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executive assistant to the general manager

Astellas Pharma

<div>
 
 Description
 
 
 
 
 Executive Assistant
 
 
 
 
 About Astellas
 
 
 
 Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com .
 
 
 
 Are you driven to make a real difference in the lives of patients?
 
 
 
 We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
 
 
 
 Location and Working Environment
 
 
 
 This position is hybrid and will require you to be onsite 3 days per week in ISTANBUL, TURKEY office
 
 
 Astellas&rsquo; Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas&rsquo; Responsible Flexibility Guidelines.
 
 
 
 Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
 </li>
 <li>
 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow&trade;."
 
 
 </li>
 </ul>
 
 Role And Responsibilities
 
 
 
 <ul>
 <li>
 Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
 </li>
 <li>
 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources
 </li>
 <li>
 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications
 </li>
 <li>
 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives
 </li>
 <li>
 Draft reports, presentations, and meeting minutes as needed for executive communication
 </li>
 <li>
 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries
 </li>
 <li>
 Oversee and coordinate office logistics, building facility management
 </li>
 <li>
 Occupational Health and Safety responsibilities.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Proven experience in executive assistance, office coordination, or similar administrative roles
 </li>
 <li>
 Strong multitasking, organizational, and time management skills
 </li>
 <li>
 Strong proficiency in MS Office and virtual collaboration tools
 </li>
 <li>
 Analytical, detail-oriented with the ability to manage complex tasks
 </li>
 <li>
 Quick learner with a sharp, results-oriented approach
 </li>
 <li>
 Experience coordinating cross-functional teams and liaising with senior stakeholders
 </li>
 <li>
 Discretion and confidentiality in handling sensitive information
 </li>
 <li>
 Fluency in written and spoken business English
 </li>
 <li>
 Bachelor&rsquo;s degree, or equivalent.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with compliance and regulatory requirements in the healthcare sector.
 
 
 </li>
 </ul>
 
 What awaits you at Astellas?
 
 
 
 <ul>
 <li>
 Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
 </li>
 <li>
 Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
 </li>
 <li>
 Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
 </li>
 <li>
 A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
 
 
 </li>
 </ul>
 
 Our Organizational Values and Behaviors
 
 
 
 <ul>
 <li>
 Impact
 </li>
 <li>
 Innovation
 </li>
 <li>
 Integrity
 </li>
 <li>
 One Astellas
 </li>
 <li>
 Accountability
 </li>
 <li>
 Courage
 </li>
 <li>
 Sense of Urgency
 </li>
 <li>
 Outcome Focus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Careers | Astellas
 
 
 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 
 
</div>

Executive Assistant to the General Manager

Henkel

<div>
 
 About this Position
 
 As an Executive Assistant, you will provide comprehensive executive and organizational support to senior management, ensuring smooth daily operations and effective communication across internal teams and external stakeholders. In this role, you will coordinate schedules, manage information flow, and support executive-level activities while maintaining high standards of professionalism and confidentiality.
 
 
 
 What You&acute;ll Do
 
 
 
 <ul>
 <li>
 Act as the primary point of contact supporting the General Manager, ensuring effective communication and coordination with regional and global teams as well as key internal stakeholders.
 </li>
 <li>
 Manage and optimize the General Manager&rsquo;s calendar, prioritizing business-critical meetings, strategic engagements, and leadership interactions.
 </li>
 <li>
 Coordinate and organize Executive Committee (ExCom) meetings, including agenda planning, stakeholder alignment.
 </li>
 <li>
 Prepare and consolidate executive-level presentations, reports, and business materials in collaboration with regional and global teams.
 </li>
 <li>
 Support the General Manager on business-related topics by facilitating information flow, conducting background research, and compiling insights for decision-making processes.
 </li>
 <li>
 Capture key discussion points, decisions, and action plans from leadership meetings, ensuring alignment and timely follow-up across stakeholders.
 </li>
 <li>
 Organize complex travel arrangements and accommodation plans aligned with business priorities.
 </li>
 <li>
 Draft and manage executive communications, correspondence, and internal announcements with a high level of professionalism and confidentiality.
 
