administrative assistant - travel coordinator

administrative assistant - onsite downtown indy

administrative assistant - travel coordinator Jobs in Indianapolis

marketing coordinator Jobs in Indianapolis

marketing coordinator

marketing executive assistant Jobs in Indianapolis

marketing executive assistant

sales and marketing coord Jobs in Indianapolis

sales and marketing coord

transportation coordinator Jobs in Indianapolis

transportation coordinator

administrative assistant travel coordinator

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Indianapolis Airport Authority

<p></p><div><ul><li><i>#1 Airport in North America and Indiana Chamber's Best Places to Work!</i></li><li><i>
Paid Childcare Reimbursements up to $10k/year, per child.</i></li><li><i>
Paid Tuition Assistance up to $5,250/year</i></li><li><i>
Generous Medical, Dental, Vision and RX</i></li><li><i>
Free Healthcare through Marathon Health</i></li><li><i>
Pet Insurance</i></li><li><i>
Up to 5% Match Retirement Plan</i></li><li><i>
Generous Paid Time Off Programs &amp; MORE!</i></li></ul><br>
<p></p>
<p><b>
GENERAL SUMMARY</b></p>
<p>
This position is responsible for the coordination and support of environmental and sustainability activities, but not limited to scheduling appointments, composing memos, generating reports, assisting on projects, coordinating submission of environmental regulatory reports, document management, and preparing and monitoring invoices and expense reports. The incumbent in this position will have initiative, good judgment, good communication (interpersonal, grammar, telephone skills) and organizational skills. This position interfaces with team members, inside customers and outside visitors on a regular basis.</p><br>
<p></p>
<p>
The Program Coordinator will primarily support the Director of a division. This position is a very active, hands-on position which requires the incumbent to be a self-starter, multi-tasker, decision maker in a fast-paced environment. This position will provide administrative support, which will involve scheduling appointments with internal and external attendees, accurately communicate with both internal and external parties, filing, composing memos and emails, researching, and creating presentations, generating reports, booking travel and managing expense reports, assisting on projects such as meal planning or special events, preparing and monitoring PO&rsquo;s, invoices and expense reports as well as ordering office supplies when needed. The incumbent in this position will have excellent organizational skills, an ability to be proactive, strong initiative, good judgment, excellent communication (interpersonal, grammar, telephone) skills, and is proactive on all matters. This position will manage confidential documents, create/maintain monthly reports, maintain, and update administrative programs. This position will coordinate submission of environmental regulatory reports and document management. Position will also at times attend staff meetings, take notes, transcribe results, interface regularly with team members, inside customers, and outside visitors on a regular basis.</p><br>
<p>
</p><p>It is imperative and a requirement the Program Coordinator work on multiple projects in coordination with multiple departments and other administrative assistants on a regular basis including calendar management, setting of meeting both internal and external, catering coordination, etc.</p><br>
<p></p>
<p><b>
ESSENTIAL JOB RESPONSIBILITIES</b></p>
<ul><li>
Initiate and provide solutions while making timely decisions.</li><li>
Set priorities and work within various timelines and deadlines.</li><li>
Exercise good judgment.</li><li>
Comprehend, retain, and follow oral and written instructions.
</li><li>Express good communication skills to work successfully with all levels of IAA personnel, the general public, and other government entities.</li><li>
Preparation of meeting minutes and other documents as directed.</li><li>
Coordinate and schedule meetings with internal and external contacts.</li><li>
Facilitate communication between department members and other airport departments.</li><li>
Coordinate meetings, conferences, and training sessions related to environmental initiatives.</li><li>
Maintain organized and up-to-date records and filing systems for environmental projects and compliance documentation.</li><li>
Assist in organizing events and outreach activities related to environmental programs.</li><li>
Ability to follow and - as requested - assist in revising or preparing the Standard Operating Procedures.</li><li>
Ability to act independently and proactively while supporting a multitude of projects and staff.</li><li>
Other duties as assigned.</li></ul><br>
<p></p>
<p><b>
MINIMUM REQUIREMENTS</b></p>
<ul><li>
Two-year degree from an accredited college or university with a degree in Business Administration or related field and a minimum of two (2) years of experience</li><li>
A combination of education and experience that provides the knowledge, skills, and ability to perform the duties of this position</li></ul>
<ul><li>Strong Microsoft Office product skills (Excel, Word, Outlook)</li><li>
Excellent communication skills</li><li>
Strong organization skills</li></ul><br>
<p></p>
<p><b>
PHYSICAL TASKS</b></p>
<ul><li>
Operate a computer keyboard</li><li>
Operate office equipment</li><li>
Climb stairs</li><li>
Walk, sit, stand, stoop, bend</li><li>
See, hear, talk, write</li><li>
Eye-hand coordination</li><li>
File, store</li></ul><br>
<p></p>
<p><b>
COGNITIVE TASKS</b></p>
<ul><li>
Read and comprehend</li><li>
Comprehend, retain and follow oral and written instructions</li><li>
Exercise good judgment</li><li>
Set priorities</li><li>
Effectively communicate</li><li>
Calculate and count</li><li>
Analyze and organize</li><li>
Listen</li><li>
File/sort</li></ul><br>
<p></p>
<p><b>
WORK ENVIRONMENT</b></p>
<ul><li>
Work independently and as a team member</li><li>
Work in an office environment</li><li>
Work with varied and detailed materials</li></ul></div><p></p>

