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Saleh Omer Bin Haider Group

Job Description: Bids Executive (Facility Management) &ndash; SOBH GroupThe Bids Executive is responsible for driving business development and marketing activities for SOBH Group&rsquo;s Facility Management division. The role focuses on generating new FM projects, supporting operations, and ensuring client satisfaction, while contributing to the company&rsquo;s overall revenue growth.Key Responsibilities1. Business Development (Core Role)<ul><li>Identify and secure new Facility Management projects (AMC, maintenance, fit-out, and refurbishment works).</li><li>Generate leads through client visits, networking, and market research.</li><li>Develop and maintain a strong pipeline of potential clients.</li></ul>2. Coordination with Operations Team<ul><li>Work closely with the Facilities Manager and technical team to:</li><li>Understand service capabilities</li><li>Prepare accurate proposals</li><li>Ensure proper handover of projects to the operations team after award.</li><li>Follow up on project execution to ensure client satisfaction and retention.</li></ul>3. Tendering &amp; Proposal Management<ul><li>Prepare and submit technical and commercial proposals for FM tenders.</li><li>Coordinate with:</li><li>Operations (scope &amp; manpower)</li><li>Finance (pricing &amp; costing)</li><li>Ensure compliance with client requirements and submission deadlines.</li></ul>4. Client Relationship Management<ul><li>Build strong relationships with property owners, developers, and corporate clients.</li><li>Attend meetings, site visits, and presentations.</li><li>Act as a link between client and operations team.</li></ul>5. Marketing &amp; Service Promotion<ul><li>Promote SOBH Group&rsquo;s FM services, including:</li><li>Civil &amp; MEP maintenance</li><li>Cleaning, security, pest control</li><li>Annual Maintenance Contracts (AMC)</li><li>Support preparation of company profiles, presentations, and marketing materials.</li></ul>6. Market Intelligence &amp; Strategy<ul><li>Conduct market research to identify:</li><li>New opportunities</li><li>Competitor activities</li><li>Pricing trends</li><li>Provide insights to management for business growth strategies.</li></ul>7. Reporting &amp; Performance Tracking<ul><li>Maintain records of:</li><li>Leads and opportunities</li><li>Meetings and proposals</li><li>Submit weekly/monthly reports.</li><li>Achieve assigned sales targets and KPIs.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s Degree in Marketing / Business Administration or related field</li><li>Minimum 3&ndash;5 years of experience in Facility Management (UAE market preferred)</li><li>UAE Driving License is mandatory</li><li>Strong understanding of:</li><li>FM services (Civil, MEP, soft services, Specialized Services )</li><li>AMC contracts and tendering process</li><li>UAE business environment</li></ul>Key Skills<ul><li>Business development &amp; sales</li><li>Negotiation and closing deals</li><li>Client relationship management</li><li>Coordination with technical teams</li><li>Communication and presentation</li></ul>KPIs<ul><li>Number of FM contracts secured</li><li>Revenue generated (AMC / projects)</li><li>Lead conversion rate</li><li>Client retention and satisfaction</li><li>Tender success rate</li></ul>Reporting Line<ul><li>Reports to: Facilities &amp; Engineering Consultant </li><li>Coordinates with: Facilities Manager, Engineers, Finance Team, Procurement, HR </li></ul>Work Location: In person

Bids Executive

TALENTMATE

<div>
 
 Job Description
 
 
 
 We are seeking a highly organized and personable Patient Admin Executive to join our healthcare team. This dynamic role combines responsibilities involving patient interaction, administrative tasks, and collaboration with medical professionals. The ideal candidate will be adept at managing patient records, scheduling appointments, and facilitating communication between various departments to ensure a smooth operation. A Patient Admin Executive must possess excellent communication skills and demonstrate empathy and professionalism in dealing with patients and their families. This position requires efficiency, attention to detail, and the ability to multitask in a fast-paced environment. If you have a passion for healthcare and a background in administrative assistance, we encourage you to apply for this rewarding position.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage patient scheduling, ensuring efficient and timely appointment coordination.
 </li>
 <li>
 Maintain accurate and up-to-date patient records and documentation.
 </li>
 <li>
 Facilitate communication between patients and healthcare professionals seamlessly.
 </li>
 <li>
 Handle patient queries and provide clear and compassionate responses.
 </li>
 <li>
 Coordinate patient check-ins and check-outs in the healthcare facility system.
 </li>
 <li>
 Process and verify incoming and outgoing administrative correspondence promptly.
 </li>
 <li>
 Assist in billing and insurance processing for patient treatments.
 </li>
 <li>
 Ensure confidentiality and security of patient information and data.
 </li>
 <li>
 Support clinical staff with administrative tasks and patient management as needed.
 </li>
 <li>
 Prepare medical and administrative reports and documentation efficiently.
 </li>
 <li>
 Schedule and organize meetings for healthcare staff with complete details.
 </li>
 <li>
 Promote a positive environment through professional and courteous interactions.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in healthcare administration or a related field preferred.
 </li>
 <li>
 Minimum of 2 years of experience in a healthcare administrative role required.
 </li>
 <li>
 Proficiency in electronic medical records systems and office software.
 </li>
 <li>
 Exceptional organizational skills with a meticulous attention to detail.
 </li>
 <li>
 Excellent verbal and written communication skills are essential.
 </li>
 <li>
 Ability to multitask and remain calm in high-pressure situations.
 </li>
 <li>
 Strong interpersonal skills with empathy for patients and their concerns.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Healthcare Administration Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Patient Admin Executive 12A26

