administrative assistant

executive assistant

hr executive

office administrator

admin assistant

executive administrator

versatile phoenix

CategoryExperienceMinimum 3 years in a complex administrative role; at least 2 years directly in the Dubai Real Estate industry is mandatory.Compliance/KnowledgeExpert-level, current knowledge of RERA rules, DLD procedures, Ejari registration, and the Trakheesi system. Proven track record of enforcing compliance.CommunicationFlawless written and verbal English communication skills (mandatory) for executive correspondence, compliance reporting, and high-volume professional phone handling.Organizational SkillImpeccable attention to detail, strong administrative capacity, proven ability to manage complex travel logistics, and meticulous filing habits.Technical ProficiencyExpert proficiency in MS Office Suite (Word, Excel, Outlook). Proven, hands-on experience using a major real estate CRM system (e.g., PropSpace, Salesforce, Hubspot).Core CompetenciesHigh integrity, professionalism, strong sense of ownership, proactive problem-solver, ability to handle confidential information, and a polished presentation.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What is your joining availability ?</li><li>What is your Visa status ?</li><li>What is your expected salary ?</li></ul>Experience:<ul><li>Real Estate - Admin Asst: 1 year (Required)</li></ul>

Executive Office Administrator & Compliance Gatekeeper ( Real Estate)

Empire Infratech Real Estate Brockerage LLC

Company: Empire Infratech Real Estate Brokerage L.L.CAbout Us:Empire Infratech is a dynamic real estate brokerage based in Dubai, specializing in residential and commercial properties across key communities. We are looking for a detail-oriented and proactive Real Estate Administrator to support our agents, coordinate listings, and ensure smooth daily operations in the office.Key Responsibilities:Manage property listings on portals (Property Finder, Bayut, Dubizzle, etc.) ensuring accuracy and consistency.Prepare and process real estate documents such as Form A, Form B, NOCs, MOUs, and tenancy agreements.Maintain and update CRM systems with property and client information.Coordinate with listing agents, photographers, and marketing teams for property updates.Track renewals, expirations, and payments for listings and tenancy contracts.Handle administrative tasks including document filing, email correspondence, and scheduling.Assist management and agents with daily operational and reporting requirements.Communicate professionally with developers, landlords, and clients as needed.Requirements:Minimum 1&ndash;2 years of experience in a real estate administrative or listing coordination role (UAE experience preferred).Strong knowledge of Dubai real estate portals and RERA documentation.Excellent communication and organizational skills.Proficient in MS Office and CRM software (e.g., PropSpace, MyCRM, etc.).Attention to detail and ability to multitask under tight deadlines.Fluent in English (Arabic is an advantage).What We Offer:Competitive salary based on experience.Supportive and professional work environment.Career growth opportunities within the real estate industry.If you are organized, motivated, and passionate about the real estate sector, we&rsquo;d love to hear from youJob Types: Full-time, Part-time, Permanent, Temporary, ContractJob Type: Full-timePay: AED2,000.00 - AED5,000.00 per monthWork Location: On the road

Listing admin Executive

Future Talent Arabia

<div>
 
 
 Location:
 
 Barsha, Dubai, United Arab Emirates
 
 
 
 
 
 
 About Us:
 
 
 
 Future Talent Arabia specializes in executive search, recruitment, and talent management across sectors such as future technology, finance, construction, energy, and sustainability. We support our clients' visionary advancement across the Middle East and worldwide.
 
 
 
 
 
 
 Job Overview:
 
 
 
 We are seeking a well-organized and highly motivated individual to serve as a Personal Assistant (PA) to the Managing Director (MD) and Recruitment Administrator. This dual-role position requires proficiency in administrative support, recruitment processes, and basic financial tasks. The ideal candidate will be adept at managing the MD's schedule, sourcing candidates, coordinating interviews, utilizing platforms like LinkedIn and Bullhorn, and assisting with company accounts and expenditure tracking.&ZeroWidthSpace;
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
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 Manage the MD's calendar, schedule appointments, and organize meetings.&ZeroWidthSpace;
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 Handle correspondence, emails, and phone calls on behalf of the MD.&ZeroWidthSpace;
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 Prepare reports, presentations, and other documentation as required.&ZeroWidthSpace;
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 </ul>
 
 
 Recruitment Administration:
 
