business manager (ceo office) Jobs in Istanbul

business manager (ceo office)

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administrative affairs manager Jobs in Istanbul

administrative affairs manager

assistant sales manager, corporate Jobs in Istanbul

assistant sales manager, corporate

business manager (sales team) Jobs in Istanbul

business manager (sales team)

executive assistant to chairman of the board general manager

ESTA Construction

<div>
 
 ESTA is seeking a
 
 highly trusted Executive Assistant
 
 to directly support the Chairman of the Board and the General Manager within an international construction and project management environment.
 
 
 
 
 
 This role goes beyond traditional assistant duties and requires strong organization, discretion, digital agility, and the ability to manage both business and personal priorities efficiently.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Managing complex calendars, meetings, and daily priorities of senior executives
 </li>
 <li>
 Coordinating internal and external meetings; preparing agendas, taking notes, and tracking action items
 </li>
 <li>
 Organizing all domestic and international travel arrangements (flights, visas, accommodation, transfers)
 </li>
 <li>
 Managing emails, calls, and written correspondence with a high level of confidentiality
 </li>
 <li>
 Preparing documents, reports, and presentations; maintaining organized digital files
 </li>
 <li>
 Supporting both business and personal agendas with accuracy and discretion
 </li>
 <li>
 Acting as a communication bridge with key stakeholders, partners, and close contacts
 </li>
 <li>
 Organizing special dates, gifts, and personal arrangements
 </li>
 <li>
 Using
 
 AI-based tools and digital platforms
 
 to increase efficiency (calendar optimization, document drafting, summarization, reminders, workflow tracking, etc.)
 </li>
 <li>
 Proactively identifying improvements in daily workflows and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Advanced English (spoken and written) &ndash; mandatory
 </li>
 <li>
 Russian or Chinese is an advantage
 </li>
 <li>
 Proven experience as an Executive Assistant to senior management
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of discretion, trustworthiness, and emotional intelligence
 </li>
 <li>
 Comfortable working in a fast-paced, changing environment
 </li>
 <li>
 Strong digital literacy and openness to using AI-supported tools
 </li>
 <li>
 Flexibility in working hours
 </li>
 <li>
 Based in Istanbul; no travel restrictions
 </li>
 </ul>
 
 
 This is a long-term role for candidates seeking stability through responsibility and trust.
 
 
</div>

Executive Assistant to Chairman of the Board & General Manager

Constructor Tech

<div>
 Our mission
 
 
 Constructor's mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.
 
 
 With strong expertise in machine intelligence and data science, Constructor's all-in-one platform for education and research addresses today's pressing educational challenges: access inequality, tech clutter, and low engagement of students.
 
 
 
 Please send your resume in English only.
 
 
 
 We are looking for a high-impact Business Manager to work in close partnership with, directly shadowing and supporting the President for T&uuml;rkiye &amp; the Balkans.
 
 
 This position combines Executive Assistant responsibilities with hands-on business execution and commercial support.
 
 
 The Business Manager will closely follow the President's daily agenda, priorities, and decision flow &mdash; acting as an extension of the President in execution, coordination, and follow-through.
 
 
 
 Key Responsibilities
 
 
 
 President Shadowing &amp; Executive Support
 
 
 <ul>
 <li>
 Work in close alignment with the President, following daily priorities, meetings, and decision-making
 </li>
 <li>
 Manage and optimize the President's calendar, meetings, and travel schedule
 </li>
 <li>
 Coordinate meeting preparation, agendas, materials, and follow-ups
 </li>
 <li>
 Track action items and ensure execution after executive meetings
 </li>
 <li>
 Act as a gatekeeper and organizer for the President's time and focus
 
 
 </li>
 </ul>
 Business Execution &amp; Strategy Support
 
 
 <ul>
 <li>
 Actively support the execution of the T&uuml;rkiye &amp; Balkans strategy alongside the President
 </li>
 <li>
 Track strategic initiatives, execution plans, and regional targets
 </li>
 <li>
 Ensure follow-up on Sales, Customer Success, Strategic Partnerships, and GTM priorities
 </li>
 <li>
 Support cross-functional coordination to keep execution on track
 
