administrative assistant

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administrative coordinator Jobs in Boston

administrative coordinator

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administrative specialist /hr assistant

executive administrative assistant

Aura

<div><div><p>Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.</p>
<p>
Come build with us!</p></div><p>
We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a &quot;right hand&quot; to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.</p>
<p><b>
Key Responsibilities</b></p>
<p>
Senior Executive Support:</p>
<ul>
<li><p>High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.</p>
</li>
<li><p>Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.</p>
</li>
<li><p>Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.</p>
</li>
<li><p>Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.</p>
</li>
<li><p>Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.</p></li></ul><br>
<p>
</p><p>Office Management:</p>
<ul>
<li><p>Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.</p>
</li>
<li><p>Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.</p>
</li>
<li><p>Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.</p>
</li>
<li><p>Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.</p>
</li>
<li><p>Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura's security policies.</p></li></ul><br>
<p>
</p><p>Event &amp; Project Coordination:</p>
<ul>
<li><p>Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.</p>
</li>
<li><p>Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.</p></li></ul><br>
<p>
</p><p>Financial Administration:</p>
<ul>
<li><p>Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.</p>
</li>
<li><p>Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.</p></li></ul><br>
<p>
</p><p><b>Qualifications</b></p>
<ul>
<li><p>Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.</p>
</li>
<li><p>Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.</p>
</li>
<li><p>Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.</p>
</li>
<li><p>Agility: A &quot;no task is too small&quot; attitude with the ability to pivot quickly in a fast-paced, dynamic environment.</p>
</li>
<li><p>Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.</p>
</li>
<li><p>Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.</p>
</li>
<li><p>Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.</p>
</li>
<li><p>Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.</p></li></ul><br>
<p>
</p><p><b>Work Environment</b></p>
<ul>
<li><p>In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.</p>
</li>
<li><p>Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura's growth.</p>
</li>
</ul><p>Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.</p><p></p><div><p><br>
Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.</p>
<p>
Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.</p>
<p>
Important privacy information for United States based job applicants can be found here.</p></div></div>

Executive Administrative Assistant & Office Manager

Fidelity Investments

<div><h3 class="jobSectionHeader"><b>Job Description:</b></h3><h3 class="jobSectionHeader"><b>
Senior Executive Assistant, Asset Management</b></h3><p>
The Asset Management (AM) Senior Executive Assistant position in Fidelity&rsquo;s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
</p><h3 class="jobSectionHeader"><b>The Role</b><b>
</b></h3><p>Provide advanced and diverse administrative support within Asset Management. This support will include:
</p><ul><li><p>Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals.
</p></li><li><p>Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness.</p></li><li><p>
Communicate on behalf of at all levels both internally and externally.
</p></li><li><p>Develop and maintain working relationships across business units to facilitate efficiency and problem solving.
</p></li><li><p>Engage with team members to advance best practices and cross-train on new and existing tools.
</p></li></ul><h3 class="jobSectionHeader"><b>The Expertise and Skills You Bring</b><b>
</b></h3><p>This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3 years of executive administrative experience preferred.
</p><ul><li><p>Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail.
</p></li><li><p>Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
</p></li><li><p>Experience in managing sensitive and confidential information.
</p></li><li><p>Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives.
</p></li><li><p>Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills.
</p></li><li><p>A bachelor&rsquo;s degree strongly preferred or related work experience.</p></li></ul><p>
<b>Note: Fidelity is not providing immigration sponsorship for this position</b></p>
The base salary range for this position is $60,000 - $92,000 per year.
<p>Placement in the range will vary based on job responsibilities and scope, geographic location, candidate&rsquo;s relevant experience, and other factors.</p><p>
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.<br>
</p><p><br>
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.</p><p>
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.</p><p>
Please be advised that Fidelity&rsquo;s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.</p><h3 class="jobSectionHeader"><b>
Certifications:</b></h3><h3 class="jobSectionHeader"><b>
Category:</b></h3>
Administration</div>

