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Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

Qureos

<div>Job Title: Executive Administrator
The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.
Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.
By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.</div>

Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and infrastructure centre

Oia Properties

We are seeking a visionary and results-oriented Managing Director to take full ownership of the short-term rental company&rsquo;s performance and expansion. This role is responsible for company-wide strategy, operations, team development, technology integration, financial health, and overall business growth. The ideal candidate will bring strong executive leadership in hospitality, real estate, or tech-driven property management, with deep knowledge of the short-term rental system.Key Responsibilities&middot; Set the strategic direction, mission, and long-term goals of the short-term rental division.&middot; Build and lead a scalable, high-performance operational model that supports aggressive growth.&middot; Represent the company to owners, investors, key stakeholders, and strategic partners.&middot; Lead the acquisition and onboarding of new properties.&middot; Build and maintain owner relationships and investor confidence.&middot; Oversee daily operations across all departments: guest services, tech, sales, revenue, listings, and owner relations.&middot; Implement systems and processes to support rapid scaling and exceptional operational performance.&middot; Report directly to the CEO with regular updates on financials, KPIs, risks, and performance.&middot; Develop budgets, set pricing and revenue strategies, and ensure healthy cash flow and profitability.&middot; Build models for cost optimization, revenue forecasting, and investor reporting.&middot; Lead adoption of property tech systems: PMS (Property Management System), CRM, smart locks, channel managers, automation tools.&middot; Champion a data-driven approach across revenue management, customer feedback, and workflow efficiency.&middot; Build the leadership team, define KPIs, and create a performance-driven culture.&middot; Oversee recruitment, staff development, and long-term organizational design.&middot; Foster innovation, ownership, and customer-first thinking at all levels.&middot; Define and enforce service standards and guest experience benchmarks across the portfolio.&middot; Lead crisis response and ensure brand integrity across digital platforms and guest interactions.&middot; Shape the company&rsquo;s public image and brand positioning in competitive markets.&middot; Ensure all operations adhere to local short-term rental laws, licensing, insurance, and safety requirements.&middot; Oversee legal contracts, vendor agreements, and risk management policies.Qualifications:&middot; 10+ years of senior leadership experience in short-term rentals, hospitality, property tech, or real estate.&middot; Proven experience scaling operations and leading large, cross-functional teams.&middot; Strong with financial modelling, and strategic planning background.&middot; Deep knowledge of Airbnb, Booking.com, and digital hospitality platforms.&middot; Executive presence, negotiation skills, and stakeholder relationship management.&middot; MBA or advanced degree preferred.Job Type: Full-time

