p><p>Pay: AED6,000.00 - AED10,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have your own car or are willing to arrange your own car before joining ?</li><li>What is your current visa status and expiry date ?</li><li>How soon can you join ?</li><li>Do you have UAE driving license ?</li></ul><p>Experience:</p><ul><li>UAE IT Sales: 3 years (Required)</li></ul>

Business Development Professional - IT Solutions (Document Management & Digitization)

UAE General Civil Aviation Authority

<div><p><b>Certification/Approval, Audit and Continued Oversight
</b></p><ul><li>Assist in producing Airspace section outputs, including certificates, approvals, and acceptances for flight procedure design organizations, aeronautical services, search and rescue providers, airspace changes, unmanned aerial services, and related activities.
</li><li>Maintain a database of approvals, certifications, audit reports, and oversight activities while keeping an up-to-date surveillance audit program. Cross-check surveillance activities against the program and GCAA procedures, and maintain a consolidated register of internal and external audit findings, ensuring their timely closure.
</li><li>Support in the processing of the UAS application and the OAS application
</li><li>Support the section as Play the Eservice coordinator within the section
</li><li>Support the section manager and the principal inspectors with the preparation for the Audits
</li></ul><p><b>Document Management
</b></p><ul><li>Maintain a comprehensive record of relevant certification, reports, approvals, acceptance, reports, recommendations and general documents to ensure an accurate record and evidence base.
</li><li>Receive, classify,consolidate and/or summarize documents and information as well as maintain records of documents to ensure compliance with standards and internal procedures.
</li><li>Organize and maintain the section filing system to ensure compliance with GCAA record management procedures
</li><li>Develop and execute a programme to quality check presence, quality and organization of approved/accepted manuals and other related documents to ensure compliance with standards.
</li><li>Investigate and research files and documents to establish or clarify facts required to progress queries raised internally or externally.
</li></ul><p><b>Safety Policy / Safety Promotion and Culture
</b></p><ul><li>Assist in the implementation of safety promotion activities to disseminate and nurture a safety awareness culture in the UAE civil aviation industry.
</li></ul><p><b>Administration of Sectional Correspondence and Customers
</b></p><ul><li>Administer the utilisation of GCAA assets under their jurisdiction to ensure optimal utilisation of them.
</li><li>Support the Airspace team through scheduling appointments, coordinating arrangements transport, accommodation and travel bookings to ensure smooth organisation operation.
</li><li>Act as focal point and handling daily customer services relations for customer serviceenquiries.
</li><li>Give input to received complaints and grievances from applicants to ensure that they are properly logged and forwarded to the department or individual concerned.
</li><li>Draft correspondence to address stakeholder concerns and submit it to the line manager for approval, ensuring timely and accurate communication with all relevant individuals.
</li></ul><p><b>Policies, Systems, Processes and Procedures
</b></p><ul><li>Carry out all administrative activities related to internal standards in accordance with the set policies, procedures and guidelines.
</li><li>Follow Safety Affairs functional policies, systems, processes, procedures and controls.
</li></ul><p><b>KNOWLEDGE AND EXPERIENCE:
</b></p><p><b>University degree in relevant major or equivalent technical aviation qualifications with 2 years experience.</b></p></div><p></p>

