Mutinex

<div>
 
 About Us
 
 
 
 At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 
 
 Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 
 
 We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 
 
 
 The Role
 
 
 
 This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 
 
 This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 
 
 You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 
 
 We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 
 
 
 What You'll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 
 <ul>
 <li>
 Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
 </li>
 <li>
 Provide local life admin support - reservations, errands, and personal scheduling as needed
 </li>
 <li>
 Support the team and US President on ad hoc administrative tasks including travel arrangements
 </li>
 <li>
 Be a proactive, present resource for the CEO and team throughout the working day
 </li>
 <li>
 Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zones
 
 
 </li>
 </ul>
 
 Office Operations
 
 
 
 <ul>
 <li>
 Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
 </li>
 <li>
 Own relationships with the landlord and any local service providers
 </li>
 <li>
 Ensure the office is consistently tidy, stocked, and welcoming
 </li>
 <li>
 Manage IT, building passes, and desk setup for new starters
 
 
 </li>
 </ul>
 
 Team &amp; Culture
 
 
 
 <ul>
 <li>
 Be the go-to person for the NY team's day-to-day needs
 </li>
 <li>
 Drive local team culture through events, celebrations, and offsites
 </li>
 <li>
 Support New York onboarding end-to-end - from desk and technology setup to first-day experience
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 
 There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
 
 
 
 <ul>
 <li>
 1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Calm under pressure and adaptable when priorities shift
 </li>
 <li>
 Proactive and solutions-oriented - you notice what needs doing before being asked
 </li>
 <li>
 Strong communicator, comfortable working with strong personalities and
 </li>
 <li>
 Discreet and professional with sensitive information
 
 
 </li>
 </ul>
 We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
 
 .
 
 
 
 
 Why Work With Us?
 
 
 
 <ul>
 <li>
 Real Customer Impact: Your work directly shapes our platform and the success of our customers
 </li>
 <li>
 Challenging, Meaningful Work: Tackle complex data and infrastructure problems at scale
 </li>
 <li>
 Autonomy and Ownership: Drive initiatives end-to-end with support when you need it
 </li>
 <li>
 Learning and Growth: Collaborate with a thoughtful team of engineers and data scientists who love what they do
 </li>
 <li>
 Equity Ownership: All team members receive equity (ESOP)
 </li>
 <li>
 Parental Leave: 12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
 </li>
 <li>
 Generous Time Off: 20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
 </li>
 <li>
 Work from Anywhere: Take your laptop and work from anywhere in the world for up to 6 weeks each year
 
 
 </li>
 </ul>
 
 We&rsquo;re Committed to Inclusion
 
 
 
 Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 
 
 If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 
 
 
 Ready to Join Us?
 
 
 
 If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
</div>

Executive Assistant & Office Manager

<div>
 
 
 About Us
 
 
 
 At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 
 
 Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 
 
 We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 
 
 
 
 
 
 The Role
 
 
 
 This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 
 
 This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 
 
 You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 
 
 We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 
 
 
 
 
 
 What You'll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 <ul>
 <li>
 Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
 </li>
 <li>
 Provide local life admin support - reservations, errands, and personal scheduling as needed
 </li>
 <li>
 Support the team and US President on ad hoc administrative tasks including travel arrangements
 </li>
 <li>
 Be a proactive, present resource for the CEO and team throughout the working day
 </li>
 <li>
 Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zone
 
 s
 
 </li>
 </ul>
 
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
 </li>
 <li>
 Own relationships with the landlord and any local service providers
 </li>
 <li>
 Ensure the office is consistently tidy, stocked, and welcoming
 </li>
 <li>
 Manage IT, building passes, and desk setup for new starters
 </li>
 </ul>
 
 
 
 
 
 Team &amp; Culture
 
 
 <ul>
 <li>
 Be the go-to person for the NY team's day-to-day needs
 </li>
 <li>
 Drive local team culture through events, celebrations, and offsites
 </li>
 <li>
 Support New York onboarding end-to-end - from desk and technology setup to first-day experience
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 
 
 There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
 
 
 
 
 
 <ul>
 <li>
 1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
 </li>
 <li>
 Highly organized with exceptional attention to detail
 </li>
 <li>
 Calm under pressure and adaptable when priorities shift
 </li>
 <li>
 Proactive and solutions-oriented - you notice what needs doing before being asked
 </li>
 <li>
 Strong communicator, comfortable working with strong personalities and
 </li>
 <li>
 Discreet and professional with sensitive information
 </li>
 </ul>
 
 We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
 
 .
 
