Mutinex

<div>
 
 
 About Us
 
 
 
 At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 
 
 Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 
 
 We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 
 
 
 
 
 
 The Role
 
 
 
 This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 
 
 This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 
 
 You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 
 
 We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 <ul>
 <li>
 Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
 </li>
 <li>
 Provide local life admin support - reservations, errands, and personal scheduling as needed
 </li>
 <li>
 Support the team and US President on ad hoc administrative tasks including travel arrangements
 </li>
 <li>
 Be a proactive, present resource for the CEO and team throughout the working day
 </li>
 <li>
 Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zone
 
 s
 
 </li>
 </ul>
 
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
 </li>
 <li>
 Own relationships with the landlord and any local service providers
 </li>
 <li>
 Ensure the office is consistently tidy, stocked, and welcoming
 </li>
 <li>
 Manage IT, building passes, and desk setup for new starters
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Culture
 
 
 <ul>
 <li>
 Be the go-to person for the NY team's day-to-day needs
 </li>
 <li>
 Drive local team culture through events, celebrations, and offsites
 </li>
 <li>
 Support New York onboarding end-to-end - from desk and technology setup to first-day experience
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 
 
 There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
 
 
 
 
 
 <ul>
 <li>
 1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Calm under pressure and adaptable when priorities shift
 </li>
 <li>
 Proactive and solutions-oriented - you notice what needs doing before being asked
 </li>
 <li>
 Strong communicator, comfortable working with strong personalities and
 </li>
 <li>
 Discreet and professional with sensitive information
 </li>
 </ul>
 
 We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
 
 .
 
 
 
 
 
 
 
 Why Work With Us?
 
 
 <ul>
 <li>
 
 Real Customer Impact:
 
 Your work directly shapes our platform and the success of our customers
 </li>
 <li>
 
 Challenging, Meaningful Work:
 
 Tackle complex data and infrastructure problems at scale
 </li>
 <li>
 
 Autonomy and Ownership:
 
 Drive initiatives end-to-end with support when you need it
 </li>
 <li>
 
 Learning and Growth:
 
 Collaborate with a thoughtful team of engineers and data scientists who love what they do
 </li>
 <li>
 
 Equity Ownership:
 
 All team members receive equity (ESOP)
 </li>
 <li>
 
 Parental Leave:
 
 12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
 </li>
 <li>
 
 Generous Time Off:
 
 20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
 </li>
 <li>
 
 Work from Anywhere:
 
 Take your laptop and work from anywhere in the world for up to 6 weeks each year
 </li>
 </ul>
 
 
 
 
 
 We&rsquo;re Committed to Inclusion
 
 
 
 Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 
 
 If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 
 
 
 
 
 
 Ready to Join Us?
 
 
 
 If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
 
</div>

Administrative assistant and Office Manager

TBG | The Bachrach Group

<div>
 
 Executive &amp; Personal Assistant
 
 
 
 Top Executive | Entertainment/Creative Firm | NYC
 
 
 
 We are seeking a refined and highly experienced
 
 Executive &amp; Personal Assistant
 
 to support a
 
 top executive at a leading creative firm in New York City
 
 . This role requires exceptional discretion, polish, and a true white‑glove service mindset.
 
 
 
 
 
 ✨ An exceptional opportunity for a top‑tier EA/PA who takes pride in delivering thoughtful, behind‑the‑scenes support at the highest level.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Seamlessly manage
 
 professional and personal calendars
 
 , schedules, and priorities
 </li>
 <li>
 Coordinate
 
 high‑touch domestic and international travel
 
 for business and family
 </li>
 <li>
 Serve as trusted gatekeeper&mdash;handling correspondence with discretion and tact
 </li>
 <li>
 Oversee personal errands, logistics,
 
 family travel
 
 , and private events
 </li>
 <li>
 Provide hands‑on support across multiple properties and personal initiatives
 </li>
 <li>
 Anticipate needs, solve problems proactively, and manage last‑minute changes with ease
 </li>
 </ul>
 
 Ideal Candidate
 
 <ul>
 <li>
 Proven experience supporting senior‑level executives
 </li>
 <li>
 Highly organized, service‑oriented, and detail‑driven
 </li>
 <li>
 Discreet, polished, and calm under pressure
 </li>
 <li>
 Tech‑savvy with excellent communication skills
 </li>
 <li>
 Flexible and solutions‑focused
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Glocap Search