 
 </li>
 </ul>
 Commercial &amp; Sales Exposure
 
 
 <ul>
 <li>
 Support sales and pipeline tracking, opportunity follow-ups, and partner coordination
 </li>
 <li>
 Assist with preparation of commercial reviews, dashboards, and reports
 </li>
 <li>
 Gain hands-on exposure to regional commercial execution and deal flow
 
 
 </li>
 </ul>
 Presentations &amp; Executive Communication
 
 
 <ul>
 <li>
 Prepare executive-level presentations, board-style decks, and briefing documents
 </li>
 <li>
 Support the President in presentation preparation and delivery
 </li>
 <li>
 Ensure high-quality storytelling, structure, and clarity in all materials
 
 
 </li>
 </ul>
 Team &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Support leadership and team meeting cadence
 </li>
 <li>
 Coordinate internal and external stakeholders across T&uuml;rkiye and the Balkans
 </li>
 <li>
 Act as a communication bridge between the President and teams
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Fluent in English and Spanish (written and spoken)
 </li>
 <li>
 Previous experience in sales, business development, or commercial roles
 </li>
 <li>
 Proven experience in executive support, business management, or similar hybrid roles
 </li>
 <li>
 Strong presentation preparation and presentation delivery skills
 </li>
 <li>
 Experience working closely with senior executives
 </li>
 <li>
 Excellent organizational, planning, and prioritization skills
 </li>
 <li>
 Ability to manage complex schedules and multiple stakeholders
 </li>
 <li>
 High level of confidentiality, ownership, and accountability
 
 
 </li>
 </ul>
 
 Profile We Are Looking For
 
 
 
 <ul>
 <li>
 Comfortable operating in a hybrid EA + Business Manager role
 </li>
 <li>
 Able to think strategically while executing operationally
 </li>
 <li>
 Proactive, structured, and detail-oriented
 </li>
 <li>
 Strong follow-through and execution discipline
 </li>
 <li>
 Interested in long-term growth into senior business leadership roles
 
 
 </li>
 </ul>
 
 Why This Role?
 
 
 
 <ul>
 <li>
 Direct exposure to regional leadership and strategic decision-making
 </li>
 <li>
 Opportunity to work side-by-side with the President
 </li>
 <li>
 Hands-on involvement in strategy execution across T&uuml;rkiye and the Balkans
 </li>
 <li>
 Clear development path into broader business or leadership roles
 
 
 </li>
 </ul>
 
 Reporting Line
 
 
 
 Reports directly to the President, T&uuml;rkiye &amp; Balkans
 
 
 This is a hybrid role where the Business Manager closely shadows the President, combining executive assistance with active business execution.
 
 
 Office address: Vi&scedil;nezade Mah. S&uuml;leyman Seba Cad. No: 89, Be&scedil;ikta&scedil;, Istanbul
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 💻 Choice of work equipment (e.g., laptop, monitor, etc.)
 </li>
 <li>
 🇬🇧 English classes (iTalki &ndash; $130 monthly)
 </li>
 <li>
 ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
 </li>
 <li>
 👶 Newborn bonus (&euro;500 per child)
 </li>
 <li>
 🧠 Patent remuneration
 </li>
 <li>
 🌴 Paid leave
 </li>
 <li>
 🧑&zwj;💻 Remote work in locations without our offices
 </li>
 <li>
 Hybrid work in locations with offices (2 days in-office, 3 days remote)
 
 
 </li>
 </ul>
 
 Constructor
 
 fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.
</div>

Business Manager (Sales Team)

The Magnum Ice Cream Company

<div>
 
 Looking for Your Dream Job? Join The Magnum Ice Cream Company!
 
 
 
 
 Executive Assistant to Turkey Country General Manager
 
 
 
 
 Reports to:
 
 Turkey Country General Manager
 
 
 
 Location:
 
 Umraniye HO IC
 
 
 
 Terms &amp; Conditions:
 
 Full-Time
 
 
 The Magnum Ice Cream Company (formerly a division of Unilever) is now a standalone, independent, EUR 7.9 billion publicly listed company. We&rsquo;re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream.
 
 
 We dream big but keep things simple to act fast. If you want to
 
 grow with us, make an impact, and shape the future of Ice Cream
 
 , this is the place for you!
 