 
 
 
 
 
 
 Why Work With Us?
 
 
 <ul>
 <li>
 
 Real Customer Impact:
 
 Your work directly shapes our platform and the success of our customers
 </li>
 <li>
 
 Challenging, Meaningful Work:
 
 Tackle complex data and infrastructure problems at scale
 </li>
 <li>
 
 Autonomy and Ownership:
 
 Drive initiatives end-to-end with support when you need it
 </li>
 <li>
 
 Learning and Growth:
 
 Collaborate with a thoughtful team of engineers and data scientists who love what they do
 </li>
 <li>
 
 Equity Ownership:
 
 All team members receive equity (ESOP)
 </li>
 <li>
 
 Parental Leave:
 
 12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
 </li>
 <li>
 
 Generous Time Off:
 
 20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
 </li>
 <li>
 
 Work from Anywhere:
 
 Take your laptop and work from anywhere in the world for up to 6 weeks each year
 </li>
 </ul>
 
 
 
 
 
 We&rsquo;re Committed to Inclusion
 
 
 
 Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 
 
 If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 
 
 
 
 
 
 Ready to Join Us?
 
 
 
 If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
 
</div>

Administrative assistant and Office Manager

Joss Search

<div>
 
 
 THE CLIENT
 
 
 
 Our client is a
 
 private investment firm
 
 based in New York and currently in a period of rapid growth following a recent strategic milestone. Operating in a lean, high‑performance environment, the firm offers a fast‑moving, entrepreneurial culture with strong financial backing and long‑term stability.
 
 
 
 THE ROLE
 
 
 
 This is a
 
 newly created EA / Office Management role
 
 supporting a small group of senior leaders. The position is broad, hands‑on, and will evolve as the business continues to scale.
 
 
 Key responsibilities include:
 
 <ul>
 <li>
 Complex calendar and meeting management for senior executives
 </li>
 <li>
 Client and stakeholder interaction
 </li>
 <li>
 Pitch deck preparation and CRM support
 </li>
 <li>
 Office and meeting coordination
 </li>
 <li>
 Acting as a flexible, trusted right hand in a growth‑stage environment
 </li>
 </ul>
 
 
 THE CANDIDATE
 
 
 <ul>
 <li>
 Experienced Executive Assistant, ideally from a high‑intensity professional environment
 </li>
 <li>
 Comfortable balancing senior‑level support with hands‑on responsibilities
 </li>
 <li>
 Proactive, service‑driven, and adaptable
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 </ul>
 
 
 THE COMP / BENEFITS
 
 
 <ul>
 <li>
 
 Total Comp:
 
 $120k &ndash; $150k (dependent on experience)
 </li>
 <li>
 
 5 days in office
 
 </li>
 <li>
 Excellent medical coverage with employer HSA contribution
 </li>
 <li>
 Full dental &amp; vision, 3 weeks PTO
 </li>
 <li>
 Daily lunch stipend
 </li>
 </ul>
 
 
 
 
 
 Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
 
 
</div>

Executive Assistant Office Manager

Glocap Search

<div>
 
 
 COMPANY
 
 : Private Equity Firm
 
 
 
 POSITION
 
 : Executive Assistant to Team
 
 
 
 LOCATION
 
 : Midtown Manhattan (Hybrid &ndash; 2&ndash;3 days in office per week)
 
 
 
 COMPENSATION
 
 : $100 - 120K (DOE) + overtime eligible + discretionary bonus + comprehensive benefits
 
 
 
 HOURS
 
 : 8:30am&ndash;5:30pm (flexibility for overtime as needed)
 
 
 
 BACHELOR&rsquo;S
 
 
 DEGREE
 
 : Preferred
 
 
 
 
 
 
 Our client, a highly regarded private equity firm, is seeking a polished and proactive Executive Assistant to support a team in its New York office.
 