<div>
 
 
 COMPANY
 
 : Private Equity Firm
 
 
 
 POSITION
 
 : Executive Assistant to Team
 
 
 
 LOCATION
 
 : Midtown Manhattan (Hybrid &ndash; 2&ndash;3 days in office per week)
 
 
 
 COMPENSATION
 
 : $100 - 120K (DOE) + overtime eligible + discretionary bonus + comprehensive benefits
 
 
 
 HOURS
 
 : 8:30am&ndash;5:30pm (flexibility for overtime as needed)
 
 
 
 BACHELOR&rsquo;S
 
 
 DEGREE
 
 : Preferred
 
 
 
 
 
 
 Our client, a highly regarded private equity firm, is seeking a polished and proactive Executive Assistant to support a team in its New York office.
 
 This is an opportunity for an EA who thrives in a fast-paced, high-performance environment and enjoys providing seamless, traditional administrative support to a busy deal team. The ideal candidate is detail-oriented, responsive, and resourceful, with strong judgment and the ability to manage competing priorities with professionalism and discretion. This role offers long-term stability within a collaborative and well-respected firm.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide heavy calendar management for team, including complex scheduling across time zones and frequent priority shifts.
 </li>
 <li>
 Manage high-volume correspondence and phone coverage, serving as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Coordinate detailed domestic and international travel arrangements, including itineraries, reservations, visas (as needed), and real-time adjustments.
 </li>
 <li>
 Track receipts and process expense reports in a timely and accurate manner.
 </li>
 <li>
 Prepare meeting materials, coordinate conference room logistics, and greet clients and visitors.
 </li>
 <li>
 Assist with team-wide initiatives, special projects, and ad hoc administrative requests.
 </li>
 <li>
 Partner closely with other Executive Assistants to ensure coverage, continuity, and smooth workflow across the broader team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience considered.
 </li>
 <li>
 5+ years of experience supporting multiple senior executives, ideally within private equity, investment banking, asset management, or another fast-paced corporate environment.
 </li>
 <li>
 Demonstrated experience with heavy scheduling and complex travel coordination.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
 </li>
 <li>
 Experience with expense reporting platforms (e.g., Concur or similar systems).
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision.
 </li>
 <li>
 Professional demeanor, strong communication skills, and the ability to maintain strict confidentiality.
 </li>
 </ul>
</div>

Executive Assistant

stensul

<div><h3 class="jobSectionHeader">Who We Are</h3>

Stensul is the Governed Creation&trade; Platform for enterprise marketing teams that need to create campaigns quickly, safely, and at scale. We bring creation, collaboration, and control together in one connected platform &mdash; combining AI-enabled creation, no-code production, embedded governance, and seamless integrations across the marketing tech stack. The result: faster output, lower costs, reduced risk, and work that stays consistently on brand.

At Stensul, we&rsquo;re just as intentional about how we work as about what we build. We&rsquo;re a people-first team that values inclusive collaboration, ownership, and continuous learning. If you thrive in a fast-paced environment and want to help define the future of marketing creation, we&rsquo;d love to meet you. 

<h3 class="jobSectionHeader">
Position Overview</h3>

As our Executive Assistant (&ldquo;EA&rdquo;), you will play a critical role in managing the executive team&rsquo;s time, scheduling, and administrative needs. Your primary focus will be on optimizing supporting leadership&rsquo;s schedule, coordinating high-priority meetings, and ensuring smooth daily operations. The ideal candidate will be an experienced, organized, and detail-oriented professional with excellent communication skills and the ability to collaborate with internal and external stakeholders of all levels.<h3 class="jobSectionHeader"> 
</h3>
<h3 class="jobSectionHeader">What You'll Do</h3>

