executive assistant

administrative assistant

operations executive

executive secretary

office administrator

executive administrator

J. Awan & Partners

Job purpose:
The Executive Administrator will play a pivotal role in providing high-level administrative support to the CEO &amp; executive team, ensuring seamless day-to-day operations. This position requires a dynamic, highly organized individual with a proven track record as an Executive Assistant, alongside experience in HR coordination and office management. The successful candidate will be instrumental in supporting strategic initiatives, managing confidential information, and ensuring the smooth functioning of the DIFC office.
Key Responsibilities include:
Executive Support:
<ul>
<li>Provide comprehensive administrative support to CEO &amp; executive mgt including calendar management, travel arrangements, meeting coordination, and correspondence.</li>
<li>Well-versed in booking complex and proactive travel arrangements.</li>
<li>Experienced in hotel bookings and related logistics</li>
<li>Possessing extensive work experience in travel coordination and booking management.</li>
<li>Prepare and review internal and external communications, reports, and presentations.</li>
<li>Maintain a high level of confidentiality and discretion in handling sensitive information.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Liaising with PRO for labor, visa &amp; other related HR matters.</li>
</ul>
Office Management:
<ul>
<li>Oversee the day-to-day office operations, ensuring a professional and efficient working environment.</li>
<li>Manage vendor relationships, office supplies, maintenance requests, and general facility needs.</li>
<li>Organize and coordinate internal events, meetings, and team activities.</li>
</ul>
HR Support:
<ul>
<li>Assist with onboarding and offboarding processes including coordination with DAFZA, DIFC and relevant authorities.</li>
<li>Maintain employee records and support the administration of HR policies and procedures.</li>
<li>Coordinate recruitment logistics, interview scheduling, and candidate communication.</li>
<li>Support employee engagement initiatives and internal communication.</li>
</ul>

Executive Administrator

Ethics Plus Public Accountants

<div>
 
 
 About Us:
 
 
 
 
 
 
 We are a boutique accounting and advisory firm based in Dubai since the year 1995, committed to delivering high-quality audit, accounting, tax, and consulting solutions to a diverse range of clients. Our culture values professionalism, client service, and continuous learning, and we&rsquo;re now looking to onboard a new Admin team member.
 
 
 
 
 
 
 Role Overview:
 
 
 
 We are seeking a organized and enthusiastic Executive Administrator to join our team. This position will be reporting to the Managing Partner.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Client Management &amp; Business Support
 
 
 <ul>
 <li>
 Act as the first point of contact for client inquiries via phone, email, and in-person.
 </li>
 <li>
 Prepare and send proposals, engagement letters, and follow-ups to clients.
 </li>
 <li>
 Schedule and coordinate client meetings with Partners.
 </li>
 <li>
 Support in onboarding new clients, including gathering documents and ensuring compliance requirements are met.
 </li>
 </ul>
 
 
 Partner &amp; Team Support
 
 
 <ul>
 <li>
 Provide direct administrative support to Partners, ensuring priorities are well managed.
 </li>
 <li>
 Maintain calendars, schedule meetings, and prepare necessary documentation for discussions.
 </li>
 <li>
 Prepare reports, presentations, and correspondence as required.
 </li>
 </ul>
 
 
 Office Administration
 
 
 <ul>
 <li>
 Manage office supplies, cleanliness, and maintenance requirements.
 </li>
 <li>
 Oversee attendance records and maintain staff leave/absence logs.
 </li>
 <li>
 Answer and direct telephone calls, take messages, and manage meeting room bookings.
 </li>
 <li>
 Liaise with vendors, service providers, and building management as needed.
 </li>
 </ul>
 
 
 General Duties
 
 
 <ul>
 <li>
 Assist in organizing firm events, training sessions, and team activities.
 </li>
 <li>
 Maintain filing systems (digital and physical) for ease of access and confidentiality.
 </li>
 <li>
 Ensure smooth day-to-day operations of the office.
 </li>
 </ul>
 
 
 
