Executive Assistant

Genpact

<div>
 
 
 
 Ready to shape the future of work?
 
 
 
 
 
 
 
 At Genpact, we don&rsquo;t just adapt to change&mdash;we drive it. AI and digital innovation are redefining industries, and we&rsquo;re leading the charge. Genpact&rsquo;s AI Gigafactory, our industry-first accelerator, is an example of how we&rsquo;re scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to agentic AI, our breakthrough solutions tackle companies&rsquo; most complex challenges.
 
 
 
 
 If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that&rsquo;s shaping the future, this is your moment.
 
 
 
 
 Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally. Through our deep business knowledge, operational excellence, and cutting-edge solutions &ndash; we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation
 
 
 
 ,
 
 
 
 our teams implement
 
 
 
 
 
 
 data, technology, and AI to create tomorrow, today. Get to know us at genpact.com and on LinkedIn, X, YouTube, and Facebook.
 
 
 
 
 
 
 
 
 
 Inviting applications for the role of
 
 Executive Assistant to Global Business Leader
 
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a highly organized, proactive, and experienced Executive Assistant (EA) to support senior leader at Genpact&rsquo;s New York City office. The ideal candidate will be a strategic partner who can seamlessly manage complex schedules, leadership calendars, coordinate cross-functional meetings, and act as a key liaison for internal and external stakeholders. This is an onsite role requiring a high degree of professionalism, discretion, and adaptability in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
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 Provide high-level administrative support to two senior executives, including calendar management, meeting coordination, and travel arrangements.
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 Act as a gatekeeper and prioritize requests, ensuring leaders&rsquo; time is optimized and protected.
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 Prepare and edit correspondence, reports, presentations, and meeting materials.
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 Coordinate logistics for onsite and virtual meetings, town halls, and leadership offsites.
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 Manage confidential information with discretion and integrity.
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 Support internal and external communications on behalf of the executives.
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 Track key deliverables, follow up on action items, and support project execution as needed.
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 Liaise effectively with other executive assistants, senior leaders, and business teams across global locations.
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 Handle expense reports, procurement, and invoice processing.
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 Proactively identify opportunities to improve efficiency and streamline administrative processes.
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 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 5+ years of executive support experience, preferably in a fast-paced professional services or global corporate environment.
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 Prior experience supporting multiple senior-level leaders simultaneously.
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 Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools like Teams, Zoom, and SharePoint.
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 Exceptional organizational and time management skills.
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 Strong written and verbal communication abilities.
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 High emotional intelligence, professionalism, and ability to navigate complex, matrixed organizations.
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 Flexibility and resilience to adapt to shifting priorities and urgent needs.
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 Bachelor&rsquo;s degree preferred.
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 </ul>
 
 
 
 
 
 
 Location
 
 
 
 <ul>
 <li>
 This role requires the employee to be in our New York office all 5 days a week
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 </ul>
 
 
 
 
 
 Come join the tech shapers and growth makers at Genpact and take your career in the only direction that matters: Up.
 
 
 
 
 
 
 
 Let&rsquo;s build tomorrow together.
 
 
 
 
 
 
 
 The approximate annual base compensation range for this position is $60 to $65/hr. non-exempt The actual offer, reflecting the total compensation package plus benefits, will be determined by a number of factors which include but are not limited to the applicant&rsquo;s experience, knowledge, skills, and abilities; geographic location; and internal equity
 
 
 
 
 
 
 &ldquo;Los Angeles, California based candidates are not eligible for this role.&rdquo;
 
 
 New York, NY area candidates are eligible for this role only.&rdquo;
 
 
 
 
 
 
 Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation.
 
 
 
 
 Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.
 
