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customer service- admin- virtual assistant (remote) Jobs in Los Angeles

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executive assistant human resources 100k 115k

J.R. Berry Search Group, Inc.

<div>
 
 
 Executive Assistant - Human Resources - $100k-$115k
 
 
 
 
 
 
 
 Thriving finance firm in the South Bay is looking for an exceptional Executive Assistant to join their team.
 
 
 
 
 The EA will support three busy executives with HR/Human Capital. The role will handle administrative needs, including complex calendar management, travel coordination, and expense tracking. This role will also encompass event planning duties and helping to facilitate culture-building initiatives within the growing firm.
 
 
 
 
 Firm provides an excellent compensation package (base salary in the $110k-$115k range), paid OT, generous annual bonus, great benefits, and several other perks.
 
 
 
 
 The team works a hybrid schedule (4 days onsite, 1 day remote).
 
 
 
 
 Qualified candidates will have 5+ years of EA experience supporting executives within Human Capital or Human Resources. Background and/or interest in AI technology is a huge plus!
 
 
 
 
 Other requirements include strong written and verbal communication skills, a diligent work ethic, and the ability to be proactive and resourceful to ensure team success.
 
 
 
 
 If you are interested in this opportunity, please apply today! (No calls, please.)
 
</div>

Executive Assistant – Human Resources – $100k-$115k

Pure Food UK

<div><h1 class="jobSectionHeader">Accounting Operations Lead (Controller Track)</h1>
Location: US-based (Remote or Los Angeles hybrid) 
Salary: $100,000 &ndash; $115,000 
Company: Pure 
Website: https://collectpure.com<h2 class="jobSectionHeader"> 
About Pure</h2>
Pure is an online marketplace for precious metals and rare coins. We facilitate high-volume trading of gold, silver, platinum, and palladium bullion between coin shops and institutional buyers.
Our platform processes over $500M in annual transaction volume that must be accurately reflected in our accounting systems.
Our accounting environment combines:<ul><li>
A proprietary internal marketplace platform</li><li>
Custom API integrations into QuickBooks Online</li><li>
High-volume payouts and wire activity</li><li>
Rapid inventory turnover tied to precious metals pricing</li></ul>
We are a 10-person startup building the financial infrastructure for a modern metals marketplace.
This role will work directly with the Controller to operate and scale the accounting function, with a clear path to becoming Controller as the company grows.<h1 class="jobSectionHeader"> 
The Role</h1>
We are looking for a highly detail-oriented Accounting Operations Lead who thrives in high-volume transactional environments and enjoys solving complex reconciliation and operational challenges.
This role sits at the center of our financial operations. You will manage the daily accounting workflows that support our marketplace while working closely with the Controller to ensure all transactions are accurately captured in our accounting systems.
This is a hands-on role, not a purely managerial position. The ideal candidate enjoys digging into data, reconciling complex transaction flows, and improving operational accounting processes.<h1 class="jobSectionHeader"> 
What You'll Do</h1><h2 class="jobSectionHeader">
Operate Core Financial Workflows</h2><ul><li>
Manage daily financial operations related to marketplace activity</li><li>
Track incoming buyer payments and ensure proper transaction recording</li><li>
Assist in managing daily seller payouts (150&ndash;250 per day)</li><li>
Help oversee purchase order workflows and payment readiness</li><li>
Maintain accurate operational trade records</li></ul><h2 class="jobSectionHeader">
Manage Transaction Tracking &amp; Operational Accounting</h2><ul><li>
Own and maintain the company&rsquo;s trade activity logging process (Slack Google Sheets workflow)</li><li>
Ensure all marketplace trades are properly captured and reflected in operational records</li><li>
Work closely with the Controller to ensure transactions flow accurately into QuickBooks Online</li><li>
Assist with transaction classification and reconciliation support</li></ul><h2 class="jobSectionHeader">
Reconcile High-Volume Financial Activity</h2><ul><li>
Investigate and match incoming wire transfers to underlying marketplace transactions</li><li>
Assist with reconciling high-volume transactional flows between internal systems and accounting records</li><li>
Identify discrepancies and help resolve operational accounting issues</li></ul><h2 class="jobSectionHeader">
Support Accounting Infrastructure</h2><ul><li>
Work with the Controller to support improvements to our accounting automation and systems</li><li>
Help monitor and validate data flowing from our internal platform (Nimbus) into QuickBooks</li><li>
Support the development of more efficient operational accounting workflows</li></ul><h2 class="jobSectionHeader">
Assist With Financial Close &amp; Reporting</h2><ul><li>
Support month-end and quarterly reporting processes</li><li>
Assist with financial statement preparation for investors</li><li>
Help ensure accounting data remains accurate and complete</li></ul><h1 class="jobSectionHeader">
What Success Looks Like</h1>
Within the first 6 months, you will:<ul><li>
Take ownership of key operational accounting workflows</li><li>
Reduce the Controller&rsquo;s operational workload related to trade logging and payouts</li><li>
Help maintain accurate transaction tracking across thousands of marketplace transactions</li><li>
Become deeply familiar with the company&rsquo;s transaction lifecycle and accounting structure</li></ul>
Over time, this role is expected to grow into the Controller position as the company scales and the accounting function expands.<h1 class="jobSectionHeader"> 
Who You Are</h1>
You are an accountant who enjoys operational complexity, reconciliation challenges, and system-driven environments.
You thrive in environments where:<ul><li>
Systems are evolving</li><li>
Transaction volume is high</li><li>
Attention to detail matters enormously</li></ul>
You take pride in making financial data accurate and reliable.<h1 class="jobSectionHeader"> 
Qualifications</h1>
Required<ul><li>
5+ years of accounting experience</li><li>
Strong experience with QuickBooks Online, Google Sheets, Slack, Ramp</li><li>
Strong knowledge of GAAP accrual accounting methods, as well as AP/AR</li><li>
Extremely detail-oriented with strong reconciliation skills</li><li>
Comfortable operating in high-volume transaction environments</li><li>
Ability to work with large datasets and investigate discrepancies</li><li>
Strong organizational and operational execution skills</li></ul>
Preferred<ul><li>
CPA or CPA-track</li><li>
Public accounting experience</li><li>
Experience in fintech, marketplaces, trading environments, or high-transaction businesses</li><li>
Systems-oriented mindset with curiosity about automation, APIs, or data workflows</li><li>
Startup experience</li></ul><h1 class="jobSectionHeader">
Compensation &amp; Benefits</h1><ul><li>
Salary: $100,000 &ndash; $115,000</li><li>
Medical, dental, and vision insurance</li><li>
Cell phone stipend</li><li>
Wellness benefits</li><li>
Daily lunch benefit</li><li>
2 weeks PTO</li><li>
5 sick days</li></ul><h1 class="jobSectionHeader">
Why This Role Is Unique</h1>
This role offers a rare opportunity to sit at the center of a high-volume financial marketplace and help scale the accounting infrastructure behind it.
You will work directly with the Controller and gain deep exposure to:<ul><li>
Marketplace transaction accounting</li><li>
Financial systems and automation</li><li>
Precious metals trading infrastructure</li><li>
Scaling accounting processes in a fast-growing company</li></ul>
For the right candidate, this role is a direct path to Controller.
Compensation Range: $100K - $115K</div>