</div>

Silver Line Gate Food Stuff Trading

HR Executive cum Office Administrator responsibilities include creating referral programs, updating HR policies and overseeing our hiring processes . Handling HR operations and Payroll activities and should have an extensive background in Human Resources departments and thorough knowledge of labor legislation. Manage the organizations employee database and prepare reports/personnel records by recording new hires, terminations, tracking leaves , sick and personal time.Reviewing and approving supply requisitions, and assigning and monitoring clerical functions.Candidate should be capable of handling the jobs independently, flexible and having minimum 5 to 8 years relevant UAE experience will be considered. Female applicant and Arabic speaker is a must.

<div> <div> <div> <div> Qualification: Any Bachelor Degree </div> <div> Job Category: HR </div> <div> Job Type: Full Time </div> <div> Job Location: Dubai - United Arab Emirates </div> <div> Work Experience: 5 years </div> <div> Preferred Language: Arabic English</div></div></div></div>

HR Executive cum Office Administrator

Abdulla Bin Zayed Investment group

Admin Executive:Prepare and Submit expense reportsManaging Third Party Vendors/SuppliersHandle queries from managers and employeesFleet IN charge:Responsible for selecting and maintaining vehiclesPurchase and Sale of VehiclesManaging DriversRenewals of Mulkiya, LicensesTop of ADNOC Petrol Cards / Salik TagsGood Experience in Car Maintenance / RepairCost ControlProper Planning and ReportingRequirements<ul><li>Good Communication - English &amp; Arabic</li><li>Bachelors degree in Finance, Accounting</li></ul><ul><li>Valid UAE Driving License is a must.</li></ul><ul><li>Proven work experience as an Administrator &amp; Fleet IN charge</li></ul><ul><li>Good knowledge of Cars and Telecom</li><li>Hands-on experience with Car - Sale &amp; Purchase</li><li>Advanced knowledge of Excel (using financial formulas and creating spreadsheets</li><li>Solid data entry skills with an ability to identify numerical errors</li><li>Experience in Accounting for 2-3 Years</li><li>Good organizational and time-management abilities</li><li>Bachelors degree in Finance, Accounting</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

FLEET & ADMIN EXCECUTIVE

The School of Research Science

About the RoleWe are seeking a female administrator with excellent English communication skills and strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to join our school&rsquo;s administrative team.The ideal candidate will be organized, reliable, and detail-oriented, with a positive attitude and the ability to handle multiple administrative tasks efficiently in a dynamic school environment.Key Responsibilities<ul><li>Manage day-to-day office operations and communications</li><li>Prepare and edit documents, reports, and correspondence using Microsoft Office</li><li>Handle student and staff records, attendance logs, and filing systems</li><li>Support management with scheduling, coordination, and documentation</li><li>Communicate effectively with parents, teachers, and visitors in fluent English</li><li>Assist in maintaining a professional and welcoming office environment</li></ul>Qualifications and Requirements<ul><li>Bachelor&rsquo;s degree in Administration, Business, or related field preferred</li><li>Proven administrative or secretarial experience (minimum 2 years)</li><li>Excellent command of spoken and written English</li><li>Strong computer skills, especially in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>Excellent organizational and communication skills</li><li>Professional, courteous, and able to work both independently and as part of a team</li><li>Female candidates only</li></ul>Job Type: Full-timePay: AED2,500.00 - AED2,800.00 per month