 This is an opportunity for an EA who thrives in a fast-paced, high-performance environment and enjoys providing seamless, traditional administrative support to a busy deal team. The ideal candidate is detail-oriented, responsive, and resourceful, with strong judgment and the ability to manage competing priorities with professionalism and discretion. This role offers long-term stability within a collaborative and well-respected firm.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide heavy calendar management for team, including complex scheduling across time zones and frequent priority shifts.
 </li>
 <li>
 Manage high-volume correspondence and phone coverage, serving as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Coordinate detailed domestic and international travel arrangements, including itineraries, reservations, visas (as needed), and real-time adjustments.
 </li>
 <li>
 Track receipts and process expense reports in a timely and accurate manner.
 </li>
 <li>
 Prepare meeting materials, coordinate conference room logistics, and greet clients and visitors.
 </li>
 <li>
 Assist with team-wide initiatives, special projects, and ad hoc administrative requests.
 </li>
 <li>
 Partner closely with other Executive Assistants to ensure coverage, continuity, and smooth workflow across the broader team.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience considered.
 </li>
 <li>
 5+ years of experience supporting multiple senior executives, ideally within private equity, investment banking, asset management, or another fast-paced corporate environment.
 </li>
 <li>
 Demonstrated experience with heavy scheduling and complex travel coordination.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
 </li>
 <li>
 Experience with expense reporting platforms (e.g., Concur or similar systems).
 </li>
 <li>
 Highly organized, detail-oriented, and able to manage multiple priorities with minimal supervision.
 </li>
 <li>
 Professional demeanor, strong communication skills, and the ability to maintain strict confidentiality.
 </li>
 </ul>
</div>

Executive Assistant

Advice Personnel

<div>
 
 
 Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) &ndash; $190-$250k plus fully paid benefits!
 
 
 
 
 
 
 We are seeking a highly organized and detail-oriented Executive Personal Assistant to support a dynamic, fast-paced UHNW Principal. This role is focused on managing a complex professional and personal ecosystem with heavy philanthropic exposure.
 
 
 
 
 
 The role requires exceptional administrative abilities, strong technical capabilities, and a proactive, solutions-oriented mindset to manage an intricate, global schedule and high-volume workflow. This role requires a 24/7 mentality as the Principal always traveling in various time zones, with their primary residences in the USA.
 
 
 
 
 
 
 In-office days and hours at the Midtown office (near Grand Central) are at the discretion of the EA/PA. While in-person collaboration is encouraged a few days per week, the role offers a high degree of flexibility given the Principal&rsquo;s frequent travel, allowing the assistant to manage their schedule with autonomy.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage a complex, high-volume calendar across multiple time zones, ensuring accuracy and seamless coordination of all commitments
 </li>
 <li>
 Coordinate extensive domestic and international travel, including detailed itineraries and real-time troubleshooting
 </li>
 <li>
 Provide day-to-day personal and operational support, including liaising with staff across multiple locations and handling ad hoc requests
 </li>
 <li>
 Plan and execute high-touch events, managing vendors, guest communications, and end-to-end logistics
 </li>
 <li>
 Maintain and update a large, highly detailed CRM database; generate targeted reports and contact lists
 </li>
 <li>
 Track and analyze data to support event planning, relationship management, and strategic initiatives
 </li>
 <li>
 Oversee large-scale special projects, managing timelines, vendors, and logistics
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 8&ndash;15+ years of experience supporting a senior executive or principal in a fast-paced, high-demand environment (family office, UHNW, finance, or similar)
 </li>
 <li>
 Advanced proficiency in Excel and CRM systems such as Salesforce or HubSpot
 </li>
 <li>
 Proven ability to manage complex, multi-time-zone calendars and high-volume domestic/international travel (private aviation exposure preferred)
 </li>
 <li>
 Exceptional attention to detail with strong data management and organizational skills
 </li>
 <li>
 Ability to operate with a 24/7 mindset, including responsiveness outside standard business hours
 </li>
 <li>
 High level of professionalism, discretion, and communication skills, with the ability to act as a thoughtful partner to a fast-moving principal
 </li>
 </ul>
 
 
 
 
 
 Salary:
 
 $190-$250k, plus fully paid benefits, 401k (with match), and more benefits/perks.
 
