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accounts payable clerk (direct hire) Jobs in Tampa

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administrative assistant- condo

clinical administrative and personal assistant (virtual & in-person) Jobs in Tampa

executive administrative assistant 1 temp to perm

LifeLink Foundation, Inc.

<div>Join LifeLink &mdash; Join a Life Saving Team!

About LifeLink 
More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment&mdash;to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established &ndash; founded with heart, purpose, and a mission that still guides us today.

What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.

At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.

Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.

We are grounded in the values that shape our work and culture&mdash;Compassion. Excellence. Legacy. People. Quality.

If you&rsquo;re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You&rsquo;ll Do 
As an Executive Assistant 1 (Temp - Perm), Responsible for performing a variety of human resource support duties of a complex and confidential nature. Provides executive administrative support directly to the Senior Vice President and Associate Director of Human Resources. Interacts with all levels of employees including senior management, outside vendors, consultants, and regulatory agencies. Handles flow of records, documentation, assists in benefits/compensation administration, onboarding, training, special projects and events. Works independently to provide office, administrative and organizational support. Serves as the HR Receptionist and assists with other HR functions as necessary.

Key Responsibilities:
<ul>
<li>Works closely with the SVP of Human Resources on various special projects as well as daily workflow and provides administrative and clerical assistance.</li>
<li>Manages and maintains SVP and Associate Director schedules, calendars, independently schedules appointments or meetings, and coordinates travel arrangements.</li>
<li>Assists in coordination of leadership development training, onboarding and employee recognition programs.</li>
<li>Composes and prepares detailed correspondence, reports, and presentations.</li>
<li>Assists with fiscal year budget process.</li>
<li>Responsible for Holiday calendar, message and mailings.</li>
<li>Maintains specific databases including Foundation-wide job descriptions, employee policies and procedures, grade/salary listing, and online employee directory.</li>
<li>Assists in the maintenance of HRIS records and compilation of reports from database as needed.</li>
<li>Coordinates annual contracts and total compensation report distribution.</li>
<li>Assists with administration of compensation program to include working with outside consultants for salary benchmarking.</li>
<li>Assists with administration of BOG Compensation Committee to include preparation of data, scheduling of meetings and taking of minutes.</li>
<li>Facilitates arrangements for meetings and programs, including preparation for new hire orientation and onboarding.</li>
<li>Prepares and facilitates the submission of documents for approval such as check requests, reimbursements, and expense reports for SVP and Associate Director.</li>
<li>Serves as back-up with the coordination of employee annual enrollment of health insurance, life insurance, and flexible spending accounts.</li>
<li>Serves as back-up with assisting employees with health insurance, prescription, life insurance, and other benefit-related issues.</li>
<li>Performs clerical functions for department to include filing, scanning, preparation of employee files, and ordering of office supplies.</li>
<li>Special projects and other duties as assigned.</li>
</ul>
 Who You Are
<ul>
<li>Passionate about helping others and making a difference</li>
<li>Aligned with LifeLink&rsquo;s core values of Compassion, Excellence, Legacy, People, and Quality</li>
<li>Five (5) years of executive support experience or equivalent. Two (2) year college degree or certification in a related field preferred. Human Resources experience a plus.</li>
<li>Demonstrated high level of discretion and confidentiality.</li>
<li>Demonstrated excellent written and verbal communication skills.</li>
<li>Ability to interact with all levels of employees including senior management, outside vendors, consultants, and regulatory agencies.</li>
<li>Advanced proficiency with various office related computer software applications, including Microsoft Office, Power Point, and Excel.</li>
<li>Ability to identify and organize priorities, coordination of projects, and must be able to work independently.</li>
</ul><h5 class="jobSectionHeader">Working Conditions:</h5>

Friendly interactive team-oriented work environment with pleasant working conditions. May require frequent bending, standing and lifting up to 25 pounds, utilizing appropriate equipment for assistance. Routinely works customary hours although deadlines may require extended hours on occasions. May require minimal travel.

OSHA Classification: Low

Why LifeLink?
<ul>
<li>Be part of an organization with a legacy of saving lives and giving hope</li>
<li>Join a passionate and supportive team across Florida, Georgia, and Puerto Rico</li>
<li>COMPANY PAID Medical, Dental, Disability &amp; Life Insurance</li>
<li>Generous COMPANY PAID Pension Plan for your Retirement</li>
<li>Paid Vacation, Sick Days &amp; Holidays</li>
<li>Growth opportunities in a mission-driven, high-impact nonprofit</li>
<li>Work with purpose, knowing your efforts directly touch lives</li>
</ul>
Diversity, Equity &amp; Inclusion 
LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.

