executive assistant

administrative assistant

admin assistant

office assistant

office manager

executive admin

TALENTMATE

<div>
 
 Job Description
 
 
 
 We are seeking a highly organized and personable Patient Admin Executive to join our healthcare team. This dynamic role combines responsibilities involving patient interaction, administrative tasks, and collaboration with medical professionals. The ideal candidate will be adept at managing patient records, scheduling appointments, and facilitating communication between various departments to ensure a smooth operation. A Patient Admin Executive must possess excellent communication skills and demonstrate empathy and professionalism in dealing with patients and their families. This position requires efficiency, attention to detail, and the ability to multitask in a fast-paced environment. If you have a passion for healthcare and a background in administrative assistance, we encourage you to apply for this rewarding position.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage patient scheduling, ensuring efficient and timely appointment coordination.
 </li>
 <li>
 Maintain accurate and up-to-date patient records and documentation.
 </li>
 <li>
 Facilitate communication between patients and healthcare professionals seamlessly.
 </li>
 <li>
 Handle patient queries and provide clear and compassionate responses.
 </li>
 <li>
 Coordinate patient check-ins and check-outs in the healthcare facility system.
 </li>
 <li>
 Process and verify incoming and outgoing administrative correspondence promptly.
 </li>
 <li>
 Assist in billing and insurance processing for patient treatments.
 </li>
 <li>
 Ensure confidentiality and security of patient information and data.
 </li>
 <li>
 Support clinical staff with administrative tasks and patient management as needed.
 </li>
 <li>
 Prepare medical and administrative reports and documentation efficiently.
 </li>
 <li>
 Schedule and organize meetings for healthcare staff with complete details.
 </li>
 <li>
 Promote a positive environment through professional and courteous interactions.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in healthcare administration or a related field preferred.
 </li>
 <li>
 Minimum of 2 years of experience in a healthcare administrative role required.
 </li>
 <li>
 Proficiency in electronic medical records systems and office software.
 </li>
 <li>
 Exceptional organizational skills with a meticulous attention to detail.
 </li>
 <li>
 Excellent verbal and written communication skills are essential.
 </li>
 <li>
 Ability to multitask and remain calm in high-pressure situations.
 </li>
 <li>
 Strong interpersonal skills with empathy for patients and their concerns.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Healthcare Administration Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Patient Admin Executive 12A26

Dasher Interior Decoration LLC

Account and Admin Executive.- Petty Cash- Procurement of Materials- HR / Monitoring the Visa status and renewals of employees- Day to Day admin and accounting worksPay: From AED5,000.00 per monthWork Location: In person

Accountant and Admin Executive

Galadari Trucks & Heavy Equipment

<div>
 
 
 Emirati Admin Support Executive &ndash; Procurement Division | Dubai
 
 
 
 
 
 
 
 The Position
 
 
 
 We&rsquo;re looking for a motivated
 
 Emirati Admin Support Executive
 
 to join our Procurement Division in Dubai. This role is ideal for recent graduates or individuals with a strong interest in procurement, who are eager to gain hands-on experience in a fast-paced environment. You&rsquo;ll play a key role in supporting critical business operations while building strong relationships across the organization.
 
 
 
 
 
 
 Key duties:
 
 
 <ul>
 <li>
 Providing day-to-day administrative support to the Procurement team
 </li>
 <li>
 Assisting with purchase requests, LPO creation and supplier coordination
 </li>
 <li>
 Following up on urgent procurement requirements to ensure timely delivery
 </li>
 <li>
 Maintaining accurate records, documentation and procurement trackers
 </li>
 <li>
 Liaising with internal stakeholders across departments to support business needs
 </li>
 <li>
 Supporting vendor onboarding and documentation processes
 </li>
 <li>
 Handling general admin tasks including reporting, filing, and data entry
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 <ul>
 <li>
 
 UAE National with Family Book
 
 </li>
 <li>
 Previous experience in procurement will be beneficial
 </li>
 <li>
 
 Strong communication skills in both Arabic and English
 
 </li>
 <li>
 Excellent stakeholder management and coordination skills
 </li>
 <li>
 Highly organised with strong attention to detail
 </li>
 <li>
 Ability to manage multiple priorities and respond to urgent requests
 </li>
 <li>
 Good computer skills, can use MS Word, Excel effectively
 </li>
 </ul>
 
 
 
 
 
 What's in it for you?
 
 
 <ul>
 <li>
 Working for one of UAE's most influential and established Equipment Distributors
 </li>
 <li>
 Great company culture with state of the art L&amp;D programmes
 </li>
 <li>
 Supportive Team and Management
 </li>
 <li>
 Yearly bonus and tickets
 </li>
 </ul>
 
 
 
 
 
 About Us
 
 
 
 Galadari Trucks &amp; Heavy Equipment (GTHE) is a leading dealer and distributor of construction machinery and commercial vehicles of leading international brands in the United Arab Emirates. The company was founded in 1978 and is headquartered in Dubai, United Arab Emirates as a subsidiary of Galadari Brothers.
 