 
 
 
 JOB PURPOSE:
 
 
 
 
 Executive Assistant to Turkey Country General Manager provides administrative and operational assistance to senior leaders outside the Management Board, primarily within the Customer Development (CD), Research &amp; Development (RD), and Supply Chain (SC) organizations. This role plays a key part in ensuring functional teams operate efficiently by managing daily administrative tasks, overseeing departmental expenses, and supporting coordination needs across teams.
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 <ul>
 <li>
 Provide administrative support to senior leaders in CD, RD, and SC.
 </li>
 <li>
 Coordinate meetings, manage calendars, and support planning for function-specific events or activities.
 </li>
 <li>
 Process and track departmental expense reports, purchase requests, and budget-related documentation.
 </li>
 <li>
 Ensure timely communication and follow-up with internal stakeholders regarding operational or administrative matters.
 </li>
 <li>
 Maintain accurate records and support documentation flow across departments.
 </li>
 <li>
 Collaborate closely with other assistants to ensure consistency and alignment across all departments.
 </li>
 <li>
 Assist in the coordination of trainings, townhalls, and other internal engagement activities.
 </li>
 <li>
 Proactively identify opportunities to improve administrative processes and drive efficiencies within the supported functions.
 
 
 </li>
 </ul>
 
 
 WHAT YOU CAN EXPECT:
 
 
 
 
 <ul>
 <li>
 A unique mix of global scale &amp; start-up spirit&mdash;&euro;7.9 bn powerhouse with an agile, entrepreneurial mindset. We&rsquo;re building a new high growth Ice Cream company from the ground up.
 </li>
 <li>
 Career without limits&mdash;42 markets, international opportunities, and fast tracked growth.
 </li>
 <li>
 A performance-driven culture&mdash;Freedom to act, disrupt and grow &ndash; your success is measured by impact.
 </li>
 <li>
 A company that celebrates joy, innovation, and purpose&mdash;We create extraordinary careers, just like our ice cream creates extraordinary moments.
 
 
 </li>
 </ul>
 
 
 ABOUT THE MAGNUM ICE CREAM COMPANY:
 
 
 
 
 With 19.000 expert ice cream colleagues and iconic brands like Wall&rsquo;s, Cornetto and Ben &amp; Jerry&rsquo;s, loved in 76 countries, we are the world&rsquo;s largest Ice Cream company leading the industry We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.
 
 
 The Magnum Ice Cream Company (formerly Part Of Unilever) Is All About Growth. Growing Our Business. Growing Our Customers&rsquo; Businesses. Growing Our People&rsquo;s Careers. Growth Begins With Empowerment. So We Free Our People To Be Innovative, Responsible Entrepreneurs, Driven And Equipped To Give Our Consumers More Amazing Products And Unforgettable Moments &ndash; And Having Fun Doing It. Here&rsquo;s What Defines Success In Our Organization :
 
 
 <ul>
 <li>
 We are all about growth
 </li>
 <li>
 We operate with speed and simplicity
 </li>
 <li>
 We win together with fun
 </li>
 <li>
 We boldly innovate to disrupt our industry
 </li>
 <li>
 We care and challenge
 </li>
 <li>
 We are experts in the Ice Cream Category
 
 
 </li>
 </ul>
 
 ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?
 
 
 
 Please apply online and do not forget to upload your CV. Your application will be reviewed against the requirements, and we will be in touch shortly after the closing date, with an update on the status of your application.
 
 
 
 We take pleasure seriously. Join the Ice Cream team now!
 
 
 
 #TMICC
 
 
 
 
 ABOUT THE MAGNUM ICE CREAM COMPANY:
 
 
 
 
 With 19.000 expert ice cream colleagues and iconic brands like Wall&rsquo;s, Cornetto and Ben &amp; Jerry&rsquo;s, loved in 76 countries, we are the world&rsquo;s largest Ice Cream company leading the industry We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.
 