Ready to Help Change Lives? 
Your next career move could be the most meaningful one yet.</div>

Executive Administrative Assistant 1 (Temp to Perm)

Ashley Furniture HomeStore

<div>Build Your Career with Ashley

Grow your career on a team that strives to enhance the employee experience at all levels. By joining our team, you&rsquo;ll be a part of a caring community that provides great benefits and resources to our employees, all while thriving in a dynamic environment.

Executive Assistant &ndash; Onsite: Tampa, FL

Who Are We?

At Ashley, we&rsquo;re more than a business&hellip;we&rsquo;re family. As the largest manufacturer of home furnishings in the world, we know what it takes to build incredible furniture and future leaders. We&rsquo;re problem solvers with the grit to persevere during challenging times and innovators who won't coast when times are good. We create solutions, not excuses. And never settle for status quo. It&rsquo;s the reason we&rsquo;re always searching for better ways to delivering an exceptional customer experience. That's why Ashley Furniture is #1 in our industry.

Ready to grow? You&rsquo;ve come to the right place. Ashley Furniture has a &ldquo;Growth Mindset&rdquo;, and once you join our team, you&rsquo;ll learn from the best in the business 


What Will You Do?

 The Executive Assistant will provide high-level strategic and operational support to the Senior Vice President, managing complex calendars, coordinating executive-level meetings, and serving as a trusted liaison between the SVP and key stakeholders. Key responsibilities include anticipating the SVP's needs, prioritizing competing demands, preparing executive communications and presentations, coordinating travel, and managing special projects that align with departmental goals. This role requires exceptional organizational skills, strong business acumen, excellent written and verbal communication skills, and the ability to handle confidential information with discretion while working independently and maintaining a proactive, solutions-oriented approach in a fast-paced executive environment. 


Primary Responsibilities
<ul>
<li>Provide administrative support to the department's senior leadership team.</li>
<li>Coordinate and manage projects, from initiation to closure.</li>
<li>Identify and mitigate project risks and issues.</li>
<li>Work with project teams to develop project schedules and manage project budgets.</li>
<li>Communicate project status updates and deliverables to stakeholders.</li>
<li>Coordinate travel for SVP and/or executive team.</li>
<li>Coordinate meeting and invite correspondence for SVP and executive team.</li>
<li>Maintain Office Seating Chart.</li>
<li>Host Meetings occasionally.</li>
<li>Maintain Contractor Resource Roster.</li>
<li>Maintain Contractor User Accounts in Ashley Systems, including global contractors.</li>
<li>Prepare monthly Labor vendor billing files</li>
<li>Ensure Vendor invoices are accurate, and timesheets are approved.</li>
<li>Sending out DAILY and Weekly communications to store managers and confirming information for tech installations.</li>
<li>Keeping track of the Migration Schedule and making any necessary changes with the Store and/or office.</li>
<li>Assist with the development and implementation of policies, procedures, and standards.</li>
<li>Assist with the preparation and management of budgets and financial reports.</li>
<li>Support Invoice Approvals by reassigning, rejecting, coding, and/or pre-approving.</li>
<li>Availability to cover front desk reception, if needed.</li>
<li>Demonstrate the Company&rsquo;s Core and Growth Values in the performance of all job functions.</li></ul> 


Job Qualifications
<ul>
<li>Minimum of 5 years&rsquo; experience in an Executive Assistant role, preferably supporting SVP and higher titles.</li>
<li>Bachelor&rsquo;s Degree and Equivalent work experience required.</li>
<li>Budgeting and financial management.</li>
<li>Willingness to travel domestically, on occasion.</li>
<li>Flexible &amp; willing to work extended hours, when needed.</li>
<li>Strong project management skills, including the ability to manage multiple projects simultaneously.</li>
<li>Excellent communication skills, both verbal and written, with the ability to communicate effectively with all levels of the organization.</li>
<li>Strong analytical and problem-solving skills.</li>
<li>Organizational skills, with the ability to prioritize tasks and meet deadlines.</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Ability to work independently and as part of a team.</li>
<li>Ability to identify and mitigate project risks and issues.</li>
<li>Ability to maintain project documentation and track project progress.</li>
<li>Ability to adapt to changing priorities and deadlines.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Excellent interpersonal skills &amp; strong attention to detail.</li>
<li>Effective time management and organizational skills.</li>
<li>Work independently as well as in a team environment.</li>
<li>Project Management methodologies and tools preferred, not required (Agile, Waterfall, ext.)</li></ul> 


 Apply today and find your home at Ashley!

