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document management specialist

Qatar Museum Authority

<div><div><div>Key Accountabilities:</div><div><div> 

Role purpose:

The Archive Specialist is responsible for establishing and maintaining comprehensive document management systems across all Lusail Museum departments. This role develops and implements protocols for organizing, preserving, and providing access to architectural documentation, exhibition design materials, research outputs, curatorial content, and other critical information assets.

Working across departments, the specialist ensures efficient information flow between museum teams, architectural partners, and external stakeholders by refining standardized filing structures, naming conventions, and retrieval systems. The role incorporates innovative digital tools, including AI applications, to enhance searchability, analysis, and accessibility of information while supporting the development of the museum's Digital Library. The Archive Specialist plays a crucial role in navigating complex information environments and creating unified approaches to document management that maintain institutional memory and operational efficiency. 


Information Architecture Management
<ul>
<li>Develop, maintain, and refine document management frameworks in SharePoint and other platforms across all museum departments</li>
<li>Enhance and adapt existing filing structures, metadata schemas, and naming conventions to improve document retrieval and version control</li>
<li>Establish and manage permissions architecture to ensure appropriate access levels for different user groups and sensitive content</li>
<li>Implement and monitor document retention, archiving, and disposal protocols</li>
<li>Research and integrate AI tools to enhance document categorization, search capabilities, and information analysis</li>
</ul>
Project Documentation Coordination
<ul>
<li>Organize and manage architectural drawings, specifications, and design documents from architects, designers, engineers, and other providers</li>
<li>Support standardization of exhibition design documentation and development materials</li>
<li>Maintain comprehensive records of project decisions, meeting notes, and key communications</li>
<li>Assist team members in locating and accessing critical documentation when needed</li>
<li>Navigate and coordinate information between different documentation systems maintained by various project partners and stakeholders</li>
</ul>
Cross-Departmental Information Support
<ul>
<li>Work collaboratively with Curatorial, Exhibitions, Collections, Learning and Outreach, Administration, Director's Office, and Lusail Institute teams to align information management practices</li>
<li>Support the development and organization of the Digital Library, ensuring proper cataloging and accessibility of research materials</li>
<li>Develop systems for organizing research outputs and findings across all museum departments</li>
<li>Facilitate information sharing between departments through effective document organization and access
</li><li>Create unified approaches to document management that respect departmental needs while maintaining institutional consistency</li>
</ul>
Digital Systems &amp; Standards Implementation
<ul>
<li>Administer and optimize SharePoint environment, including site collections, libraries, and information architecture</li>
<li>Implement technical solutions for document versioning, co-authoring, and workflow automation</li>
<li>Monitor compliance with established naming conventions and filing standards</li>
<li>Develop quick-reference guides and documentation aids for consistent implementation</li>
<li>Provide guidance to team members on document management best practices</li>
<li>Support knowledge transfer and information continuity throughout the museum's development</li>
</ul>
Communication
<ul><li>Excellent communication skills with ability to coordinate information management practices across all museum departments
</li><li>Effective collaboration with museum teams to develop unified approaches to document organization while respecting departmental needs
</li><li>Ability to navigate information systems maintained by different project partners, including project management teams, engineering consultants, vendors, and local authorities</li>
<li>Skill in translating external documentation structures into formats and organization systems that align with internal museum requirements
</li><li>Clear documentation of processes, protocols, and systems for institutional reference</li></ul> 

</div></div></div><div><div>
Qualifications/Requirements:</div><div><div><ul><li>Bachelor&rsquo;s degree in library science, Information Management, Records Management, Digital Humanities, or related field</li><li>Master's degree in relevant field is an advantage but not required</li><li>Certification in document management, digital archiving, or information systems is beneficial</li><li>Minimum of 9 years&rsquo; experience in records management, document control, or digital archiving</li><li>Demonstrated experience implementing and managing document management systems</li><li>Experience with documentation management administration and architecture, including permissions</li><li>Previous work in a project-based environment with multiple stakeholders</li><li>Experience in cultural institutions, architectural firms, or project management environments is beneficial</li><li>In-depth understanding of document management principles and best practices</li><li>Knowledge of access control systems and permissions architecture for information security</li><li>Familiarity with digital preservation techniques and file management systems</li><li>Understanding of metadata standards and information organization frameworks</li><li>Awareness of emerging technologies in information management, including AI applications</li><li>Advanced proficiency with SharePoint administration or similar online document systems and Microsoft Office suite</li><li>Strong organizational abilities with exceptional attention to detail</li><li>Technical aptitude for configuring system permissions and access</li><li>Experience with database management and search optimization</li><li>Problem-solving aptitude for addressing information management challenges</li><li>Ability to work methodically while managing multiple priorities</li><li>Fluent in English; proficiency in Arabic is an asset</li></ul></div></div></div></div>

