executive assistant

hr executive

human resources executive

office administrator

personal assistant

executive admin

Symbiosis Owners Association Management Service

Legal and Customer Service Executive Location: Dubai Silicon OasisPosition Summary:The Customer Service Executive serves as the first point of contact for residents, owners, and visitors of the community managed by the company. This role combines administrative efficiency with strong interpersonal skills to ensure smooth communication, prompt response to queries, and effective support to the management team.English fluency is mandatory, Arabic proficiency and a valid UAE driving license are preferred.Key Responsibilities:Customer Service &amp; Communication<ul><li>Serve as the first point of contact for walk-in clients, calls, and email inquiries.</li><li>Handle owner and resident concerns with empathy, ensuring timely escalation and resolution.</li><li>Maintain updated records of complaints, requests, and feedback in the CRM or ERP system.</li><li>Support communication campaigns &mdash; circulars, notices, announcements, and meeting invitations.</li><li>Liaise with facilities and finance teams for follow-up on service requests and payments.</li></ul>Administrative &amp; Reception Duties<ul><li>Manage front desk operations including call handling, visitor log, and courier management.</li><li>Prepare and maintain records, reports, and correspondence as required by management.</li><li>Schedule and coordinate meetings, appointments, and community events.</li><li>Assist with documentation for budgeting, contracts, and supplier coordination.</li><li>Ensure the reception and office area maintain a professional and welcoming atmosphere.</li></ul>Owners Association Support<ul><li>Assist in preparing documentation for RERA submissions, budgets, and AGM/OC meetings.</li><li>Coordinate with community managers for collection and organization of owner data.</li><li>Support vendor coordination, quotation comparison, and filing of official documents.</li></ul>Key Requirements:<ul><li>Proficiency in English and Arabic (Mandatory).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong knowledge of UAE government processes, permits, legal documentation, and property management laws.</li><li>Excellent communication, organizational, and customer service skills.</li><li>UAE Driving License (Required) for necessary visits to authorities.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Public Relations, Business Administration, or a related field.</li><li>Minimum 2 years of experience in legal support, PRO services, or property management.</li><li>Certification in property management or legal assistant certification is a plus.</li></ul>Personality Traits:<ul><li>Courteous, professional, and well-groomed appearance.</li><li>Calm under pressure with strong multi-tasking skills.</li><li>Attention to detail and commitment to confidentiality.</li><li>Positive attitude and team spirit.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li><li>Customer Service, Reception &amp; Admin: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Application Deadline: 19/03/2025 Expected Start Date: 21/03/2025

Customer Service Executive / Admin / Receptionist

AL REEM REAL ESTATE

We are urgently seeking a proactive and detail-oriented Admin Executive to join our team in Dubai. The ideal candidate should have prior experience in administrative roles, preferably within the hospitality or real estate sectors, and be able to manage daily operations efficiently while supporting various departments.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks and office coordination</li><li>Manage documentation, filing, and data entry</li><li>Support HR, operations, and management teams as required</li><li>Maintain office supplies and ensure smooth facility operations</li><li>Coordinate with vendors, clients, and internal teams</li><li>Schedule meetings, prepare reports, and maintain records</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>2&ndash;3 years of proven administrative experience</li><li>Background in hospitality or real estate is highly preferred</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and interpersonal abilities</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Must be currently residing in the UAE</li><li>Available to join immediately</li></ul>Job Type: Full-timeApplication Deadline: 15/10/2025 Expected Start Date: 09/10/2025