Profit sharing is available to eligible employees; this discretionary program is dependent on the profitability of the company. 


Our Core Values:
<ul>
<li>Honesty &amp; Integrity</li>
<li>Passion, Drive, Discipline</li>
<li>Continuous Improvement/Operational Excellence</li>
<li>Dirty Fingernail</li>
<li>Growth Focused</li>
</ul>
To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility

https://www.ashleyfurniture.com/about-us/corporate-social-responsibility/report/</div>

Executive Assistant

Catalent Pharma Solutions

<div>Executive Assistant
Position Summary:<ul><li>
Hourly position
</li><li>Onsite based out of our Tampa, FL location</li></ul>
The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism. 
 
Our Tampa location is the corporate headquarters of Catalent. 
The Role:<ul><li>
Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations</li><li>
Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes</li><li>
Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals</li><li>
Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials</li><li>
Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions</li><li>
Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities</li><li>
Process and reconcile travel and expense reports using Concur</li><li>
Other duties as assigned</li></ul>
The Candidate:<ul><li>
High school diploma or equivalent required; college degree preferred</li><li>
Minimum of three years&rsquo; experience supporting senior leaders in an executive assistant role</li><li>
Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus</li><li>
Willingness to work extended hours or overtime as business needs require</li><li>
Reliable transportation required</li><li>
Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds</li></ul> 
Why You Should Join Catalent:<ul><li>
Defined career path and annual performance review and feedback process</li><li>
152 hours of PTO + 8 paid holidays</li><li>
Several Employee Resource Groups focusing on D&amp;I</li><li>
Generous 401K match</li><li>
Medical, dental and vision benefits effective day one of employment</li><li>
Tuition Reimbursement</li><li>
WellHub - program to promote overall physical wellness</li></ul>
Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.
personal initiative. dynamic pace. meaningful work.
Visit Catalent Careers to explore career opportunities.
Catalent is an Equal Opportunity Employer, including disability and veterans.
If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process. 
Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written &amp; signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
Important Security Notice to U.S. Job Seekers:
Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond&mdash; it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.
California Job Seekers can find our California Job Applicant Notice HERE.</div>

Shift4

<div><div><h2 class="jobSectionHeader">Overview</h2>
<div>
<div><div>Shift4 (NYSE: FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world. As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry. For more information, visit www.shift4.com.
</div>
</div></div></div>Shift4 is expanding globally and we're seeking a highly organized and proactive Executive Assistant to provide essential administrative support to senior leadership and multiple departments. This role is critical in driving operational efficiency, managing high-priority tasks, and contributing to company-wide initiatives in a fast-paced, innovative environment.

The ideal candidate is detail-oriented, discreet and thrives in a dynamic setting&mdash;serving as a trusted partner to executives while supporting the broader team to ensure seamless daily operations and successful special projects.

Key Responsibilities
<ul>
<li>Deliver comprehensive administrative and office support to senior management and cross-functional departments.</li>
<li>Manage executive calendars with precision: schedule meetings, coordinate domestic and international travel, and proactively follow up on action items and deadlines.</li>
<li>Prepare professional correspondence, memos, emails, Excel reports, presentations, and other documents with strong attention to detail and formatting.</li>
<li>Serve as a central point of contact: respond promptly to internal and external inquiries, provide information, and resolve issues efficiently.</li>
<li>Support company programs, events, and special projects; take ownership of assigned initiatives from planning through execution.</li>
<li>Maintain strict confidentiality while collaborating with global teams across multiple time zones.</li>
<li>Perform additional administrative tasks and ad-hoc projects as required to support organizational success.</li>
</ul>
Qualifications
<ul>
<li>3&ndash;5+ years of experience in an executive administrative or office support role, with direct support to senior-level executives (C-suite experience preferred).</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong ability to create professional documents, spreadsheets, and reports.</li>
<li>Exceptional written and verbal communication skills in English, with proven expertise in professional corporate correspondence and interpersonal interactions.</li>
<li>Highly detail-oriented with excellent judgment, analytical thinking, and strong problem-solving abilities.</li>
<li>Ability to thrive in a confidential, fast-paced environment while managing multiple priorities and adapting to shifting needs.</li>
<li>Proactive mindset with a service-oriented approach and demonstrated initiative in anticipating needs.</li>
<li>Experience working with global teams and handling different time zones is highly desirable.</li>
</ul>
#LI-BN1<div>
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.</div></div>