Housescaner.ae

<div>
 
 We are looking for a reliable and detail-oriented
 
 Admin Executive
 
 to support our daily office operations.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Maintain order in daily office operations
 </li>
 <li>
 Manage documents and files (nothing gets lost)
 </li>
 <li>
 Schedule meetings and manage calendars
 </li>
 <li>
 Support the team with administrative tasks
 </li>
 <li>
 Communicate with clients, suppliers, and team members
 </li>
 <li>
 Assist with onboarding and basic HR tasks
 </li>
 <li>
 Follow established procedures and checklists
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience as an administrator or office manager
 </li>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Ability to follow instructions and complete tasks consistently
 </li>
 <li>
 Good working knowledge of Microsoft Word and Excel
 </li>
 <li>
 Comfortable with routine and structured work
 </li>
 <li>
 Fluency in Russian and Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Nice to have:
 
 
 <ul>
 <li>
 Experience in real estate
 </li>
 </ul>
 
 
 
 
 
 What we offer:
 
 
 <ul>
 <li>
 Stable work environment
 </li>
 <li>
 Clear responsibilities and expectations
 </li>
 <li>
 Well-organized processes (no chaos)
 </li>
 </ul>
</div>

Admin Executive (Bilingual: Russian & Arabic)

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Al-Futtaim

<div>Job Requisition ID: 177186
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 


Overview of the Role 
As an Administrative Executive, you will support Trading Enterprises brands&mdash;Honda, CJDR, Volvo, by ensuring smooth and efficient back office operations. You will play a key role in enhancing administrative processes across Sales, Aftersales, Marketing, HR, Finance, and Compliance, enabling teams to deliver a seamless customer and employee experience. 

<div>
What You Will Do 
<ul><li>Conduct User Acceptance Testing (UAT) for sales teams, troubleshoot SAP and Connect systems, and support back-office invoicing activities.</li><li>Manage pricing and discount updates, support showroom invoicing during staff absence, maintain monthly campaign setups, and handle down payment assistance in SAP.</li><li>Process asset requisitions and procurement needs for Network &amp; Facilities, Marketing, Sales, and Aftersales projects and operations.</li><li>Manage recovery and invoice corrections related to short collections and upsells from showroom and aftersales.</li><li>Ensure employees are aligned to the correct org units/cost centres and process manpower requisitions, vacancies, leavers, and replacement roles.</li><li>Work closely with Real Estate and Network teams to support new location setups, refurbishments, AMC renewals, trade licenses, CI compliance, and other facility requirements.</li></ul></div> 

<div>
Required Skills to Be Successful 
<ul><li>2&ndash;3 years of experience in retail sales or a similar administrative support environment.</li><li>Bachelor&rsquo;s degree preferred.</li><li>Experience in SAP, Ariba P2P, and MS Excel (advantageous).</li><li>Excellent communication&mdash;written, verbal, and presentation.</li></ul></div> 


About the Team 
You will be part of the Central Administration function, supporting multiple automotive brands within Trading Enterprises. The team works collaboratively with Sales, Aftersales, Marketing, Human Resources, Finance, Network &amp; Facilities, and Compliance to deliver seamless operational excellence across the UAE. 

<div>
What Equips You for the Role 
<ul><li>Strong organizational foundations and ability to manage diverse tasks.</li><li>Technical understanding of ERP and procurement systems (SAP, Ariba P2P preferred).</li><li>A proactive, self driven approach and strong accountability.</li><li>Ability to work across departments and support multiple stakeholders simultaneously.</li><li>Proactive attitude with strong initiative and commitment to deadlines.</li><li>Team player with proven cross functional collaboration.</li><li>Ability to clearly communicate processes and respond to queries.</li></ul></div> 
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application. 
Additional Internal Information:<div> 
<ul><li>Reports to: Sr. Operations &amp; Planning Manager</li><li>Band: F</li></ul></div>

Note:-

You must have been an Al-Futtaim employee for at least 18 months in order to be considered. 
You must inform your HRBP in confidence of your application. 
Please note that this vacancy may be advertised externally in the next week so apply without delay.</div>

Administrative Executive

<div>
 
 Job Requisition ID:
 