Senior Executive Assistant

Optum

<div><p>Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start <b>Caring. Connecting. Growing together.</b></p><p></p><p><br>
Optum Life Sciences is seeking a highly accomplished Executive Assistant to support the Chief Executive Officer in a complex, fast paced, and highly visible environment. This role is critical to the effectiveness of the CEO and the broader Optum Life Sciences leadership team, requiring exceptional judgment, discretion, and the ability to anticipate needs in a dynamic enterprise setting.</p><p></p><p><br>
The Executive Assistant will serve as a trusted partner to the CEO in addition to the Chief Experience Officer and Chief Health Officer enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across Optum, UnitedHealth Group, and external stakeholders. The ideal candidate brings a solid executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.</p><p></p><p><br>
You'll enjoy the flexibility to work remotely* from the Central or East Coast as you take on some tough challenges. For all hires in the Minnetonka, MN or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.</p><p></p><p><b><br>
Primary Responsibilities:</b></p><ul><li>
Provide primary executive support to the CEO, the Chief Experience Officer and Chief Health Officer including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day to day operational support</li><li>
Serve as a key partner to the Optum Life Sciences senior leadership team, collaborating closely with other executive assistants across Optum and UnitedHealth Group</li><li>
Manage a highly complex, dynamic calendar, proactively resolving conflicts, prioritizing competing demands, and ensuring optimal use of the CEO's time</li><li>
Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures</li><li>
Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements</li><li>
Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings</li><li>
Act as a gatekeeper and liaison for the CEO's office, triaging requests, exercising sound judgment, and independently determining appropriate action</li><li>
Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion</li><li>
Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools</li><li>
Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities</li><li>
Maintain and update CEO and office distribution lists, contact lists, and key documentation</li><li>
Coordinate with building management and UHG facilities partners to address office needs, space planning, and maintenance issues</li><li>
Coordinate office moves including hardware and software requisitions, new hire onboarding and other office management responsibilities</li><li>
Greet and support visiting executives, board members, clients, and external partners with a high level of professionalism</li><li>
Demonstrate exceptional organization, attention to detail, and follow through across all responsibilities</li></ul><p></p><p><b><br>
Critical Skills:</b></p><ul><li>
Exceptional interpersonal and relationship building skills with the ability to interact confidently at the executive and board level</li><li>
Solid executive presence, emotional intelligence, and professionalism</li><li>
Proven ability to exercise discretion, tact, and diplomacy when handling highly confidential matters</li><li>
Ability to manage ambiguity, shifting priorities, and change in a fast moving environment</li><li>
Superior organizational skills with the ability to manage multiple, competing priorities simultaneously</li><li>
High energy, positive mindset, and calm, solutions oriented approach under pressure</li><li>
Outstanding attention to detail and commitment to accuracy and follow through</li></ul><p></p><p><br>
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.</p><p><b>
Required Qualifications:</b></p><ul><li>
5+ years of experience providing executive level administrative support to C suite leaders within a large, complex, global organization (Fortune 500 preferred)</li><li>
Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools</li><li>
Experience coordinating large scale, senior level meetings, leadership offsites, and executive events</li><li>
Proven experience managing complex travel, expenses, onboarding support, and office operations</li><li>
Experience leveraging AI tools such as Copilot and ChatGPT to enhance productivity and efficiency</li><li>
Willingness and ability to travel 5-10% based on business need</li></ul><p></p><p><b><br>
Preferred Qualifications:</b></p><ul><li>
Experience in life sciences, healthcare, or regulated industries</li><li>
Familiarity with enterprise governance, board interactions, and external stakeholder engagement</li><li>
SharePoint experience and comfort managing executive level content repositories</li></ul><p></p><ul><li><br>
All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy.</li></ul><p></p><p><br>
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $35.48 to $62.60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.</p><p></p><p><b><br>
Application Deadline: </b>This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.</p><p></p><p><i><br>
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.</i></p><p></p><p><i><br>
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.</i></p><p></p><p><i><br>
UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.</i></p></div>