Managing Director : Short -Term Rental Company

New York University

<div>Position Summary:
<div>
UAE Nationals are encouraged to apply.</div><div></div><div> 
New York University Abu Dhabi (NYUAD) are seeks an Operations Specialist, reporting directly to the Executive Director, Strategy, Budget and Operations.</div><div></div><div> 
The Operations Specialist serves as a key operational and administrative resource within the Office of the Executive Director, Strategy, Budget and Operations at Stern at NYU Abu Dhabi (NYUAD). This position provides advanced executive support, facilitates effective administrative operations, and contributes to financial and strategic initiatives. The Administration Specialist plays a pivotal role in ensuring the smooth execution of high-priority tasks, coordinating internal and external communications, supporting financial and procurement processes, and ensuring compliance with institutional procedures. The incumbent is expected to exercise sound judgment, discretion, and professionalism, while managing complex assignments independently and efficiently.</div><div></div><div> 
Key Responsibilities:</div><div></div><div> 
Executive Support &amp; Coordination:</div><ul><li>
Manage the Executive Director&rsquo;s complex calendar, including high-level internal and external meetings, international travel logistics, and confidential engagements</li><li>
Draft and prepare polished correspondence, reports, presentations, and documentation aligned with strategic priorities</li><li>
Coordinate follow-ups and ensure timely execution of action items from leadership meetings</li><li>
Serve as the primary liaison for inquiries addressed to the Executive Director, ensuring efficient triaging and response</li></ul><div>
Financial and Budgetary Administration:</div><ul><li>
Support annual budget planning and tracking in partnership with the Executive Director and Associate Director of Budget and Financial Planning</li><li>
Monitor expenditures, process reimbursements, and generate accurate financial reports</li><li>
Manage procurement requests, liaise with vendors, and ensure adherence to university financial policies</li><li>
Reconcile financial records and assist with forecasting and financial analysis</li></ul><div>
Operational Efficiency and Office Management:</div><ul><li>
Oversee daily administrative operations to ensure a well-functioning and organized office environment</li><li>
Maintain and optimize internal administrative systems, digital filing structures, and databases</li><li>
Assist with onboarding processes for new team members, including training and system access</li><li>
Coordinate logistics for internal workflows and support facilities, space planning, and supply management</li></ul><div>
Event Planning and Execution:</div><ul><li>
Plan, coordinate, and execute academic and strategic events, workshops, and high-profile meetings</li><li>
Manage end-to-end logistics including venue booking, catering, travel arrangements, and materials preparation</li><li>
Track event budgets, assess outcomes, and produce post-event reports with insights and recommendations</li></ul><div>
Stakeholder Liaison &amp; Communications:</div><ul><li>
Act as a communication bridge between the Executive Director&rsquo;s office and stakeholders across NYU Stern, NYUAD, and external partners</li><li>
Draft official communications, coordinate senior-level meetings, and support interdepartmental collaboration</li><li>
Represent the Executive Director&rsquo;s office professionally in committees, task forces, and campus-wide initiatives as needed</li></ul><div>
Project Support &amp; Administrative Excellence:</div><ul><li>
Track progress and provide administrative support for key strategic projects</li><li>
Create systems and tools for monitoring timelines, deliverables, and reporting</li><li>
Contribute to continuous improvement efforts and support ad hoc tasks and special initiatives</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor's Degree in Business Administration, Public Administration, Higher Education, or a related field</li></ul><div>
Required Experience:</div><ul><li>
5+ years of progressive administrative or executive support experience in complex, high-paced organizations&mdash;preferably in higher education, government, or multinational institutions</li><li>
Exceptional written and verbal communication skills in English</li><li>
High attention to detail and organizational excellence</li><li>
Demonstrated ability to handle sensitive information with discretion and integrity</li><li>
Advanced proficiency in Microsoft Office Suite and digital collaboration tools</li><li>
Strong time management and ability to prioritize multiple projects under pressure</li><li>
Demonstrated interpersonal effectiveness in multicultural environments</li><li>
Resourceful, proactive, and solutions-oriented mindset</li></ul><div>
Preferred Education:</div><ul><li>
Master's Degree (MBA preferred) and relevant certifications are desirable</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Operations Specialist - Stern @ NYUAD

New York University Abu Dhabi

<div>
 
 Position Summary
 
 
 
 
 UAE nationals are encouraged to apply
 
 
 
 New York University Abu Dhabi (NYUAD) seeks to appoint a Center Administrator reporting to the Center Director of NYUAD Wireless Center.
 
 
 The Research Center Administrator will manage the operations of the NYUAD Wireless Research Center and provide administrative coordination and support to the Center Director, Co-PIs, Researchers, Postdocs, Students, and other members of the Center. In particular, the person in this position will be responsible for handling the day-to-day operations of the Research Center, with different tasks related to the Center&rsquo;s administration, organization, financial, and communication processes. The type of activities will vary with an emphasis on general administrative support in order to ensure the Center&rsquo;s continuous and smooth operations. A high degree of initiative, independence of action, and ability to achieve results without explicit guidance are expected, as is the ability to work quickly and efficiently, particularly during busy times .
 
