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executive assistant

Talent Higher

<div>
 <p>
  We are seeking a
  <strong>
   highly organised and dependable Executive Assistant
  </strong>
  to provide
  <strong>
   strong administrative and coordination support
  </strong>
  to the
  <strong>
   General Manager of a consultancy
  </strong>
  . This is a
  <strong>
   Dubai-based role
  </strong>
  , suited to someone who enjoys structure, organisation, and keeping daily operations running smoothly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive
   <strong>
    executive and administrative support
   </strong>
   to the General Manager
  </li>
  <li>
   Manage calendars, meetings, schedules, and follow-ups
  </li>
  <li>
   Handle correspondence, documentation, and confidential information accurately
  </li>
  <li>
   Coordinate office tasks and support day-to-day operational requirements
  </li>
  <li>
   Prepare reports, maintain records, and ensure organised workflows
  </li>
  <li>
   Liaise with internal teams and external stakeholders for smooth coordination
  </li>
  <li>
   Support ad-hoc administrative tasks as required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as an
   <strong>
    Executive Assistant or in a senior administrative role
   </strong>
  </li>
  <li>
   Strong
   <strong>
    organisation, coordination, and time-management skills
   </strong>
  </li>
  <li>
   Comfortable in an
   <strong>
    admin-heavy support role
   </strong>
  </li>
  <li>
   Ability to work independently and proactively
  </li>
  <li>
   Professional communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re someone who is adaptable, detail-oriented, and enjoys being a trusted support partner in a professional setting, we&rsquo;d love to hear from you.
 </p>
</div>


Executive Assistant

Ares Management

<div><div><i>Over the last 20 years, Ares&rsquo; success has been driven by our people and our culture. Today, our team is guided by our core values &ndash; Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy &ndash; and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.</i></div><div></div><div>
Job Description</div><div></div><div>
Summary:</div><div></div><div>
The Executive Assistant will be responsible for providing administrative assistance for professionals within the Global Client Solutions team in our Dubai Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</div><div>
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</div><div></div><div>
Primary Functions and Essential Responsibilities:</div><div></div><div>
Meeting Management</div><ul><li>
Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices.</li><li>
Liaising with other Executive Administrators globally when necessary.</li><li>
Coordination of complex international travel arrangements for road shows including flight / hotel bookings, trains, and ground transportation; arranging Visa&rsquo;s where necessary and creating detailed travel itineraries.</li><li>
Minimal editing of PowerPoint documents and general correspondence (internal and external)</li><li>
Creating meeting agendas</li><li>
Printing and binding marketing presentations.</li><li>
Responsibility for keeping the investor portal document management system (Intralinks &amp; salesforce) up-to-date with client information (i.e. business cards and e-mails).</li></ul><div></div><div>
Event Planning</div><ul><li>
Partnering with the Event team and other Executive Assistants to organise events, including social investor events (e.g. dinner, cocktail events) and conferences</li><li>
Managing and reporting on the budget allocated for each event and arranging payment of all invoices.</li><li>
Coordination of the invitations (tracking attendance).</li><li>
Running the event on the day where necessary, and managing the third-party providers before, during and after the event. May require occasional event-related travel.</li></ul><div></div><div>
General Administration</div><ul><li>
Timely collection and processing of team expenses for both cash and American Express using the company expense system.</li><li>
Processing and approving invoices through the company accounts portal (Coupa)</li><li>
Supporting the other Executive Assistants where necessary.</li></ul><div></div><div>
Office Management</div><ul><li>
Key contact for Building management with regards to maintenance issues</li><li>
Arranging Building Access Cards and managing all security requirements for the office</li><li>
Managing Health and Safety and Fire Safety protocols</li><li>
Ordering Groceries and supplies for the office</li><li>
Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these</li><li>
Managing the Office Budgets alongside European Corporate Services</li></ul><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s Degree a plus but not essential</li><li>
Minimum 3-5 years of experience as an Administrative Assistant or 5-7 years as an Executive Assistant supporting a team in a professional, fast paced environment.</li></ul><div></div><div>
Experience / Skills Required:</div><ul><li>
Strong attention to detail and highly organised.</li><li>
Strong client service orientation.</li><li>
Experience in financial services required</li><li>
Effective prioritisation of multiple professionals.</li><li>
Heavy travel coordination; domestic &amp; international.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.</li><li>
Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.</li><li>
Client Relationship Systems management is a plus.</li><li>
Good judgment as to when to escalate issues vs. solving problems independently.</li><li>
Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.</li></ul><div></div><div>
Reporting Relationships</div>
International Administrative Manager Lead<div></div><div><i>
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.</i></div></div>