Time Management &amp; Scheduling
<ul>
<li>Maintain an accurate and organized professional and personal calendar for members of the executive team while providing day-to-day support</li>
<li>Own scheduling and calendar prioritization for the executive team, prioritizing based on business needs and urgency</li>
<li>Confirm meeting agendas and gather relevant materials to ensure leaders are prepared for high-priority meetings</li>
<li>Handle scheduling and logistics for leadership team-wide meetings and events</li>
</ul>
Communication &amp; Coordination
<ul>
<li>Maintain ongoing, fluid communications with the executive team</li>
<li>Coordinate and manage communications with internal and external stakeholders, including email triage, follow-up, prioritization, and escalation of urgent matters</li>
<li>Handle all confidential / sensitive information with extreme discretion</li>
<li>Organize and manage documents, files, and correspondence with accuracy and efficiency</li>
</ul>
Task Management &amp; Leadership Support
<ul>
<li>Act as a trusted partner, developing a strong understanding of the business and proactively handling tasks independently</li>
<li>Operate as a resourceful builder who creates and optimizes processes, leveraging automation where helpful</li>
<li>Manage inbound requests requiring the executive team&rsquo;s review, input, or approval</li>
<li>Handle expense reporting and processing with accuracy and attention to detail</li>
<li>Coordinate with the NYC Office Manager to manage mail, employee / external gifting, and other ad hoc support tasks</li>
<li>Arrange travel logistics, including flights, accommodations, and transportation, with a high degree of accuracy</li>
</ul>
<h3 class="jobSectionHeader">What You'll Need</h3>
<ul><li>5-8+ years of experience supporting senior executives or leadership teams in a Series B-D startup environment</li>
<li>Exceptional time management, organizational skills, attention to detail, and ability to manage multiple priorities effectively</li>
<li>Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders at all levels</li>
<li>Strong problem-solving skills and resourcefulness. Ability to determine priorities and take action accordingly</li>
<li>Fluent in Apple Products (Mac, iPhone), Google Suite (Gmail, Calendar, Docs, Slides, Sheets), Slack, and Zoom; ability to learn and work with other software tools</li>
</ul>
<h3 class="jobSectionHeader">Why You'll Love Working Here!</h3>
<ul><li>Competitive compensation package that includes equity - everyone has a stake in our growth</li>
<li>Comprehensive benefits package that includes medical, dental, and vision coverage for you and your dependents, as well as a 401(k), life insurance, commuter benefits and parental leave plans</li>
<li>Flexible time off policy, empowering you to balance work &amp; life in the way that suits you best</li>
<li>Regular Recharge Days, ensuring that you consistently take time to reset</li>
<li>A culture that prioritizes collaboration and transparency, as well as internal mobility and growth!</li>
<li>A chance to build the backbone of enterprise marketing creation&mdash;connecting the world&rsquo;s most trusted brands to the next generation of AI-driven content workflows</li></ul> 
<h3 class="jobSectionHeader">
</h3>Salary information: The estimated base salary for this position is $140,000 - $170,000 USD. Additionally, we offer both significant equity and comprehensive benefits. Actual compensation is based on factors such as the candidate&rsquo;s skills, qualifications, and experience. 

Stensul is an Equal Opportunity Employer, meaning that we do not discriminate on the basis of race, religion, national origin, gender identity, sexual orientation, or any other protected class. We are deeply committed to creating an environment that celebrates diversity &amp; in which each employee feels empowered to bring their whole self to work.</div>

IDB Bank

<div>
 For more than 70 years, IDB Bank has made it our mission to be the best bank for our clients by putting their needs first, and the success we&rsquo;ve enjoyed fundamentally comes down to our people. Here at IDB, you&rsquo;ll work side by side with some of the most talented professionals in the industry who share a strong sense of teamwork and a passion for providing exceptional service down to the smallest detail. We offer a comprehensive benefits package that includes generous paid time off and the ability to participate in our medical coverage and 401(k) plan on your very first day with us. We are also committed to diversity and inclusion, and to providing all of our team members with an equal opportunity to succeed and make meaningful contributions within a work environment that is respectful, welcoming and inclusive.
 