 
 </li>
 </ul>
 
 What makes you a good fit
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field minimum 7 years of experience supporting executive-level management
 </li>
 <li>
 Experience in a multinational environment preferred; FMCG industry experience is a plus
 </li>
 <li>
 Proficiency in MS Office applications
 </li>
 <li>
 Strong verbal and written communication skills in both English and Turkish Experience in project and/or event management
 </li>
 <li>
 Background in corporate communications is an advantage
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 
 
 </li>
 </ul>
 
 Some perks of joining Henkel
 
 
 
 <ul>
 <li>
 Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
 </li>
 <li>
 Diverse national and international growth opportunities
 </li>
 <li>
 Global wellbeing standards with health and preventive care programs
 </li>
 <li>
 Gender-neutral parental leave for a minimum of 8 weeks
 </li>
 <li>
 Employee Share Plan with voluntary investment and Henkel matching shares
 
 
 </li>
 </ul>
 At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.
</div>

Executive Assistant

Zeren Group

<div>
 &Idot;&scedil; tan&inodot;m&inodot;:
 
 
 
 
 Job Title:&nbsp;
 
 CEO Office Assistant
 
 
 
 Location:
 
 &nbsp;Istanbul
 
 
 
 Department:
 
 &nbsp;CEO Office
 
 
 
 Reports to:
 
 &nbsp;CEO
 
 
 
 Short Description:
 
 We are seeking a highly organized and proactive CEO Office Assistant to support our CEO. The CEO Office Assistant will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure smooth operations.
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree.
 
 </li>
 <li>
 
 Minimum 2 years of experience in a CEO Office, Executive Office, or a similar support role.
 
 </li>
 <li>
 
 Full professional proficiency in English, both written and spoken.
 
 </li>
 <li>
 
 Familiarity with digital project management and collaboration tools.
 
 </li>
 <li>
 
 Exceptional organizational skills with a proven ability to prioritize and manage multiple tasks.
 
 </li>
 <li>
 
 High level of discretion and integrity in handling sensitive and confidential information.
 
 </li>
 <li>
 
 Proactive approach with strong follow-up and problem-solving skills.
 
 </li>
 <li>
 
 Ability to remain calm and effective in a fast-paced environment.
 
 </li>
 <li>
 
 Flexibility to accommodate irregular working hours or deadlines when required.
 
 </li>
 </ul>
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 
 Support the daily operational and administrative activities within the CEO&rsquo;s Office.
 
 </li>
 <li>
 
 Prepare, format, and polish high-quality presentations, reports, and meeting materials.
 
 </li>
 <li>
 
 Coordinate internal and external meetings, including minute-taking and tracking action items.
 
 </li>
 <li>
 
 Act as a point of contact for internal departments regarding the CEO&rsquo;s schedule and administrative requests.
 
 </li>
 <li>
 
 Manage travel arrangements, itineraries, and related logistical details.
 
 </li>
 <li>
 
 Conduct research and compile data to support the CEO Office's strategic projects.
 
 </li>
 <li>
 
 Ensure a consistent and professional flow of communication between the CEO and relevant stakeholders.
 
 </li>
 <li>
 
 Track the progress of tasks and projects initiated by the CEO Office.
 
 </li>
 <li>
 
 Provide general administrative support to ensure the efficient operation of the executive office.
 
 </li>
 </ul>
</div>

CEO Office Assistant

Gizli Şirket

<div>
 
 We are seeking an Executive Assistant for our company, a leader in its industry, operating in the pharmaceutical manufacturing sector.
 
 
 
 
 
 
 JOB DESCRIPTIONS
 
 
 <ul>
 <li>
 Manage the daily, weekly, and monthly schedule of the executive
 </li>
 <li>
 Coordinate meetings and travel arrangements
 </li>
 <li>
 Oversee the executive&rsquo;s emails and correspondence, providing responses when necessary,
 </li>
 <li>
 Prepare comprehensive reports and presentations
 </li>
 <li>
 Efficiently manage changes in the executive&rsquo;s schedule
 </li>
 <li>
 Act as a liaison between the executive and other departments, as well as external stakeholders
 </li>
 <li>
 Provide support for project tracking and process management
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 A minimum of 10 years of experience as an executive assistant
 </li>
 <li>
 Advanced proficiency in English
 </li>
 <li>
 Exceptional planning and organizational skills
 </li>
 <li>
 Strong communication abilities
 </li>
 <li>
 Excellent problem-solving and analytical thinking skills
 </li>
 <li>
 Ability to work well in a team
 </li>
 <li>
 Adaptable to a high-paced work environment
 </li>
 </ul>
 