 
 
 
 
 The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
 
 
 
 
 
 If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
 
 
 
 
 
 
 
 
 
 
 
 Advice Personnel
 
 
 
 
 
 
 *Celebrating 40 years as New York&rsquo;s trusted boutique executive recruiting &amp; staffing firm*
 
 
 
 
 
</div>

Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) – $190-$250k plus fully paid benefits!

dentsu

<div>
 
 Job Description:
 
 
 
 
 Company Description
 
 
 
 Dentsu is an integrated growth and transformation partner to the world&rsquo;s leading organizations. Founded in 1901 in Tokyo, Japan, and now present in approximately 120 countries and regions, it has a proven track record of nurturing and developing innovations, combining the talents of its global network of leadership brands to develop impactful and integrated growth solutions for clients. Dentsu delivers end-to-end experience transformation (EX) by integrating its services across Media, CXM and Creative, while its business transformation (BX) mindset pushes the boundaries of transformation and sustainable growth for brands, people and society.
 
 
 
 Job Description
 
 
 
 The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to C-suite executives. This role requires exceptional professionalism, discretion, organizational prowess, and the ability to operate in a fast paced, dynamic, and highly visible environment within a global media and advertising agency across a matrixed organization.
 
 
 The EA will act as a strategic extension of the executive &ndash; optimizing time, facilitating communication, managing priorities, anticipating needs, and ensuring effectiveness across internal and external engagements.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex, dynamic calendars across multiple time zones; anticipate needs and proactively identify opportunities to optimize time and impact.
 </li>
 <li>
 Adapt quickly to last minute changes, ensuring seamless communication and coordination.
 </li>
 <li>
 Plan and manage extensive domestic and international travel, including visas, itineraries, accommodations, and contingency planning.
 </li>
 <li>
 Prepare for meetings &mdash; including agendas, briefings and follow-up actions.
 </li>
 <li>
 Manage expense reporting, budgets, and vendor relationships with accuracy and confidentiality.
 </li>
 <li>
 Coordinate strategic initiatives and track progress on key company priorities, ensuring deliverables are met.
 </li>
 <li>
 Coordinate executive meetings, offsites, town halls, and leadership/client events.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 Skills &amp; Competencies:
 
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills with the ability to manage competing priorities.
 </li>
 <li>
 Strong written and verbal communication skills &mdash; clear, concise, and professional.
 </li>
 <li>
 Superior interpersonal and relationship-building skills with the ability to communicate effectively.
 </li>
 <li>
 High emotional intelligence, discretion, and sound judgment.
 </li>
 <li>
 Proficiency with productivity tools (Microsoft 365, Teams, Zoom, Concur, etc.).
 </li>
 <li>
 Ability to work across cultures and time zones with flexibility and resilience.
 </li>
 <li>
 Demonstrated ability to manage confidential and sensitive information with integrity.
 
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 :
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Minimum 8+ years of executive support experience, with at least 5 years supporting C-suite executives (preferably in a global role).
 </li>
 <li>
 Experience working for a global or multinational organization, preferably in media/advertising or similar field.
 
 
 
 </li>
 </ul>
 At dentsu, we believe great work happens when we&rsquo;re connected. Our way of working combines flexibility with in-person collaboration to spark ideas and strengthen our teams. Employees who live within a commutable distance of one of our hub offices, currently located in Chicago, metro Detroit, Los Angeles, and New York City, are required and expected to work from the office three days per week (two days per week for employees based in Los Angeles). Dentsu may designate other Hub offices at any time. Those who live outside a commutable range may be designated as remote, depending on the role and business needs. Regardless of your work location, we expect our employees to be flexible to meet the needs of our Company and clients, which may include attendance in an office.
 