 
 The Magnum Ice Cream Company (formerly Part Of Unilever) Is All About Growth. Growing Our Business. Growing Our Customers&rsquo; Businesses. Growing Our People&rsquo;s Careers. Growth Begins With Empowerment. So We Free Our People To Be Innovative, Responsible Entrepreneurs, Driven And Equipped To Give Our Consumers More Amazing Products And Unforgettable Moments &ndash; And Having Fun Doing It. Here&rsquo;s What Defines Success In Our Organization :
 
 
 <ul>
 <li>
 We are all about growth
 </li>
 <li>
 We operate with speed and simplicity
 </li>
 <li>
 We win together with fun
 </li>
 <li>
 We boldly innovate to disrupt our industry
 </li>
 <li>
 We care and challenge
 </li>
 <li>
 We are experts in the Ice Cream Category
 
 
 </li>
 </ul>
 
 
 ADDITIONAL INFORMATION
 
 
 
 
 The Magnum Ice Cream Company embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.
 
 
 For the recruitment of this position, we would like to emphasize that local conditions apply to the position
 
 
 
 ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?
 
 
 
 Please apply online and do not forget to upload your CV. Your application will be reviewed against the requirements, and we will be in touch shortly after the closing date, with an update on the status of your application.
 
 
 
 Disclaimer
 
 
 
 Equal Opportunity Employer: The Magnum Ice Cream Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.
 
 
 The Magnum Ice Cream Company is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At The Magnum Ice Cream Company we are interested in every individual bringing their &lsquo;Whole Self&rsquo; to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.
</div>

Executive Assistant to Turkey Country General Manager

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Conduct in depth financial and business analyses for Large Commercial segment clients
 </li>
 <li>
 Prepare &ldquo;Executive Summary&rdquo; reports in English based on credit proposals prepared by Business Line
 </li>
 <li>
 Attend Head Office level and Credit Committee level meetings and present the Executive Summary along with Credit Allocation opinion
 </li>
 <li>
 Manage end-to-end credit allocation processes from initial assessment to final decision and post-approval monitoring.
 </li>
 <li>
 Collaborate with Line of Business, Branches, Regional Allocation &amp; Sales Departments, Risk, Legal, Compliance and Operations to ensure smooth loan execution and portfolio management
 </li>
 <li>
 Monitor portfolio performance, identify early warning signals, and propose appropriate risk mitigation measures
 </li>
 <li>
 Contribute to process improvements, digital development projects and internal reporting enhancements
 </li>
 <li>
 Participate actively in internal trainings sharing knowledge and supporting junior credit analysts
 </li>
 <li>
 Conduct regular client and facility visits
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Both Manager and Assistant Manager positions will be reporting to Senior Manager.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, Finance or Engineering
 </li>
 <li>
 Minimum 5 years (for Manager) or 2 years (for Assistant Manager) of experience in corporate or commercial credit allocation / underwriting /monitoring.
 </li>
 <li>
 Proficiency in English (both written and spoken)
 </li>
 <li>
 Strong analytical and financial analysis skills; ability to interpret financial statements and evaluate risks &amp; mitigants
 </li>
 <li>
 Presentation and communication skills as the position holder is expected to present credit files to senior management, Credit Committee members
 </li>
 <li>
 Ability to display both macro and micro based approaches in proactive style
 </li>
 <li>
 Capability in managing multiple tasks in a fast-paced environment
 </li>
 <li>
 Strong collaboration skills and teamwork mindset across departments
 </li>
 <li>
 High proficiency in MS Office programs and relevant financial analysis tools
 </li>
 </ul>
 
 
</div>

SME Credit Analysis Manager / Assistant Manager

Hilton

<div>Assistant Executive Housekeeper - Conrad Istanbul Bosphorus
An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. 
 