 
</div>

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree,
 </li>
 <li>
 Minimum 3 years of Executive Assistant job experience, Personal Assistant experience is a plus,
 </li>
 <li>
 Advanced command of both spoken and written English, German is a plus,
 </li>
 <li>
 Advanced in using MS Office applications,
 </li>
 <li>
 Excellent interpersonal and communication skills,
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities,
 </li>
 <li>
 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking,
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Aras Kargo

<div>
 
 
 Executive Assistant to the Chairman of the Board
 
 
 
 
 
 
 
 
 Aras Holding
 
 
 
 is seeking a proactive, highly organized, and detail-oriented
 
 
 
 Executive Assistant
 
 
 
 to support our Chairman of the Board. This role is well-suited for professionals who excel in international, high-impact environments and are motivated to work in close alignment with senior leadership.
 
 
 
 
 
 
 
 In this position, you will act as a
 
 
 
 trusted partner to the Chairman
 
 
 
 , working closely with top-level leadership while gaining high exposure to international business operations, particularly through coordination with our group company,
 
 
 
 Austrian Post
 
 
 
 .
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 5+ years of experience as an Executive Assistant in fast-paced environments
 </li>
 <li>
 Fluency in
 
 English and German
 
 (written and spoken), capable of supporting non-Turkish speaking executives
 </li>
 <li>
 Proficiency in Microsoft Office programs
 </li>
 <li>
 Strong communication, organization, and time management skills
 </li>
 <li>
 Experience in preparing reports, presentations, and executive-level documentation
 </li>
 <li>
 Proactive, solution-oriented, and detail-focused mindset
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, high-level meetings, and domestic and overseas travel arrangements.
 </li>
 <li>
 Coordinate documentation, signature processes, and Board-related materials (including agendas and minutes)
 </li>
 <li>
 Act as a key liaison between the Chairman, internal teams, and international stakeholders, including
 
 Austrian Post
 
 </li>
 <li>
 Prepare high-quality reports, presentations, and correspondence in English and German
 </li>
 <li>
 Track strategic priorities, follow up on action items, and ensure timely execution
 </li>
 <li>
 Support executive meetings and organizational events with strong coordination skills
 </li>
 <li>
 Navigate dynamic schedules and shifting priorities with discretion, sound judgment, and a high degree of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Aras Kargo is an equal opportunity employer. We value diversity and are committed to creating an inclusive working environment for all employees. All qualified applicants are encouraged to apply regardless of gender, age, disability, or background.
 
 
 
 
 
 
 You may visit the link to reach our data privacy policy:
 
 
 https://www.araskargo.com.tr/aydinlatma-metni/ise-alim-faaliyetleri/ise-alim-faaliyetleri-vs
 
</div>

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facilities in 6 countries. We are the market leader in Turkey, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 Now, a new journey is beginning! William Grant &amp; Sons, founded in 1887 in the United Kingdom, will distribute its iconic brands in different categories in Turkey under the roof of Anadolu Efes.
 
 
 
 
 
 
 
 
 
 We are hiring an Executive Assistant!
 
 
 
 
 
 
 We are looking for a team member who perceives different perspectives and cultures as assets, learns from others, enjoys and gets inspired by innovation in a volatile environment and inspires others to find the best in themselves.
 
 
 
 
 
 
 
 
 
 What does an Executive Assistant do at Anadolu Efes?
 
 
 
 &bull; Organizing the calendar of the Chief Financial Officer and Chief Information Officer, including meetings, appointments, and travel,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Handling correspondence, paperwork and document flow smoothly,
 
 
 &bull; Supporting internal team communications,
 
 
 &bull; Assist the teams with office related needs,
 
 
 &bull; Provide administrative and operational support to Finance department.
 
 
 
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor's degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 You can access the
 
 Anadolu Efes Employee Candidate Disclosure Statement
 
 through the link below:
 
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

Executive Assistant - Finance & Information Digital Solutions

Explore 194+ Executive assistant to the general manager in Istanbul this May. Find roles across top companies and apply now to boost your career.

194 executive assistant to the general manager jobs In Istanbul

Executive Assistant to the General Manager

Executive Assistant

CEO Office Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Finance & Information Digital Solutions