Executive Assistant to CEO, Optum Life Sciences - Central or East Coast

State Street

<div><div><div><p>We are seeking an Executive Assistant (EA) who will be responsible for a wide variety of administrative duties in support of State Street executives. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills, be highly organized and detail-oriented, a quick learner and able to anticipate executives' needs. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Senior Management Team, Board of Directors, and corporate partners.</p><p></p><p><b>
Responsibilities:</b></p><ul><li>
Work directly with 2-3 executives to support all aspects of their daily work routine</li><li>
This role is based in our downtown Boston office. The candidate is expected to be on-site four days per week, with flexibility to adjust for ad hoc circumstances.</li><li>
Maintain executives&rsquo; calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision</li><li>
Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners</li><li>
Exercise discretion in committing the executives&rsquo; time and evaluating needs</li><li>
Arrange complex travel (domestic and international)</li><li>
Prepare, reconcile and submit expense reports</li><li>
Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution</li><li>
Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate</li><li>
Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up</li><li>
Routinely perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail</li><li>
Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas</li><li>
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed</li><li>
Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information</li><li>
Work collaboratively with others across multiple business lines and geographies</li></ul><p></p><p><b>
Qualifications:</b></p><ul><li>
Five plus years of executive administrative experience</li><li>
Proficiency in the Microsoft Office Suite (Outlook, CoPilot, AI, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts</li><li>
Exceptional writing, editing and proofreading skills</li><li>
Exercise good judgment in the face of ambiguous information</li><li>
Ability to use discretion in researching and analysing problems</li><li>
Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines</li><li>
Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels</li><li>
Self-motivated, willing to assume responsibility without direct supervision</li></ul></div></div><p></p><p><b>
Salary Range:
</b></p>$52,000 - $91,000 Annual<p></p><p>
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.</p><p></p><p><i>
Employees are eligible to participate in State Street&rsquo;s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.</i></p><p><i>
For a full overview, visit </i><i>https://hrportal.ehr.com/statestreet/Home</i><i>.</i></p><p></p><h1 class="jobSectionHeader"><b>
About State Street</b></h1><p></p><p>
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.</p><p></p><p>
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you&rsquo;ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.</p><p></p><p>
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.</p><p></p><p>
Discover more information on jobs at StateStreet.com/careers</p><p></p><p>
Read our CEO Statement</p><p></p><p><b>
Job Application Disclosure:</b><b>
</b></p><p>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p></div>

