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administrative & client support executive Jobs in Islamabad

executive assistant project coordinator

Savvital

<div>
 
 
 ABOUT THE COMPANY
 
 
 
 Savvital is a forward-thinking organization that provides diversified services to small and medium-sized businesses in the international market to enable them to build their future while benefiting from our customized solutions. Our team of educated experts are motivated individuals excited to handle tasks that add real capacity to a client&rsquo;s workday.
 
 
 Our mission is to provide affordable solutions to growing companies through strategic task delegation. We envision creating an ecosystem that resonates with the human touch every business needs.
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 As an
 
 Executive Assistant / Project Coordinator
 
 , you will provide high-level executive and operational support to the CEO, COO, and CFO of one of Savvital&rsquo;s US-based clients. This is a strategic, high-visibility role requiring a proactive, resourceful, and highly organized professional who can operate as a trusted right hand to leadership.
 
 
 You will manage executive priorities, coordinate cross-functional projects, and ensure seamless communication across stakeholders. The ideal candidate is ambitious, tech-savvy, confident, creative, and exceptionally articulate, with the ability to anticipate needs and execute with precision in a fast-paced virtual environment.
 
 
 
 
 
 
 WHAT YOU&rsquo;LL BE DOING
 
 
 
 
 Executive Leadership Support
 
 
 <ul>
 <li>
 Manage complex executive calendars, scheduling, and meeting coordination across multiple time zones.
 </li>
 <li>
 Anticipate leadership needs and proactively resolve scheduling conflicts or competing priorities.
 </li>
 <li>
 Prepare executive briefing materials, reports, presentations, and strategic communications.
 </li>
 <li>
 Handle high-level email correspondence and professional phone communication on behalf of leadership.
 </li>
 <li>
 Maintain discretion and confidentiality when handling sensitive information.
 </li>
 </ul>
 
 
 Project Coordination &amp; Execution
 
 
 <ul>
 <li>
 Support cross-functional initiatives from planning through execution.
 </li>
 <li>
 Track deliverables, timelines, and follow-ups to ensure accountability and progress.
 </li>
 <li>
 Prepare meeting agendas, document notes, and manage action items to ensure alignment.
 </li>
 <li>
 Identify process improvement opportunities and present structured recommendations to leadership.
 </li>
 <li>
 Assist in developing systems that improve operational efficiency and clarity.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Stakeholder Engagement
 
 
 <ul>
 <li>
 Draft high-quality internal and external communications; strong creative writing skills are required.
 </li>
 <li>
 Assist with presentations, webinars, and executive-facing materials.
 </li>
 <li>
 Provide exceptional stakeholder communication and customer service.
 </li>
 <li>
 Represent executive leadership professionally in all written and verbal interactions.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE&rsquo;RE LOOKING FOR
 
 
 <ul>
 <li>
 3+ years of experience in executive support, project coordination, or similar high-level administrative roles (experience supporting C-suite preferred).
 </li>
 <li>
 Highly proactive with strong initiative and forward-thinking mindset.
 </li>
 <li>
 Confident, polished, and articulate communicator with exceptional written and verbal skills.
 </li>
 <li>
 Strong multitasking and organizational abilities, with the capacity to manage multiple priorities simultaneously.
 </li>
 <li>
 Tech-savvy and comfortable working in digital, remote collaboration environments.
 </li>
 <li>
 Professional, discreet, and experienced in handling confidential information.
 </li>
 <li>
 Strong presentation coordination and webinar support experience.
 </li>
 <li>
 Strategic thinker with high emotional intelligence and a solution-oriented mindset.
 </li>
 <li>
 Detail-oriented with strong big-picture awareness.
 </li>
 <li>
 Strong customer service orientation and stakeholder management skills.
 </li>
 <li>
 Proficient with MS 365.
 </li>
 <li>
 ClickUp is a huge plus.
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION &amp; BENEFITS
 
 
 <ul>
 <li>
 Market-competitive base salary.
 </li>
 <li>
 Performance-based incentives.
 </li>
 <li>
 Allowances for internet, electricity, and wellbeing.
 </li>
 <li>
 Medical insurance coverage.
 </li>
 <li>
 Annual bonuses and increments.
 </li>
 <li>
 Company-wide success bonuses.
 </li>
 </ul>
 
 
 
 
 
 &ldquo;Our motto from our inception has been to put our employees first! We value the uniqueness and experience each individual brings to the organization.&rdquo;
 
 
 
 
 
 
 
 You can send your CVs to recruitment@savvital.us.
 