Archive Specialist

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
<div>Document Controller
</div><div><div><div><div><div><div><div><div>Qatar, Doha
Parsons is seeking an experienced and detail-oriented Document Controller to join our team! In this role, you will be responsible for managing all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases.
What You'll Be Doing:
<ul><li>Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.
</li><li>Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client Contract Management System.
</li><li>Maintaining a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.
</li><li>Utilizing the latest version of Primavera Contract Management to control and update the status of contract documents.
</li><li>Preparing, registering, and tracking various documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
</li><li>Tracking and updating the status of submittals, safety reports, RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
</li><li>Producing regular reports on outstanding actions and responses on correspondence through Primavera Contract Management.
</li></ul>What Required Skills You'll Bring:
<ul><li>Diploma or specialized training in Primavera Contract Management, or similar software.
</li><li>Minimum of 5 years of experience in document control, with at least 3 years using EDMS (preferably Primavera Contract Management).
</li><li>Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
</li><li>Proficiency in English, both written and spoken, with strong technical writing and communication skills.
</li><li>Proficient computer skills with experience in managing electronic documentation systems.
</li><li>Preferably at least 3 years of experience working in the Gulf region.
</li><li>Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
</li><li>Experience in producing detailed reports and tracking documents to ensure compliance and meeting deadlines.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Strong organizational skills and the ability to prioritize tasks effectively.
</li><li>Ability to work under pressure and maintain high standards of accuracy and attention to detail.
</li><li>Problem-solving skills to address and resolve document management issues promptly.
</li><li>Experience with project management software and document management systems for seamless project documentation integration.
</li></ul></div></div></div></div></div></div></div></div>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Document Controller

J Seven Trading & Contracting

<div>
 
 
 Company Description
 
 
 
 J Seven Trading &amp; Contracting is known for its high-standard work in the construction industry. The company focuses on modern strategies and in-depth expertise, building strong, long-term relationships with contractors across Qatar. Our dedicated team leverages innovative principles and sophisticated technologies, earning a reputation for trust, transparency, and integrity. Today, we are proud to be recognized as one of the leading companies in the country.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role for a Document Controller, based in Doha, Qatar. The Document Controller will be responsible for managing and organizing project documentation, maintaining records management systems, and ensuring the accuracy and consistency of documents. The role involves effective communication with project teams and stakeholders to support document control processes.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Document Management and Documentation skills
 </li>
 <li>
 Experience in Project Documentation and Records Management
 </li>
 <li>
 Strong Communication skills
 </li>
 <li>
 Attention to detail and organizational skills
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Construction Background is Must
 </li>
 <li>
 Familiarity with document control software and systems is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree in a related field is preferred
 </li>
 </ul>
</div>

Neo Spectrum Engineering Consultancy

About the RoleWe are seeking an experienced Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, organizing, and maintaining all project-related documents in line with company and client requirements. You will ensure that documentation processes comply with industry standards and that records are easily accessible for project teams and stakeholders.Key Responsibilities<ul><li>Maintain and control project documentation (technical, contractual, and administrative).</li><li>Ensure proper filing, classification, and archiving of electronic and hard copy records.</li><li>Manage document workflows, ensuring timely distribution and receipt of project deliverables.</li><li>Implement document control procedures and ensure compliance with ISO standards.</li><li>Monitor and track document revisions, approvals, and distribution.</li><li>Coordinate with internal departments, consultants, and contractors to ensure proper documentation flow.</li><li>Support audits, inspections, and project handover processes with accurate documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 5+ years of experience as a Document Controller in Qatar or the GCC region.</li><li>Strong knowledge of document control systems (e.g., Aconex, Primavera Contract Management, EDMS).</li><li>Familiarity with construction, engineering, or oil &amp; gas documentation standards.</li><li>Excellent organizational and time-management skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Strong communication skills in English (Arabic is an advantage).</li><li>Must be currently based in Qatar with a transferable visa/NOC.</li></ul>Job Types: Full-time, Permanent