Accounting Operations Lead (Controller Track)

Korn Ferry

<div>
 
 Korn Ferry is partnering with our client based in DTLA in their search for an experienced
 
 Compliance Analyst.
 
 
 
 
 
 
 
 
 Company Description
 
 
 
 
 Our client is a global asset management / investment management firm based in downtown LA.
 
 
 
 
 
 
 
 Position Summary
 
 
 
 
 The Compliance Analyst will ensure adherence to regulatory, client, and internal guidelines through trade reviews, compliance monitoring, and resolution of policy inquiries.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Review trades and workflows to confirm alignment with company policies, client agreements, and regulatory requirements.
 </li>
 <li>
 Conduct routine and special assessments to detect and resolve compliance or policy discrepancies.
 </li>
 <li>
 Respond to and clarify compliance-related questions from employees and clients.
 </li>
 <li>
 Assist in the development, implementation, and maintenance of compliance policies and procedures to support regulatory requirements.
 </li>
 <li>
 Prepare reports and documentation for internal audits, regulatory examinations, and management review.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance, business, or related field.
 </li>
 <li>
 3+ years of hands-on experience in compliance or regulatory roles within an investment management or registered investment adviser environment.
 </li>
 <li>
 Ability to work onsite 5 days a week in DTLA.
 </li>
 <li>
 Experience preparing reports for internal audits or regulatory reviews is a plus
 </li>
 </ul>
 
 
 
 
 Onsite role based in Downtown Los Angeles
 
 
 
 
 
 
 
 Salary Range:
 