 
</div>

Executive Assistant to Global Business Leader

Pearl Meyer

<div>
 The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice. Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless execution of business operations. This role requires exceptional judgment, initiative, discretion, and attention to detail, as well as the ability to anticipate needs, multi-task, solve problems proactively, and contribute to firmwide priorities and continuous improvement efforts. This position operates in a primarily remote environment and requires the ability to build strong working relationships, communicate effectively, and manage priorities independently across distributed teams.
 
 
 EA Responsibilities:
 
 
 <ul>
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 Maintain all Salesforce records including web lead opportunities, engagements, accounts, and contact entries.
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 Manage time tracking, client billing workflows and expense reports in Deltek Maconomy.
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 Serve as a central point of coordination among executives, clients, and internal stakeholders to ensure timely communication, follow-through, and execution of business priorities.
 </li>
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 Anticipate executive and business needs, proactively identifying issues and implementing solutions with minimal direction.
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 Manage complex executive calendars, priorities, and scheduling logistics while balancing competing demands and shifting business priorities.
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 Support business development activities by preparing proposals, reports, engagement letters, statements of work, and other client-facing materials.
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 Coordinate meetings and events, ensuring preparation of materials, logistics management, stakeholder communication, and follow-through on action items.
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 Monitor, prioritize, and respond to executive communications as appropriate, exercising sound judgment and discretion.
 </li>
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 Support cross-functional initiatives, projects and process improvements.
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 Partner with senior firm leaders and cross-functional teams beyond direct executive assignments to support business objectives and firmwide strategic initiatives.
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 Access and prepare reports and business development information to support executive decision-making.
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 Establish and pursue individual professional development goals to enhance skills, effectiveness, and career growth.
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 Plan and manage executive travel and accommodations, anticipating needs, mitigating potential disruptions, and ensuring a seamless travel experience.
 </li>
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 Assist in developing, editing, and formatting professional documents, presentations, and client-facing materials, ensuring accuracy, consistency, and a high standard of quality.
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 Collaborate with HR, IT, Marketing and Finance to support executive onboarding, technology setup, and systems troubleshooting.
 </li>
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 Assist with training of new EAs.
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 Other duties as assigned.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs):
 
 
 <ul>
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 Time tracking, billing, and administrative accounting activities are completed accurately and within established deadlines.
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 Leadership Practice executives receive responsive, proactive support that enhances productivity and client service delivery.
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 Firm systems, technologies, and database records are utilized and maintained accurately and consistently.
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 Executive calendars, travel, and priorities are managed with minimal executive intervention.
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 Contributions to team initiatives, process improvements, and firm projects positively impact efficiency and service quality.
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 Demonstrates curiosity and adaptability in leveraging emerging technologies, including AI-enabled tools, to improve efficiency, quality, and service delivery.
 </li>
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 Individual professional development goals are achieved and applied to role effectiveness.
 </li>
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 Client proposals, reports, and engagement documentation are assisted with accurately and on time.
 
 
 </li>
 </ul>
 Required Skills/Abilities:
 
 
 <ul>
 <li>
 Demonstrated experience supporting senior-level executives in a fast-paced professional services, consulting, or similar business environment.
 </li>
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 Strong organizational skills with the ability to manage multiple priorities, competing deadlines, and changing business demands.
 </li>
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 Experience with Deltek Maconomy or similar timekeeping, billing, and expense management systems preferred.
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 Exceptional written and verbal communication skills, including editing, proofreading, and preparation of professional business materials.
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 Ability to adapt support approaches to varying executive work styles, preferences, and business needs.
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 Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
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 Strong problem-solving skills, resourcefulness, and initiative.
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 Demonstrated professionalism, executive presence, and confidence interacting with senior leaders, clients, and key stakeholders.
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 Ability to build and maintain effective working relationships across all levels of the organization.
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 Proficiency with Microsoft Office Suite and business technology platforms including Salesforce, Zoom, Teams, and related applications.
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 Demonstrated adaptability and willingness to learn and leverage emerging technologies, including AI-enabled productivity tools.
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 Ability to work independently while collaborating effectively across teams and functions.
 
