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document management specialist

EGEC Qatar

Job Summary:We are seeking a Document Control specialist to manage project documentation, maintain document control systems, and ensure proper document management procedures for development and infrastructure projects. This role operates on a call-off consultancy basis, providing document management services across multiple projects as needed.Key Responsibilities:<ul><li>Establish and maintain document control systems and procedures</li><li>Manage project documentation throughout project lifecycle</li><li>Ensure document version control and distribution</li><li>Maintain document registers and tracking systems</li><li>Support project teams with document management requirements</li><li>Ensure compliance with document control standards</li><li>Prepare document control reports and metrics</li></ul>Required Qualifications:<ul><li>University degree in Business Administration, Project Management, Information Management, or related field from a recognized institution</li><li>Minimum 10 years of professional experience in document control and management</li><li>Strong knowledge of document management systems and procedures</li><li>Proficiency in document management software and tools</li><li>Excellent organizational and attention to detail skills</li></ul>Preferred Experience:<ul><li>Infrastructure development projects</li><li>Buildings and construction sector experience</li><li>Humanitarian and emergency response</li><li>Fit-out and rehabilitation projects</li><li>Development projects in economic, health, and education sectors</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please select your sector exposure from: Infrastructure, Buildings, Humanitarian &amp; Emergency Response, Fit-out &amp; Rehabilitation, Development Projects </li><li> Confirm your bilingual proficiency level in English + Arabic </li><li>Do you consent to include your CV in a client tender submission?</li><li>What is your ability to join?</li><li>What is your current salary?</li><li>What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Document Control specialist : 10 years (Required)</li></ul>

Document Control specialist

Qatar Museum Authority

<div><div><div>Key Accountabilities:</div><div><div> 

Role purpose:

The Archive Specialist is responsible for establishing and maintaining comprehensive document management systems across all Lusail Museum departments. This role develops and implements protocols for organizing, preserving, and providing access to architectural documentation, exhibition design materials, research outputs, curatorial content, and other critical information assets.

Working across departments, the specialist ensures efficient information flow between museum teams, architectural partners, and external stakeholders by refining standardized filing structures, naming conventions, and retrieval systems. The role incorporates innovative digital tools, including AI applications, to enhance searchability, analysis, and accessibility of information while supporting the development of the museum's Digital Library. The Archive Specialist plays a crucial role in navigating complex information environments and creating unified approaches to document management that maintain institutional memory and operational efficiency. 


Information Architecture Management
<ul>
<li>Develop, maintain, and refine document management frameworks in SharePoint and other platforms across all museum departments</li>
<li>Enhance and adapt existing filing structures, metadata schemas, and naming conventions to improve document retrieval and version control</li>
<li>Establish and manage permissions architecture to ensure appropriate access levels for different user groups and sensitive content</li>
<li>Implement and monitor document retention, archiving, and disposal protocols</li>
<li>Research and integrate AI tools to enhance document categorization, search capabilities, and information analysis</li>
</ul>
Project Documentation Coordination
<ul>
<li>Organize and manage architectural drawings, specifications, and design documents from architects, designers, engineers, and other providers</li>
<li>Support standardization of exhibition design documentation and development materials</li>
<li>Maintain comprehensive records of project decisions, meeting notes, and key communications</li>
<li>Assist team members in locating and accessing critical documentation when needed</li>
<li>Navigate and coordinate information between different documentation systems maintained by various project partners and stakeholders</li>
</ul>
Cross-Departmental Information Support
<ul>
<li>Work collaboratively with Curatorial, Exhibitions, Collections, Learning and Outreach, Administration, Director's Office, and Lusail Institute teams to align information management practices</li>
<li>Support the development and organization of the Digital Library, ensuring proper cataloging and accessibility of research materials</li>
<li>Develop systems for organizing research outputs and findings across all museum departments</li>
<li>Facilitate information sharing between departments through effective document organization and access
</li><li>Create unified approaches to document management that respect departmental needs while maintaining institutional consistency</li>
</ul>
Digital Systems &amp; Standards Implementation
<ul>
<li>Administer and optimize SharePoint environment, including site collections, libraries, and information architecture</li>
<li>Implement technical solutions for document versioning, co-authoring, and workflow automation</li>
<li>Monitor compliance with established naming conventions and filing standards</li>
<li>Develop quick-reference guides and documentation aids for consistent implementation</li>
<li>Provide guidance to team members on document management best practices</li>
<li>Support knowledge transfer and information continuity throughout the museum's development</li>
</ul>
Communication
<ul><li>Excellent communication skills with ability to coordinate information management practices across all museum departments
</li><li>Effective collaboration with museum teams to develop unified approaches to document organization while respecting departmental needs
</li><li>Ability to navigate information systems maintained by different project partners, including project management teams, engineering consultants, vendors, and local authorities</li>
<li>Skill in translating external documentation structures into formats and organization systems that align with internal museum requirements
</li><li>Clear documentation of processes, protocols, and systems for institutional reference</li></ul> 