 
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 Source and identify potential candidates through various channels, including LinkedIn and other job portals.&ZeroWidthSpace;
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 Coordinate and schedule interviews between candidates and hiring managers.&ZeroWidthSpace;
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 Maintain and update the candidate database using CRM systems such as Bullhorn.&ZeroWidthSpace;
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 Financial Assistance:
 
 
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 Assist in compiling company accounts and financial reports.&ZeroWidthSpace;
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 Monitor and track company expenditures to ensure budget compliance.&ZeroWidthSpace;
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 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
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 Bachelor's degree in Business Administration, Human Resources, or a related field.&ZeroWidthSpace;
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 Proven experience as a Personal Assistant, Recruitment Administrator, or in a similar administrative role.&ZeroWidthSpace;
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 Proficiency in using LinkedIn for recruitment and familiarity with CRM systems like Bullhorn.&ZeroWidthSpace;
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 Strong organizational and time-management skills.
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 Excellent verbal and written communication abilities.&ZeroWidthSpace;
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 Attention to detail and the ability to handle confidential information with discretion.&ZeroWidthSpace;
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 Basic understanding of financial principles and experience with expenditure tracking.&ZeroWidthSpace;
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 Application Process:
 
 
 
 Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a suitable fit for this role.
 
</div>

Personal Assistant to the Managing Director and Recruitment Administrator

Grand Cryo wellness DMCC

Job Title: Operations Specialist / Laboratory AdministratorReports to: Laboratory Director / Head of OperationsLocation: Dubai, UAEPosition Type: Full-TimePosition SummaryWe are seeking a highly organized, proactive, and versatile Operations Specialist / Laboratory Administrator to serve as the central administrative and operational hub for our facility.This critical, multi-faceted role ensures the smooth day-to-day running of our office, provides exceptional support to our B2B clients, and manages key administrative functions, including our Laboratory Information System (LIS). The ideal candidate is a master multitasker, a professional communicator, and a reliable support pillar for our executive team.Key Responsibilities1. Reception &amp; Front-of-House Management<ul><li>Serve as the first point of contact for the laboratory, greeting all clients, vendors, and visitors with a high level of professionalism.</li><li>Manage the main phone line and general inquiry email inbox, routing all communications to the appropriate departments.</li><li>Handle all incoming and outgoing mail, packages, and courier shipments, including the critical coordination of sample drop-offs and deliveries.</li><li>Maintain a clean, organized, and welcoming reception and common area.</li></ul>2. B2B Customer Support<ul><li>Act as a primary liaison for our business-to-business (B2B) clients (e.g., clinics, hospitals, research partners).</li><li>Respond promptly to client inquiries regarding sample status, test results, billing, and service information.</li><li>Onboard new clients, ensuring they have all necessary documentation, supplies, and system access.</li><li>Troubleshoot and resolve client issues by coordinating with technical, billing, and scientific staff.</li></ul>3. Office Management<ul><li>Oversee all general office operations and procedures to ensure organizational effectiveness and efficiency.</li><li>Manage inventory and procure all office, kitchen, and administrative supplies.</li><li>Coordinate with building management and external vendors for facilities maintenance, repairs, and services (e.g., IT, cleaning, security).</li><li>Organize and manage meeting room schedules, event setup, and catering.</li></ul>4. LIS Administration<ul><li>Assist in the day-to-day administration of the Laboratory Information System (LIS).</li><li>Manage user accounts, set permissions, and perform routine data entry and data integrity checks.</li><li>Act as the first-line support for internal staff experiencing LIS issues, troubleshooting basic problems.</li><li>Liaise with the LIS vendor or internal IT team to resolve escalated technical issues.</li><li>Generate routine reports from the LIS for management and operational analysis.</li></ul>5. Executive Assistance &amp; Operational Support<ul><li>Provide direct administrative support to the senior leadership team, including managing calendars, scheduling meetings, and coordinating travel.</li><li>Assist in preparing reports, presentations, and internal communications.</li><li>Support operational projects, such as process improvement initiatives and new service rollouts.</li><li>Assist with new employee onboarding logistics, including workspace setup and system access.</li><li>Handle confidential information with the utmost discretion.</li></ul>Qualifications &amp; SkillsRequired:<ul><li>3-5+ years of proven experience in a high-level administrative, office management, or operations role.</li><li>Exceptional organizational, time-management, and multitasking skills with a sharp attention to detail.</li><li>Strong professional communication (written and verbal) and interpersonal skills.</li><li>Proven experience in a customer-facing role; B2B support experience is highly valued.</li><li>Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new software systems quickly.</li><li>Demonstrated ability to be proactive, self-directed, and a resourceful problem-solver.</li><li>Ability to handle confidential information with discretion and professionalism.</li></ul>Preferred:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Experience working in a laboratory, healthcare, biotech, or scientific environment.</li><li>Direct experience administering or using a Laboratory Information System (LIS), CRM, or similar tools.</li><li>Experience as an Executive Assistant supporting senior-level staff.</li></ul>Please send your CV and a brief cover letter to info@atoglab.comJob Type: Full-time