 
 
 
</div>

Executive Assistant - Project Coordinator

RAVON PVT LIMITED

Administrative &amp; Client Support ExecutiveLocation: Bahria Civic Centre, Phase 4Job Type: Full-Time, OnsiteRole OverviewWe are looking for a highly organized and efficient onsite Virtual Assistant to support our team and clients in managing administrative tasks, coordinating schedules, and assisting with various projects. The ideal candidate will be detail-oriented, tech-savvy, and capable of handling multiple responsibilities while maintaining a high level of professionalism and communication.Key Responsibilities:Handle incoming and outgoing phone calls, emails, and messagesManage and update client databases, CRM systems, and spreadsheetsProvide customer service and support to clientsAssist with social media management and content creationPrepare and send marketing materials, such as email campaigns and newslettersConduct research and data entry tasks as neededAssist with transaction coordination and communication with clients, agents, and other stakeholdersManage and schedule appointments, meetings, and eventsPerform other administrative tasks as neededAssist with lead generation and follow-upHelp manage and respond to online reviewsAssist with creating and editing real estate marketing materialsHelp with data entry and management of real estate listingsRequirements:Proven experience as a Virtual Assistant or in an administrative support role.Strong organizational and multitasking skills with the ability to manage multiple projects at once.Excellent written and verbal communication skills.High proficiency in office software tools (Microsoft Office Suite, Google Suite, etc.) and project management tools (Asana, Trello, Monday.com).Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and communication tools (Slack, Email).Tech-savvy with the ability to troubleshoot basic issues related to online tools.Strong attention to detail and ability to work independently with minimal supervision.Ability to adapt to changing tasks and handle urgent requests efficiently.Preferred Tools &amp; Platforms:Project Management: Asana, Trello, Monday.comOffice Suite: Microsoft Office Suite, Google SuiteCommunication Tools: Zoom, Microsoft Teams, SlackContent Management: Google Docs, Microsoft WordTime Management Tools: Toggl, ClockifyJob Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>How comfortable are you speaking in English on calls? Have you ever handled international clients before?</li><li>How many years of experience do you have as a Virtual assistance ?</li><li>What is Your current salary ?</li></ul>What is your expected salary ?<ul><li>Are you willing to commute to the office location in Bahria Town Phase 4 Islamabad ?</li></ul>Work Location: In person