</div></div></div><div><div>
Qualifications/Requirements:</div><div><div><ul><li>Bachelor&rsquo;s degree in library science, Information Management, Records Management, Digital Humanities, or related field</li><li>Master's degree in relevant field is an advantage but not required</li><li>Certification in document management, digital archiving, or information systems is beneficial</li><li>Minimum of 9 years&rsquo; experience in records management, document control, or digital archiving</li><li>Demonstrated experience implementing and managing document management systems</li><li>Experience with documentation management administration and architecture, including permissions</li><li>Previous work in a project-based environment with multiple stakeholders</li><li>Experience in cultural institutions, architectural firms, or project management environments is beneficial</li><li>In-depth understanding of document management principles and best practices</li><li>Knowledge of access control systems and permissions architecture for information security</li><li>Familiarity with digital preservation techniques and file management systems</li><li>Understanding of metadata standards and information organization frameworks</li><li>Awareness of emerging technologies in information management, including AI applications</li><li>Advanced proficiency with SharePoint administration or similar online document systems and Microsoft Office suite</li><li>Strong organizational abilities with exceptional attention to detail</li><li>Technical aptitude for configuring system permissions and access</li><li>Experience with database management and search optimization</li><li>Problem-solving aptitude for addressing information management challenges</li><li>Ability to work methodically while managing multiple priorities</li><li>Fluent in English; proficiency in Arabic is an asset</li></ul></div></div></div></div>

Archive Specialist

Almoayyed Air Conditioning

The Document Controller is responsible for managing, organizing, and maintaining all project-related documents, ensuring accuracy, quality, and compliance with company and client standards. The role involves controlling the numbering, filing, sorting, and retrieval of both electronic and hard copy documents produced by the technical teams, contractors, or suppliers.Key Responsibilities:<ul><li>Manage and control all project documentation in accordance with company procedures.</li><li>Maintain document logs for correspondence, technical documents, drawings, and reports.</li><li>Ensure proper document classification, sorting, filing, and archiving (electronic and hard copies).</li><li>Update and maintain document management systems such as Aconex, EDMS, or SharePoint.</li><li>Ensure that the latest approved documents and drawings are issued and distributed to the relevant staff.</li><li>Track document status and ensure timely review, approval, and distribution.</li><li>Coordinate with project teams, consultants, and contractors for document submissions and revisions.</li><li>Assist in preparing transmittals, document registers, and document control reports.</li><li>Ensure confidentiality and data security of all project documents.</li><li>Support audits by providing accurate document records and traceability.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>Minimum 3 years of experience as a Document Controller (preferably in construction or engineering projects)</li><li>Excellent MS Office skills (Excel, Word, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Good communication and coordination abilities.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR4,000.00 per month