 
 The annual salary range for this position is $82,800-$110,400. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law.
 
 
 Benefits available with this position include:
 
 
 <ul>
 <li>
 Medical, vision, and dental insurance,
 </li>
 <li>
 Life insurance,
 </li>
 <li>
 Short-term and long-term disability insurance,
 </li>
 <li>
 401k,
 </li>
 <li>
 Flexible paid time off,
 </li>
 <li>
 At least 15 paid holidays per year,
 </li>
 <li>
 Paid sick and safe leave, and
 </li>
 <li>
 Paid parental leave.
 
 
 
 </li>
 </ul>
 Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. For further details regarding Dentsu benefits, please visit www.dentsubenefitsplus.com.
 
 
 To begin the application process, please click on the &ldquo;Apply&rdquo; button at the top of this job posting. Applications will be reviewed on an ongoing basis, and qualified candidates will be contacted for next steps.
 
 
 
 Location:
 
 
 
 New York - 150 E 42nd
 
 
 
 Brand:
 
 
 
 Dentsu
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 
 Contract Type:
 
 
 
 Permanent
 
 
 Dentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex , sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law.
 
 
 
 
 Dentsu is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e-mail to ApplicantAccommodations@dentsu.com by clicking on the link to let us  know the nature of your accommodation request and your contact information. We are here to support you.
 
 
</div>

Slingshot

<div>
 Location
 
 
 New York
 
 
 Employment Type
 
 
 Full time
 
 
 Location Type
 
 
 On-site
 
 
 Department
 
 
 Operations
 
 
 
 Compensation
 
 
 
 <ul>
 <li>
 $150K &ndash; $190K
 </li>
 <li>
 Offers Equity
 
 
 </li>
 </ul>
 We aim to pay 90th percentile for the industry. All roles including meaningful equity ownership.
 
 
 
 Slingshot AI
 
 
 
 Slingshot AI is the team behind Ash, the first AI designed for mental health. Our mission is to make support more accessible and help people change their lives in the ways they want.
 
 
 We&rsquo;re building a world-class team by empowering individuals with the autonomy, flexibility, and support they need to do their best work. We dream big, iterate fast, and care deeply. If that sounds like you, we&rsquo;d love to hear from you.
 
 
 Our team spans machine learning, product, engineering, conversational design, clinical, growth, and operations, with offices in both New York City and London.
 
 
 We're a well-funded Series A company, having raised $93M from Andreessen Horowitz, Radical Ventures, Forerunner Ventures, plus top-tier tech investors involved in ElevenLabs, Captions, Shopify, Plaid, Notion, Canva, Twitch, Airtable, and many others.
 
 
 
 The role
 
 
 
 We're seeking an Executive Assistant to support our Co-Founder, Neil Parikh.
 
 
 Neil is calm, thoughtful, and deeply collaborative, but make no mistake, the company moves quickly and conversations often move even faster. We are looking for someone who wants to build a long-term partnership with Neil; Aligning his time with company priorities, joining him in critical meetings, managing his communications and travel, and ultimately acting as his second brain to maximize his value to the company. Neil was previously co-founder of Casper, the sleep company, which he scaled through IPO.
 
 
 This is an unparalleled opportunity to be in the room where it happens (as it happens), and to work in a fast-paced, highly technical, and deeply mission-driven company. Slingshot is intentionally keeping the team small and well-funded, which means this role sits close to the center of how the company operates.
 
 
 You'll be responsible for ensuring things get done and keeping an eye out for anything that could fall through the cracks. We don't operate in a culture of asking for permission; people step in, take ownership, and solve problems. The person in this role needs to be comfortable thinking on their feet, communicating clearly in real time, and keeping pace with a highly technical team.
 
 
 The best Executive Assistants want leverage, proximity to decisions, and meaningful impact. This role provides all three. If you enjoy building systems, experimenting with new tooling, and making founders dramatically more effective, you&rsquo;ll feel right at home.
 
