marketing & administrative assistant – property management (tampa)

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administrative assistant- condo Jobs in Tampa

administrative assistant- condo

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marketing & administrative assistant – property management (tampa) Jobs in Tampa

administrative assistant condo

Castle Group

<div>Overview:

The Administrative Assistant provides a wide variety of administrative support services for the Condo Association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. He or she performs all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities:
<div>
Essential Duties and Responsibilities</div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div>
Qualifications</div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<div>
Education and Experience</div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
Position may require valid Driver&rsquo;s License.</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><div> 
Physical requirements</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div> 
<div></div><ul><li>
Able to work under pressure, maintain composure and utilize good judgement during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating sationary position for long periods of time</li><li>
Walk and climb stairs.</li><li>
Handle, grasp, feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Repeat various motions with wrists, hands and fingers.</li><li>
Ability to detect auditory and/or visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover for administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div> 
EQUAL EMPLOYMENT OPPORTUNITY</div><div>
Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div> 
DISCLAIMER</div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant- Condo

New York Cares Group LLC

Fast-paced, challenging medical office seeking a highly organized and adaptable Clinical Administrative &amp; Personal Assistant to support one or more physicians. This role combines medical administrative duties, clinical documentation, and personal assistant responsibilities.The ideal candidate will be comfortable working with 1&ndash;4 physicians at a time, managing clinical documentation, patient coordination, and assisting with day-to-day operational and personal tasks for the lead physician. The position requires strong attention to detail, professionalism, and the ability to multitask in a dynamic healthcare environment.Locations:Tampa AreaResponsibilities<ul><li>Medical scribing and writing medical notes during or after patient visits</li><li>Assist the lead physician with daily clinical and administrative tasks</li><li>Schedule patient appointments and coordinate calendars</li><li>Manage physician diaries and schedules</li><li>Handle incoming calls and patient communications</li><li>Manage patient intake forms and insurance documentation</li><li>Support general medical office operations and workflow</li><li>Provide personal assistant support to the physician as needed</li><li>Coordinate basic errands or administrative support tasks</li><li>Pick up coffee for the physician in the morning and lunch in the afternoon when working in-person</li><li>Assist with remote administrative tasks when working virtually</li><li>Maintain accurate records and ensure proper documentation standards</li></ul>Desired Skills<ul><li>Strong customer service skills and professional telephone etiquette</li><li>Experience working in the medical field and familiarity with medical terminology and medical technology</li><li>Understanding of legal and ethical standards in medical practices</li><li>Basic math skills</li><li>Strong computer, data entry, and office management skills</li><li>Excellent verbal and written communication skills</li><li>Agile and flexible, willing to move between office locations and work from home as needed</li><li>Strong attention to detail and problem-solving abilities</li><li>Ability to multitask and work efficiently in a fast-paced environment</li><li>Bilingual ability (English and Spanish) is a plus.</li></ul>Preferred Qualifications<ul><li>Prior experience as a medical scribe, medical assistant, or healthcare administrative assistant</li><li>Experience supporting physicians or healthcare executives</li><li>Familiarity with EMR/EHR systems</li></ul>Job Types: Part-time, ContractPay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Clinical Administrative and Personal Assistant (Virtual & In-Person)