Environmental Program Coordinator

IES HOLDINGS

<ul><li>22007</li><li>
KEP Electric</li><li>
Indianapolis, Indiana</li></ul>
<br><div><h2 class="jobSectionHeader"><b>Job Description
</b></h2><div>General Job Description<br>
<br>
<br>
<h3 class="jobSectionHeader"><b>Job Summary</b></h3><div>
The <b>Assistant Project Manager</b> provides critical administrative and coordination support to the Project Manager and project team. This role ensures that project-related administrative duties are completed accurately, efficiently, and in compliance with both company standards and contractual obligations. Areas of responsibility include safety documentation, quality control support, financial recordkeeping, procurement, correspondence, and reporting. Success in this role contributes directly to the smooth execution and timely delivery of projects.</div><div>
In this role, you will support Project Managers and field teams in overseeing active projects, ensuring materials, documentation, and quality benchmarks are met throughout the project lifecycle.</div><div></div><h3 class="jobSectionHeader"><b><br>
Key Responsibilities</b></h3><h3 class="jobSectionHeader"><b>
Project Coordination &amp; Documentation</b></h3><ul><li><div>
Maintain and update the KEP schedule (Excel-based tracker) daily.</div></li><li><div>
Upload all site survey documents promptly and accurately.</div></li><li><div>
Coordinate with the BIM Manager to prioritize and track site survey completions.</div></li><li><div>
Verify and upload all testing results once sites are completed.</div></li><li><div>
Track project materials to ensure timely delivery and accurate inventory.</div></li><li><div>
Manage project drawings and coordinate RFIs (Requests for Information).</div></li><li><div>
Assist with creating and managing punch lists to support project closeout.</div></li></ul><div><b>
Communication &amp; Collaboration</b></div><ul><li><div>
Participate in all project-related conference calls, ensuring deliverables are tracked and met.</div></li><li><div>
Communicate with branch contacts to verify installation details, including:</div><ul><li><div>
Number of WAPs installed</div></li><li><div>
Type of backbone infrastructure used</div></li><li><div>
Quantity of IBM WAPs removed</div></li></ul></li><li><div>
Collaborate with the Quality Control (QC) team to ensure standards are consistently met across all job sites.</div></li><li><div>
Assist with billing and invoicing documentation.</div></li><li><div>
Maintain organized project files, records, and supporting documents.</div></li><li><div>
Submit required forms for purchasing and procurement tracking.</div></li><li><div>
Support timekeeping, correspondence, and general project reporting.</div></li></ul><br>
<br>
Minimum Education<br>
<br>
None
<br>
Minimum Years of Experience<br>
<br>
2-4
<br>
Specific Qualifications<div><b><br>
Qualifications</b></div><div></div><div><b><br>
Education &amp; Experience</b></div><ul><li><div>
High School diploma or GED required.</div></li><li><div>
At least <b>2 years of experience</b> in a related construction environment.</div></li><li><div>
Prior experience interfacing with customers is preferred.</div></li></ul><div><b>
Skills &amp; Competencies</b></div><ul><li><div>
Proficient in <b>Microsoft Office</b>, especially <b>Excel, Word, and MS Project</b>.</div></li><li><div>
Ability to operate standard office equipment and project management tools.</div></li><li><div>
Strong <b>problem-solving</b> and <b>critical thinking</b> abilities.</div></li><li><div>
Proven ability to read, interpret, and work with <b>timesheets, spreadsheets, billing forms</b>, and <b>project documents</b>.</div></li><li><div>
Excellent written and verbal communication skills.</div></li><li><div>
Highly <b>organized</b>, detail-oriented, and capable of managing <b>multiple projects simultaneously</b>.</div></li><li><div>
Willingness to <b>travel</b> within the branch or regional territory as needed.</div></li><li><div>
Must meet Company <b>driving standards</b>.</div></li></ul><br>
<div></div>
<br>
License Required<br>
<br>
Yes
<br>
Job Locations<br>
<br>
US-IN-Indianapolis
<br>
Company Overview<div><b><br>
IES Residential, Inc.</b> is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. <b>We make homes come to life.</b></div><div></div><div><br>
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES&rsquo;s 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.</div><div></div><div><br>
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.</div><div></div><div><br>
Our commitment to our employees is reflected by our actions:</div><ul><li>
Safety is Priority One &ndash; and our record shows it</li><li>
Competitive Pay</li><li>
Company 401K plan with Employer Contribution Match</li><li>
Company Paid Time Off</li><li>
Company Paid Life Insurance</li><li>
Choice of Medical Coverage including Prescription and Short Term Disability Plans</li><li>
Choice of Dental and Vision Coverage</li><li>
Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage</li><li>
Auto and Home Insurance Discount Programs</li></ul>
<br>
EEO Statement<div><b><br>
PLEASE NO AGENCY CALLS.</b><br>
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.</div><div></div><div><b><br>
EEO &amp; Affirmative Action</b></div><div>
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company&rsquo;s obligations as a contractor to the United States government.</div><div></div><div><br>
View Your Equal Employment Opportunity rights under the law. &quot;EEO is the Law&quot; poster | &quot;EEO is the Law&quot; poster supplement</div><div></div><div><br>
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster</div><div></div><div><b><br>
Disability Accommodation</b></div><div>
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.</div><div></div><div><b><br>
IES Participates in E-Verify</b></div><div></div><div><br>
E-Verify Information</div></div></div><div></div>