 
 $90k-115k + bonus
 
 
 
 
 
 
 SE#510787265
 
 
</div>

Compliance Analyst

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Vision y Compromsio

<div>Position Summary: Reporting to the Executive Director, the Human Resources Director provides strategic and operational leadership across all areas of human resources, including recruitment and workforce planning, employee relations, compliance, benefits, compensation, training, wellness, and organizational development. This role partners closely with executive leadership to align HR strategies with organizational goals, fosters a diverse and inclusive workplace, and ensures compliance with all relevant laws and regulations. The Human Resources Director serves as a trusted advisor and change agent, leading initiatives that support employee engagement, performance, and culture. They are also responsible for overseeing sensitive employee matters, legal claims, and vendor partnerships to ensure the effective delivery of HR services. 
FLSA Status: Exempt

Position Status: Regular, Full Time

Wage Range: $97,406 - $126,628 per year. The selected applicant&rsquo;s starting wage will be determined based on the applicant&rsquo;s educational background, relevant experience, and tenure within the organization, in alignment with internal equity considerations.

Primary Location: Remote from home
Required Travel: Occasional travel (up to 25%) within California to meet with the 
Operations Team, other VyC Departments, or the Leadership team.

Schedule: Typically Monday-Friday during normal business hours from 8am-5pm Pacific Time with some evening and weekend work as required to meet necessary deadlines or address urgent matters. 
How to Apply

Applications will be open September 25, 2025, until the position is filled. Please submit resumes and questions to Heather Ronk at heather@visionycompromiso.org. 


Essential Functions, Duties, and Responsibilities

Recruitment &amp; Workforce Planning
<ul>
<li>Develop recruitment strategies and outreach plans to attract diverse talent.</li>
<li>Partner with managers to assess staffing needs and implement equitable hiring practices.</li>
<li>Develop and implement recruitment guidelines, including interview questions and documentation standards.</li></ul> 


Employee Relations &amp; Investigations
<ul>
<li>Manage and resolve complex employee relations issues.</li>
<li>Conduct internal investigations for workplace issues; outsource cases involving discrimination or sexual harassment to third-party SME vendors while overseeing the overall process and resolution.</li>
<li>Coach managers on employee performance, conduct issues, and conflict resolution.</li>
<li>Manage employment-related legal claims and coordinate with legal counsel as needed.</li></ul> 


Compliance &amp; Policy Management
<ul>
<li>Ensure compliance with federal, state, and local employment laws and regulations.</li>
<li>Update and maintain employee handbook, HR policies, and procedures to reflect current legal and organizational standards.</li></ul> 


Benefits &amp; Compensation Oversight
<ul>
<li>Collaborate with brokers and vendors to manage employee benefit programs (health, retirement, insurance).</li>
<li>Review and evaluate compensation structures; provide recommendations for changes or adjustments.</li>
<li>Support complex benefits and compensation issues and assist with benefits reconciliations as needed.</li></ul> 


Leadership &amp; Strategy
<ul>
<li>Provide strategic HR counsel to the executive team on workforce planning, trends, and organizational effectiveness.</li>
<li>Lead Diversity, Equity, and Inclusion (DEI) efforts, culture-building initiatives, and employee engagement strategies.</li></ul> 


Training &amp; Development
<ul>
<li>Plan and coordinate staff training sessions, including collaboration with external training providers.</li>
<li>Facilitate internal training sessions and workshops as needed.</li></ul> 


Employee Wellness
<ul>
<li>Develop and distribute wellness newsletters and communications.</li>
<li>Lead employee wellness initiatives aimed at improving health, morale, and work-life balance.</li></ul> 


Safety
<ul>
<li>Develop training materials related to workplace safety.</li>
<li>Monitor and review safety legislation to ensure organizational compliance and employee protection.</li></ul> 


Additional Duties
<ul>
<li>Provide support to other departments as needed 
</li>
<li>Other duties as assigned.</li> 
</ul>
The duties listed here are typical examples of the work performed; not all duties assigned are included, nor is it expected that all similar positions will be assigned every duty. 