</div>

Procurement Admin Support Executive - (UAE Nationals)

Saleh Omer Bin Haider Group

Job Description: Bids Executive (Facility Management) &ndash; SOBH GroupThe Bids Executive is responsible for driving business development and marketing activities for SOBH Group&rsquo;s Facility Management division. The role focuses on generating new FM projects, supporting operations, and ensuring client satisfaction, while contributing to the company&rsquo;s overall revenue growth.Key Responsibilities1. Business Development (Core Role)<ul><li>Identify and secure new Facility Management projects (AMC, maintenance, fit-out, and refurbishment works).</li><li>Generate leads through client visits, networking, and market research.</li><li>Develop and maintain a strong pipeline of potential clients.</li></ul>2. Coordination with Operations Team<ul><li>Work closely with the Facilities Manager and technical team to:</li><li>Understand service capabilities</li><li>Prepare accurate proposals</li><li>Ensure proper handover of projects to the operations team after award.</li><li>Follow up on project execution to ensure client satisfaction and retention.</li></ul>3. Tendering &amp; Proposal Management<ul><li>Prepare and submit technical and commercial proposals for FM tenders.</li><li>Coordinate with:</li><li>Operations (scope &amp; manpower)</li><li>Finance (pricing &amp; costing)</li><li>Ensure compliance with client requirements and submission deadlines.</li></ul>4. Client Relationship Management<ul><li>Build strong relationships with property owners, developers, and corporate clients.</li><li>Attend meetings, site visits, and presentations.</li><li>Act as a link between client and operations team.</li></ul>5. Marketing &amp; Service Promotion<ul><li>Promote SOBH Group&rsquo;s FM services, including:</li><li>Civil &amp; MEP maintenance</li><li>Cleaning, security, pest control</li><li>Annual Maintenance Contracts (AMC)</li><li>Support preparation of company profiles, presentations, and marketing materials.</li></ul>6. Market Intelligence &amp; Strategy<ul><li>Conduct market research to identify:</li><li>New opportunities</li><li>Competitor activities</li><li>Pricing trends</li><li>Provide insights to management for business growth strategies.</li></ul>7. Reporting &amp; Performance Tracking<ul><li>Maintain records of:</li><li>Leads and opportunities</li><li>Meetings and proposals</li><li>Submit weekly/monthly reports.</li><li>Achieve assigned sales targets and KPIs.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s Degree in Marketing / Business Administration or related field</li><li>Minimum 3&ndash;5 years of experience in Facility Management (UAE market preferred)</li><li>UAE Driving License is mandatory</li><li>Strong understanding of:</li><li>FM services (Civil, MEP, soft services, Specialized Services )</li><li>AMC contracts and tendering process</li><li>UAE business environment</li></ul>Key Skills<ul><li>Business development &amp; sales</li><li>Negotiation and closing deals</li><li>Client relationship management</li><li>Coordination with technical teams</li><li>Communication and presentation</li></ul>KPIs<ul><li>Number of FM contracts secured</li><li>Revenue generated (AMC / projects)</li><li>Lead conversion rate</li><li>Client retention and satisfaction</li><li>Tender success rate</li></ul>Reporting Line<ul><li>Reports to: Facilities &amp; Engineering Consultant </li><li>Coordinates with: Facilities Manager, Engineers, Finance Team, Procurement, HR </li></ul>Work Location: In person

Bids Executive

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping
 </li>
 <li>
 Prepare reports, emails, and official correspondence
 </li>
 <li>
 Assist in scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate with suppliers, clients, and internal teams
 </li>
 <li>
 Maintain office supplies and inventory
 </li>
 <li>
 Support management with operational tasks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
 </li>
 <li>
 Proven experience in an administrative or office support role
 </li>
 <li>
 Strong communication skills (English and Hindi required, Arabic is bonus)
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 2&ndash;4 years of experience in administration, customer service, or executive support
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 <li>
 Knowledge of UAE office procedures is an advantage
 </li>
 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
 <li>
 Professional and growth-oriented work environment
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to develop administrative and business skills
 </li>
 <li>
 Supportive team and leadership
 </li>
 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Administrative Assistant

Al Tayer Group

<div>
 
 
 Job Purpose
 
 :
 
 
 
 
 
 Supervise &amp; coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that operations run smoothly.
 