Administrative & Client Support Executive

Hashtag Media

****Please read the requirements carefully before applying**** This is an office-based position. If you are looking for a remote job, please do not proceed.Job Title: Project Coordinator (WordPress, Webflow &amp; Shopify) Job Type: Onsite, Full-Time Location: Gulberg Greens, Islamabad Working Hours: 11 AM - 8 PM Days: Monday to SaturdayJob Overview:As a Project Coordinator at Hashtag Media, you will oversee and manage web development projects across WordPress, Webflow, and Shopify. You will be the central point of contact between clients, developers, and designers, ensuring projects are delivered on time, meet quality standards, and align with client objectives. This role blends project management expertise with a solid understanding of web development platforms.Key Responsibilities:Project Management &amp; Coordination<ul><li>Plan, organize, and manage WordPress, Webflow, and Shopify projects from initiation to completion.</li><li>Define project scope, timelines, milestones, and risks, ensuring smooth execution across all stages.</li><li>Oversee and coordinate all project tasks, including design, development, and SEO, ensuring timely and efficient execution through internal resources.</li><li>Track overall project progress and ensure deliverables meet quality and timeline expectations.</li></ul>Resource Handling &amp; Execution (focus on people &amp; delivery)<ul><li>Take ownership of executing project tasks through assigned resources, including designers, developers, and SEO specialists.</li><li>Allocate tasks, conduct follow-ups, and ensure accountability across teams.</li><li>Resolve execution blockers by coordinating with relevant resources to maintain project momentum.</li></ul>Technical Understanding &amp; Support<ul><li>Collaborate closely with the resources to ensure smooth project execution.</li><li>Maintain a strong understanding of WordPress, Webflow, and Shopify workflows to anticipate challenges and facilitate timely solutions.</li><li>Assist in testing and reviewing websites prior to delivery to ensure functionality, responsiveness, design accuracy, and SEO readiness.</li><li>Step in with hands-on technical expertise to resolve design or development issues, ensuring project timelines are maintained and deliverables meet expectations.</li><li>Personally handle and complete tasks when necessary, using hands-on technical expertise to address gaps or challenges faced by the team.</li></ul>Sales Team Coordination &amp; Technical Assistance<ul><li>Work in constant coordination with the sales team to support ongoing and upcoming projects.</li><li>Assist the sales team by addressing and resolving technical client queries, including feasibility, platform capabilities, timelines, and scope clarification.</li><li>Provide technical inputs and clarifications to help the sales team communicate effectively with clients.</li></ul>Quality Assurance &amp; Process Improvement:<ul><li>Ensure all websites are optimized for user experience, performance, and platform best practices.</li><li>Identify process bottlenecks and recommend improvements to increase efficiency and quality.</li></ul>Qualifications:<ul><li>Proven experience coordinating WordPress, Webflow, and Shopify projects.</li><li>Strong knowledge of WordPress, Webflow, and Shopify workflows.</li><li>Strong organizational, planning, and multitasking skills.</li><li>Excellent communication and teamwork abilities.</li><li>Familiarity with project management tools such as Asana, Trello, or Monday.com.</li><li>Ability to review Figma or other design files and translate them into actionable development tasks.</li><li>Knowledge of website performance, responsive design, and eCommerce best practices.</li></ul>Interested candidates can share their resumes at career@hashtagmedia.aeJob Type: Full-timePay: Rs80,000.00 per monthApplication Question(s):<ul><li>Are you willing to work oniste from 11 AM-8 PM, Monday to Saturday?</li><li>Will you be able to reliably commute to Gulberg Greens, Islamabad for this job?</li></ul>Experience:<ul><li>Project Coordinator: 1 year (Preferred)</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Project Coordinator (WordPress, Webflow & Shopify)

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 Project Coordinator is a key role to delivering customer service directly to our top tier clients in order to achieve a high degree of customer satisfaction and meeting customer&rsquo;s SLA expectations for projects. This role requires a highly-motivated individual with the ability to deal with ambiguous requests, manage on-going deployment schedules and handle multiple competing priorities.
 
 
 
 What You&rsquo;ll Do As The Project Coordinator
 
 
 
 Employees employed in the role of Project Coordinator shall be required to apply their independent minds and demonstrate intellectual abilities in their decision-making.
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
 <ul>
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 Coordination of the deployment processes.
 </li>
 <li>
 Coordinating with multiple internal teams via multiple tools (CRM, FTM, CIM, AX, Kinaxis, ServiceNow)
 </li>
 <li>
 Understand Order Processing with attention to detail including quality checking, releasing and monitoring shipment status
 </li>
 <li>
 Working in a team environment
 </li>
 <li>
 Developing firm understanding of the principles and best practices of inventory management.
 </li>
 <li>
 Managing project tools including nterprise, such as Client dashboards, Smartsheets and MS Excel
 </li>
 <li>
 Drive all deployment requirements through demand planning tools (Kinaxis) including order processing, schedule changes, order changes, and Internal changes.
 </li>
 <li>
 Project management experience is a plus
 
 
 </li>
 </ul>
 
 Education/Certification
 
 
 
 What you will bring to the team:
 
 
 Bachelor&rsquo;s degree in IT/Business Administration or any other related field
 
 
 
 Certificates/Licenses, Etc
 
 
 
 <ul>
 <li>
 N/A
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 Strong customer service skills
 </li>
 <li>
 Excellent organization skills and process expertise
 </li>
 <li>
 Ability to deal with ambiguity.
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Ability to meet aggressive deadlines
 </li>
 <li>
 Analytical with excellent problem-solving skills
 </li>
 <li>
 Very driven, team-oriented and active participant in accomplishing team goals
 </li>
 <li>
 Ability to work with little or no supervision
 
 
 </li>
 </ul>
 Zones offers a comprehensive Benefits package
 
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Shift Timings: 2:00 P.M to 10:30 P.M (Pk time)
</div>