New York Cares Group LLC

Fast-paced, challenging medical office seeking a highly organized and adaptable Clinical Administrative &amp; Personal Assistant to support one or more physicians. This role combines medical administrative duties, clinical documentation, and personal assistant responsibilities.The ideal candidate will be comfortable working with 1&ndash;4 physicians at a time, managing clinical documentation, patient coordination, and assisting with day-to-day operational and personal tasks for the lead physician. The position requires strong attention to detail, professionalism, and the ability to multitask in a dynamic healthcare environment.Locations:Tampa AreaResponsibilities<ul><li>Medical scribing and writing medical notes during or after patient visits</li><li>Assist the lead physician with daily clinical and administrative tasks</li><li>Schedule patient appointments and coordinate calendars</li><li>Manage physician diaries and schedules</li><li>Handle incoming calls and patient communications</li><li>Manage patient intake forms and insurance documentation</li><li>Support general medical office operations and workflow</li><li>Provide personal assistant support to the physician as needed</li><li>Coordinate basic errands or administrative support tasks</li><li>Pick up coffee for the physician in the morning and lunch in the afternoon when working in-person</li><li>Assist with remote administrative tasks when working virtually</li><li>Maintain accurate records and ensure proper documentation standards</li></ul>Desired Skills<ul><li>Strong customer service skills and professional telephone etiquette</li><li>Experience working in the medical field and familiarity with medical terminology and medical technology</li><li>Understanding of legal and ethical standards in medical practices</li><li>Basic math skills</li><li>Strong computer, data entry, and office management skills</li><li>Excellent verbal and written communication skills</li><li>Agile and flexible, willing to move between office locations and work from home as needed</li><li>Strong attention to detail and problem-solving abilities</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>Bilingual ability (English and Spanish) is a plus.</li></ul>Preferred Qualifications<ul><li>Prior experience as a medical scribe, medical assistant, or healthcare administrative assistant</li><li>Experience supporting physicians or healthcare executives</li><li>Familiarity with EMR/EHR systems</li></ul>Job Types: Part-time, ContractPay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Clinical Administrative and Personal Assistant (Virtual & In-Person)

State of Florida

<div>Requisition No: 871741

Agency: Children and Families

Working Title: SECRETARY SPECIALIST OPS - 60933599

 Pay Plan: Temp

Position Number: 60933599

Salary: $17.25 per hour

Posting Closing Date: 04/03/2026

Total Compensation Estimator Tool
Title: Secretary Specialist OPS

Agency: Florida Department of Children and Families

Working Title: Secretary Specialist OPS

Hourly Rate $17.25

This position is not eligible for telework.