 
 
 About You
 
 
 
 <ul>
 <li>
 High agency: You don't wait for permission. If something needs to get done, you move. You build trust through follow-through, and when you take ownership of something, it gets done.
 </li>
 <li>
 Get things done: You don't wait for the perfect system before acting. You use tools to move fast yourself; and once something is working, you figure out how to never do it manually again. You're meticulous, organized, and obsessed with follow-through.
 </li>
 <li>
 Moves with urgency: Speed matters. You know how to prioritize and take action quickly without sacrificing quality. High-stakes moments don't rattle you; you stay organized, grounded, and focused even when the pace increases.
 </li>
 <li>
 Highly communicative: You believe that many issues and challenges do not even arise if you communicate well. You can't remember ever being accused of talking too little.
 </li>
 <li>
 Tech is fun: You learn new tools fast, love finding the latest tech, and make it easy for others to use. We're building an AI company, and you should enjoy exploring tools, automation, and new workflows. Think of this role as a playground for AI-augmented executive support.
 </li>
 <li>
 Comfortable with chaos: You don't need to fix everything to feel okay. We have a team of smart, ambitious, curious people and our approach to building often feels like a whirlwind, but it works for us. You're engergized by that environment, not unsettled by it.
 </li>
 <li>
 You genuinely love being an EA: The strongest candidates are people who see this as a long-term craft and want to build a real partnership, not a stepping stone into another career.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Direct support for Neil: Own his inbox, calendar, travel, and mental load so he can stay focused on the highest-leverage work. You're the reason things don't fall through the cracks &mdash; not by building processes for others, but by taking personal ownership of outcomes.
 </li>
 <li>
 Calendar and priority management: Own Neil's calendar end-to-end. Prioritize his time based on company priorities and ensure he's always spending time where it matters most.
 </li>
 <li>
 Communication management: Draft, edit, and oversee correspondence on behalf of Neil, ensuring clear, professional, and timely communication. Manage and triage incoming messages, coordinate follow-ups, and ensure important threads never stall.
 </li>
 <li>
 Meeting support: Ensure meetings are set up for success, with accurate logistics, context, and preparation so time is used effectively. Join key meetings, capture decisions and action items, and act as a memory layer across conversations and commitments.
 </li>
 <li>
 Strategic follow-through: Track priorities across the company and ensure commitments actually happen. This includes coordinating with team members, reminding stakeholders, and closing loops.
 </li>
 <li>
 Travel and logistics: Plan and coordinate complex travel itineraries, accommodations, and meeting agendas so Neil can stay focused on building.
 </li>
 <li>
 Office and culture: Help ensure that everyone who works in or visits our NYC office feels genuinely welcomed and looked after.
 
 
 </li>
 </ul>
 
 This is the right opportunity for you if...
 
 
 
 <ul>
 <li>
 You see this as the job, not a stepping stone. You want to build a real long-term partnership with a founder and you're energised by proximity to decisions, not just the tasks that come with it.
 </li>
 <li>
 You have around 7+ years of EA experience, including time supporting a founder at a seed-to-Series C startup, and you've thrived in that environment rather than just survived it.
 </li>
 <li>
 You enjoy being present in key conversations, decisions, and company moments and get energy from providing leverage to increase the effectiveness of a founder.
 </li>
 <li>
 You are NOT looking for a passive administrative role, a stepping-stone position, high and frequent direction, or a structured, predictable environment.
 </li>
 <li>
 You&rsquo;re comfortable defaulting to in-office work 5 days a week and traveling to offsites, board meetings, or other events as-needed (roughly once a quarter)
 
 
 </li>
 </ul>
 We care more about judgement, ownership, and mindset than a perfectly linear background.
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 A chance to join a passionate tight-knit team working on something to change the world
 </li>
 <li>
 Competitive compensation (top of personal market)
 </li>
 <li>
 Travel between our NYC / London offices
 </li>
 <li>
 Usual startup perks like free lunch and coffee in office + generous learning budget
 </li>
 <li>
 We cover your personal therapy
 
 
 </li>
 </ul>
 Compensation Range: $150K - $190K
</div>

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