 
 
 Key Responsibilities
 
 
 
 Administration &amp; Operations
 
 
 <ul>
 <li>
 Provide short and long-range planning and implementation, and management of day-to-day operations of the Research Center
 </li>
 <li>
 Provide administrative support to the Center Director, Co-PIs, researchers, post-docs, student assistants, undergraduate research fellows, and other NYU collaborators (NYU New York)
 </li>
 <li>
 Work effectively with NYUAD administrative units (such as the Finance department, the Post-Award Team Department, the Student Assistantship Department, HR, the Web Team, Public Affairs, and other NYUAD affiliates) to ensure timely and effective responses to inquiries, deadlines, and interdepartmental concerns regarding the Research Center
 </li>
 <li>
 Manage and coordinate the NYUAD Wireless space assignment and seating arrangements
 </li>
 <li>
 Assist with new collaboration opportunities
 </li>
 <li>
 Provide onsite support for both internal and external colleagues
 </li>
 <li>
 Compile and assist with the Center Annual Report for the Research Institute as well as other reports
 </li>
 <li>
 Organize and manage the center research tracker that is constantly updated with all research outcomes
 </li>
 <li>
 Handle RI activities and highlights
 </li>
 <li>
 Submit Tamkeen monthly reports
 </li>
 <li>
 Manage and ensure ongoing supplies
 </li>
 <li>
 Manage room reservations
 </li>
 <li>
 Welcome Research Center&rsquo;s guests
 </li>
 <li>
 Handle the Handshake application process for students
 </li>
 <li>
 Advertise and carry out recruiting process of student assistants and student researchers as needed by the Center Director
 </li>
 <li>
 Oversee hiring plans and staffing process
 </li>
 <li>
 Coordinate onboarding process for center researchers and postdoctoral associates
 </li>
 <li>
 Provide IT assistance and IT onboarding for center researchers and postdoctoral associates
 </li>
 <li>
 Provide walkthroughs and general assistance to new hires
 </li>
 <li>
 Issue External Engagement Forms for External Professional Services
 </li>
 <li>
 Coordinate the Center&rsquo;s calendar
 </li>
 <li>
 Provide support for Center-related travel and catering
 
 
 </li>
 </ul>
 Budgeting &amp; Financial Management
 
 
 <ul>
 <li>
 Manage the daily financial operations of the Center, including budgeting and reporting (budget projections, expenditure) for multiple chartfields to make sure that the Center&rsquo;s operations and the associated expenses run smoothly
 </li>
 <li>
 Maintain and manage Center financial activities, and updates on finance policy; preparation of expense reimbursements; payments to vendors and individuals; quick invoice payments; payment forms; student payments; transfer journal requests; vendor registration; CBE; ePro data entry and PO follow up
 </li>
 <li>
 Provide projections and budget expenditures to the Center Director
 </li>
 <li>
 Support all high financial processes and approvals on behalf of the Center up to the level of $3K
 </li>
 <li>
 Manage Center&rsquo;s procurement, P-Card, and transactions reconciliation
 </li>
 <li>
 Provide summer salaries projections and coordinate the payment of summer salaries, including all follow-ups
 </li>
 <li>
 Supervise and coordinate the requests and payment of external engagements
 
 
 </li>
 </ul>
 Communications &amp; Outreach Support
 
 
 <ul>
 <li>
 Maintain and manage Center internal and external communications and announcements; Center emails with external and internal colleagues; dynamic distribution lists; and write meeting notes and actions with follow-up accordingly
 </li>
 <li>
 Collaborate with the Web Team on the website design
 </li>
 <li>
 Manage the day-to-day updates of the NYUAD Wireless website
 </li>
 <li>
 Manage NYUAD Wireless Social Media Accounts (Linkedin, Twitter etc) and develop social media campaigns (content creation, design)
 </li>
 <li>
 Coordinate the purchase and distribution of NYUAD marketing material
 </li>
 <li>
 Develop posters, banners, and fliers
 </li>
 <li>
 Develop newsletters, features, media summaries, etc.
 </li>
 <li>
 Support the outreach to NYUAD Community in collaboration with Public Affairs via different newsletters, intranet platforms, and email communications
 </li>
 <li>
 Work with Public Affairs on identifying and developing stories, etc.
 