Admin Executive

M S K Real Estate Brokers

We are hiring a Secondary &amp; Portal Admin Executive to join our fast-growing real estate brokerage in Dubai. The ideal candidate must have 1&ndash;2 years of UAE real estate experience, strong portal listing skills, and good knowledge of DLD, Ejari, and Trakheesi procedures.Key Responsibilities<ul><li>Create and manage property listings on Bayut, Property Finder, and Dubizzle &mdash; ensuring accuracy, valid permits, quality images, and timely updates.</li><li>Monitor live listings, update status, and archive expired posts.</li><li>Coordinate with agents to collect documents, images, and required details for publishing.</li><li>Support secondary sales and leasing teams with DLD forms, NOCs, title deeds, and viewings.</li><li>Maintain organized records of all property leads, listings, and deals for reporting and compliance.</li><li>Publish and verify listings in HubSpot CRM; track performance and generate reports.</li><li>Coordinate portal promotions with marketing, assist with photo editing, open houses, and handovers.</li><li>Handle day-to-day office admin tasks and respond to portal/client queries.</li></ul>Requirements<ul><li>1&ndash;2 years&rsquo; experience in Dubai real estate administration.</li><li>Hands-on experience with Bayut, Property Finder, Dubizzle.</li><li>Knowledge of DLD / Ejari / Trakheesi processes.</li><li>Proficient in Microsoft Office and CRM systems (HubSpot preferred).</li><li>Excellent English communication skills (Arabic/Hindi/Tagalog is a plus).</li><li>Highly organized, proactive, and able to multitask.</li></ul>Why Join Us<ul><li>Opportunity to work in a fast-paced brokerage with strong marketing support.</li><li>Hands-on exposure to portal operations and secondary market transactions.</li><li>Career growth and learning opportunities within Dubai&rsquo;s real estate market.</li><li>Visa and insurance provided by the company.</li></ul>Experience Required<ul><li>Real Estate Admin: 1 year (Required)</li><li>Portal Listing: 1 year (Required)</li><li>Real Estate Industry: 1 year (Required)</li></ul>Job Type: Full-time Location: Dubai, UAE Female candidates preferredJob Type: Full-time

Secondary & Portal Admin Executive

GENIE LTD DUBAI BRANCH REP OFFICE

Administration &amp; HR Executive &ndash; Forex &amp; CFD Broker (MT5 Platform)Core RoleThe Administration &amp; HR Executive ensures smooth back-office operations, employee management, and regulatory compliance within the brokerage. In an MT5-driven Forex &amp; CFD environment, this role supports both internal operations (HR, admin) and external compliance (KYC, onboarding).* Key Responsibilities Human Resources (HR):<ul><li>Manage end-to-end recruitment (sourcing, interviewing, onboarding).</li><li>Draft employment contracts, offer letters, and HR policies in line with UAE labor law.</li><li>Handle payroll (including WPS, USDT, or direct transfers).</li><li>Maintain employee records (visa, EID, insurance renewals).</li><li>Organize training &amp; development for CRM, sales, and operations staff.</li><li>Conduct performance reviews and support employee retention initiatives.</li></ul>Administration:<ul><li>Oversee office operations (supplies, facilities, IT coordination).</li><li>Manage vendor relationships (office leases, service providers, regulators).</li><li>Support licensing, legal, and compliance documentation.</li><li>Handle correspondence with banks, auditors, and regulators.</li><li>Maintain proper filing (digital &amp; hard copy) for contracts, invoices, and compliance records.</li></ul>Brokerage &amp; Compliance Support:<ul><li>Support KYC/AML checks for new client onboarding.</li><li>Coordinate with compliance team for regulatory filings.</li><li>Ensure HR/admin processes align with Forex &amp; CFD brokerage standards.</li><li>Assist in audits (internal &amp; external).</li></ul>* Skills Required<ul><li>Knowledge of Forex/CFD brokerage operations (preferred).</li><li>Familiarity with MT5 environment and how HR/Admin interacts with traders&rsquo; support.</li><li>Strong knowledge of UAE labor law and compliance regulations.</li><li>HR software/CRM familiarity.</li><li>Excellent organizational and communication skills.</li></ul>* KPIs / Success Measures<ul><li>Smooth recruitment &amp; onboarding within deadlines.</li><li>100% compliance in employee/legal documentation.</li><li>Employee satisfaction &amp; retention rates.</li><li>Operational efficiency in office &amp; admin tasks.</li></ul>Job Type: Full-time

Administration & HR Executive – Forex & CFD Broker (MT5 Platform)