Hera Sawda Technology

<p>We're Hiring: #ExecutiveAssistant (Chinese, English)</p><p>We&rsquo;re looking for an Executive Assistant fluent in Chinese and English to join our team. The ideal candidate will be excellent proficiency in both Chinese and English.</p><p><b>Job Location:</b> Dubai<br/><b>Job Type: </b>Full time</p><p><b>Key Responsibilities:</b><br/>Translate written/spoken content between Chinese, and English.<br/>Proofread and ensure accurate translations.<br/>Provide interpretation services and collaborate with teams.</p><p><b>Requirements:</b><br/>Chinese speaker with HSK 6 in Chinese and strong English skills.<br/>Chinese nationality is a plus.<br/>Attention to detail, strong work ethic, and the ability to meet deadlines.</p><p>Interested Applicant may send their CV at herasawda@outlook.com.</p><p>Job Type: Full-time</p>

Executive Assistant (Chinese Speaker)

untitled ان تايتلد

<div>
 <p>
  <strong>
   Untitled Co.
  </strong>
  &nbsp;is seeking a highly organized and proactive&nbsp;
  <strong>
   HR and Executive Assistant&nbsp;
  </strong>
  <strong>
   &nbsp;
  </strong>
  to manage daily operations, internal coordination, and administrative processes. This role will also include basic&nbsp;
  <strong>
   HR support
  </strong>
  , making it ideal for someone with a people-first mindset and strong organizational skills. The Office Administrator will be the backbone of the studio&rsquo;s smooth workflow, supporting both the creative and management teams.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Oversee daily operations of the studio, including maintaining office supplies, cleanliness, and functioning of equipment.
  </li>
  <li>
   Coordinate with vendors and service providers (e.g., IT support, maintenance, utilities, couriers).
  </li>
  <li>
   Manage studio inventory, petty cash, and basic bookkeeping related to office expenses.
  </li>
  <li>
   Ensure a welcoming and organized environment for clients, visitors, and team members.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Schedule and coordinate internal meetings, shared calendars, and logistics.
  </li>
  <li>
   Handle incoming/outgoing communications including calls, emails, and mail.
  </li>
  <li>
   Maintain and organize physical and digital filing systems (contracts, invoices, forms).
  </li>
  <li>
   Assist with the preparation of internal reports, presentations, and documentation.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event &amp; Project Coordination
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Support internal and client-facing events, workshops, and meetings, including logistics, catering, and documentation.
  </li>
  <li>
   Assist various teams with administrative tasks on active projects as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   HR &amp; People Operations
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Support recruitment processes by coordinating interviews and maintaining candidate records.
  </li>
  <li>
   Assist in onboarding new hires: preparing welcome kits, documentation, orientation schedules.
  </li>
  <li>
   Maintain employee records including contracts, leave tracking, and performance documentation.
  </li>
  <li>
   Support internal communication, employee engagement initiatives, and team well-being.
  </li>
  <li>
   Act as a liaison between management and team members for HR-related matters and internal processes.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements &amp; Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Proven experience as an Office Administrator, Office Manager, or Administrative/HR Assistant.
  </li>
  <li>
   Familiarity with basic HR functions (onboarding, records, employee support).
  </li>
  <li>
   Excellent organizational and time-management skills.
  </li>
  <li>
   Strong written and verbal communication skills in English (Arabic is a plus).
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook) and digital collaboration tools (e.g., Google Workspace, Notion, Trello).
  </li>
  <li>
   High level of discretion and professionalism in handling confidential matters.
  </li>
  <li>
   Ability to multitask and take initiative in a fast-paced, creative environment.
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field preferred.
  </li>
  <li>
   Experience in the creative or marketing industry is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Offer
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Competitive salary and benefits package.
  </li>
  <li>
   A collaborative, high-energy studio environment.
  </li>
  <li>
   Involvement in some of the UAE&rsquo;s most exciting creative campaigns and clients.
  </li>
  <li>
   Room for growth into more senior operations or HR roles.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How to Apply
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please send your&nbsp;
  <strong>
   CV and a short cover letter
  </strong>
  &nbsp;to&nbsp;
  <strong>
   hi@weareuntitled.co
  </strong>
  &nbsp;with the subject line:
 </p>
 <ul>
  <li>
   <strong>
    &lsquo;
   </strong>
   <strong>
    HR and Executive Assistant&nbsp;
   </strong>
   <strong>
    &ndash; [Your Name]&rsquo;
   </strong>
  </li>
 </ul>
</div>


