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Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Executive Assistant

Kadernani Commercial Brokers

Job Title: Executive AssistantCompany: Kadernani ConsultantsLocation: Dubai, United Arab EmiratesJob Type: Full-timeJob DescriptionWe are seeking a highly organized and resourceful Executive Assistant with a legal background to provide comprehensive support to senior management. The ideal candidate will assist in managing daily administrative operations, drafting and reviewing legal and business documents and ensuring all activities comply with company policies and UAE regulations.Key Responsibilities<ul><li>Provide executive-level administrative support to the Managing Director and senior executives.</li><li>Draft, review, and proofread contracts, agreements and other legal correspondence.</li><li>Maintain and organize confidential legal and corporate documents.</li><li>Schedule and coordinate meetings, appointments and travel arrangements.</li><li>Record minutes of meetings and follow up on action items.</li><li>Liaise with legal counsel, government authorities and external partners as required.</li><li>Conduct basic legal research and prepare summaries or reports as directed.</li><li>Manage the Managing Director&rsquo;s calendar and handle communication on their behalf with professionalism and discretion.</li><li>Prepare executive-level presentations, reports and internal memoranda.</li><li>Ensure compliance with company policies, procedures and applicable laws.</li><li>Coordinate with different departments to ensure smooth workflow and timely task completion.</li><li>Handle all confidential information with integrity and always maintain strict confidentiality.</li></ul>Requirements<ul><li>Available to join immediately.</li><li>Bachelor&rsquo;s degree in law, Legal Studies, or a related field (mandatory).</li><li>Minimum 3 years of experience in the UAE as an Executive Assistant, Legal Assistant, or in a similar role.</li><li>Experience in a legal firm is preferred.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong understanding of UAE legal documentation and procedures.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Professional demeanour, discretion and attention to detail.</li></ul>Job Type: Full-time

Somewhere

Role: Executive AssistantPriority Location: GlobalWorking Hours: 8h00AM - 5h00PM ESTStart Date: ImmediatelySalary Range: $1,500 - $2,000Type of contract: Full-TimeType of job: RemoteAbout The CompanyOur client is a dynamic, high-growth proprietary trading firm that specializes in quantitative strategies and market-making across global financial markets. We are seeking a highly proactive, organized, and discrete Executive Assistant (EA) to provide comprehensive administrative and operational support to our senior leadership team, ensuring maximum efficiency in a fast-paced, high-stakes trading environment.Job SummaryThe Executive Assistant serves as a critical strategic partner, gatekeeper, and organizational anchor for the firm's senior leadership. The successful candidate will anticipate needs, handle confidential information with absolute discretion, and manage complex logistics to ensure the executives can focus exclusively on critical trading and business development activities.Key Responsibilities Administrative &amp; Calendar ManagementProactive Calendar Management: Manage and maintain complex, fluid calendars, including scheduling, prioritizing, and resolving conflicts for all internal and external meetings, across multiple time zones.Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.Correspondence &amp; Communication: Screen and prioritize incoming calls, emails, and correspondence. Draft, proofread, and prepare professional communications, reports, and presentations on behalf of the executives.Expense Management: Accurately process and reconcile expense reports, invoices, and corporate credit card statements, ensuring adherence to firm policy.Confidential Information: Handle all sensitive business and personal information, including trading strategies, compensation data, and proprietary research, with strict confidentiality and integrity.Operational &amp; Project SupportMeeting Support: Organize and coordinate high-level meetings (e.g., Board meetings, investor relations calls), including preparing agendas, distributing pre-read materials, and potentially taking and distributing detailed meeting minutes.Office Liaison: Act as a key liaison between the executive office and internal departments (e.g., Trading, Tech, Finance, Legal) and external stakeholders (e.g., clients, investors, vendors).Project Assistance: Provide logistical and administrative support for special projects and initiatives, conducting basic research and compiling data summaries as needed for strategic decision-makingQualifications Required Skills &amp; Experience4+ years of experience as an Executive Assistant, ideally supporting C-level or senior partners in a financial services, trading, or high-tech environment.Expert proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and experience with virtual meeting software (e.g., Zoom, Microsoft Teams).Exceptional organizational and time management skills with a demonstrated ability to prioritize multiple tasks and meet tight deadlines in a demanding, fast-paced setting.Outstanding verbal and written communication skills with a meticulous attention to detail and professional demeanor.Proven ability to exercise sound judgment and work independently with minimal direction.

Marina Retail Corporation

Role Summary The Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment. Job Responsibilities · Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications. What do we need? · Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

Finstorm Placement Services

<div>
 
 
 Job Overview:
 
 
 
 We are seeking a highly organized and professional Executive Assistant to provide high-level administrative and operational support to senior management. The ideal candidate is patient, polite, courteous, and able to multitask efficiently.
 