Assistant Project Manager

Caliber Collision

<div><p><b>Service Center</b></p>
Indianapolis - Shadeland<p><b>
JOB SUMMARY</b></p><p></p><p><b>
Caliber Collision</b> has an immediate job opening for an <b>Auto Parts Coordinator </b>to inspect, verify, and distribute parts to workstations while confirming arrival and accuracy with Body Technicians. The Parts Coordinator will also follow all guidelines in accordance with Caliber and OEM standards using our state-of-the-art equipment.</p><p></p><p><b>
BENEFITS OF JOINING THE CALIBER FAMILY</b></p><ul><li><b>
Benefits from day one:</b> When you join Caliber, you&rsquo;ll become immediately eligible for medical, dental, and vision.</li><li><b>
Industry Comparable Pay</b> &ndash; Paid weekly and eligible for overtime</li><li><b>
Paid Vacation &amp; Holidays</b> &ndash; Begin accruing day 1</li><li><b>
Career growth opportunities</b> &ndash; We promote from within!</li><li><b>
A career for life:</b> You&rsquo;ll gain hands-on experience within a production shop</li></ul><p></p><p><b>
REQUIREMENTS:
</b></p><ul><li>1+ years of experience completing orders; vendor management preferred</li><li>
Must be 21 years of age or older</li><li>
Must have a valid driver&rsquo;s license and be eligible for coverage under our company insurance policy</li></ul><p></p><p><b>
ABILITIES/SKILLS/KNOWLEDGE
</b></p><ul><li>Ability to do consistent physical activity &ndash; reach below and above shoulder level, kneeling, bending, and squatting, and lifting objects over 50 lbs.</li><li>
Be able to understand instructions &ndash; written and verbal</li><li>
Must have the ability to read and understand instructions, written estimates, and work orders</li><li>
Can prioritize competing tasks and adapt easily to a fast-paced environment</li></ul><p></p><p>
Caliber is an Equal Opportunity Employer</p><p><b>
Caliber uses E-Verify to confirm the identity and employment eligibility of all new hires.</b></p><p></p><p><b>
Must be eligible to work in the U.S. with no restrictions.</b></p></div>