The Performance Lab Tampa

Job Title: Advanced Practice ProviderLocation: The Performance Lab TampaReports To: Chief Medical OfficerJob Type: Full TimePosition SummaryThe Advanced Practice Provider (Physician Assistant or Nurse Practitioner) will support The Performance Lab&rsquo;s medical team in delivering high-quality patient care across musculoskeletal medicine, sports medicine, interventional pain services, and personal injury cases. This role works closely with physicians and rehabilitation providers to support patient evaluation,treatment planning, and ongoing care within TPL&rsquo;s integrated healthcare and performanceenvironment.The ideal candidate will have experience managing musculoskeletal injuries related to personal injury cases, including motor vehicle accidents, and be comfortable working within a multidisciplinary environment that includes physicians, rehabilitation providers, and performance specialists.The position plays an important role in managing patient flow, supporting clinical procedures, and ensuring continuity of care across providers.Key Responsibilities&middot; Conduct comprehensive patient evaluations including medical history, physical examinations, and musculoskeletal assessments.&middot; Evaluate and manage acute musculoskeletal injuries commonly associated with motor vehicle accidents and personal injury cases.&middot; Develop and implement treatment plans in collaboration with supervising physicians&middot; Manage follow-up visits and ongoing patient care to support patient recovery and clinical outcomes.&middot; Assist physicians with procedures, injections, and interventional pain treatments as appropriate.&middot; Review and interpret diagnostic studies including imaging and laboratory results&middot; Coordinate patient care with physical therapists, chiropractors, athletic trainers, and other clinical providers.&middot; Provide patient education related to injury recovery, rehabilitation, and return to activity.&middot; Maintain accurate and timely documentation within the electronic medical record, including documentation consistent with personal injury case requirements when applicable.&middot; Support the overall patient experience by ensuring efficient patient flow and coordination of care within the clinic.Qualifications&middot; Licensed as a Physician Assistant (PA-C) or Advanced Practice Registered Nurse (APRN) in the State of Florida.&middot; Master&rsquo;s degree or higher from an accredited Physician Assistant or Nurse Practitionerprogram.&middot; National board certification required.&middot; Experience in sports medicine, orthopedics, pain management, or musculoskeletal medicine preferred.&middot; Experience treating personal injury (PI) patients, including motor vehicle accident-related injuries, is strongly preferred.&middot; Familiarity with personal injury documentation requirements, imaging coordination, and multidisciplinary treatment planning preferred.Key Competencies&middot; Strong clinical assessment and musculoskeletal examination skills.&middot; Ability to manage acute and chronic orthopedic and spine-related conditions.&middot; Proficiency with electronic medical record (EMR/EHR) systems and healthcare technology platforms (experience with eClinicalWorks preferred).&middot; Strong computer skills including Microsoft Office Suite (Excel, Word, Outlook).&middot; Ability to collaborate effectively with physicians, rehabilitation providers, and administrative teams.&middot; Excellent communication and patient engagement skills.Work Environment&middot; Frequent collaboration with physicians, rehabilitation providers, and administrative staff within a multidisciplinary healthcare setting.&middot; Fast-paced outpatient medical environment requiring strong organizational and clinical decision-making skills.&middot; May require occasional evening or weekend hours depending on patient needs or clinic scheduling.Job Type: Full-timePay: $130,000.00 - $150,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Tampa, FL 33614 (Required)</li></ul>Ability to Relocate:<ul><li>Tampa, FL 33614: Relocate before starting work (Required)</li></ul>Work Location: In person

Advanced Practice Provider

The Jaeb Center for Health Research

The Jaeb Center for Health Research is seeking to add a Research Assistant position. The Research Assistant provides administrative, technical, and organizational support for ongoing research projects. This role involves data and project communications management, preparation of research documents such as meeting agendas and summaries, and coordination of supply management through forecasting, review, and order fulfillment.Bachelor&rsquo;s degree preferred. Excellent communication and computer skills required. Must be detail oriented. Clinical research experience is desirable. Salary will be commensurate with degree and experience and will range from $38,000&ndash;$43,000 annually, plus a comprehensive benefits package that includes health coverage, education reimbursement, and retirement benefits. Full-time, Monday &ndash; Friday, this job opening is located on site in the Tampa Bay area.The Jaeb Center is a nonprofit entity in Tampa, FL whose primary focus is in serving as a Coordinating Center for multi-center clinical trials.Candidates may apply by submitting a letter outlining current interests and relevant experience, a curriculum vitae (resume) and application on our careers page. EOE M/F/V/D/DFWPJob Type: Full-timePay: $38,000.00 - $43,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Research Assistant (Clinical Research)

Digital Title Solutions

Title experience not required, title license not required. Immediate position available for a part-time Administrative Assistant at a busy Real Estate Title Office located in South Tampa. Compensation is based on your level of title and administrative experience.This part-time 20-25 hour per week job can evolve into a full-time position for the right candidate, with full benefits available when full-time (medical, dental/vision, paid time off, 401k and 401k matching). Schedule is flexible and can be discussed.Strong computer skills are MANDATORY (and will be tested as part of interview process) as this position entails management of several online and internal software systems. Successful candidates will have the ability to multi-task and coordinate organizational web-based software systems. Position is in office at our Hyde Park office. Times and days have flexibility based upon your schedule.Excellent on the job experience with on-site training and development opportunities into a more advanced position and to learn all about the real estate process at a busy and growing office.Preferred Qualifications:<ul><li>2+ years of office admin experience</li><li>Computer software system proficiency</li><li>Attention to detail</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>Exceptional time management skills and the ability to prioritize work</li><li>Proficiency in Microsoft office programs (Word, Excel, etc) and Google Suite programs</li><li>Friendly, professional demeanor in person and over the phone/e-mail</li></ul>Position Responsibilities include but are not limited to:<ul><li>General office administrative duties such as mailers, printing and sorting document packages, and scanning/printing</li><li>Answering phones and coordinating customer and Realtor requests</li><li>Calling and coordinating parties, including Realtors, community associations, lenders, etc</li><li>Working with title manager to handle post-closing matters</li><li>Inputting data into software systems</li></ul>Pay: $20.00 - $23.00 per hourExperience:<ul><li>Office Admin: 2 years (Required)</li></ul>Work Location: In person