 
 
 Consider Applying To This Role If You
 
 
 
 <ul>
 <li>
 Are passionate about driving impact through supporting an executive
 </li>
 <li>
 Have an interest in bridging the business needs as it relates to your role
 </li>
 <li>
 Collaborate well with executive leadership
 </li>
 <li>
 Yield positive results through thoughtful execution and organization
 </li>
 <li>
 Are passionate about direct support with thoughtful and strategic goals
 
 
 </li>
 </ul>
 
 Our Expectations For Someone In This Role Include
 
 
 
 <ul>
 <li>
 Calendar &amp; Email Management: Managing complex schedules, prioritizing meetings, and handling inbox correspondence.
 </li>
 <li>
 Travel Logistics: Booking domestic flights, hotels, and transportation, and creating detailed itineraries
 </li>
 <li>
 Meeting Support: Scheduling meetings, preparing agendas, taking minutes, and coordinating Zoom/Teams meetings.
 </li>
 <li>
 Communication Liaison: Acting as the primary point of contact between executives, managers and staff
 </li>
 <li>
 Document Preparation: Drafting, editing, and formatting reports, presentations (PowerPoint), and correspondence
 </li>
 <li>
 Administrative Tasks: Handling expenses, managing filing systems, and organizing special projects.
 
 
 </li>
 </ul>
 
 Must Have Skills And Competencies
 
 
 
 <ul>
 <li>
 Experience:3-5 years of experience working in an EA role preferably banking, finance, or legal
 </li>
 <li>
 Software Skills:Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint)
 
 
 </li>
 </ul>
 
 Bonus Points For Having The Following
 
 
 
 <ul>
 <li>
 Experience in supporting executives within the commercial banking space
 </li>
 <li>
 Bachelor&rsquo;s of Science or Arts
 </li>
 <li>
 Support of executive through business transformation
 
 
 </li>
 </ul>
 
 What Success Looks Like For Someone In This Role
 
 
 
 <ul>
 <li>
 Ability to recognize and shift task importance based on the needs of the business
 </li>
 <li>
 Build strong relationships with stakeholders
 </li>
 <li>
 Multi task at a high level
 </li>
 <li>
 Recognize important projects ahead of time
 
 
 </li>
 </ul>
 The expected annual salary for this position is between 90-100K at the start of employment. A salary offer is determined on an individualized basis, taking into consideration factors such as an individual&rsquo;s skills and experience. In addition to base salary, our total rewards package also includes eligibility for an annual bonus, medical, pharmacy, dental, and vision plans, life and disability insurance, employee wellness program, retirement and savings plans with employer contributions, generous holiday and paid time off schedules, parental leave, and tuition reimbursement.
 
 
 The Bank Will Make Reasonable Accommodations To The Following Employees To Allow Them To Perform The Essential Functions Of Their Position, Except Where Doing So Would Result In Undue Hardship To The Bank
 
 
 <ul>
 <li>
 Those with a known mental or physical disability.
 </li>
 <li>
 Pregnant individuals and/or individuals with pregnancy or childbirth-related medical conditions.
 </li>
 <li>
 Victims of domestic violence, sex offenses or stalking.
 </li>
 <li>
 Employees with religious observance and practice obligations.
 
 
 </li>
 </ul>
 Any employee who believes he or she needs an accommodation for any of the above reasons should contact their supervisor or a member of Human Resources to request such an accommodation. In each case, the Bank will engage in a good faith written or oral dialogue concerning the individual&rsquo;s accommodation needs; potential accommodations that may address the individual&rsquo;s accommodation needs, including alternatives to a requested accommodation; and the difficulties that such potential accommodations may pose for the employer.
 
 
 The Bank retains the ultimate discretion to choose the appropriate reasonable accommodation. Upon reaching a final determination at the conclusion of the cooperative dialogue, the Bank will provide the requesting individual with a written final determination identifying any accommodation granted or denied. In addition, the Bank will maintain any information regarding the employee&rsquo;s request and status in the strictest confidence, except as requested by the employee, as required on a need-to-know basis or as otherwise required by law.
 
 
 
 Disclaimer
 
 
 
 The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
 
 
 All your information will be kept confidential according to EEO guidelines.
 