Executive Assistant

Whoop

<div><div><div>WHOOP is on a mission to unlock human performance and healthspan. This role sits at the center of that mission, ensuring our executives operate at maximum leverage. You will go beyond traditional administrative support by building systems, using AI tools, and proactively driving execution across priorities.</div></div><div><div><h3 class="jobSectionHeader"><b>
RESPONSIBILITIES:
</b></h3><div><div><div><ul><li>Own and optimize complex, fast-moving calendars across two executives, ensuring alignment to priorities and proactively resolving conflicts</li>
<li>Coordinate domestic and international travel end-to-end, including detailed itineraries and seamless execution</li>
<li>Manage high-volume inbound communication across email, Slack, and other channels with strong prioritization and judgment</li>
<li>Prepare executives for meetings by assembling context, materials, and clear objectives; capture notes, track decisions, and ensure follow-through</li>
<li>Build and continuously improve systems that increase executive leverage, including AI-enabled workflows for scheduling, communication, and task management</li>
<li>Identify opportunities to automate or streamline repetitive work, using AI tools and agents to meaningfully expand capacity</li>
<li>Draft, edit, and refine communications with speed and clarity, leveraging AI where appropriate</li>
<li>Partner cross-functionally to drive execution on key initiatives, ensuring stakeholders are aligned and deadlines are met</li>
<li>Manage operational processes such as expenses, approvals, and documentation with accuracy and efficiency</li>
<li>Support team events, offsites, and company initiatives as needed</li>
<li>Operate with high ownership, stepping into both tactical execution and broader problem-solving as needed</li>
<li>Own the integrity, security, and confidentiality of executive information across all systems, communications, and workflows</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>QUALIFICATIONS:
</b></h3><div><div><div><ul><li>5+ years supporting senior executives, ideally supporting multiple leaders simultaneously in a fast-paced environment</li>
<li>Demonstrated ability to anticipate needs, exercise strong judgment, and drive outcomes with minimal direction</li>
<li>Proven track record of building or improving systems, not just maintaining them</li>
<li>Fluency with AI tools (e.g., ChatGPT, automation tools, workflow builders) and a mindset of using them to increase speed and scale</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities without sacrificing quality</li>
<li>Strong written and verbal communication skills, with the ability to draft executive-level communications</li>
<li>High level of discretion, professionalism, and integrity</li>
<li>Comfort with tools such as Google Workspace, Ramp, Slack, Notion, Airtable, and the ability to quickly learn new systems</li>
<li>Bias for action and a willingness to operate across a wide range of responsibilities, from tactical to strategic</li>
<li>Based in Boston with in-office presence Monday through Thursday</li>
</ul></div></div></div></div></div><div><div><div><b><i>This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.</i></b></div>
<div></div>
<div><i>Interested in the role, but don&rsquo;t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.</i></div>
<div></div>
<div><i>WHOOP is an Equal Opportunity Employer and participates in </i><i>E-verify</i><i> to determine employment eligibility. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</i></div>
<div></div>
<div><div>The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.</div>
<div></div>
<div>At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company&rsquo;s long-term growth and success.</div>
<div></div>
<div>The U.S. base salary range for this full-time position is $100,000 - $140,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.</div>
<div></div>
<div>In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.</div>
<div></div>
<div>These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate&rsquo;s specific qualifications, expertise, and alignment with the role&rsquo;s requirements.</div></div></div></div></div><p></p>