Office Administrative Assistant

RPM Zenith

Job DescriptionReal Property Management Zenith is a growing property management company in the Greater Tampa area, focused on helping property owners maximize returns while delivering excellent service.We are looking for a Marketing &amp; Administrative Assistant who can help generate and manage leads while supporting daily office operations. This is a hands-on, fast-paced role with direct impact on company growth.If you are organized, tech-savvy, and interested in real estate and marketing, this is a great opportunity to grow with a rapidly expanding company.Key Responsibilities : Marketing &amp; Lead Generation<ul><li>Assist in managing Google Ads and Facebook/Instagram campaigns</li><li>Create and schedule social media content</li><li>Maintain and update Google Business Profile</li><li>Track incoming leads, calls, and marketing performance</li><li>Assist with website updates and landing pages</li></ul>Lead Management<ul><li>Respond to inbound leads via phone, email, and website inquiries</li><li>Enter and track leads in CRM system</li><li>Follow up with prospects and schedule appointments</li><li>Ensure timely response to all inquiries</li><li>Outbound Calls to prospective leads.</li></ul>Administrative Support<ul><li>Support day-to-day property management operations</li><li>Prepare and organize documents and reports</li><li>Coordinate scheduling and appointments</li><li>Maintain accurate records and data entry</li></ul>Qualifications Required:<ul><li>1+ year experience in administrative, real estate, or marketing role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (phone, email, and text)</li><li>Comfortable with computers, CRM systems, and basic marketing tools</li><li>Reliable and detail-oriented</li><li>Excellent verbal and written communication skills</li></ul>Preferred:<ul><li>Experience in real estate or property management</li><li>Familiarity with Google Ads, Facebook Ads, or digital marketing</li><li>Experience with CRM systems (AppFolio, HubSpot, Salesforce, etc.)</li></ul>Compensation &amp; Benefits<ul><li>Competitive hourly pay</li><li>Performance bonuses based on lead generation and conversions</li><li>Growth opportunities into Marketing or Business Development roles</li></ul>Job Type: Full-timePay: $15.00 per hourExpected hours: 35 &ndash; 40 per weekApplication Question(s):<ul><li>What specific marketing and public relations strategies have you personally used to promote a business or service? Please include examples of what you executed, how you handled public/customer interactions, and what measurable results you achieved.</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Marketing & Administrative Assistant – Property Management (Tampa)

Shift4

<div><div><h2 class="jobSectionHeader">Overview</h2>
<div>
<div><div>Shift4 (NYSE: FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world. As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry. For more information, visit www.shift4.com.
</div>
</div></div></div>Shift4 is expanding globally and we're seeking a highly organized and proactive Executive Assistant to provide essential administrative support to senior leadership and multiple departments. This role is critical in driving operational efficiency, managing high-priority tasks, and contributing to company-wide initiatives in a fast-paced, innovative environment.

The ideal candidate is detail-oriented, discreet and thrives in a dynamic setting&mdash;serving as a trusted partner to executives while supporting the broader team to ensure seamless daily operations and successful special projects.

Key Responsibilities
<ul>
<li>Deliver comprehensive administrative and office support to senior management and cross-functional departments.</li>
<li>Manage executive calendars with precision: schedule meetings, coordinate domestic and international travel, and proactively follow up on action items and deadlines.</li>
<li>Prepare professional correspondence, memos, emails, Excel reports, presentations, and other documents with strong attention to detail and formatting.</li>
<li>Serve as a central point of contact: respond promptly to internal and external inquiries, provide information, and resolve issues efficiently.</li>
<li>Support company programs, events, and special projects; take ownership of assigned initiatives from planning through execution.</li>
<li>Maintain strict confidentiality while collaborating with global teams across multiple time zones.</li>
<li>Perform additional administrative tasks and ad-hoc projects as required to support organizational success.</li>
</ul>
Qualifications
<ul>
<li>3&ndash;5+ years of experience in an executive administrative or office support role, with direct support to senior-level executives (C-suite experience preferred).</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong ability to create professional documents, spreadsheets, and reports.</li>
<li>Exceptional written and verbal communication skills in English, with proven expertise in professional corporate correspondence and interpersonal interactions.</li>
<li>Highly detail-oriented with excellent judgment, analytical thinking, and strong problem-solving abilities.</li>
<li>Ability to thrive in a confidential, fast-paced environment while managing multiple priorities and adapting to shifting needs.</li>
<li>Proactive mindset with a service-oriented approach and demonstrated initiative in anticipating needs.</li>
<li>Experience working with global teams and handling different time zones is highly desirable.</li>
</ul>
#LI-BN1<div>
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.</div></div>

Executive Assistant

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