 
 
 
 
 
 Salary: AED 8,000+ standard benefits
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative and operational support to senior management.
 </li>
 <li>
 Prepare and take accurate minutes of meetings.
 </li>
 <li>
 Assist in documentation, reporting, and coordination as required.
 </li>
 <li>
 Manage schedules, itineraries, flight bookings, and visa applications outside the UAE
 </li>
 <li>
 Handle day-to-day office operations, including reports, presentations, and correspondence.
 </li>
 <li>
 Maintain confidentiality of sensitive information.
 </li>
 <li>
 Demonstrate flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Create and manage presentations, reports, and documents using Microsoft Word, Excel, and PowerPoint.
 </li>
 <li>
 Support senior management in ad hoc tasks and projects as needed.
 </li>
 </ul>
 
 
 
 
 
 Candidate Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or similar role, preferably supporting senior management.
 </li>
 <li>
 Knowledge of construction business operations is an advantage.
 </li>
 <li>
 Strong organizational, administrative, and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion.
 </li>
 <li>
 Polite, patient, and courteous demeanor.
 </li>
 <li>
 Flexibility to work beyond regular office hours when required.
 </li>
 <li>
 Experience in itinerary planning, flight bookings, and visa applications outside UAE is preferred.
 </li>
 </ul>
 
 
 
 
 Apply: Send your CV to careers@fin-storm.com
 
 
 Due to high volume of applications, only shortlisted candidates will be contacted. Kindly avoid direct messages.
 
 
 
 
 
 #WeAreHiring #HiringNow #PersonalAssistant #ExecutiveAssistant #AssistantJobs #DubaiJobs #UAEJobs #OfficeSupport #LeadershipSupport #CareerOpportunity #PA #EA
 
</div>

Kayzin Recruitment

<div>
 
 
 Executive Assistant / Personal Assistant to CEO &ndash; Dubai
 
 
 
 
 
 
 
 
 
 We&rsquo;re hiring on behalf of the CEO of a
 
 leading group in Dubai
 
 . This is not your typical EA role &mdash; you&rsquo;ll act as the CEO&rsquo;s
 
 right hand
 
 , managing both
 
 corporate and personal affairs
 
 with complete trust, discretion, and initiative.
 
 
 
 
 
 If you&rsquo;re organised, dependable, and thrive in a role where you&rsquo;re always one step ahead, this is an opportunity to work closely with a high-profile leader and play a pivotal role in keeping both business and personal matters running seamlessly.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing
 
 
 <ul>
 <li>
 Acting as the
 
 direct support
 
 to the CEO &mdash; no middle layer, full trust and exposure to all aspects of their professional and personal life.
 </li>
 <li>
 Managing complex
 
 calendars, meetings, and travel itineraries
 
 across multiple time zones.
 </li>
 <li>
 Overseeing
 
 corporate operations support
 
 including correspondence, confidential document handling, scheduling, and coordination across departments.
 </li>
 <li>
 Managing
 
 personal responsibilities
 
 such as family matters, property management, appointments, and travel arrangements.
 </li>
 <li>
 Liaising with
 
 vendors, service providers, and partners
 
 on both business and personal projects.
 </li>
 <li>
 Coordinating with
 
 real estate agents
 
 and managing documentation for both corporate and personal investments.
 </li>
 <li>
 Handling
 
 confidential documents and sensitive information
 
 with discretion and professionalism.
 </li>
 <li>
 Maintaining a balance between
 
 corporate and personal support (roughly 60/40)
 
 .
 </li>
 <li>
 Providing occasional
 
 out-of-hours assistance
 
 when required to ensure smooth operations at all times.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Minimum
 
 3&ndash;5 years&rsquo; experience
 
 supporting senior leadership (CEO, Founder, or Managing Director level).
 </li>
 <li>
 Demonstrated stability and
 
 consistent tenure in previous roles
 
 &mdash; reliability and long-term commitment are key.
 </li>
 <li>
 Proven experience handling
 
 both business and personal matters
 
 , including family-related responsibilities.
 </li>
 <li>
 Background or exposure to industries such as
 
 manufacturing, real estate, or travel
 
 is highly advantageous.
 </li>
 <li>
 Strong organisational and multitasking skills, with the ability to prioritise under pressure.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 
 High level of discretion
 
 , integrity, and professionalism in handling sensitive information.
 </li>
 <li>
 Proficiency with Microsoft Office Suite and digital scheduling tools.
 </li>
 <li>
 
 UAE driving licence
 
 is a plus (not essential).
 </li>
 </ul>
 
 
 Role Details
 
 
 <ul>
 <li>
 
 Location:
 
 Dubai &ndash; based at the CEO&rsquo;s office (Monday to Friday)
 </li>
 <li>
 
 Availability:
 
 Must be accessible for occasional out-of-hours requests
 </li>
 <li>
 
 Salary:
 
 
 AED 10,000 &ndash; 15,000 per month
 
 , depending on experience
 </li>
 </ul>
 
 
 
 
 This is an exceptional opportunity for a career-driven Executive Assistant or Personal Assistant seeking a
 
 long-term, trusted partnership
 
 with a CEO &mdash; offering variety, responsibility, and the chance to make a real impact across both professional and personal sphere
 
</div>

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

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