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document controller

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document management specialist

Prime Power Middle East

Document Controller (Immediate Joiners Preferred)Duties and Responsibilities<ul><li>Implement and maintain document control processes and procedures.</li><li>Develop and maintain the Document Management System.</li><li>Manage all flows of documents either in electronic form or on paper support; Process and keep records of incoming and outgoing documents (Logs, soft and hard copies of Shop drawings, Material Approval Requests, Samples, Letters, Site Instructions, reports, RFI etc)</li><li>Ensure Document Management accordingly to established procedures and standards (documents numbering, formats, issuance, review, dispatch, recording and archiving) to facilitate storage, security and retrieval of documents.</li><li>Perform general activities such as photocopying, scanning, and filing.</li><li>Follow up on issued requests: PJF, invoices, proposals, contracts etc.</li><li>Make sure that controlled copies of latest approved documents are distributed internally and externally.</li><li>Communicate and liaise with departments, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and closeout of Project activity to ensure consistency in document control as required.</li><li>Monitor technical documents review and approval in accordance with agreed schedule.</li><li>Regularly conduct document audits confirming they are current and accurately reflect recorded evidence and assist with communication during external audits.</li><li>Maintain confidentiality around sensitive information and terms of agreement.</li><li>Any other duties/responsibilities as assigned from time to time based on business requirements.</li></ul>Specialized Training/ Knowledge Required<ul><li>Knowledge of Software and document management systems (Aconex)</li><li>Hands-on experience with MS Office and MS Excel</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately ?(Yes/No)</li></ul>Experience:<ul><li>Construction/Engineering Industry: 3 years (Required)</li><li>Aconex: 3 years (Required)</li></ul>

Document Controller (Construction/Engineering)

NAFFCO Fire Fighting Equipment Safety Systems

Job Opening: Document Controller (Construction Industry) Location: Doha, Qatar Employment Type: Full-time Experience Required: Minimum 2 years in the construction industryAbout the RoleWe are seeking a detail-oriented and proactive Document Controller to join our construction team. The successful candidate will be responsible for managing, organizing, and maintaining project documentation to ensure smooth communication and compliance with industry standards.Key Responsibilities<ul><li>Maintain and update project documentation, drawings, and records.</li><li>Ensure proper filing, storage, and retrieval of documents in both digital and physical formats.</li><li>Control the flow of documents between internal teams, contractors, and clients.</li><li>Monitor document versions and ensure timely distribution of updates.</li><li>Support project managers and engineers with document-related needs.</li><li>Ensure compliance with company policies and industry regulations.</li></ul>Requirements<ul><li>Minimum 2 years of experience as a Document Controller in the construction industry.</li><li>Strong knowledge of document management systems and MS Office Suite.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong communication skills and ability to collaborate with diverse teams.</li></ul>Preferred Qualifications<ul><li>Experience with electronic document management systems (EDMS).</li><li>Knowledge of ISO standards related to document control.</li><li>Familiarity with construction project workflows.</li><li>Must have valid QID and Visa</li></ul>If this sounds like the right fit for you, please send your CV and cover letter to recruitment@naffco.comJob Type: Full-timePay: QAR2,500.00 - QAR2,800.00 per monthApplication Question(s):<ul><li>Do you have experience in construction industry?</li></ul>

Document Controller

Al Faisal International Business & Security Services

KEY ACCOUNTABILITIES:Document Controller:<ul><li>Manage the document control process including the creation revision approval distribution and archiving of documents.</li><li>Track transmittals from external parties record the references of the transmittals and keep a copy of the documents transmitted.</li><li>Transmit transmittals to external parties record the references of the transmittals and keep a copy of the documents transmitted.</li><li>Review and distribute documents received from external parties to the appropriate team members in the organization track progress and followup with the relevant individual to ensure a timely response within the set deadline.</li><li>In a timely manner review and distribute documents to external parties prepare letter of correspondance and keep a record of the transmitted letters.</li><li>Review and consolidate feedback from multiple team members while ensuring consistency absence of errors/duplication in the consolidated feedback.</li><li>Track progress and pending actions and report the status to the Line Manager</li><li>Develop recordkeeping processes and continuously review and update the processes to enhance the efficiency and accuracy of document control systems.</li></ul>Secretary<ul><li>Provide secretarial support to management and staff including scheduling meetings managing calendars and handling correspondence.</li><li>Prepare and edit documents reports presentations and other materials as required</li><li>Prepare entry and Ministry of Interior passes for visitors to ensure authorized access.</li><li>Make travel arrangements including organizing flight tickets and travel visas</li><li>Make new meetings and appointments correspond with external and internal parties for making arrangements prepare agenda for the meeting and prepare and disseminate minutes of meeting</li><li>Prepare daily agenda and updates for the Line Manager on upcoming meeting pending actions and matters that requires the Line Managers attention</li><li>Develop and maintain a record filing and archieving system ensure all documents are well stored and preserved in a secure manner and locate and retrieve documents as required</li><li>Track invoices and process them in a timely manner</li></ul>RequirementsMinimum Qualifications:<ul><li>Bachelors degree in Business Administration from a reputable university is required.</li></ul>Minimum Experience:<ul><li>5 years of experience in similar roles in large companies of which at least 3 years are in positions of progressively increasing managerial responsibilities demonstrating a strong need for effective leadership skills.</li></ul>JobSpecific Skills (Generic / Technical):<ul><li>Demonstrated problemsolving ability and analytical thinking skills.</li><li>Good understanding of power/energy and water sectors emerging trends and technologies.</li><li>Proficiency in English (must) and Arabic (plus).</li><li>Demonstrated operational and implementation experience.</li><li>Ability to work with key stakeholders senior executives management team and external partners/advisors through collaboration &amp; teamwork.</li><li>Good communication and presentation skills.</li><li>Good understanding of Qatar and GCC culture and working environment</li></ul>Job Type: Full-time

