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executive administrative assistant

CICOA

<div></div><div><p>To provide overall administrative support for the President/Chief Executive Officer. Work in coordination with the President/CEO and the Vice President of Development to facilitate the work of CICOA&rsquo;s Boards by providing leadership, project management, and coordination of all board activities including, but not limited to, the Board of Directors, Foundation Board of Trustees, and related committees. Keep official corporation records and oversee the execution of administrative policies and procedures developed in conjunction with other officials by performing the following duties.</p><p>
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.</p><p></p><ul><li><br>
Maintain familiarity with all governance policies and bylaws; work with Compliance Officer and Board Chair(s) to ensure compliance and best practices in board governance.</li><li>Direct preparation and filing of corporate legal documents with government agencies to conform with statutes and regulations.</li><li>Act as custodian of corporate documents and records. Maintain records of official agency meetings, board and committee lists, and information needed for preparation of Area Plan and similar reports.</li><li>Manage the storage of and access to minutes, resolutions, and other governance documents, assuring they are accessible as needed for legal, regulatory, and other purposes.</li><li>Schedule and provide logistical support for in-person and virtual meetings of the boards and their committees.</li><li>Ensure meetings are effectively organized, including preparation of records such as notices, agendas, and resolutions; receive agenda items, circulate agenda and reports.</li><li>Record and revise board and board committee meeting minutes in preparation for review by key stakeholders and sign-off by Board Secretaries; manage the distribution of minutes and other relevant meeting documents.</li><li>Collaborate with members of CICOA Leadership to identify issues that require Board review, reporting, or action; ensure a smooth process for Board consideration of relevant issues and that Board involvement is timely and well-supported.</li><li>Administer the Board portal, including developing and maintaining current and appropriately organized content and documents; oversee the organization of the portal and its use, and manage Board member access to the portal including training for Board-related technology.</li><li>Manage onboarding of incoming Board Members, ensuring all records are properly recorded in database and that edits to materials and website are completed.</li><li>Organize board retreats and orientation, plan conferences, and provide educational opportunities for board and committee members in conjunction with the Development Department.</li><li>Plan, execute, and track needed Board education.</li><li>Organize and maintain a current Board candidate package for distribution to prospective Directors and Trustees.</li><li>Organize and maintain a current Board Manual for distribution to Directors and Trustees.</li><li>Assist in coordinating board-focused stakeholder engagement and stewardship activities, such as networking events, receptions, thank-a-thons, board thank-you dinners, and individual board member cultivation and stewardship of partners and donors.</li><li>Track statistical information about the Board, including attendance at Board and committee meetings, committee membership, member terms, Board demographic profiles, etc.</li><li>Maintain Board member competency profile, working with the Chief Development Officer and Governance.</li><li>Prepare and coordinate oral and written communications including reports, letters, presentations, speeches, and proposals.</li><li>Facilitates community and public engagement on behalf of the Board.</li><li>Coordinate, organize, and assist with the Chief Development Officer&rsquo;s correspondence to the Board.</li><li>Respond promptly to ad hoc Board member requests.</li><li>Schedule appointments, assist with calendar management, and assemble materials for Chief Executive Officer&rsquo;s speaking engagements.</li><li>Coordinate the Chief Executive Officer&rsquo;s calendar for donor appointments, business community engagement, and other external stakeholders.</li><li>Compose and type routine correspondence, copy correspondence or other printed materials, file correspondence, and other records, read and route incoming mail, prepare outgoing mail, and perform other administrative and clerical duties.</li><li>Screen telephone calls, gives information to callers, and refers calls to other staff as appropriate.</li><li>Travel locally as needed.</li><li>Perform other duties as assigned.</li></ul><p>
SUPERVISORY RESPONSIBILITIES</p><p>
None</p><p>
QUALIFICATIONS</p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
EDUCATION and/or EXPERIENCE</p><p>
Bachelor's degree (B. A.) from four-year college or university and at least three to five years related experience working with non-profit boards; or equivalent combination of education, experience.</p></div><p></p>

Executive Administrative Assistant

Keystone Cooperative

<div><p><b>Job Description</b></p><p></p><p><b>
Position Overview</b>:</p><p>
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.</p><p></p><p><b>
Duties and Responsibilities</b>: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</p><p></p><p>
Including but are not limited to:</p><p><b>
CEO Executive Support</b></p><ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul><p></p><p><b>
Board of Directors Coordination</b></p><ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul><p></p><p><b>
Executive &amp; Senior Leadership Coordination</b></p><ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul><p></p><p><b>
Executive Administrative Coordination</b></p><ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul><p></p><p><b>
Skills and Qualifications</b>:</p><ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul><p></p><p><b>
Education and Experience</b>:</p><ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div><p></p>