Auto Parts Coordinator

City of Indianapolis & Marion County

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<div><p><b>Agency Summary</b><br>
The Office of Corporation Counsel (OCC) provides legal services to the City and County through its three main divisions. First, OCC represents the City, County agencies, and City-County employees in litigation, handling a diverse docket that ranges from tort and contract matters to constitutional law. Second, through its counseling division, OCC provides legal advice to City and County agencies, officials, and oversight bodies to ensure that public entities remain compliant with the law and standards of ethical conduct, to safeguard public funds, and to promote the efficient functioning of local government for Marion County taxpayers. OCC&rsquo;s third division is the Office of the City Prosecutor, which is responsible for enforcing City-County ordinances. OCC also oversees the Office of Equal Opportunity, which administers the City&rsquo;s human rights ordinance, protecting against discrimination in employment and other contexts. In exercising these crucial legal functions, OCC cultivates a productive, collaborative, and compliant work environment that prioritizes the needs of our clients and the residents of Indianapolis and Marion County.<br>
<br>
<b>Job Summary</b><br>
The holder of this position will be a front-line attorney with immediate responsibility for handling a wide range of civil litigation matters on behalf of City-County agencies. The position holder will serve as an assistant corporation counsel within OCC&rsquo;s litigation division.</p></div>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<div><div>The primary responsibility of a litigation attorney is to represent the City-County and related agencies in civil litigation matters in state and federal court. The City-County is involved in a diverse array of litigation matters, including federal civil rights suits, tort claims, contract disputes, prisoner litigation, appeals at the state and federal level, and administrative and regulatory matters.<br>
<br>
This position will provide immediate experience in all facets of complex civil litigation. On many cases, the holder of this position will assume the role of the primary attorney. This role representing our public agency clients includes preparing complaints, answers, and other pleadings; researching and filing motions and briefs; handling discovery and depositions; judicial hearings; settlement negotiations; and trial advocacy. Front-line litigation attorneys benefit from the assistance of more experience co-counsel and supervisors in many cases but should expect to have immediate responsibility for handling a diverse, challenging caseload.<br>
<br>
On litigation matters for which the litigation attorney is not the primary attorney but is assisting a more senior attorney, case assignments will involve conducting in-depth legal research of issues presented by a case, communicating with client agencies and employees as part of the discovery process, assisting in the drafting of pleadings, briefs, and other court filings, and other essentials of diligent case management.<br>
The litigation attorney position also involves the following additional responsibilities:<br>
<br>
<ul><li>Providing advice to client agencies on litigation strategy and settlement negotiations.</li><li>Keeping clients, including senior agency staff and elected officials, fully informed on litigation matters affecting their agencies.</li><li>Advising clients and colleagues in the Office of Corporation Counsel on compliance with law and the avoidance of future litigation risk.</li><li>Preparing advisory opinions and memos on issues related to litigation or future litigation risk, at the request of the Corporation Counsel or client agencies.</li><li>Representing City-County agencies in administrative hearings or similar settings.</li><li>Keeping apprised of relevant legal developments at the state and federal level.</li><li>Overseeing the support work of the litigation staff team, including paralegals, investigators, and office assistants.</li><li>Performing other duties as assigned by the Chief Litigation Counsel or the Corporation Counsel.</li></ul><br>