 177186
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 As an Administrative Executive, you will support Trading Enterprises brands&mdash;Honda, CJDR, Volvo, by ensuring smooth and efficient back office operations. You will play a key role in enhancing administrative processes across Sales, Aftersales, Marketing, HR, Finance, and Compliance, enabling teams to deliver a seamless customer and employee experience.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Conduct User Acceptance Testing (UAT) for sales teams, troubleshoot SAP and Connect systems, and support back-office invoicing activities.
 </li>
 <li>
 Manage pricing and discount updates, support showroom invoicing during staff absence, maintain monthly campaign setups, and handle down payment assistance in SAP.
 </li>
 <li>
 Process asset requisitions and procurement needs for Network &amp; Facilities, Marketing, Sales, and Aftersales projects and operations.
 </li>
 <li>
 Manage recovery and invoice corrections related to short collections and upsells from showroom and aftersales.
 </li>
 <li>
 Ensure employees are aligned to the correct org units/cost centres and process manpower requisitions, vacancies, leavers, and replacement roles.
 </li>
 <li>
 Work closely with Real Estate and Network teams to support new location setups, refurbishments, AMC renewals, trade licenses, CI compliance, and other facility requirements.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 2&ndash;3 years of experience in retail sales or a similar administrative support environment.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Experience in SAP, Ariba P2P, and MS Excel (advantageous).
 </li>
 <li>
 Excellent communication&mdash;written, verbal, and presentation.
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 You will be part of the Central Administration function, supporting multiple automotive brands within Trading Enterprises. The team works collaboratively with Sales, Aftersales, Marketing, Human Resources, Finance, Network &amp; Facilities, and Compliance to deliver seamless operational excellence across the UAE.
 
 
 
 What Equips You For The Role
 
 
 
 <ul>
 <li>
 Strong organizational foundations and ability to manage diverse tasks.
 </li>
 <li>
 Technical understanding of ERP and procurement systems (SAP, Ariba P2P preferred).
 </li>
 <li>
 A proactive, self driven approach and strong accountability.
 </li>
 <li>
 Ability to work across departments and support multiple stakeholders simultaneously.
 </li>
 <li>
 Proactive attitude with strong initiative and commitment to deadlines.
 </li>
 <li>
 Team player with proven cross functional collaboration.
 </li>
 <li>
 Ability to clearly communicate processes and respond to queries.
 
 
 </li>
 </ul>
 We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
 
 
 Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
 
 
 As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
 
 
 Additional Internal Information:
 
 
 <ul>
 <li>
 Reports to: Sr. Operations &amp; Planning Manager
 </li>
 <li>
 Band: F
 
 
 </li>
 </ul>
 
 Note:-
 
 
 
 You must have been an Al-Futtaim employee for at least 18 months in order to be considered.
 
 
 You must inform your HRBP in confidence of your application.
 
 
 Please note that this vacancy may be advertised externally in the next week so apply without delay.
</div>

TGC Middle East

The Role
 The Role As a Recruitment Administrator, you will be responsible for managing the candidate side of the recruitment lifecycle, from sourcing to placement, and ensuring a seamless experience for both candidates and clients. What You’ll Be Doing -Candidate Sourcing: Use LinkedIn Recruiter, job boards, social media, and networking to identify, engage, and attract top candidates. -Screening and Shortlisting: Conduct in-depth screening and interviews to assess candidate skills, experience, and fit for client requirements. -Candidate Management: Guide candidates throughout the recruitment process, from initial contact to final placement, ensuring a smooth and positive experience. -Client Collaboration: Work closely with client-facing consultants to understand hiring needs, providing them with well-screened candidate shortlists and ensuring timely placements. -Offer Management: Coordinate interviews, provide candidate feedback, and negotiate offers, ensuring a seamless transition from candidate selection to offer acceptance. -Database Management: Maintain and update candidate records in the ATS, ensuring all candidate information is accurate and up-to-date. -ATS Utilization: Efficiently use ATS systems (preferably Ceipal) to track candidates, manage workflows, and streamline the recruitment process. -Market Intelligence: Stay updated on industry trends and competitor activity to help provide better recruitment solutions and attract top talent. -Recruitment Reporting: Maintain regular reporting on candidate pipelines, placements, and recruitment KPIs.
 
Requirements
 What We’re Looking For -2-4 years of experience in recruitment. -Proven ability to source, screen, and manage candidates effectively. -Experience working with ATS systems -Strong proficiency in using LinkedIn Recruiter, local job boards, and other recruitment tools. -Ability to manage multiple candidates and client requirements efficiently. -Strong communication, relationship-building, and negotiation skills. -Understanding of the UAE market and recruitment challenges within the region. -A proactive, results-driven, and highly motivated individual with the ability to work independently and as part of a team. -Bachelor’s degree or equivalent professional experience.
 
About the company
 TGC Consulting is a Human Resources Solutions provider based in Dubai, UAE. We provide Recruitment & HR Outsourcing services to organizations services tailored to meet the needs of organizations across various industries across the Middle East. At TGC Consulting, we are more than just a Recruitment company we are your strategic partner in talent management. Our team comprises industry experts who are passionate about aligning exceptional talent with organizational needs. Our Services include Executive Search - Permanent Recruitment / Emiratisation & Saudization. Staffing & Outsourcing- Contract Staffing & RPO

Recruitment Administrator

Explore 438+ Executive administrator in Dubai this April. Find roles across top companies and apply now to boost your career.

438 executive administrator jobs In Dubai

Bids Executive

Patient Admin Executive 12A26

Admin Executive (Bilingual: Russian & Arabic)

Office Administrator Specialist

Administrative Executive

Administrative Executive

Recruitment Administrator