Kasimy Trading and Building Materials

A document controller is responsible for managing and organizing documents for a company. They make sure documents are filed correctly, stored securely, and easily accessible for all departments. They also create reports, archive materials, and ensure document access is smooth across the organization.Managing Document Control Systems and ProcessesManaging document control systems and processes is essential for a document controller to ensure the efficient organization, accessibility, and security of documents.Typical responsibilities of a document controller include:<ul><li>Implementing and maintaining document control procedures</li><li>Establishing and updating document control databases</li><li>Ensuring compliance with document management standards and regulations.</li></ul>Document Control and OrganizationDocument control and organization ensures that the documents are systematically managed, labelled, and stored &ndash; allowing for easy retrieval, version control, and maintenance of accurate records.Here are some related responsibilities outlined in the document controller job description:<ul><li>Receiving, reviewing, and distributing incoming documents</li><li>Classifying and indexing documents for easy retrieval</li><li>Monitoring document revisions and maintaining version control</li></ul>Quality Control and AssuranceEnsuring the accuracy and compliance of documents to maintain high standards is the role of a document controller, which includes:<ul><li>Performing quality checks on documents to ensure accuracy and completeness</li><li>Resolving discrepancies or issues related to document content or formatting</li><li>Collaborating with stakeholders to address document-related concerns</li></ul>Document Retrieval and ArchivingDocument retrieval and archiving are core responsibilities of a document controller, ensuring that documents are accurately stored and easily accessible.Some of the primary responsibilities involve:<ul><li>Retrieving requested documents and information for internal and external stakeholders</li><li>Establishing document retention schedules and managing archiving processes</li><li>Ensuring proper disposal of outdated documents</li></ul>Collaboration &amp; CommunicationCollaboration and communication are essential aspects of a document controller&rsquo;s role that include the following responsibilities:<ul><li>Coordinating with project teams, departments, and external parties to facilitate document exchange</li><li>Providing support and training to users on document management systems</li><li>Maintaining effective communication channels to address document-related queries or issues</li></ul>Job Type: Full-timePay: QAR2,000.00 - QAR2,200.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Application Question(s):<ul><li> WHAT IS YOUR SALARY EXPECTION?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>DOCUMENT CONTROLLER: 2 years (Required)</li></ul>Language:<ul><li>ENGLISH/BASIC ARABIC (Required)</li></ul>

DOCUMENT CONTROLLER (MALE)

EGEC Qatar

Job Summary:Document Controller is responsible to ensure the Document Management consistency across all Projects, meticulously, maintaining control and traceability of the documentation from Project initiation throughout completion.Duties &amp; Responsibilities:<ul><li>Develop and maintain the Document Management System to ensure compliance with company procedures and client standards.</li><li>Manage the flow of documents (incoming/outgoing) in both electronic and paper formats, ensuring proper registration and archiving.</li><li>Ensure standardized formatting, numbering, and revision control for all project documents and drawings.</li><li>Distribute the latest approved versions of documents and drawings to internal teams and external stakeholders (clients, contractors, suppliers).</li><li>Coordinate with project teams and third parties to maintain consistency and efficiency in document handling and project close-out.</li><li>Maintain the Master Document Register (MDR) in cooperation with the Project Manager.</li><li>Monitor technical document reviews and approvals as per project timelines.</li><li>Ensure compliance with QHSE standards (ISO 9001, 14001, 45001) in all document-related activities.</li><li>Support audits and inspections by maintaining accurate and up-to-date documentation.</li><li>Report and record document-related non-conformities and follow up with the QHSE department for resolution.</li></ul>Education &amp; Experience: <ul><li>Bachelor&rsquo;s Degree in Business management or relevant degree</li><li>5-6 years of experience, min. 2 years with Consulting background</li><li>Knowledge for close-out document in final stage.</li><li>Knowledge client system e.g., FCTS, PDML &amp; Municipality permits approval</li><li>Knowledge of various file formats</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you living in one of these regions (Alkhor - Simaismah - Al shamal - Al&nbsp;Ruwais)?</li><li>Do you have a car?</li><li>Are you able to join immediately?</li><li>What is your current salary?</li><li>What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Document controller: 5 years (Required)</li></ul>