<b>
Skills Required</b><br>
<br>
<b>Strong independent judgment.</b> Guidance from more senior attorneys will be available, but successful litigation attorneys must have the good judgment to take responsibility for what they can handle themselves and seek assistance when doing so is in the client&rsquo;s best interests.<br>
<br>
<b>Analytical ability and intellectual curiosity</b>. This position faces a wide variety of legal issues and fact patterns. While litigation attorneys are encouraged to develop areas of expertise over time, the position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using legal research tools to acquire mastery of all the issues raised by each litigation matter as it arises.<br>
<br>
<b>Proficiency at legal writing and other written communication</b>. This includes more formal work product like summary judgment briefs, motions to dismiss, and memoranda. Litigation attorneys must also be skilled at more informal communications, including messages to clients, communications with opposing counsel, and summaries of legal research.<br>
<br>
<b>Oral communications skills</b>. Our attorneys will have immediate opportunities to speak on their feet, whether in administrative proceedings, pre-trial hearings before judicial officers, or jury trials. Litigation attorneys must concisely, effectively communicate their arguments, be adept at improvising and thinking on their feet, and be able to adapt their tone and messaging to the needs of different audiences in different settings.<br>
<br>
<b>Zealous advocacy.</b> Many of the litigation matters handled by this position will be high stakes &ndash; both financially and emotionally. Litigation attorneys must keep in mind that their client is ultimately the public and must treat their work with the attention and seriousness that it deserves.<br>
Litigation Attorney 2022<br>
<br>
<b>Time management skills.</b> Litigation attorneys will be responsible for considerable caseloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.<br>
<br>
<b>Ethics and professionalism.</b> Holders of this position are public servants, and so are their clients. All attorneys at the Office of Corporation Counsel are expected to uphold the highest standards of professional ethics and responsible advocacy.</div></div>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><div><b>Minimum Job Requirements and Qualifications</b><br>
<br>
<ul><li>Doctor of Jurisprudence (J.D.) from an ABA-accredited law school.</li><li>Valid license to practice law in Indiana.</li><li>Must be admitted to practice in the Southern District of Indiana.</li><li>Proficiency in legal research tools, including Westlaw, and familiarity with electronic filing and records management systems.</li><li>At least two (2) years&rsquo; experience in the practice of law as a licensed attorney (may include a judicial clerkship).</li></ul><br>
<b>
Preferred Job Requirements and Qualifications</b><br>
<br>
<ul><li>Professional experience with litigation, either as a litigating attorney or as a judicial clerk.</li><li>Knowledge of, or experience in, local government and/or the administrative process.</li><li>Knowledge of, or experience in, one or more of the following areas: federal civil rights, constitutional law, torts, contract law, appellate practice.</li><li>Experience with any of the following litigation processes: authoring dispositive motions, electronic discovery, conducting depositions, in-court oral advocacy.</li></ul></div></div></div></div>