Required Competencies

Education/Experience 
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, Organizational Development, or a related field.</li>
<li>A minimum of 8 years of progressively responsible experience in human resources, including at least 5 years in a leadership or director-level role.</li>
<li>Demonstrated experience in employee relations, compliance, benefits administration, and strategic workforce planning.</li>
<li>Strong working knowledge of federal, state, and local employment laws.</li>
<li>Experience overseeing or implementing DEI initiatives, employee engagement programs, and HR process improvements.</li></ul> 


Skills 
<ul>
<li>Ability to align HR initiatives with organizational goals and long-term workforce planning.</li>
<li>Proven ability to lead, mentor, and develop HR staff and influence cross-functional teams.</li>
<li>Strong skills in handling complex employee relations issues with fairness, discretion, and legal compliance.</li>
<li>Exceptional ability to communicate clearly and professionally across all levels of the organization; able to create and deliver policies, reports, and internal communications.</li>
<li>In-depth understanding of federal, state, and local employment laws (e.g., FMLA, CFRA, ADA, FLSA, EEO, OSHA, etc.).</li>
<li>Skilled in interpreting HR data and metrics to inform decisions and improve processes.</li>
<li>Ability to lead organizational change efforts and foster a culture of adaptability and innovation.</li>
<li>Strong organizational skills and ability to manage multiple projects, deadlines, and stakeholders simultaneously.</li>
<li>Familiarity with HRIS platforms (e.g., Paychex, BambooHR).</li>
<li>High level of professionalism and integrity when dealing with sensitive and confidential information.</li>
<li>Exceptional attention to detail and strong organizational abilities. 
</li>
<li>Ability to collaborate closely and across all VyC departments with a wide range of staff, community members, partner agencies, and funders. 
</li>
<li>Solutions-oriented mindset and collaborative demeanor to work with all levels of staff.</li>
<li>Ability to participate in a team setting and provide support by managing multiple and often simultaneous tasks, and in contributing to the creation of a work environment that is recognized for a high level of ethical integrity, quality work, timeliness, cost-effectiveness, accuracy, and results. 
</li>
<li>Able to effectively work with overlapping projects and deadlines.
 
</li><li>Ability to maintain a flexible work schedule, including availability on weekends and evenings if needed.</li></ul> 


Language Skills 
<ul>
<li>Ability to read, analyze, and interpret general reports, procedures, and regulations. 
</li>
<li>Ability to complete reports and write business correspondence. 
</li>
<li>Clear communication and presentation skills. 
</li>
<li>Ability to translate complex documents into digestible information for a wide audience. 
</li>
<li>Ability to comprehend and respond to policy, compliance, and regulatory documents.</li></ul> 


Computer Skills 
<ul>
<li>Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Teams). 
</li>
<li>Familiarity with data management software that could support organizational efficiency. 
</li>
<li>Proficiency in Google Workspace. 
</li>
<li>Ability to adapt to new and changing technology. 
</li>
<li>Dedicated to finding innovative ways to utilize technology to implement effective systems that organize and track data.</li></ul> 


Certificates, Licenses, and Registrations 
<ul>
<li>Valid Driver&rsquo;s License or the ability to utilize a reliable alternative method of transportation when needed to carry out job-related essential functions. 
</li>
<li>Valid automobile liability insurance is required if driving.</li></ul> 


Preferred Competencies &ndash; Nice to Have
<ul>
<li>Non-profit management experience. 
</li>
<li>Master&rsquo;s degree in human resources, Business Administration (MBA), Organizational Development, Psychology or a related field.</li>
<li>HR Certifications, such as:
<ul><li>SHRM-SCP (Society for Human Resource Management &ndash; Senior Certified Professional)</li>
<li>SPHR (Senior Professional in Human Resources)</li>
<li>PHR (Professional in Human Resources)</li>
</ul></li><li>Because of the population served, the ability to read, write and speak fluently in English and Spanish is highly desired. 
</li>
<li>Understanding of the Promotora Model or other community leadership models and its role in creating health equity, nationally and internationally.</li></ul> 


About Vision y Compromiso

Established in 2000, Vision y Compromiso is a nationally respected organization committed to community well-being by supporting Promotoras and community health workers. The organization provides comprehensive culturally and linguistically relevant training, workforce development, leadership opportunities, advocacy, and support to thousands of Promotoras and community health workers. Highly trained community experts and trusted members of their communities, Promotoras are characterized by servicio de corazon (service from the heart). Our vision: Hacia una vida digna y sana (towards a healthy and dignified life) reflects enhancing Promotoras' capacity to educate, empower, and advocate for community change to improve their communities so that all families may know a better way of life. 
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li></ul></div>

Human Resources Director

<div>
 
 
 Human Resources Administrative Assistant
 
 
 
 
 Location:
 
 Van Nuys, CA
 
 
 
 Pay Rate:
 