Female Administrator

LEAMS Education

Job Title
IT Administrator / IT Executive British Curriculum School Dubai, UAE
Job Description
IT Administrator / IT Executive British Curriculum School Dubai, UAE Position Overview A reputable British curriculum school in Dubai is urgently seeking a skilled IT Administrator or IT Executive to manage and support its IT infrastructure. This full-time role requires hands-on experience with hardware and network systems, Office 365 administration, and school-based IT support. Ideal for tech-savvy professionals with strong troubleshooting abilities and a background in educational IT environments. Job Details Job Location: Dubai, UAE Industry: Education / Teaching / Training Function: Information Technology (IT) Salary: 7000 9000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full-time Job Overview As an IT Administrator, you will be responsible for ensuring the smooth functioning of the school s technology infrastructure. You will handle server maintenance, user support, system security, and network management, while also providing training and support to staff on educational technology. This role requires strong technical capabilities, problem-solving skills, and the ability to work independently in a school environment. What You ll Do * Install, configure, and maintain IT hardware, software, and computer peripherals * Provide daily technical support via service desk for hardware, software, and network issues * Administer Microsoft Office 365 tools including Exchange Online, OneDrive, OneNote, SharePoint, and Azure Active Directory * Manage Active Directory accounts, GPOs, and Windows Server environments * Monitor system performance and perform regular updates, patches, and antivirus installations * Set up and maintain network equipment including UniFi access points, switches, and LAN/WAN connectivity * Configure and monitor FortiGate firewall including VPN, policies, and internet usage controls * Maintain technical documentation and update the school s internal IT knowledge base * Support school staff with educational platforms and basic IT training * Manage the school website (WordPress) and ensure timely content updates and performance * Conduct onboarding, IT orientation, and staff training sessions Ideal Profile * 2 4 years of proven experience in an IT Executive, Admin, or Support role * Certifications such as CCNA, MCSA, or MCITP are required * Experience with Office 365, Windows Server, and Active Directory management * Familiarity with FortiGate firewall configuration and network security practices * Hands-on experience with help desk support systems and issue resolution * Knowledge of CCTV, Access Control systems, and IT security protocols * Basic understanding of ITIL framework is a plus * Strong communication skills and ability to explain technical concepts clearly * Experience in school IT environments is highly desirable Why Join Us * Be part of a supportive academic community with a strong focus on digital learning * Competitive salary and opportunities for career development * Gain exposure to a range of modern educational technologies * Work in a collaborative environment with clear technical workflows About the Company This British curriculum school in Dubai is committed to academic innovation and digital excellence. By integrating technology into daily operations and teaching methods, the school creates an enriching environment for both staff and students. The IT team plays a critical role in supporting this vision through proactive system management and responsive technical support.
Post Details

IT Administrator / IT Executive British Curriculum School Dubai, UAE

DEC Dynamic Design Studio

Job Title: Administrator &amp; Proposal CoordinatorRole Summary: The Administrator &amp; Proposal Coordinator will be responsible for overseeing daily administrative functions, supporting executive leadership, and leading the preparation and submission of project proposals. The role requires a well-organized, proactive individual with strong communication and multitasking skills, preferably with experience in the architectural, engineering, or construction (AEC) industry.Key Responsibilities:<ul><li>Coordinate and compile proposals, EOIs, RFQs, and pre-qualification submissions, ensuring accuracy, quality, and timely delivery.</li><li>Collaborate with technical teams and subconsultants to gather necessary information and documentation for proposals.</li><li>Draft, edit, and format reports, presentations, letters, and internal communications.</li><li>Maintain and organize key operational and project-related documentation, databases, and trackers.</li><li>Monitor upcoming submission deadlines and ensure all internal and external stakeholders are aligned.</li><li>Support firm-wide operational activities, including office coordination, documentation workflows, and process improvements.</li><li>Assist in preparing client-facing materials and ensure consistency with branding and quality standards.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Qualifications:<ul><li>Minimum 4&ndash;5 years of experience in a similar role, ideally within the architecture, engineering, or design industry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe InDesign is essential.</li><li>Strong organizational skills and attention to detail with the ability to prioritize and manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.</li><li>Experience supporting senior executives and coordinating complex proposals is highly preferred</li></ul>Job Type: Full-time

Administrator & Proposal Coordinator

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1723 executive administrator jobs IN Dubai

Executive Administrator

Executive Administrator

HR Executive cum Office Administrator

FLEET & ADMIN EXCECUTIVE

Female Administrator

IT Administrator / IT Executive British Curriculum School Dubai, UAE

Administrator & Proposal Coordinator