Project Coordinator

TransLinguist

<div>Position responsibilities:
<ul><li>
The management of multiple localisation projects in a fast‐paced environment.</li><li>
Planning of Projects-Planning-Execution-Monitoring-QA-Conclusion.</li><li>
Liaising with sales staff to clarify project parameters.</li><li>
Monitoring the Quality Assurance of each project and ensuring deliverables are as per the client&rsquo;s requirements.</li><li>
Assist in the recruitment, evaluation, and ongoing testing of global resources.</li><li>
Negotiating with vendors.</li><li>
Managing project finances, including budgeting.</li><li>
Preparation and maintenance of project documentation.</li><li>
Establishing and maintaining excellent relationships with linguists and proofreaders globally.</li><li>
Working closely with the client-facing team to develop project plans for upcoming projects.</li><li>
Proactive and effective communication with the internal and external stakeholders, at all levels.</li></ul>

Essential skills and experience required:
<ul><li>
Bachelor&rsquo;s Degree.</li><li>
Excellent written and verbal English communication skills, other languages would be an asset.</li><li>
Minimum 1 year of professional experience in a similar position in a corporate environment.</li><li>
Detail orientation with the ability to multitask.</li><li>
Excellent problem-solving and analytical skills.</li><li>
Independence in carrying out assigned tasks.</li><li>
Ability to work under pressure in a fast‐paced environment.</li><li>
Highly‐developed computer skills (MS Office, Windows).</li><li>
Experience in translation and localisation project management would be a strong advantage.</li></ul>

Company Overview 
TransLinguist is a global language service provider with core experience crafting tailored translation and interpretation solutions for major clients across multiple industries. We are hiring a professional Project Coordinator to join our team. If you're excited to be part of a winning team, TransLinguist is a great place to grow your career.
NOTE: This is an entry-level position for fresh Marketing graduates (fresh to a year of experience). Please read the JD carefully before applying.</div>

Project Management Assistant

VASL

<div>
 
 Title:
 
 Project Administrator &amp; Purchasing specialist
 
 
 
 Job Type
 
 : Full-Time, Onsite
 
 
 
 Location
 
 : Plaza ONE, Next to PSO pump, Main GT road near DHA Phase 2 Gate 1, Islamabad
 
 
 
 Timings
 
 : 4 PM -1 AM (Pakistan Standard Time)
 
 
 
 ROLE OVERVIEW:
 
 
 
 We are looking for a detail-oriented and dependable resource to support our project operations and purchasing workflows. This role is split across
 
 Project Administration
 
 and
 
 Purchasing Support
 
 , with clear ownership of documentation, coordination, and data accuracy.
 
 
 The ideal candidate is organized, proactive, and comfortable working across multiple systems while supporting project managers, estimators, and operations teams.
 
 
 
 Project Administrator Responsibilities (2&ndash;3 Days Per Week)
 
 
 
 <ul>
 <li>
 Set up and maintain employee profiles, including tracking citizenship status, badging, background checks, certifications, and related documentation
 </li>
 <li>
 Schedule drug tests for employees as required and coordinate communication of results with customers
 </li>
 <li>
 Support project managers by entering data, updating project records, and maintaining accuracy within project management software
 </li>
 <li>
 Track onsite storage requirements and equipment rental needs and coordinate ordering as required
 </li>
 <li>
 Review job contracts and highlight relevant sections for the estimating and operations teams prior to final review and owner signature
 </li>
 <li>
 Support the estimating and sales teams as a Bid Coordinator, including:
 </li>
 <li>
 Sending monthly bid follow-up emails (1x per month)
 </li>
 <li>
 Updating and maintaining CRM records
 
 
 
 </li>
 </ul>
 
 Purchasing Support Responsibilities (1&ndash;2 Days Per Week)
 
 
 
 <ul>
 <li>
 Draft and track purchase orders (POs) issued to vendors
 </li>
 <li>
 Track field receipt tickets for delivered materials
 </li>
 <li>
 Monitor and track incoming vendor invoices using an MS Teams Kanban board
 </li>
 <li>
 Perform a basic three-way match between:
 </li>
 <li>
 Purchase Orders
 </li>
 <li>
 Receipt Tickets
 </li>
 <li>
 Vendor Invoices
 </li>
 <li>
 Verify pricing accuracy and flag discrepancies for review
 </li>
 <li>
 Post approved accounts payable entries into QuickBooks Online
 
 
 
 </li>
 </ul>
 (This responsibility will be phased in over time with training and is
 
 not expected during the initial months
 
 )
 