 
 </li>
 </ul>
 Education and Experience:
 
 
 <ul>
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 Associate&rsquo;s degree required, bachelor's degree preferred
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 5-10+ years of progressively responsible administrative or executive support experience, including support of senior leaders and management of complex business priorities.
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 Authorized to work in the US (sponsorship will not be provided)
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 Remote Workstyle (availability within Eastern and Central time zone(s) preferred)
 
 
 </li>
 </ul>
 Physical Requirements:
 
 
 <ul>
 <li>
 Prolonged periods of sitting at a desk and working on a computer.
 
 
 </li>
 </ul>
 Compensation:
 
 
 The base salary compensation range being offered for this role is $80,000&ndash; $90,000 USD per year. This role is also eligible for an annual short-term incentive bonus.
 
 
 <ul>
 <li>
 Company Benefits: Pearl Meyer provides a competitive benefit package which includes the following (eligibility requirements apply)
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 Health and Welfare Benefits:Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&amp;D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
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 LeaveBenefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)
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 Retirement Benefits: Savings Plan (401k).
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 </ul>
</div>

AdaptHealth

<div>Description:

Position Summary:
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.
Essential Functions and Job Responsibilities:
Executive Support<ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul>
Office Operations Management<ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul>
Collaboration &amp; Communication<ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul>
Meeting &amp; Event Coordination<ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul>
Travel &amp; Expense Management<ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul>
Project Support<ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul>
Competency, Skills and Abilities:<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:

Education and Experience Requirements:<ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul>
Physical Demands and Work Environment:<ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

Tiger Recruitment

<div>
 
 Title: Personal Assistant / House Manager
 
 
 
 
 
 Salary: $125,000 p.a. - $175,000 p.a.
 
 
 
 
 
 Start: ASAP
 
 
 
 
 
 Tiger Recruitment is working with a UHNWF based in New York who is looking for a tech-savvy Personal Assistant / House Manager to help navigate their busy life. This role straddles supporting their busy personal life as well as executive assistant needs, as both principals have their own investment businesses. All candidates must be very detail-oriented, trustworthy, and very familiar with vendor management. They are looking for candidates who have supported principals who have worked in finance. To apply you must have experience working for UHNW as a Personal Assistant / House Manager. All candidates must have great project management skills preferrably with a project management software.
 
 
 
 
 
 RESPONSIBILITIES:
 
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 Manage principals' calendars, scheduling calls and appointments, whether professional or personal
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 Research and make travel, restaurant, or entertainment bookings
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 Manage collections such as art, wine, or cars
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 Source items, from ordering supplies on Amazon to researching products to finding the rare
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 Help plan parties &amp; events
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 Recruit, interview, on-board, and guide household and administrative employees (under principals' supervision)
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 Oversee property management of primary and secondary residences, including finding and booking services &amp; contractors, and possibly overseeing renovations
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 Negotiate with various vendors
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 Oversee contructions and repairs
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 Coordinate household moves and processes with real estate agents
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 Organize financial and tax information and professional firms, and complete routine forms
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 Occasionally travel ensure that principals are set up correctlt.
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 Maintain CRM for one principal
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 </ul>
 
 
 
 
 REQUIREMENTS:
 
 <ul>
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 College Degree required - a MUST
 </li>
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 Strong attention to detail &amp; accuracy
 </li>
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 Organizational skills
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 Project Management software
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 Research skills
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 Self sufficient
 </li>
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 Financial acumen
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 Ability to implement strategy
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 Technology savvy and comfortable with AI
 </li>
 </ul>
 
 
</div>

Personal Assistant

Explore 5+ Ea in New York this July. Find roles across top companies and apply now to boost your career.

5 ea jobs In New York

Executive Assistant

Executive Assistant to Global Business Leader

Executive Assistant

Senior Executive Assistant, C-Suite & Office Operations Manager

Personal Assistant