 
 IDB BANK, INCLUDING ITS SUBSIDIARIES AND DIVISIONS, PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC STATUS, CITIZENSHIP STATUS, MARITAL STATUS, MILITARY OR VETERAN STATUS, CURRENT UNEMPLOYMENT OR ANY OTHER LEGALLY PROTECTED CATEGORY IN ACCORDANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL LAW. NOTHING IN THIS SITE CONSTITUTES A PROMISE OR OFFER OF EMPLOYMENT.
</div>

executive assistant

MrBeast

<div>
 
 About Us
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 About The Role:
 
 
 
 As an
 
 Executive Assistant
 
 , you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.&nbsp;
 
 
 This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
 </li>
 <li>
 Act as the primary point of contact, liaising between executives, internal teams, and external partners&nbsp;
 </li>
 <li>
 Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
 </li>
 <li>
 Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries&nbsp;
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
 </li>
 <li>
 Collaborate with other departments to align priorities and assist with special projects as needed
 </li>
 <li>
 Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
 </li>
 <li>
 Help manage and track key projects, ensuring timely execution and alignment with executive priorities
 </li>
 </ul>
 
 
 Recipe For Success:
 
 
 <ul>
 <li>
 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
 </li>
 <li>
 Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
 </li>
 <li>
 Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
 </li>
 <li>
 Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
 </li>
 <li>
 Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
 </li>
 <li>
 A proactive mindset, with the ability to anticipate needs and the initiative to address them
 </li>
 <li>
 Ability to handle confidential and sensitive information with the utmost discretion and professionalism
 </li>
 <li>
 Experience in project management or strategic initiatives&nbsp;
 </li>
 <li>
 Thrive in fast-paced, high-autonomy environments with evolving priorities
 </li>
 </ul>
 
 
 
 
 A Place to Call Home
 
 
 
 
 
 
 
 We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.
 
 
 
 
 Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.
 
 
 
 Benefits
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)&nbsp;
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package&nbsp;
 </li>
 <li>
 Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Omnicom Media

<div>
 Omnicom Media (OM), the media services division of Omnicom Group Inc. (NYSE: OMC) &ndash; delivers transformational experiences for consumers, clients, and talent. Powered by the Omni marketing orchestration system, OM connects best-in-class capabilities that enable our full-service media agencies OMD, PHD, and Hearts &amp; Science to deliver more relevant and actionable consumer experiences, more productive and proactive client experiences, and more collaborative and rewarding talent experiences for the more than 24,000 people serving the world&rsquo;s leading brands in OM agencies around the globe.
 
 
 
 EA to Global Chief Client Success Officer (CCSO)
 
 
 
 
 About The Role
 
 
 
 This role requires building a close working relationship with the
 
 Global Chief Client Success Officer
 
 , handling a range of executive and administrative support tasks to ensure the CCSO is maximising their time efficiently and can operate at pace across a global, client-centric agenda. Whilst acting primarily as Executive Assistant to the Chief Client Success Officer (CCSO), you&rsquo;ll also be providing broader support across the Client Success function. The role will be integral to the day‑to‑day operations of the team, driving coordination and cohesion across multiple stakeholders and supporting a diverse portfolio of global clients.
 
 
 You will act as a trusted gatekeeper and connector across a broad set of senior internal stakeholders (global and regional Client Success leads, Strategy leadership, agency brand presidents, and key functional partners), as well as senior external/client contacts. The right candidate will be highly proactive, calm under pressure, exceptionally organised, and able to anticipate needs in a fast-moving environment where priorities can shift quickly.
 
 
 Your role will be diverse and things you will handle include but are not limited to:
 
 
 <ul>
 <li>
 Booking all travel and accommodation. The CCSO is a regular traveller, so you&rsquo;ll need to be comfortable booking complex, multi-leg itineraries while remaining budget conscious and policy compliant.
 </li>
 <li>
 Full diary management, including liaising with internal and external contacts across multiple time-zones to ensure meetings are scheduled effectively and conflicts are proactively managed.
 </li>
 <li>
 End-to-end coordination for leadership cadence meetings (e.g., weekly leadership calls, workstream check-ins, and broader leadership forums), ensuring the right attendees are present, materials are requested in advance, and actions are tracked where needed.
 </li>
 <li>
 Supporting key client success moments (e.g., senior client meetings, leadership summits, and external industry events), including logistics and prep coordination..
 </li>
 <li>
 Processing of expenses in a timely manner, including reconciliation across currencies and understanding of overseas fees and claims requirements.
 </li>
 <li>
 Booking internal meeting rooms, arranging catering and IT support where necessary, and ensuring meetings run smoothly (in-person and virtual).
 </li>
 <li>
 Meeting and greeting visitors, ensuring their experience is welcoming and seamless, with high attention to detail and professionalism.
 </li>
 <li>
 Supporting the planning and booking of client/external entertainment and events (from client dinners through to large-scale leadership events).
 </li>
 <li>
 From time to time, aiding in new hiring, including scheduling interviews through to coordinating onboarding logistics.
 </li>
 <li>
 Occasional management of office-related tasks such as IT kit or stationery ordering, where required to support the CCSO and leadership office.
 </li>
 <li>
 There will also be, on occasion, the opportunity to work on projects. These could include research support, coordination of leadership communications, or project management for internal events and engagement moments, working with a wider team in a coordination role.
 