Emirates Creative Events Management L.L.C

Job Title: (Arab Lady)Admin &amp; HR Executive | The Backbone of Our Creative OperationsLocation: Dubai, UAECompany: Emirates CreativeEmployment Type: Full-TimeAre you the organizational powerhouse we're looking for?At Emirates Creative, we create unforgettable events. To do that, we need a rockstar who ensures our internal engine runs smoothly. We're on the hunt for an Admin &amp; HR Executive who doesn't just manage tasks&mdash;they master them.This isn't your average admin role. One day you'll be onboarding new talent, the next you'll be coordinating with vendors for a major event. If you love variety and making an impact, this is for you.Your Mission:&middot; Be the Office Anchor: Handle everything from schedules and documents to keeping our workspace running efficiently.&middot; Nurture Our Team: Take charge of recruitment support, seamless onboarding, and accurate HR/payroll records.&middot; Bring Events to Life: Jump in and assist with event planning, logistics, and coordination&mdash;getting your hands dirty to ensure our projects are a success.You're a Perfect Fit If You Have:&middot; 2&ndash;4 years of experience in Admin/HR.&middot; A background in event management (this is a must-have!).&middot; A &quot;get-it-done&quot; attitude and legendary multitasking skills.&middot; Stellar communication abilities and are a whiz with MS Office.Arab females only.Language: Arabic-English.Residents of the UAE.Sound Like You?Send your applicationInfo@emiratescreative.ae059920388 connect with us on LinkedIn. Let's create amazing things together!Job Type: Full-time

(Arab Lady) Admin cum HR Executive

The Loft Fifth Avenue Hair & Beauty Salon

We are seeking a detail-oriented and proactive Administrative Executive to support our team with daily administrative operations. The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and manage multiple tasks remotely.Key Responsibilities:<ul><li>Administrative Support: Maintain digital records, files, and databases.</li><li>Coordination: Ensure smooth communication across all departments.</li><li>Document Management: Assist with document preparation, formatting, and proofreading as well as handle confidential and sensitive information with discretion.</li></ul>Requirements:<ul><li>UAE National (Emirati) with a valid Emirates ID, Passport and Family Book</li><li>Proven experience in an administrative or executive support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills in English and Arabic.</li><li>Excellent time management and multitasking abilities.</li></ul>Benefits:<ul><li>Remote work</li><li>Competitive salary.</li><li>Flexible working hours.</li><li>Opportunities for professional development and training.</li></ul>Job Types: Full-time, FresherPay: AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>Do you have Microsoft Excel skills?</li></ul>

UAE National - Administrative Executive - Remote Work

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div> 
<div></div>
Job Description:
<ul><li>Being the first point of contact for owners and affiliated parties.</li><li>
Manages an individual portfolio of Owners to handover new projects.</li><li>
Being a presentable image of The First Group internally and externally.
</li><li>Supports Owner Relations and Collections teams.
</li><li>Work with different agreements and can comment / understand legal text
</li><li>Facilitates the collection of fees for Services.
</li><li>Obtains the signature of Owners as and when required.
</li><li>Liaise between Owners and relevant teams to facilitate Owner stays.
</li><li>Maintains accurate and secure files of Owners data and contracts.
</li><li>Be available to answer Owners requests outside normal office hours, evenings, and weekends as and when required.
</li><li>Deal with Owners feedback and maintains relationship to retain and grow business.
</li><li>Control client&rsquo;s profile, funds allocation and constant update of CRM</li></ul>
Desired Skill &amp; Expertise:
<div>
Preferred Qualifications:
</div><div>Customer Service Skills / Sales Skills/ Retention Experience.</div><div></div><div> 
Minimum Requirements:
</div><ul><li>Candidate must speak Arabic, English any Any third Language</li><li>
Customer service, client relationship &amp; Admin skills</li><li>
Good level of Microsoft Office Pack</li><li>
Thorough knowledge of CRM</li><li>
Ability to understand / comment on calculations provided in the statements for Owners
</li><li>To be able to work with invoices</li><li>
High level of accuracy and attention to detail</li></ul><div>
Required Skills:</div> 
<div></div><ul><li>
Self-organized</li><li>
Self-esteemed and motivated person</li><li>
Target-oriented with an ability to work under pressure</li><li>
Having the maximum ability to negotiate</li><li>
Adaptive, persistent</li><li>
Good time &amp; task management skills</li></ul></div><div></div>

Executive - Owner Privileges

Explore 970+ Executive admin in Dubai this October. Find roles across top companies and apply now to boost your career.