Operations Specialist / Laboratory Administrator

HR of world

For more information +971558579769We are looking for a reliable and organized Admin Executive to manage daily administrative operations and ensure smooth office functioning. The ideal candidate will serve as the first point of contact for clients and visitors, handle communication efficiently, and provide strong support in office coordination and supervision.Key Responsibilities:<ul><li>Handle incoming phone calls, emails, and client enquiries in a professional and courteous manner.</li><li>Attend to client concerns and grievances promptly, ensuring timely resolution or escalation when necessary.</li><li>Coordinate and schedule meetings, appointments, and internal communications.</li><li>Manage and maintain office supplies inventory, placing orders as required.</li><li>Supervise office cleanliness, maintenance, and overall administrative operations.</li><li>Support the management team in preparing documents, reports, and correspondence.</li><li>Maintain proper filing systems and records to ensure easy accessibility of information.</li><li>Assist in coordinating with vendors, service providers, and other external stakeholders.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or related field.</li><li>Minimum 1 years of experience in an administrative or office support role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Professional attitude with attention to detail and discretion.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Executive

Ice Cool Foods Trading

About UsWe are a leading food production and trading company with operations in the UK and EU, and a regional office in Dubai. Our business focuses on the sourcing, processing, and distribution of high-quality food products globally. To support our continued growth, we are looking for a motivated and organized Import &amp; Administration Executive to join our Dubai office.Role OverviewThe Import &amp; Administration Executive will play a key role in managing our import logistics and ensuring smooth coordination between suppliers, shipping agents, and internal teams. This role involves handling container shipments, documentation, scheduling, and payment coordination. Additionally, the successful candidate will assist the management and purchasing teams with general administrative and operational support.Key Responsibilities<ul><li>Coordinate import shipments from various origins, ensuring on-time delivery and proper documentation.</li><li>Communicate with suppliers, freight forwarders, and clearance agents regarding shipment status and requirements.</li><li>Prepare, review, and manage import documentation (invoices, packing lists, BLs, health certificates, etc.).</li><li>Track shipments and maintain up-to-date records in internal systems.</li><li>Assist with payment coordination, invoice verification, and follow-up with finance.</li><li>Support management with administrative duties such as correspondence, filing, meeting coordination, and reporting.</li><li>Provide operational support to the purchasing team, including supplier follow-up and data entry.</li><li>Ensure compliance with import regulations and company procedures.</li></ul>What We Offer<ul><li>Salary package up to 15.000 AED based on experience level.</li><li>Dynamic and international working environment.</li><li>Opportunity to grow within a well-established global group.</li><li>Exposure to a wide range of international suppliers and logistics partners.</li></ul>SkillsRequirement qualifications<ul><li>Excellent organizational skills and attention to detail.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Strong communication skills in English (written and verbal).</li><li>Ability to work independently and manage multiple priorities.</li><li>Ability to maintain professionalism and confidentially at all times</li><li>Ability to establish and develop relationships with internal and external stakeholders</li><li>Ability to be flexible and open to changes.</li><li>At least 5 years experience in an administrative position</li></ul>Preferred qualifications<ul><li>Strong knowledge of shipping documentation, Incoterms, and international trade processes.</li><li>2&ndash;4 years of relevant experience in import/export or logistics (preferably within the food or FMCG sector).</li></ul>Other:&middot; Standard hours from 10am to 7pmJob Type: Full-timePay: Up to AED15,000.00 per month