 
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Strong attention to detail and follow-through
 </li>
 <li>
 Comfort working with operational data, documents, and systems
 </li>
 <li>
 Ability to coordinate across teams and keep records accurate and up to date
 </li>
 <li>
 Experience with project administration, purchasing, or operations support is a plus
 </li>
 <li>
 Familiarity with tools like CRM systems, project management software, MS Teams/GSuite
 </li>
 </ul>
</div>

Project Administrator & Purchasing specialist

MCG Technologies

Responsibilities:Timings: 7 pm to 4 am (Winters) 6 pm to 3 am (Summers)Summary: The Project Coordinator will collaborate with departments to ensure a streamlined, high-standard work environment. Develop and manage project plans, schedules, and documentation. Maintain clear communication with the team and clients, ensuring alignment on project requirements and progress. Provide regular status updates to Operations and oversee all project-related correspondence.Responsibilities:<ul><li>Liaise with various pertinent departments to establish an environment that is both efficient, enjoyable, and aligned with our company's high standards</li><li>Create and oversee project work plans, schedules and work hours</li><li>Familiarize yourself with company procedures, software tools, and policies to enhance your ability to support the Project Manager and the team effectively</li><li>Distribute relevant information during the project lifecycle with Kloud 7 team and the customer</li><li>Create and maintain comprehensive project documentation, plans and reports during the project lifecycle</li><li>Collaborate closely with the Project Team to gain insights, recognize, and precisely define project requirements, scope, and objectives</li><li>Analyze and monitor project progress, handle risks, issues and opportunities that arise during project deployment</li><li>Ensure customer satisfaction and work performed is in accordance with the defined standards</li><li>Communicate project status update to the Operations on regular basis</li><li>Oversee project correspondences, prepare, and review project related emails, letters, meeting minutes and other documents</li></ul>Procurement &amp; Inventory Management:<ul><li>Assist in the procurement equipment / supplies for projects, service tickets and company device Inventory</li><li>Aide in conducting inventory audits on weekly and bi-monthly basis of Kloud 7 equipment, supplies and tools.</li><li>Maintain a record of all the equipment / supplies that has been Checked In / Checked Out of the Inventory</li></ul>Billing / HelpDesk Support:<ul><li>Help Prepare and send billing report to Finance on monthly basis</li><li>Send reminders and provide support to customers for monthly payments</li><li>Help Manage scheduling for all support activities</li><li>Process service additions and service downgrade requests</li></ul>Requirements:<ul><li>Education: A bachelor's degree in a related field such as business administration, project management, or a relevant area.</li><li>Organizational Skills: Ability to organize and prioritize tasks, manage time efficiently, and handle multiple projects simultaneously.</li><li>Communication Skills: Strong written and verbal communication skills are crucial for interacting with team members, stakeholders, and clients.</li><li>Problem-solving Abilities: Being able to identify and resolve issues that arise during the project lifecycle.</li><li>Attention to Detail: Even minor errors can impact project outcomes, so attention to detail is vital.</li><li>Teamwork: Ability to collaborate effectively with cross-functional teams and departments to achieve project goals.</li><li>Basic Project Management Knowledge: Familiarity with project management methodologies, tools, and software can be beneficial. This includes understanding project schedules, budgets, and resource allocation.</li><li>Analytical Skills: Capability to analyze project data, assess risks, and make data-driven decisions.</li><li>Adaptability: Projects can change rapidly, so being adaptable and flexible in response to changing priorities or unexpected situations is essential.</li><li>Software Proficiency: Familiarity with project management software (e.g., Microsoft Project, Asana, Trello) and other office productivity tools (e.g., Microsoft Office Suite, Google Workspace).</li><li>Customer Service Orientation: Providing support to clients or stakeholders may be part of the role, so having a customer-focused mindset can be beneficial.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable with working on-site (E-11/2) from 6:00 pm till 3:00 am, if Yes apply then only?</li></ul>Work Location: In person

Explore 241+ Executive assistant project coordinator in Islamabad this February. Find roles across top companies and apply now to boost your career.

241 executive assistant project coordinator jobs In Islamabad

Executive Assistant - Project Coordinator

Administrative & Client Support Executive

Project Coordinator (WordPress, Webflow & Shopify)

Project Coordinator

Project Management Assistant

Project Administrator & Purchasing specialist

Project Coordinator