University of Massachusetts Boston

<p></p><div><div><b>Job no:</b> 529745<br>
<b>Position Type:</b> Staff Full Time<br>
<b>Campus:</b> UMass Boston<br>
<b>Department:</b> VC-Administration &amp; Finance<br>
<b>Pay Grade:</b> No Pay Grade<br>
<b>Date opened:</b> 09 Apr 2026 Eastern Daylight Time<br>
<b>Applications close:</b> 08 May 2026 Eastern Daylight Time</div><div><br>
<div></div><div><b>General Summary:</b></div>
<div>
The Executive Assistant will provide high-level administrative support to the Vice Chancellor for Administration and Finance to further grow a transformative collegiate environment supported by an effective Administration and Finance Division. The incumbent will perform complex, varied and confidential administrative, financial, and communication functions supporting the Vice Chancellor's strategic priorities and to ensure the efficiency and effectiveness of day-today operations and communications of the division. The incumbent will serve as a liaison to the VCAF for all high-level internal and external constituencies and will assist in the collaboration with key functional areas of the university.</div><br>
<div></div>
<div><b>
Examples of Duties:</b></div>
Serve as the first point of contact for the VCAF's Office for the campus community and external community visitors and provide high-level administrative support to the Vice Chancellor for Administration and Finance; greet and direct visitors; receive, respond to and/or direct internal and external phone and e-mail inquiries and requests and when necessary, field inquiries to appropriate staff person; receive, sort and distribute mail<ul><li>;</li>
Compose, analyze, edit, and disseminate memos, letters, reports, as well as confidential correspondence<li>;</li>
Assist the VCAF in ensuring that inquiries or requests from students and inquiries, requests and/or confidential communications and activities between the Vice Chancellor and other members of the leadership team for action are handled in a timely and effective manner<li>;</li>
Maintain confidentiality and discretion in handling sensitive information and files<li>;</li>
Manage the executive calendar for the Vice Chancellor including scheduling appointments and meetings<li>;</li>
Develop and prepare meeting agenda(s) and background material for all meetings; prepare and distribute agendas, meeting notices and meeting minutes, as directed<li>;</li>
Schedule and coordinate meetings, including preparation of agenda and report materials; prepare and distribute meeting minutes, coordinating with other VCAF direct reports as may be needed<li>;</li>
Manage written and electronic records for the VCAF area, including those on the university network such as the VCAF drive and ensure that required retention policies are maintained<li>;</li>
Serve as a contact for the University System, including the President's Office, UM ass Building Authority, UMas<li>s</li>
Foundation and all UMass Boston departments; serve as primary contact with internal staff, other departments, constituents, and outside agencies/organizations for the Office of the Vice Chancellor for Administration and Finance<li>;</li>
Manage all operational functions for office, including, but not limited to budget preparation and monitoring, travel, purchases and payment of invoices, including use of any necessary systems such as BuyWays and Concur<li>;</li>
Serve as primary point of contact for the determination of independent contractors, using guidance from the Unified Procurement Services Team (&quot;UPST&quot;)<li>;</li>
Assist in the coordination, planning and implementation of divisional and university events<li>;</li>
Hire, schedule, supervise and evaluate student employees and any other part-time or full-time support staff within the Office of the Vice Chancellor for Administration and Finance; ensure that office coverage and vacation schedules are established and coordinated. Coordinate student employee coverage with other offices such as the Chancellor's Office and the Provost's Office as needed<li>.</li>
Complete projects and special assignments as assigned; establish objectives, determine priorities, manage time and gain the cooperation of others to ensure the smooth completion of the project; monitor progress and provide troubleshooting and/or problem solving when necessary<li>;</li>
Perform other duties as assigned<li>.</li></ul><br>
<div></div>
<div><b>
Qualifications:</b></div>
<div>
Bachelor's degree and a minimum of three-five (3-5) years of administrative or public relations/collaboration with</div>
<div>internal partners and external constituencies experience is required. Experience may include providing executive</div>
<div>assistant or high-level lead administrative support, preferably in an educational setting or in student life programs. An</div>
<div>additional four (4) years of administrative assistant experience, which may include experience in providing executive</div>
<div>assistant or high-level lead administrative support, can be substituted for the required Bachelor's degree.</div>
<div></div>
<div>Advanced computer literacy, including Microsoft Office Suite, is required. The incumbent may be required to work</div>
<div>occasional evening and/or weekend hours as needed.</div><br>
<div></div>
<div><b>
Preferred Qualifications:</b></div>
Knowledge and demonstrated experience in using Microsoft Teams<ul><li>.</li>
Experience working with budgets and the monitoring of budgets to actual result<li>s</li>
Experience working in a diverse organizational environment preferred<li>.</li>
Demonstrated ability to take initiative and also knowing when to ask for help<li>.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities:</b></div>
Knowledge of the principles, procedures, and practices of office management<ul><li>;</li>
Knowledge of the types and applications of standard office filing systems<li>;</li>
Ability to manage complex administrative tasks and functions independentl<li>y</li>
Ability to prioritize work and make independent decisions regarding procedures and operations<li>;</li>
Ability to write concisely, express thoughts clearly and develop ideas in a logical sequence<li>;</li>
Ability to deal tactfully resolving any problems that arise by using independent judgment<li>;</li>
Ability to follow guidelines, procedures, and written and oral instructions<li>;</li>
Ability to establish and maintain professional working relationships with colleagues, as well as senior manager<li>s</li>
and departmental staff, and be thoughtful of multicultural environment<li>;</li>
Ability to plan and organize work for various functions<li>;</li>
Ability to work effectively as part of a team, with both academic leaders, as well as administrative staff t<li>o</li>
accomplish assigned tasks<li>;</li>
Ability to work independently, as well as collaboratively<li>;</li>
Ability to exercise discretion in handling highly confidential information and working with confidential and tim<li>e</li>
sensitive materials and issues<li>;</li>
Ability to multi-task and prioritize tasks while respecting multiple deadlines and using time efficiently<li>;</li>
Ability to work in a fast-paced work environment and shift priorities as required<li>;</li>
Strong written and oral communication skills<li>;</li>
Strong analytical, organizational, interpersonal and problem solving skills, with the ability to monitor own wor<li>k</li>
for accuracy and thoroughness<li>;</li>
Strong attention to detail<li>;</li>
Strong professional integrity<li>;</li>
Strong commitment to student success and constituent service<li>.</li></ul><br>
<div></div>
<div><b>
Application Instructions:</b></div>
<div>
Please apply online with your resume, cover letter and list of three references.</div>
<div>
This is a non-union exempt position.</div>
<div>
<div>UMass Boston expects to pay within an approximate range between $70,000 and $90,000 for this position.</div>
</div>
<div><div>The specific pay for this position will be determined by the University based on the consideration of all relevant factors when and if it decides to extend an offer of employment.</div><br>
</div>
<div></div><div>All official salary offers must be approved by Human Resources.</div>
<div>
UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HR@umb.edu or 617-287-5150.</div>
</div>
<div><b>Applications close:</b> 08 May 2026 Eastern Daylight Time</div></div><p></p>