 
What will I be doing? 
As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Housekeeper will also be required to assist the Executive Housekeeper/Housekeeping Manager and monitor standards. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Assist with overseeing Housekeeping/Laundry operations</li>
<li>Operate within departmental budgets through effective stock and cost controls and well managed schedules</li>
<li>Support departmental targets and objectives, work schedules, budgets, and policies and procedures</li>
<li>Ensure consistently high operating standards in every area of Housekeeping and Laundry, as identified by the hotel brand standards</li>
<li>Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper</li>
<li>Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security</li>
<li>Monitor the appearance, standards, and performance of all Housekeeping Team Members with an emphasis on training and team work</li>
<li>Ensure team members have an up-to-date knowledge of all room categories and amenities</li>
<li>Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers</li>
<li>Ensure staffing levels cover business demands</li>
<li>Ensure ongoing training to support the Executive Housekeeper</li>
<li>Ensure communication meetings are conducted</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Support managing, training and developing the team</li>
<li>Deputise in absence of the Executive Housekeeper</li>
<li>Provide excellent guest service</li>
<li>Assist other departments wherever necessary</li></ul>
What are we looking for? 
An Assistant Executive Housekeeper serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Housekeeping/laundry experience in the hotel/leisure/retail sector in a managerial or supervisory capacity</li>
<li>A high school certificate or equivalent</li>
<li>High level of commercial awareness and cost control capabilities</li>
<li>Proficiency, at a basic level, with computers and computer programs, including Microsoft Office</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Committed to delivering high levels of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Knowledge of Workplace, Health, Safety and Hygiene is essential</li>
<li>Strong communication skills</li>
<li>A passion for delivering exceptional levels of guest service</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Familiar with Property Management Systems</li>
<li>Experience managing a department and Profit and Loss account</li>
<li>High level of IT proficiency</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Executive Housekeeper - Conrad Istanbul Bosphorus

Rainmaker Consultancy

<div>
 
 We are seeking a
 
 Senior Manager, Human Resources
 
 for a leading advanced manufacturing and energy group. This is the
 
 most senior HR role in the organisation
 
 , reporting directly to the General Manager. As a standalone function head, the role will establish the entire HR structure from the ground up&mdash;shaping people strategy, culture, and operations across a portfolio of dynamic, innovation-driven businesses.
 
 
 
 
 
 This is a foundational opportunity to architect the HR vision for a multi-entity industrial group operating at the intersection of engineering, design, and energy technology. The Group Head of HR will act as a strategic advisor to the executive team while simultaneously designing and implementing core HR systems, policies, and values across all group companies. This role is pivotal in aligning people practices with the group&rsquo;s rapid growth trajectory and innovation-focused culture.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Design and implement group-wide HR architecture, including policies, frameworks, and compliance systems.
 </li>
 <li>
 Build a unified company culture while respecting the distinct needs of each group entity.
 </li>
 <li>
 Partner with the CEO and leadership teams to define talent strategy, succession planning, and organisational development.
 </li>
 <li>
 Drive recruitment and employer branding strategies to attract top-tier talent across technical and commercial functions.
 </li>
 <li>
 Establish performance management, learning &amp; development, and compensation structures aligned with strategic goals.
 </li>
 <li>
 Ensure legal and regulatory compliance across all jurisdictions of operation.
 </li>
 </ul>
 
 
 
 
 
 Must-Have Qualifications
 
 :
 
 <ul>
 <li>
 Minimum 10 years of HR leadership experience, ideally in an industrial, technology, or manufacturing setting.
 </li>
 <li>
 Proven ability to build HR functions from scratch in multi-entity or group structures.
 </li>
 <li>
 Strong command of both strategic and operational HR disciplines.
 </li>
 <li>
 Experience working directly with senior executives and board-level stakeholders.
 </li>
 <li>
 Experience in scaling HR operations across international or cross-functional teams.
 </li>
 <li>
 Familiarity with engineering or energy-tech sectors.
 </li>
 </ul>
 
 
 
 
 
 Key KPIs:
 
 
 <ul>
 <li>
 Group-wide HR system deployment.
 </li>
 <li>
 Talent acquisition success rate and time-to-hire metrics.
 </li>
 <li>
 Leadership satisfaction with HR partnership (quarterly surveys).
 </li>
 <li>
 Organisational health indicators (retention, engagement, compliance).
 </li>
 <li>
 Delivery of unified performance and reward frameworks across all group companies.
 </li>
 </ul>
 
 
 
 
 
 Rainmaker Note:
 
 This is a rare greenfield HR leadership opportunity to shape a group&rsquo;s people strategy at both cultural and operational levels.
 
</div>

Senior Human Resources Manager

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Muğla, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane İstanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Coordinator to Managing Director

Explore 1160+ Executive assistant to chairman of the board general manager in Istanbul this January. Find roles across top companies and apply now to boost your career.