Executive Administrative Assistant to the CEO

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 3, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473829
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
Role Overview</b>:</div><div>
This position will serve as Executive Assistant to a Cabinet-level Secretary and will primarily work in the Governor's Office.</div><div></div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position is commensurate with education or work experience.</div><div></div><div><b><br>
A Day in the Life:</b></div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides direct administrative support to an executive administrator of an agency.</li><li>
Performs a variety of administrative duties that involve a high degree of discretion in interpretation, application, and execution of agency and department policies and programs.</li><li>
Works with a wide range of agency and state administrators, legislators, private companies, and the general public on routine and non-routine problems.</li><li>
Prepares administrative rules and procedures for executive administrator and/or board or commission.</li><li>
Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li>
Coordinates and directs office services, such as records, departmental finances, budget preparation, and personnel issues to aid executive.</li><li>
Manages and maintain executive&rsquo;s schedules and travel arrangements.</li><li>
Some essential functions of this position may be performed onsite at the agency&rsquo;s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div><div>
 This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</div><div></div><div><b><br>
What You'll Need for Success:</b></div><div>
The ideal candidate in this role should minimally have either</div><ul><li>
a Master's degree with 3+ years of experience, or</li><li>
a Bachelor&rsquo;s degree with 5+ years of experience, or</li><li>
an Associate&rsquo;s degree with 7+ experience, or</li><li>
at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity.</li></ul><div>
Related certifications and coursework may be considered for education or experience.</div><div></div><div><br>
You must meet the following requirements to be considered for employment:</div><ul><li>
Broad knowledge of the theories, principles, practices, and methodology of administrative management.</li><li>
Broad knowledge of department charge and programs</li><li>
Specialized knowledge of state government administrative structures</li><li>
Attention to detail and proofreading skills</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask</li><li>
Effective verbal and written communication skills</li><li>
Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing</li><li>
Ability to coordinate and motivate diverse, professional and support personnel</li><li>
Ability to be creative in developing alternatives to meet the department&rsquo;s needs</li><li>
Ability to maintain cooperative work relationships</li><li>
Able to perform essential functions with or without reasonable accommodation.</li></ul><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Executive Assistant

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Comfort Inn & Suites North at the Pyramids by Choice Hotels

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant specializing in Hospitality to join our vibrant team. This role offers an exciting opportunity to support senior management with seamless administrative operations, coordinate high-profile events, and manage a variety of projects within a fast-paced hospitality environment. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, ensuring the smooth functioning of daily activities and special initiatives that enhance our guest experience. This paid position is perfect for someone passionate about hospitality, administrative excellence, and delivering exceptional service.</p><p><b>Duties</b></p><ul><li>Provide comprehensive executive administrative support to senior leaders, including calendar management, travel arrangements, and correspondence handling using tools like Microsoft Outlook Calendar and Google Workspace</li><li>Coordinate and assist with planning and executing events, meetings, and special functions to ensure flawless delivery and guest satisfaction</li><li>Manage office operations efficiently by overseeing filing systems, data entry, bookkeeping using QuickBooks, and maintaining office supplies</li><li>Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls or taking messages accurately</li><li>Perform clerical tasks such as proofreading documents, transcription of notes, and preparing reports with precision</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and ensuring timely completion of tasks</li><li>Maintain excellent customer service standards at the front desk or reception area by greeting visitors warmly and managing inquiries effectively</li></ul><p><b>Skills</b></p><ul><li>Proven experience in executive administrative support within a hospitality or office setting</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools</li><li>Familiarity with QuickBooks for bookkeeping and financial record-keeping</li><li>Excellent typing speed combined with transcription skills for accurate documentation</li><li>Knowledge of event planning logistics from conceptualization to execution</li><li>Exceptional phone etiquette skills across multi-line phone systems and customer service experience</li><li>Ability to proofread documents carefully while maintaining high attention to detail</li><li>Office management expertise including filing systems, office supplies inventory, and front desk responsibilities</li><li>Experience with project coordination tools such as DocuSign for document signing processes</li><li>Strong computer literacy combined with organizational skills necessary for efficient calendar management using Microsoft Outlook Calendar</li></ul><p>Join us to be part of a passionate team dedicated to delivering memorable experiences through exceptional hospitality. We value proactive individuals who thrive on organization, communication excellence, and creating welcoming environments for guests and colleagues alike. This is your chance to make a meaningful impact in a vibrant setting while advancing your career in hospitality administration!</p><p>Job Types: Full-time, Part-time, Contract</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li></ul><p>Work Location: In person</p>

Executive Assistant - Hospitality

GS1 Consulting

<p>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation<b>.</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Supervisory Responsibilities/Direct Reports:</b></p><p>None</p><p><b>Difficulty of Work:</b></p><p>This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Personal Work Relationships:</b></p><p>The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.</p><p><b>Physical Effort:</b></p><p>This role performs work in an environment where sitting for extended periods of time should be expected.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p>Pay: $17.20 per hour</p><p>Application Question(s):</p><ul><li>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years required.</li><li>Experience in a food preparation environment / Nice to have.</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative assistant: 3 years (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (793672) 2/17/2026

Explore 107+ Executive administrative assistant in Indianapolis this March. Find roles across top companies and apply now to boost your career.