Officer - Airspace

<div></div><div><div>Overview
</div><div>To convert written material from English to Arabic and vice versa, ensuring that the translated version is as clear and accurate as the source language text. Responsibilities include researching legal, technical and scientific phraseology to find the correct translation, proof reading and editing final translated versions. Review of translation and quality assurance of final edits.
<br>
<br>
1. Delivery of translation services to support business requirements including contract preparation, amendment, summaries, memorandums and forms either electronically or as hard copy.<br>
2. Translates and edits professional materials from English into Arabic and vice versa.<br>
3. Translation of random certificates, licenses and applications as required.<br>
4. Documentation and file management of translations.
<br>
5. Provides a grammatical, well-expressed final version of the translated text, usually as a word-processed document, proofread and edits final translated versions.<br>
6. Researches specialized terminology for conversion into English assuring proper conversion of meaning and concept.<br>
7. Reads through original material and rewriting it in Arabic language, ensuring that the meaning of the source text is retained;
<br>
8. Uses specialist dictionaries, thesauruses, glossaries and reference books to find the closest equivalents for terminology and words used;<br>
9. Uses the internet and email as research tools throughout the translation process;
<br>
10. Establishes individual and collective work plans including objectives, timelines and milestone reviews for translation tasks.<br>
11. Ensure that all products are of the highest possible quality consistent with time available and resources and delivered on time.<br>
12. Prepare internal and external correspondences.<br>
13. Perform other responsibilities as directed by senior management team.
</div><div></div><div>Nationality
</div><div>No Restriction
</div><div></div><div>Qualification
 </div><div><div>Bachelor&rsquo;s degree in English preferably in Translation and/or Interpreting or equivalent from an accredited University.<br>
<br>
 Masters Degree in Translation and/or Interpreting is desired.<br>
<br>
 Formal English Language Certification.<br>
</div>
</div><div></div><div>Experience
 </div><div>Above 5 years&rsquo; experience in translation services from Arabic to English and English to Arabic preferably in the military/ defense industry.</div></div><div></div>

Translator

Re-Lyticx

<div>
 <p>
  Our organization is seeking a Remote Front Desk Coordinator to manage visitor experiences, coordinate communications, and support operations for our distributed workforce. This remote position adapts traditional reception responsibilities for virtual environment.&nbsp;
 </p>
 <p>
  Primary Duties:&nbsp;
 </p>
 <p>
  Serve as central communication hub for internal and external inquiries, manage virtual reception services including call answering and message distribution, coordinate visitor registration processes for office locations, schedule and confirm appointments across multiple time zones, maintain reception coverage ensuring availability during business hours, greet and direct video conference participants, provide administrative support including document preparation and data entry, process mail and package notifications, coordinate with facility management for physical office needs, support event planning and logistics, maintain organized records of communications and visits, handle confidential information with discretion, troubleshoot basic technical issues for virtual meetings, contribute to positive organizational culture through friendly interactions, and adapt to evolving needs of hybrid work environment. Your coordination skills will ensure smooth operations across virtual and physical touchpoints.&nbsp;
 </p>
 <p>
  Qualifications:&nbsp;
 </p>
 <p>
  High school diploma or equivalent with additional administrative training preferred, minimum one year reception or customer service experience, strong organizational and multitasking capabilities, excellent interpersonal and communication skills, professional presentation in voice and video interactions, technological adaptability for various platforms, problem-solving mindset, flexibility for occasional schedule adjustments, detail-oriented approach, and team player attitude. Experience in hybrid or remote operations is beneficial.&nbsp;
 </p>
 <p>
  Work Setup:&nbsp;
 </p>
 <p>
  Remote position with defined schedule typically aligned with business hours in primary time zone. You'll use cloud-based phone systems, video platforms, scheduling software, and collaboration tools to perform duties. Occasional video presence for meetings requires professional appearance and background. Consistent, reliable availability is essential for reception coverage.&nbsp;
 </p>
 <p>
  Career Development:&nbsp;
 </p>
 <p>
  This role provides foundation for career growth in operations, project coordination, executive assistance, or office management. You'll gain exposure to organizational operations, stakeholder management, and business processes while developing professional skills. High performers advance to senior coordinator or specialist positions.&nbsp;
 </p>
 <p>
  front desk coordinator, reception services, communication hub, visitor coordination, appointment management, time zone scheduling, virtual reception, administrative support, event logistics, facility coordination, hybrid operations, call management, professional greeting, organizational skills, stakeholder relations, operations support, career foundation, coordinator advancement, business exposure, professional development&nbsp;
 </p>
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Remote Assistant Administrator

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