 $23&ndash;25/hour, based on experience
 
 
 
 Employment Type:
 
 Contract with possibility of hire depending on performance
 
 
 
 Position Overview
 
 
 
 The HR Administrative Assistant will provide comprehensive clerical and administrative support to the Human Resources team. This position plays a critical role in maintaining accurate employee records, coordinating onboarding efforts, and ensuring smooth day-to-day HR operations.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist with onboarding and new hire paperwork, including preparing offer packets and entering employee data into HRIS
 </li>
 <li>
 Maintain and update personnel files, both electronic and paper, ensuring compliance and confidentiality
 </li>
 <li>
 Schedule interviews, coordinate calendars, and assist with recruiting logistics
 </li>
 <li>
 Support benefits administration by processing enrollment forms and responding to employee inquiries
 </li>
 <li>
 Track compliance items such as I-9 documentation, background checks, certifications, and training records
 </li>
 <li>
 Prepare employment verification letters and general HR correspondence
 </li>
 <li>
 Provide payroll support by collecting timesheets, updating employee information, and assisting with data entry
 </li>
 <li>
 Order office supplies and maintain inventory for the HR department
 </li>
 <li>
 Assist with organizing company events, meetings, and employee engagement activities
 </li>
 <li>
 Prepare reports, spreadsheets, and presentations for management
 </li>
 <li>
 Answer incoming calls and emails, directing inquiries to the appropriate department
 </li>
 <li>
 Perform general office duties such as filing, scanning, copying, and document organization
 </li>
 <li>
 Provide administrative support to leadership as needed
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 1&ndash;3 years of administrative experience, preferably in a Human Resources setting
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Experience with HRIS systems is a plus
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity
 
 
 
 Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
 
 
</div>

Human Resource Administrative Assistant

Catholic Charities

<div>Catholic Charities of Los Angeles, Inc. is one of the largest human services organizations in California, guided by the mission of creating help and hope for those that are served. The Agency operates 24 community centers and six homeless shelters and delivers a comprehensive range of programs serving individuals and families in need, including in-home services for homebound seniors, refugee resettlement, youth employment services, counseling, affordable before- and after-school care, immigration assistance, early childhood education for low-income children, and a temporary worker center. In addition, Catholic Charities of Los Angeles oversees the Catholic Youth Organization (CYO), which coordinates interscholastic athletics for schools throughout Los Angeles.
The Executive Director seeks a highly experienced Executive Assistant to provide executive-level administrative, operational, and confidential support within the Executive Office. This exempt position serves as a key liaison between the Executive Director, senior leadership, Board members, and internal and external stakeholders. The successful candidate will demonstrate exceptional organizational and communication skills, sound judgment, discretion, and the ability to manage complex and competing priorities in a fast-paced, mission-driven nonprofit environment, while supporting and upholding the values and mission of the Agency.
Primary duties include, but are not limited to:<ul><li>
Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and expense tracking</li><li>
Serve as a primary point of contact for the Executive Director, screening calls, emails, and requests with professionalism and discretion</li><li>
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for internal and external audiences</li><li>
Coordinate and support Board of Directors meetings, including agenda preparation, packet distribution, minutes, and follow-up action items</li><li>
Maintain confidential files, records, and sensitive information in compliance with organizational policies and legal requirements</li><li>
Assist with special projects, strategic initiatives, and cross-departmental coordination as assigned</li><li>
Track deadlines, commitments, and action items to ensure timely follow-through</li><li>
Support communication between the Executive Director and senior leadership, staff, partners, and community stakeholders</li><li>
Perform additional duties as required to support the effective operation of the Executive Office</li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree or equivalent combination of education and experience</li><li>
Minimum of 3&ndash;5 years of experience providing executive-level administrative support, preferably in a nonprofit or public sector setting</li><li>
Strong written and verbal communication skills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms</li><li>
Excellent organizational, time-management, and problem-solving skills</li><li>
Ability to work independently, prioritize effectively, and adapt to changing priorities</li><li>
Bilingual English/Spanish required.</li><li>
Experience supporting a CEO, Executive Director, or Board of Directors</li><li>
Familiarity with nonprofit governance and operations</li><li>
Experience coordinating Board meetings and preparing Board materials</li><li>
Knowledge of document management systems and scheduling software</li></ul></div>

Executive Assistant

Explore 279+ Executive assistant human resources 100k 115k in Los Angeles this March. Find roles across top companies and apply now to boost your career.