Import & Administration Executive

Hellmann Worldwide Logistics SE & Co. KG

<div><div>&Uuml;ber uns</div><div>
Bereit, mit uns die Zukunft zu gestalten?</div><div>
Bei Hellmann stehen unsere Mitarbeitenden im Zentrum all unseres Handelns &ndash; denn f&uuml;r uns z&auml;hlen Beziehungen. Teil von Hellmann zu werden bedeutet mehr, als nur in ein globales Unternehmen einzusteigen. Es ist eine Einladung, gemeinsam mit uns die Zukunft der Logistikbranche zu pr&auml;gen.</div><div>
Unsere Hellmann-Kultur basiert auf vier Werten: Caring, Entrepreneurial, Forward-Thinking und Reliable. Du findest dich in diesen Werten wieder? Dann werde Teil unserer FAMILIE &ndash; mit rund 10.000 Mitarbeitenden an &uuml;ber 200 Standorten weltweit.</div><div>
For the better. Together.</div> 
<div></div>
As an administrative executive, you are primarily responsible for administrative tasks of the assigned accounts. To ensure that administration department operation is running efficiently and effectively focusing and demonstrating constructive approach to Continues Improvement Process (CIP) and following appropriate SOP&rsquo;s and work instructions.<div></div><div> 
About the Job</div><ul><li>
The administrative executive is responsible for all day-to-day operations within the administrative team.</li><li>
Supporting any administration requirements for smooth operations such as documentation, billing, and reporting.</li><li>
Ensuring that operation is running efficiently and with zero error approach, while providing expected customer service levels.</li><li>
Demonstrate Continuous Improvement Process focus (CIP).</li><li>
Following appropriate SOP&rsquo;s and quality standards.</li><li>
Health and safety standards are being communicated and followed.</li><li>
Reporting and information requirements are being met daily and communicated properly to internal / external stakeholders.</li><li>
Create and edit export documents for customers as per the procedures set with the customers.</li><li>
Perform manual order creation for specific customers, as required.</li><li>
Create and release picklist and coordinate with warehouse team to complete the process before KPI.</li><li>
Delete and cancel outbound orders as per customer request.</li><li>
Create a load list for the shipments scheduled.</li><li>
Create exit BOE gate pass for the shipments scheduled.</li><li>
Preparation of visitor Gate passes</li><li>
Generating LPO for stationery items monthly, maintaining consumption or stock report for the same.</li><li>
Always maintain proper documentation practice and controls.</li><li>
Work as mediator between customer service team and warehouse operations team.</li><li>
Follow up with operations team in case of any delay in operation.</li><li>
Create export documents for multiple customers.</li><li>
Work overtime as may be required from time to time.</li><li>
Assist with the warehouse billing for the assigned clients and cost invoices sending for booking.</li><li>
Preparation of ASN for non-EDI customers.</li><li>
Organize workload and timely application of documentation in line with set KPI's.</li><li>
Ensure that all duties assigned are carried out according to the policies and procedures set forth by the company.</li><li>
Supporting aggregation system activities like order generation, Import permits submission.</li><li>
Execute assigned tasks in a compliant manner following internal SOP&rsquo;s and GDP training.</li><li>
Job filing on weekly or monthly basis.</li><li>
Archiving hard copies and soft copies in the designated location monthly.</li><li>
Prepare work instructions when needed.</li><li>
In addition to your specific job responsibilities, you may be called upon to carry out specific assignments by your supervisor / manager.</li></ul><div>
About You</div><ul><li>
Bachelor&rsquo;s degree / Mater&rsquo; degree in Business administration.</li><li>
 2+ years of experience in logistics coordination and billing operations.</li><li>
 Proficient in all Microsoft office applications (Excel, Word and power point)</li></ul><div>
About our Benefits</div><ul><li>
A strong Team Spirit and a lot of fun together</li><li>
A safe, multi-cultural and inclusive environment</li><li>
Individual opportunities for growth and development</li></ul><div>
Inklusion und soziale Vielfalt sind fest verankerte Werte in unserer Unternehmenskultur. Unabh&auml;ngig von Geschlecht, Alter, etwaigen Behinderungen, Religion, ethnischer Herkunft oder sexueller Identit&auml;t: Wir freuen uns darauf, dich kennenzulernen!</div><div></div><div>
Wenn dich diese tolle Chance begeistert und du die passenden Voraussetzungen mitbringst, dann klicke auf BEWERBEN!</div><div></div><div>
Hast Du noch Fragen? Dann wende dich bitte an unseren zust&auml;ndigen Recruiter*in.</div></div>

Explore 892+ Executive administrator in Dubai this November. Find roles across top companies and apply now to boost your career.

892 executive administrator jobs IN Dubai

Executive Office Administrator & Compliance Gatekeeper ( Real Estate)

Listing admin Executive

Personal Assistant to the Managing Director and Recruitment Administrator

Operations Specialist / Laboratory Administrator

Admin Executive

Import & Administration Executive

Admin Executive