Executive Assistant to the Vice Chancellor for A&F

C-SUITE ASSISTANTS

<div>
 <p>
  <strong>
   Personal Assistant to HNW Principal, Family Office, Boston, MA, Local Remote
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  A prominent HNW principal and Co=Founder of a P/E firm based overseas is looking for a Personal Assistant to provide seamless personal administrative support for her family office and home in Boston, Beacon Hill area. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the finance, real estate or hospitality space and has a &ldquo;high touch&rdquo; service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal&rsquo;s life runs as smoothly as possible, while she is overseas as well as physically in Boston. She comes to Boston for a few weeks, usually in May/June and Oct/Nov, This is primarily a local remote role, meeting with the principal as needed when she is in Boston.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Job:
  </strong>
 </p>
 <ul>
  <li>
   Support the principal, coordinating her calendar with the Executive Assistant overseas to schedule personal meetings and events in Boston managing her life in a &ldquo;holistic&rdquo; manner
  </li>
  <li>
   Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
  </li>
  <li>
   Provide a broad range of administrative support for the principal, crafting emails on her behalf as well as other correspondence
  </li>
  <li>
   Prepare documents, basic reports, presentations and notes from meetings and calls
  </li>
  <li>
   Acting as a liaison to property manager, household staff, handle some repairs
  </li>
  <li>
   Run errands, manage bills , gifts, supervision of home deliveries or maintenance visits, medical bills, payroll and other ad hoc personal projects
  </li>
  <li>
   Plan dinners/events for the home
  </li>
  <li>
  </li>
  <li>
   <strong>
    Competitive Base Salary, Discretionary Bonus, Comprehensive Healthcare
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About You:
  </strong>
 </p>
 <ul>
  <li>
   At least 5 years of experience as a Personal Assistant supporting a HNW principal, preferably in the finance, real estate or hospitality space
  </li>
  <li>
   Bachelor&rsquo;s Degree
  </li>
  <li>
   Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis.
  </li>
  <li>
   High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
  </li>
  <li>
   Excellent Microsoft Office skills; Tech savvy.
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   A warm engaging personality with a positive &ldquo;can do&rdquo; attitude and a &ldquo;high touch&rdquo; service mentality.
  </li>
 </ul>
 <li>
 </li>
 <p>
 </p>
</div>


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