Document Controller

Marmi Engineering 

Role OverviewAs a Document Controller at MARMI Engineering Co. W.L.L., you'll be integral in managing and safeguarding a comprehensive array of project documentation. This pivotal role focuses on ensuring the accuracy, quality, and integrity of documents, supporting the delivery of innovative fit-out solutions. Ideal for those with a keen eye for detail and a passion for maintaining high standards of information management within the construction and design industry.Responsibilities<ul><li>Document Management: Establish and maintain a document control system for tracking and retrieval of documents. Ensure all documentation (drawings, plans, reports, correspondence) is kept in the right location and is accessible to all project team members.</li><li>Version Control: Manage the process of distributing, updating, and tracking controlled documents. Ensure that all stakeholders have access to the most current information.</li><li>Quality Assurance: Conduct regular checks to guarantee the accuracy and quality of documents. Ensure compliance with internal and regulatory standards.</li><li>Collaboration and Communication: Serve as the primary point of contact for document-related queries. Facilitate efficient communication between project teams, clients, and stakeholders regarding documentation.</li><li>Record Keeping: Ensure all project documentation is methodically archived, both in hard copy and digital form, adhering to company policies and legal requirements.</li></ul>Qualifications<ul><li>Education: Bachelor's degree in Business Administration, Library Science, Information Management, or related field.</li><li>Experience: At least 4 years of experience in document control or a similar role, preferably within the construction, engineering, or design sectors.</li><li>Skills: Strong organizational skills, proficiency in document management software, attention to detail, and excellent written and verbal communication skills.</li><li>Certifications: Additional certification in document management systems or quality management is advantageous.</li></ul>Application Process<ul><li>Submit Your Application: Apply through our online careers portal with your CV and a cover letter detailing your suitability for the Document Controller role.</li><li>Review Process: Applications will be reviewed to identify candidates who best fit the role's requirements.</li><li>Interviews: Shortlisted candidates will be invited to discuss their qualifications and experience in more detail.</li><li>Offer: Successful applicants will be extended an offer to join the team at MARMI Engineering Co.</li></ul>Job Type: Full-time

Document Controller (Project Based)

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
<div>Document Controller
</div><div><div><div><div><div><div><div><div><div>Qatar, Doha
Parsons is seeking an experienced and detail-oriented Document Controller to join our team! In this role, you will be responsible for managing all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases.
What You'll Be Doing:
<ul><li>Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.
</li><li>Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client Contract Management System.
</li><li>Maintaining a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.
</li><li>Utilizing the latest version of Primavera Contract Management to control and update the status of contract documents.
</li><li>Preparing, registering, and tracking various documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
</li><li>Tracking and updating the status of submittals, safety reports, RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
</li><li>Producing regular reports on outstanding actions and responses on correspondence through Primavera Contract Management.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelors degree or diploma in any field
</li><li>Minimum of 4 years of experience in document control, with at least 3 years using EDMS (ATMS experience is a must)
</li><li>Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
</li><li>Proficiency in English, both written and spoken, with strong technical writing and communication skills.
</li><li>Proficient computer skills with experience in managing electronic documentation systems.
</li><li>Preferably at least 3 years of experience working in the Gulf region.
</li><li>Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
</li><li>Experience in producing detailed reports and tracking documents to ensure compliance and meeting deadlines.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Strong organizational skills and the ability to prioritize tasks effectively.
</li><li>Ability to work under pressure and maintain high standards of accuracy and attention to detail.
</li><li>Problem-solving skills to address and resolve document management issues promptly.
</li><li>Experience with project management software and document management systems for seamless project documentation integration 
</li></ul></div></div></div></div></div></div></div></div></div> 
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