HR and Executive Assistant

Aqovia

<div>
 📍
 <strong>
  Dubai (flexible, international travel required)
  <br/>
  <br/>
 </strong>
 🧭
 <strong>
  Reporting to: Group Chief Executive Officer
  <br/>
  <br/>
 </strong>
 <strong>
  About Aqovia
  <br/>
  <br/>
 </strong>
 Aqovia is a UK-based technology group operating at the intersection of AI, data, and bespoke software solutions. We invest in and support high-growth businesses across sectors including financial services, health, infrastructure, sustainability, education, and business intelligence, delivering meaningful impact across global markets.
 <br/>
 <br/>
 The Role
 <br/>
 <br/>
 We are seeking a highly organised, proactive Senior Executive Assistant / Chief of Staff to support our Group CEO. This is a high-visibility role at the centre of executive decision-making, ideal for someone who thrives in fast-paced, multicultural, and technology-driven environments.
 <br/>
 <br/>
 You will manage complex priorities, support strategic initiatives, and coordinate across multiple regions including the UK, Guinea, Pakistan, and Dubai.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Manage complex CEO calendars and high-level meetings
  </li>
  <li>
   Prepare agendas, briefing notes, and track actions
  </li>
  <li>
   Act as primary point of contact for CEO communications
  </li>
  <li>
   Coordinate cross-regional activities with senior stakeholders
  </li>
  <li>
   Support strategic projects, governance, and process improvements
  </li>
  <li>
   Manage international travel and logistics
  </li>
  <li>
   Prepare executive-level presentations and reports
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as a Senior Executive Assistant or Chief of Staff supporting senior executives in multinational organisations
  </li>
  <li>
   Previous experience within a technology-based business is highly desirable
  </li>
  <li>
   Fluent business level English is required, French, Arabic, or Urdu highly desirable
  </li>
  <li>
   Strong organisational, communication, and problem-solving skills
  </li>
  <li>
   Confident engaging with C-suite executives, investors, and government stakeholders
  </li>
  <li>
   Highly discreet, proactive, and comfortable working across time zones
  </li>
  <li>
   Strong proficiency with Google Workspace and collaboration tools
   <br/>
   <br/>
  </li>
 </ul>
 Why Join Aqovia?
 <br/>
 <br/>
 <ul>
  <li>
   Work directly with the Group CEO on high-impact, technology-led initiatives
  </li>
  <li>
   Exposure to global operations, executive leadership, and strategic decision-making
  </li>
  <li>
   Join a collaborative, forward-thinking, and purpose-driven organisation
   <br/>
   <br/>
  </li>
 </ul>
 Diversity &amp; Inclusion
 <br/>
 <br/>
 Aqovia is committed to building a diverse and inclusive workplace and welcomes applications from all backgrounds.
</div>