 
 </li>
 </ul>
 
 What You Will Bring To The Role
 
 
 
 We are looking for a real team player who is positive, calm, and has a passion for being that &ldquo;I&rsquo;ve got this&rdquo; person &mdash; you&rsquo;re a champion at finding a solution, even when the parameters are changing.
 
 
 <ul>
 <li>
 You juggle complex diaries in your sleep and have a natural ability to deliver at short lead times.
 </li>
 <li>
 You are confident managing multiple time zones and senior stakeholder expectations &mdash; calendars don&rsquo;t faze you, and you know your EST from your GMT.
 </li>
 <li>
 You can pull together a high-quality internal or client-facing engagement at pace &mdash; from coordinating a last-minute leadership meeting to arranging a dinner with minimal notice.
 </li>
 <li>
 You have excellent judgement and discretion: you understand when information can be shared, with whom, and in what format; and you know the difference between informal comms and the tone required for senior client or all-leadership communications.
 </li>
 <li>
 You are organised, detail-oriented, and proactive in anticipating risks (diary conflicts, travel disruption, missing materials, unclear ownership) and resolving them early.
 </li>
 <li>
 You are confident engaging with stakeholders at all levels, from senior executives to operational teams, and you communicate clearly and professionally in writing and verbally.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Keep track of a busy calendar, scheduling both internal and external meetings to make the most of the CCSO&rsquo;s time.
 </li>
 <li>
 Handle all travel plans from start to finish, ensuring everything meets the CCSO&rsquo;s needs and company policies. This includes coordinating any required travel documentation such as visas.
 </li>
 <li>
 Prepare meeting agendas, coordinating inputs from stakeholders and booking support resources when needed.
 </li>
 <li>
 Act as the go-between for the CCSO and key internal/external contacts, managing and prioritising requests while setting clear expectations.
 
 
 </li>
 </ul>
 
 Client-Facing Role
 
 
 
 <ul>
 <li>
 Manage the logistics of client meetings, coordinating with internal teams to ensure everything runs smoothly and professionally.
 </li>
 <li>
 Build and maintain positive relationships with clients and external stakeholders.
 
 
 </li>
 </ul>
 
 Communication &amp; Coordination
 
 
 
 <ul>
 <li>
 Manage communication between the CCSO and key internal/external contacts with professionalism and discretion.
 </li>
 <li>
 Coordinate leadership team meetings, conference calls, and other communications across time zones.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Submit expense reports in a timely manner, checking exchange rates and overseas fees where relevant.
 </li>
 <li>
 Support the efficient running of meetings (rooms/Teams links, catering, IT support) and ensure logistical details are handled seamlessly.
 
 
 </li>
 </ul>
 
 Project Management
 
 
 
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 <li>
 Help track and update timelines, deliverables, and progress updates across priority initiatives.
 </li>
 <li>
 Coordinate across teams to support timely execution of key Client Success priorities.
 </li>
 <li>
 Facilitate cross-functional collaboration between internal stakeholders and (where appropriate) client teams.
 
 
 </li>
 </ul>
 This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health insurance, vision insurance, dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation days, sick days, personal days, paid parental leave, paid medical leave, and STD/LTD insurance benefits.
 
 
 Compensation Range
 
 
 $60,000&mdash;$120,000 USD
 
 
 
 This role is hybrid, requiring three (3) days per week in the office. The remaining two (2) days may be worked remotely. Specific in-office days will be discussed during the interview process, with flexibility to align with team needs. Please note that the number or required in-office days may be adjusted over time, potentially increasing the number of required in-office days based on business needs.
 
 
 
 
 
 Review Our Recruitment Privacy Notice
 
 
 
 
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