JOB HUB GLOBAL

Job Title: Document Controller &ndash; Construction Location: Umm Qarn, QatarSalary: QAR 4,000 (all-inclusive) + QAR 800 transportation allowance Gross Monthly Salary: QAR 4,800Working Schedule:<ul><li>6 days a week</li><li>08:00 AM &ndash; 05:00 PM</li></ul>Job DescriptionWe are seeking an experienced Document Controller to join our construction team in Umm Qarn, Qatar. The successful candidate will be responsible for managing, organizing, and maintaining all project documentation in compliance with company and client standards.Key Responsibilities:<ul><li>Maintain and control construction project documentation (drawings, reports, correspondence, contracts, etc.)</li><li>Ensure timely and accurate distribution of documents to project teams and stakeholders</li><li>Manage both electronic and hard copy filing systems for easy retrieval</li><li>Monitor document quality, revisions, and approvals as per project requirements</li><li>Ensure confidentiality and security of sensitive project documentation</li><li>Liaise with engineers, project managers, and contractors to support project documentation needs</li></ul>Qualifications &amp; Requirements:<ul><li>Diploma or Bachelor&rsquo;s Degree (Civil/Construction-related discipline preferred)</li><li>Minimum 4&ndash;5 years of experience as a Document Controller in the Civil/Building Construction industry</li><li>Strong knowledge of document control systems, MS Office, and related software</li><li>Excellent organizational and time management skills</li><li>Fluent in English (written and spoken)</li><li>Knowledge of Arabic will be an added advantage</li><li>Strong communication and interpersonal skills</li></ul>Why Join Us?<ul><li>Competitive salary package</li><li>Opportunity to work on major construction projects in Qatar</li><li>Professional and growth-oriented work environment</li></ul>If you meet the above requirements and are ready to take on a challenging and rewarding role, we encourage you to apply today.Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our business!Job Types: Full-time, Contract Contract length: 12 monthsPay: Up to QAR4,800.00 per monthApplication Question(s):<ul><li>Do you have a Diploma or Bachelor&rsquo;s degree?</li><li>Do you have at least 4&ndash;5 years of experience as a Document Controller in the Civil/Building Construction industry?</li><li>Are you proficient in MS Office and document control systems?</li><li>Are you fluent in English (spoken and written)?</li><li>Are you in agreement with the salary ( Full Package)mentioned and available immediately?</li></ul>

Document Controller - Construction Industry

Al Aali International

We are hiring Document Controller, URGENTLY!Maintain project documents and ensure that accurate information is distributed throughout the project, on time, to the people who need including Project Manager, Project Engineers, Clients, Designers, Surveyors, Architects, and other colleagues. Keep confidentiality of the documents based on the document's nature. Work with technical documents such as reports, equipment manuals, etc. Sort and store electronic and hard copy documents for easy retrieval. Keep a record of all incoming/outgoing documents with proper document classification, revision, issue date, document status, etc.KEY ACTIVITIES1. Controlling company and project documentation as assigned by the management2. Sorting, storing, and retrieving electronic and hard copy documents3. Following and improving document control procedures4. Ensuring all documentation meets formal requirements and required standards5. Producing document progress reports for the Project Manager and other managers6. Conducting regular reviews and document audits7. Helping in the planning stages of the assigned project8. Ensure documents are shared at key times to facilitate timely project completion9. Using computers to organize and distribute documents10. Working closely with the Project site office and head office.REQUIREMENTSEducation: Bachelor&rsquo;s DegreeIT Skills: Well-versed with MS Office Packages and experience in generating Excel databases. Typing Speed in EnglishMultitasking and experience in Secretarial work would be preferred.Please note that we are not hiring anyone outside of Qatar.We are ONLY hiring candidates who are based in Qatar now and can join immediately.Job Types: Full-time, Permanent

Explore 2325+ Document management specialist in Doha this October. Find roles across top companies and apply now to boost your career.

2325 document management specialist jobs IN Doha

Document Control specialist

Archive Specialist

Document Controller

Document Controller (Project Based)

Document Controller

Document Controller - Construction Industry

Document Controller