Monday -Friday (8am-5pm) 
<div></div>
<div>
Roles/Responsibilities</div>
<ul>
<li>Providing secretarial, administrative and office managerial support to the Child Care Regulation Management Program Office, child care providers and community members in need of information regarding Child Care Regulation. Manages a variety of routine correspondence and disseminates these correspondences accordingly.</li>
<li>Responsible for maintaining the Region&rsquo;s Child Care Regulation&rsquo;s filing system in accordance with identified procedures.
</li><li>Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.</li>
<li>Responsible for maintaining the Program Office&rsquo;s My Florida Market Place (MFMP) purchases, tracks orders, maintains invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.</li>
<li>Prepare and maintain reports, logs, software for Administrative Complaint per Region&rsquo;s request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.</li>
<li>Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.</li>
<li>Completes other duties as assigned.</li>
</ul>
<div>Qualifications:</div>
<ul>
<li>2 + years of experience office management/data entry/clerical</li>
<li>High School Diploma required</li></ul> 
<div></div>
<div>
 Bilingual (English/Spanish proficiency a plus)</div> 
<div></div>
<div>
Knowledge, Skills, and Abilities:</div>
<ul>
<li>Ability to operate a computer and knowledge of computer programs such Excel, Microsoft, Teams, Outlook etc)</li>
<li>Demonstrate usage of analytical and problem-solving skills.</li>
<li>Ability to read/write comprehensive and cohesive reports that are detailed and objective.</li>
<li>Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.</li>
<li>Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication</li>
</ul>
<div>Driver&rsquo;s License: Not Required</div>
<div>
Education: High School Diploma</div>
<div>
Years of Experience: 2 or more years in the Office Management/Office Supervision</div>
<div>
Career Posting Category: OPS - Temp</div>
<div>
Hourly Rate: $17.25</div>
<div>
Candidate Profile (application) must be completed in its entirety.</div>
<ul>
<li>Include supervisor names and phone numbers for all periods of employment.</li>
<li>Account for and explain any gaps in employment so that the hiring process is not delayed.</li>
<li>Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.</li>
<li>It is unacceptable to use the statement &ldquo;See Resume&rdquo; in place of entering work history.</li>
<li>If you experience problems applying online, please call the People First Service Center at (877) 562-7287. 
</li></ul><div></div><div>Benefits of Working for the State of Florida:</div>
<div>
Working for the State of Florida is more than a paycheck. The State&rsquo;s total compensation package for employees features a highly competitive set of employee benefits.</div>
<div>
For a more complete list of benefits, visit www.mybenefits.myflorida.com.</div> 
<div></div>
<div>
Growth Opportunities:</div>
<div>
With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.</div> 
<div></div>
<div>
Where you will work:</div>
<div>
Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you&rsquo;re never more than 60 miles from a body of saltwater. And if the beach isn&rsquo;t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work &ndash; Come join our team!</div> 
<div></div>
<div>
About Department of Children and Families:</div>
<div>
Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.</div>
<div>
Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.</div>
<div>
Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.</div>
<div>
To learn more please visit https://www.myflfamilies.com/.</div> 
<div></div>
<ul>
<li>If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.</li>
<li>The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.</li>
</ul>
<div>We hire only U.S. citizens and lawfully authorized alien workers.</div>
<div>
Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.</div>
<div>
SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.</div>
<div>
BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.</div> 
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

SECRETARY SPECIALIST OPS

Moffitt Cancer Center

<div>Ai Administrative Resident
Position Highlights:
The AI Administrative Resident is an early-career professional with advanced training in Artificial Intelligence, Machine Learning, Data Science, or related fields. This one-year structured residency combines organizational exposure, leadership development, and immersive AI/IT project experience designed to cultivate a future technical and organizational leader for Moffitt Cancer Center. This program is tailored for individuals seeking to apply advanced computational methods across clinical, business, and research operations while gaining a broad understanding of cancer center workflows.
Responsibilities:
<ul><li>Rotational Learning
<ul><li>2 months of broad exposure to clinical, research, and business operations.</li>
<li>1 month dedicated to IT, Machine Learning, and AI immersion.
</li><li>Shadowing, executive interactions, and foundational leadership development.</li>
</ul></li><li>Project Execution
<ul><li>Resident works on AI/IT projects focused on real-world institutional needs.
</li><li>Projects are co-designed with technical preceptors and leadership.</li>
<li>Deliverables include strategy recommendations, model prototypes, workflow automation, and operational enhancements.
</li></ul></li><li>Professional Development
<ul><li>Participate in structured mentoring with both leadership and technical preceptors.
</li><li>Engage with Administrative Residency peers for shared programming.
</li><li>Attend professional development workshops, leadership sessions, and cross-departmental meetings</li>
</ul></li></ul>Credentials and Experience:
<ul><li>Master&rsquo;s degree or higher in Applied Data Science, Computer Science, Artificial Intelligence, Machine Learning, Biomedical Informatics, or related discipline.</li>
<li>Degree must be conferred between July 1, 2025, and May 30, 2026.</li>
<li>Demonstrated experience with AI/ML model development, data analysis, or computational research.</li>
<li>Strong problem-solving, communication, and collaboration abilities.</li>
<li>Interest in applying AI to healthcare operations, clinical workflows, or cancer research.</li>
</ul> 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Administration Hospital 
Schedule: Full Time, Day Shift, m-f</div>

AI ADMINISTRATIVE RESIDENT

Explore 433+ Executive administrative assistant 1 temp to perm in Tampa this March. Find roles across top companies and apply now to boost your career.

433 executive administrative assistant 1 temp to perm jobs In Tampa

Executive Administrative Assistant 1 (Temp to Perm)

Executive Assistant

Executive Assistant

Executive Assistant

Clinical Administrative and Personal Assistant (Virtual & In-Person)

SECRETARY SPECIALIST OPS

AI ADMINISTRATIVE RESIDENT