 
 
 
 
 
 Functional Roles and Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assist front line and back of house departments with any administration related queries
 </li>
 <li>
 Resolve any issues within scope of accountability and communicate outcome to appropriate parties: pos equipment, credit card and currency devices, telephones, printers, pantry equipment, projector etc
 </li>
 <li>
 Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database &bull; Liaise with the maintenance department to ensure the repairs/works are carried out in an efficient manner
 </li>
 <li>
 Raise LPO&rsquo;s, and ensure timely follow up of the payments
 </li>
 <li>
 Assist with in-store marketing activities such as distribution of brochures, delivery of gifts, monitoring admin part during the period of promotion
 </li>
 <li>
 Coordinate the process of getting various external approvals for the store: police permit, mall approvals where appropriate etc
 </li>
 <li>
 Procurement of consumables for the store by following all related processes (getting samples, quotes from suppliers, approvals from management etc) Planning, organizing and distributing of uniforms and stationery to the floors &bull; Ensure that the store has high maintenance standards, in line with store standards guidelines at all the times: TV, sound systems, adequate shelving and fixtures on the shop floors and stockrooms etc
 </li>
 <li>
 Facilitate timely requisition and distribution of employees&rsquo; documents such as passports, labor cards and other documents
 </li>
 <li>
 Assist Store Operations Manager and Admin Executive in drafting and implementing admin related procedures in the store
 </li>
 <li>
 Keep track of absence, leave time - such as short leave, sick leave, vacation, etc., for employees of the company/ division/ department/ location of your responsibility sphere, and follow-through with them to update their absence/ leave status on designated system/s including posting of information onto designated system/s on behalf of certain employees, as may be required.
 </li>
 <li>
 Responsible for cascading HR/ employee/ company related information to employees of the company/ division/ department/ location of your responsibility sphere through appropriate communication channels
 </li>
 </ul>
 
 
 
 
 
 Skills and Experience
 
 :
 
 
 
 
 <ul>
 <li>
 Fresh graduate or minimum experience in Administrative
 </li>
 <li>
 Good Communication Skills.
 </li>
 <li>
 Basic knowledge in MS Excel
 </li>
 </ul>
</div>

Administrator (UAE National)

Al-Futtaim

<div>Job Requisition ID: 177186
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 


Overview of the Role 
As an Administrative Executive, you will support Trading Enterprises brands&mdash;Honda, CJDR, Volvo, by ensuring smooth and efficient back office operations. You will play a key role in enhancing administrative processes across Sales, Aftersales, Marketing, HR, Finance, and Compliance, enabling teams to deliver a seamless customer and employee experience. 

<div>
What You Will Do 
<ul><li>Conduct User Acceptance Testing (UAT) for sales teams, troubleshoot SAP and Connect systems, and support back-office invoicing activities.</li><li>Manage pricing and discount updates, support showroom invoicing during staff absence, maintain monthly campaign setups, and handle down payment assistance in SAP.</li><li>Process asset requisitions and procurement needs for Network &amp; Facilities, Marketing, Sales, and Aftersales projects and operations.</li><li>Manage recovery and invoice corrections related to short collections and upsells from showroom and aftersales.</li><li>Ensure employees are aligned to the correct org units/cost centres and process manpower requisitions, vacancies, leavers, and replacement roles.</li><li>Work closely with Real Estate and Network teams to support new location setups, refurbishments, AMC renewals, trade licenses, CI compliance, and other facility requirements.</li></ul></div> 

<div>
Required Skills to Be Successful 
<ul><li>2&ndash;3 years of experience in retail sales or a similar administrative support environment.</li><li>Bachelor&rsquo;s degree preferred.</li><li>Experience in SAP, Ariba P2P, and MS Excel (advantageous).</li><li>Excellent communication&mdash;written, verbal, and presentation.</li></ul></div> 


About the Team 
You will be part of the Central Administration function, supporting multiple automotive brands within Trading Enterprises. The team works collaboratively with Sales, Aftersales, Marketing, Human Resources, Finance, Network &amp; Facilities, and Compliance to deliver seamless operational excellence across the UAE. 

<div>
What Equips You for the Role 
<ul><li>Strong organizational foundations and ability to manage diverse tasks.</li><li>Technical understanding of ERP and procurement systems (SAP, Ariba P2P preferred).</li><li>A proactive, self driven approach and strong accountability.</li><li>Ability to work across departments and support multiple stakeholders simultaneously.</li><li>Proactive attitude with strong initiative and commitment to deadlines.</li><li>Team player with proven cross functional collaboration.</li><li>Ability to clearly communicate processes and respond to queries.</li></ul></div> 
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application. 
Additional Internal Information:<div> 
<ul><li>Reports to: Sr. Operations &amp; Planning Manager</li><li>Band: F</li></ul></div>

Note:-

You must have been an Al-Futtaim employee for at least 18 months in order to be considered. 
You must inform your HRBP in confidence of your application. 
Please note that this vacancy may be advertised externally in the next week so apply without delay.</div>

Administrative Executive

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