Executive Scretary Cum Document controller

STC HR Consultancy

Urgent Requirement1.Document Controller-Male&gt;Minimum 5 years of experience in civil/construction field&gt;Freelance visa holders&gt;Immediate joining is required&gt;Opening for male candidates only&gt;Philipines onlyContact: +974 77371299Email: qatarhiring75@gmail.comJob Types: Full-time, Permanent, Contract Contract length: 12 monthsPay: QAR4,000.00 - QAR6,000.00 per month

DOCUMENT CONTROLLER

NMJ Group

We are seeking a skilled Document Management System (DMS) Engineer with strong development experience, preferably with deep expertise in Laserfiche platform. The ideal candidate will be responsible for designing, implementing, integrating, support and maintaining enterprise-grade DMS solutions that improve workflows, document lifecycle management, and business process automation.Key Responsibilities&middot; 2&ndash;5+ years experience working with Document Management Systems.Strong hands-on experience with Laserfiche (mandatory or highly preferred).Strong programming experience in C#, .NET, and SQL.Experience with REST APIs, JavaScript, and system integration.Solid understanding of enterprise IT environments and security standards.Experience with workflow and form automation (Laserfiche Workflow/Forms).&middot; At least 2 to 5 years&rsquo; experience working with Document Management Systems.&middot;Strong hands-on experience with Laserfiche (mandatory or highly preferred).Strong programming experience in C#, .NET, and SQL.Experience with REST APIs, JavaScript, and system integration.Solid understanding of enterprise IT environments and security standards.Experience with workflow and form automation (Laserfiche Workflow/Forms).&middot; Fluency in English (Arabic language skills a plus).Locally Available Candidate onlyTo apply: Send your CV Hr@nmj-group.qa and reference &quot;DMS Developer &ndash; Laserfiche&quot; in the subject line.Job Types: Full-time, PermanentPay: QAR6,000.00 - QAR8,000.00 per month

DMS Developer – Laserfiche

Facilities Management and Maintenance Company

<ul><li>Manage, organize, and maintain all the documents.</li><li>Ensure all documentation is accurate, up to date, and properly stored in the company&rsquo;s document control system.</li><li>Register incoming and outgoing correspondence, maintain logs, and ensure proper distribution to relevant departments.</li><li>Control the issuance, receipt, and tracking of documents in line with company procedures.</li><li>Ensure that document numbering, formatting, and filing conventions are consistently applied.</li><li>Prepare transmittals, cover sheets, and document registers for submission to clients, contractors, and internal departments.</li><li>Follow up with teams to ensure timely submission of required documents.</li><li>Support project teams with access to documents, retrieval of information, and submission of updated versions.</li><li>Maintain confidentiality and ensure proper access permissions to sensitive documents.</li><li>Assist in preparing weekly/monthly documentation status reports.</li><li>Coordinate with project managers, engineers, and other departments to ensure smooth document workflow.</li><li>Archive completed project documents in accordance with company policy.</li></ul>Job Type: Full-timePay: QAR1,500.00 - QAR2,000.00 per month

Document Control (Female)

DANEM Engineering Works W.L.L

HSE Executive(Female Candidates Preferred)Required Experience: 3-5 yrsEducation: B. Tech Environmental / Chemical Engineering Or BSc. / Diploma in Environment Engineering.NEBOSH IGC, NEBOSH Environment/ Process Safety.This HSE Executive position requires specialist experience Environment, HSE Management system documentation, ISO certifications, Audits, Client HSE Compliance, Tender HSE documents, with knowledge of Statutory compliance. Adequate knowledge on HSE software applications and data analytics tools would be an added advantage.1. HSE Management system compliance tracking, Procedure &amp; Checklist update, Safe Manhours tracking2. Maintaining centralized HSE documents of site - HSE Plan, Risk Assessment, Compliance to procedure3. Maintain track record of all HSE inspection &amp; site Audits and ISO Certification documents4. Well conversant with Environment compliance, HSE Procedures, Guidelines, Standards, Checklist, legal requirements, Fire codes etc.5. Awareness on Process/Construction safety activities6. Trend analysis of Unsafe Act Unsafe condition &amp; Near miss reporting and compliance to mitigation measures7. Tender document HSE requirements and remain upto date.8. Prepare monthly HSE reports, safe manhours, and Trainings records9. Monthly HSE documentation and reporting in excel format &amp; software applications10.Workshop statutory compliance &amp; track of land lease requirements11.Internal &amp; External Audit records and Compliance12.Environment Procedure, Statutory compliance, Environment monitoring &amp; Environment reporting13.Awareness on Waste Management - Hazardous/Non-Hazardous, E-waste management14.Envrionment Plan &amp; Sustainability, Policy and GovernanceJob Type: Full-time

HSE Executive

Explore 1970+ Document management specialist in Doha this December. Find roles across top companies and apply now to boost your career.