Senior Executive Assistant / Chief of Staff

Driven Properties

<div><p>We are looking for a highly professional and well spoken Executive Assistant to support one of our top performing brokers. The main focus of this role is CRM management, listings coordination, and marketing support. The successful candidate will work closely with VIP clients and must maintain a polished and professional demeanor at all times. This role is also suitable for candidates who aspire to grow into a junior broker position, as training will be provided with exposure to listings and real estate operations alongside the core responsibilities.</p><p></p><p>
Key Responsibilities</p><p>
Manage and update CRM records, ensuring all listings, client data, and follow ups are accurate and up to date.</p><p>
Create, update, and manage property listings across major portals including Bayut, Property Finder, and Dubizzle.</p><p>
Maintain strong working knowledge of Property Monitor for pricing, market comparisons, and listing accuracy.</p><p>
Prepare high quality marketing flyers for both rental and sale properties using branded templates.</p><p>
Coordinate property marketing activities to ensure timely posting and visibility.</p><p>
Support client communication through WhatsApp broadcasts, follow ups, and occasional cold calling when required.</p><p>
Attend property viewings on behalf of the broker when needed and provide professional client support.</p><p>
Assist with scheduling, documentation, and general administrative support related to listings and client management.</p><p>
Maintain confidentiality and represent the broker and company with a professional image at all times.</p><p><b>
Requirements</b></p><p>
Excellent communication skills and very well spoken in English. Additional languages are a plus.</p><p>
Strong knowledge of CRM systems and property listing portals including Bayut, Property Finder, and Dubizzle.</p><p>
Strong working knowledge of Property Monitor is required.</p><p>
Experience in creating marketing flyers and property advertising materials.</p><p>
Confident, presentable, and comfortable dealing with VIP clients.</p><p>
Highly organized with strong attention to detail.</p><p>
Able to multitask and work in a fast paced environment.</p><p>
Any nationality is welcome to apply.</p><p>
Previous experience in real estate or property administration is preferred</p><p>
Candidates with ambitions to become a Junior Broker are encouraged to apply; training and exposure will be provided</p><p><b>
Benefits</b></p><ul>
<li>
Work in a professional and friendly office environment</li>
<li>Training and onboarding provided</li>
<li>Opportunity to grow within a reputable Real Estate company</li>
<li>Competitive salary package (based on experience)</li>
<li>Visa and standard company benefits</li></ul></div>

Executive Assistant to Top Broker

Banline General Trading Co. L.L.C

<p>Responsibilities:</p><p>1. Handle daily admin tasks, document delivery, product sample drop-offs</p><p>2. Support sales &amp; marketing teams in event execution and logistics</p><p>3. Assist Corporate Managers in external coordination, interpretation, and communications</p><p>*Requirements:</p><p>*Knowledge of UAE document process, with valid driving license preferred</p><p>* Fluent in English and Chinese required</p><p>* Adaptable to fast-paced startup environment</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>How do you prioritize tasks and manage competing demands while supporting senior executives?</li><li>Can you describe a situation where you had to handle a confidential or sensitive issue? How did you manage it professionally?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Executive Assistant / Office Admin: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>Chinese (Preferred)</li><li>English (Preferred)</li><li>Arabic  (Preferred)</li></ul>

Executive Assistant/ Personal Assistant (Chinese Speaker)

Explore 880+ Executive assistant in Dubai Jobs In United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

880 executive assistant jobs IN Dubai Jobs In United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant (Chinese Speaker)

HR and Executive Assistant

Senior Executive Assistant / Chief of Staff

Executive Assistant to Top Broker

Executive Assistant/ Personal Assistant (Chinese Speaker)