Litigation Attorney

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<p></p><div><p>The Office of Corporation Counsel (OCC) provides legal services to the City and County through its three main divisions. First, OCC represents the City, County agencies, and City-County employees in litigation, handling a diverse docket that ranges from tort and contract matters to constitutional law. Second, through its counseling division, OCC provides legal advice to City and County agencies, officials, and oversight bodies to ensure that public entities remain compliant with the law and standards of ethical conduct, to safeguard public funds, and to promote the efficient functioning of local government for Marion County taxpayers. OCC&rsquo;s third division is the Office of the City Prosecutor, which is responsible for enforcing City-County ordinances. OCC also oversees the Office of Equal Opportunity, which administers the City&rsquo;s human rights ordinance, protecting against discrimination in employment and other contexts. In exercising these crucial legal functions, OCC cultivates a productive, collaborative, and compliant work environment that prioritizes the needs of our clients and the residents of Indianapolis and Marion County.</p><p>
The holder of this position will be a front-line attorney with immediate responsibility for handling a wide range of general legal matters on behalf of City-County agencies. The position holder will serve as an assistant corporation counsel within the City&rsquo;s Office of Corporation Counsel.</p><p>
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<p></p><div><p>The primary responsibility of a Counseling Attorney is to represent and advise the City-County and related agencies in general legal matters. The City-County is involved in a diverse array of matters requiring sound legal advice and guidance, including in the areas of contracts, real estate, employment, land use, tax, environmental law, public safety, legal drafting and administrative and regulatory matters.</p><p>
 This position will provide immediate experience in all facets of client service and representation. This role representing our public agency clients includes preparing and reviewing contracts, leases, and other transactional documents; representing City-County clients at Board and Commission meetings; researching and answering general legal questions and providing advisory opinions; and drafting ordinances, reviewing legislation and handling other legislative matters. Front-line attorneys benefit from the assistance of more experienced Counseling attorneys and supervisors in many cases, but should expect to have immediate responsibility for handling a diverse and challenging workload.</p><p>
The Counseling attorney position also involves the following additional responsibilities:</p><ul><li>
Keeping clients, including senior agency staff and elected officials, fully informed on matters affecting their agencies.</li><li>
Advising clients and colleagues in the Office of Corporation Counsel on compliance with law and the avoidance of future litigation risk.</li><li>
Preparing advisory opinions and memos on general legal matters, at the request of the Corporation Counsel or client agencies.</li><li>
Representing City-County agencies in Board or Commission meetings or similar settings.</li><li>
In conjunction with the Litigation section, providing advice to client agencies on litigation strategy and settlement negotiations.</li><li>
Keeping apprised of relevant legal developments at the state and federal level.</li><li>
Performing other duties as assigned by the Chief Counsel, Deputy Chief Counsel, or the Corporation Counsel.</li></ul><p><b>
Strong independent judgment</b>. Guidance from more senior attorneys will be available, but successful Counseling attorneys must have the good judgment to take responsibility for what they can handle themselves, and seek assistance when doing so is in the client&rsquo;s best interests.</p><p><b>
Analytical ability and intellectual curiosity. </b>This position faces a wide variety of legal issues and fact patterns. While Counseling attorneys are encouraged to develop areas of expertise over time, the position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using legal research tools to acquire mastery of all the issues raised by each matter as it arises. Counseling attorneys will also be called upon to determine alternative legal and administrative approaches to solving problems.</p><p><b>
Proficiency at legal writing and other written communication. </b>Counseling attorneys must be particularly adept at working with and informally communicating with clients and other City-County leaders and staff. This position will also require more formal work product like preparation of contracts, leases, ordinances and resolutions, and formal advisory opinions.</p><p><b>
Oral communications skills. </b>This includes providing advice in meetings and conferences, communicating in a clear and concise manner, as well as explaining complex legal issues to non- lawyers. Counseling attorneys must be adept at improvising and thinking on the spot and be able to adapt their tone and messaging to the needs of different audiences in different settings.</p><p><b>
Zealous advocacy. </b>Many of the general legal matters handled by this position will be important, both operationally and financially. Position holders must keep in mind that their client is ultimately the public and must treat their work with the attention and seriousness that it deserves.</p><p><b>
Time management skills. </b>Counseling attorneys will be responsible for considerable caseloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.</p><p><b>
Ethics and professionalism. </b>Holders of this position are public servants, and so are their clients. All attorneys at the Office of Corporation Counsel are expected to uphold the highest standards of professional ethics and responsible advocacy.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p><b>Minimum Job Requirements and Qualifications</b></p><ul><li>
Doctor of Jurisprudence (J.D.) from an ABA-accredited law school</li><li>
Valid license to practice law in the State of Indiana</li><li>
Proficiency in legal research tools, including Westlaw</li><li>
At least <b>one year&rsquo;s </b>experience in the practice of law as a licensed attorney (may include a judicial clerkship)</li></ul><p><b>
Preferred Job Requirements and Qualifications</b></p><ul><li>
Professional experience in one or more areas of Counseling practice: contracts, real estate, employment, land use, tax, environmental law, public safety, legal drafting, and/or administrative and regulatory matters; or other experience relevant to a governmental practice.</li><li>
Knowledge of, or experience in, local government and/or the administrative process.</li><li>
Experience with any of the following Counseling attorney responsibilities: advising, drafting, researching and/or counseling clients.</li></ul></div></div></div><p></p>

Counseling Attorney

Explore 49+ Administrative assistant travel coordinator in Indianapolis this March. Find roles across top companies and apply now to boost your career.