Documet Controller

Wood PLC

<div>Remarkable people, trusted by clients to design and advance the world
Wood are actively hiring for Principal Document Controller role to support future growth in our expanding business.
The projects team focusing on delivering across FEED, Pre-FEED, Brownfield, Greenfield scopes of work. In this role, you will be responsible for the execution of project work in accordance with the project execution plan, including Wood and/or Project Procedures on Safety and Quality Control within the man-hour, cost and the project schedule targets.
This is a long-term assignment based in Qatar</div>
 <div>In this role you will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes.
 
Ensures all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.
Designing the future. Transforming the world
Reflecting the market focus for the office in both brownfield and green field opportunities, multi-skilled personnel are sought, in particular those with experience in:
Onshore Oil and Gas
 
Offshore Oil and Gas
What we can offer
<ul><li>Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors
</li><li>Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our busiess with employee networks committed to giving all employees a voice
</li><li>Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
</li><li>Life Insurance ; Provides payment of 2 x Base Salary (up to a maximum of QAR 1 million) upon death
</li><li>End of Service Gratuity ; In line with Qatar Labor Law, upon completion of 1 years&rsquo; service employees are eligible for an End of Service benefit of three weeks for every year of service.
</li><li>Medical Insurance : Ensures cover (up to a maximum of QAR 250,000 per person, per year) is available should you require treatment. Pre-existing and/or chronic conditions are covered up to QAR 10,000.
</li><li>Employee Assistance Programme: Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social &amp; financial well-being.
</li><li>Professional Memberships; One professional membership, registration, subscription, certification and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
</li><li>Global connections : join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li></ul>Typical responsibilities
&bull; Register and transmit internal, vendor and client documentation for the project.
 
&bull; Check documentation to ensure that formats comply with company and client standards.
 
&bull; Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
 
&bull; Ensure all project documentation is imported into document management system and filed accordingly
 
&bull; Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
 
&bull; Archiving and retrieval of historical documentation
 
&bull; Assist and provide assistance to Wood personnel with respect to any document management system queries
 
&bull; Quality check of all Documentation prior to issuing/transmitting to client
 
&bull; Responsible for the handling of requests for new Document numbers/hard copy documentation
 
&bull; Scanning, printing and copying of project documentation
 
&bull; Process and record accurately all technical documentation in accordance with agreed procedures
 
&bull; Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
 
&bull; Run document control reports (if available and required) from the applied company or project document control system.
 
&bull; Ensure document management procedures satisfy project, client and regulatory requirements
 
&bull; Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
 
&bull; Monitor progress of in-house and Client reviews of technical data
 
&bull; Contribute to compilation of final project dossiers, as built portfolios and archiving
 
&bull; Establish a systematic and comprehensive Project Filing System
 
&bull; Produce exception reports, comment overdue reports and any other reports for Project Management review</div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Qualification
Minimum Bachelors degree
Knowledge, skills, and experience:
&bull; Knowledge of MS Office
 
&bull; Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system
 
&bull; Knowledge of Adobe
 
&bull; Communication skills - both written and verbal
 
&bull; Skills in word processing, spreadsheets, database applications and electronic data management systems 
 
Personal attributes:
&bull; Excellent organisational skills and a logical and ordered approach
 
&bull; Effective communication and interpersonal skills
 
&bull; Strong team player
 
&bull; Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the output</div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Principal Document Controller

Explore 2248+ Document management specialist in Doha this September. Find roles across top companies and apply now to boost your career.

2248 document management specialist jobs IN Doha

Archive Specialist

Document Controller

Document Controller

Document Controller

DOCUMENT CONTROLLER (MALE)

Documet Controller

Principal Document Controller