 
 </li>
 </ul>
 Events Organization
 
 
 <ul>
 <li>
 Lead, manage and provide operational support, including planning and execution of high-quality events, conferences, seminars, webinars, panels, informal gatherings, competitions, and other university-related activities for the leadership, faculty, staff, and students
 </li>
 <li>
 Manage all aspects of event coordination, from request intake, venue bookings, catering, AV production, branding, and onsite support
 </li>
 <li>
 Manage support staff, i.e., Serco, ADNH, AV, and other service providers, to ensure services requested are delivered in a timely and efficient manner, with the desired quality
 </li>
 <li>
 Optimize and oversee branding activities and marketing materials for these events
 </li>
 <li>
 Provide outreach and promotion services for events within the NYUAD community and beyond
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required Education:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 
 
 </li>
 </ul>
 
 Preferred Education
 
 
 
 <ul>
 <li>
 Master&rsquo;s degree in a related field
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 3+ years of high-level administrative experience
 </li>
 <li>
 Experience in a university setting dealing with senior leadership, faculty, students, researchers, and local research administration professionals
 </li>
 <li>
 Experience in project management including resource planning, financial management, change management, and motivating team initiatives
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Strong organizational skills
 </li>
 <li>
 Ability to work autonomously and multi-task effectively in a start-up environment including instances where policies and procedures require further development
 </li>
 <li>
 An ability to prioritize and handle multiple processes and requests on tight deadlines with attention to detail
 </li>
 <li>
 Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for a resourceful initiative in a team context
 </li>
 <li>
 A capacity to work collegially and flexibly in a dynamic setting characterized by a complex organizational structure comprising New York University in Abu Dhabi and other New York University campuses
 </li>
 <li>
 An understanding of finance and budgeting and the ability to assess data for statistical reports
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
 </li>
 <li>
 Ability to handle confidential information with discretion, including sensitive data such as salaries
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 2+ years of experience in the administration of a research center or a similar academic unit
 </li>
 <li>
 Experience with NYUAD procedures and operations, e.g., NYUAD Intranet and various application processes (External Engagement, Student Assistantship, Journal Entry, IT onboarding )
 </li>
 <li>
 Experience in using NYUAD university platforms (Concur, Oracle BI, E-Pro, Quick Invoice, Citi Manager, Handshake, Space Reservation Booking)
 </li>
 <li>
 Experience in event organization (planning and execution of high-quality events, such as conferences, seminars and other university-related activities for the leadership, faculty, staff and students)
 </li>
 <li>
 Experience with event coordination from request intake, venue bookings, catering, AV production, branding and onsite support
 </li>
 <li>
 Knowledge of social media platforms (e.g., Facebook, Twitter, LinkedIn, Instagram) and their application in a business or organizational context
 </li>
 <li>
 Skill in managing and updating website content using platforms such as WordPress, and creating/distributing newsletters via tools like Direct Mail
 </li>
 <li>
 Knowledge of basic graphic design principles and familiarity with design tools such as Adobe InDesign, Adobe Illustrator, Canva, or similar platforms
 </li>
 <li>
 Strong computer skills, including knowledge of database usage, management, and setup
 
 
 </li>
 </ul>
 
 About NYUAD
 
 
 
 
 Additional Information
 
 
 
 NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.
</div>

Center Administrator – NYUAD Wireless Center (Fixed – Term for 3 years)

<div>Position Summary:

UAE nationals are encouraged to apply 
New York University Abu Dhabi (NYUAD) seeks to appoint a Center Administrator reporting to the Center Director of NYUAD Wireless Center. 
The Research Center Administrator will manage the operations of the NYUAD Wireless Research Center and provide administrative coordination and support to the Center Director, Co-PIs, Researchers, Postdocs, Students, and other members of the Center. In particular, the person in this position will be responsible for handling the day-to-day operations of the Research Center, with different tasks related to the Center&rsquo;s administration, organization, financial, and communication processes. The type of activities will vary with an emphasis on general administrative support in order to ensure the Center&rsquo;s continuous and smooth operations. A high degree of initiative, independence of action, and ability to achieve results without explicit guidance are expected, as is the ability to work quickly and efficiently, particularly during busy times. 
Key Responsibilities:<div> 
Administration &amp; Operations</div><ul><li>
Provide short and long-range planning and implementation, and management of day-to-day operations of the Research Center</li><li>
Provide administrative support to the Center Director, Co-PIs, researchers, post-docs, student assistants, undergraduate research fellows, and other NYU collaborators (NYU New York)</li><li>
Work effectively with NYUAD administrative units (such as the Finance department, the Post-Award Team Department, the Student Assistantship Department, HR, the Web Team, Public Affairs, and other NYUAD affiliates) to ensure timely and effective responses to inquiries, deadlines, and interdepartmental concerns regarding the Research Center</li><li>
Manage and coordinate the NYUAD Wireless space assignment and seating arrangements
</li><li>Assist with new collaboration opportunities</li><li>
Provide onsite support for both internal and external colleagues</li><li>
Compile and assist with the Center Annual Report for the Research Institute as well as other reports</li><li>
Organize and manage the center research tracker that is constantly updated with all research outcomes</li><li>
Handle RI activities and highlights</li><li>
Submit Tamkeen monthly reports</li><li>
Manage and ensure ongoing supplies
</li><li>Manage room reservations</li><li>
Welcome Research Center&rsquo;s guests</li><li>
Handle the Handshake application process for students
</li><li>Advertise and carry out recruiting process of student assistants and student researchers as needed by the Center Director</li><li>
Oversee hiring plans and staffing process</li><li>
Coordinate onboarding process for center researchers and postdoctoral associates</li><li>
Provide IT assistance and IT onboarding for center researchers and postdoctoral associates</li><li>
Provide walkthroughs and general assistance to new hires</li><li>
Issue External Engagement Forms for External Professional Services</li><li>
Coordinate the Center&rsquo;s calendar</li><li>
Provide support for Center-related travel and catering</li></ul><div>
Budgeting &amp; Financial Management</div><ul><li>
Manage the daily financial operations of the Center, including budgeting and reporting (budget projections, expenditure) for multiple chartfields to make sure that the Center&rsquo;s operations and the associated expenses run smoothly
</li><li>Maintain and manage Center financial activities, and updates on finance policy; preparation of expense reimbursements; payments to vendors and individuals; quick invoice payments; payment forms; student payments; transfer journal requests; vendor registration; CBE; ePro data entry and PO follow up</li><li>
Provide projections and budget expenditures to the Center Director</li><li>
Support all high financial processes and approvals on behalf of the Center up to the level of $3K</li><li>
Manage Center&rsquo;s procurement, P-Card, and transactions reconciliation</li><li>
Provide summer salaries projections and coordinate the payment of summer salaries, including all follow-ups</li><li>
Supervise and coordinate the requests and payment of external engagements</li></ul><div>
Communications &amp; Outreach Support</div><ul><li>
Maintain and manage Center internal and external communications and announcements; Center emails with external and internal colleagues; dynamic distribution lists; and write meeting notes and actions with follow-up accordingly</li><li>
Collaborate with the Web Team on the website design</li><li>
Manage the day-to-day updates of the NYUAD Wireless website</li><li>
Manage NYUAD Wireless Social Media Accounts (Linkedin, Twitter etc) and develop social media campaigns (content creation, design)</li><li>
Coordinate the purchase and distribution of NYUAD marketing material</li><li>
Develop posters, banners, and fliers</li><li>
Develop newsletters, features, media summaries, etc.</li><li>
Support the outreach to NYUAD Community in collaboration with Public Affairs via different newsletters, intranet platforms, and email communications</li><li>
Work with Public Affairs on identifying and developing stories, etc.</li></ul><div>
Events Organization</div><ul><li>
Lead, manage and provide operational support, including planning and execution of high-quality events, conferences, seminars, webinars, panels, informal gatherings, competitions, and other university-related activities for the leadership, faculty, staff, and students</li><li>
Manage all aspects of event coordination, from request intake, venue bookings, catering, AV production, branding, and onsite support</li><li>
Manage support staff, i.e., Serco, ADNH, AV, and other service providers, to ensure services requested are delivered in a timely and efficient manner, with the desired quality</li><li>
Optimize and oversee branding activities and marketing materials for these events</li><li>
Provide outreach and promotion services for events within the NYUAD community and beyond</li></ul>
Qualifications:
<div>
Required Education:</div><ul><li>
Bachelor&rsquo;s degree in a related field</li></ul>
Preferred Education:<ul><li>
Master&rsquo;s degree in a related field</li></ul>
Required Experience:<ul><li>
3+ years of high-level administrative experience</li><li>
Experience in a university setting dealing with senior leadership, faculty, students, researchers, and local research administration professionals</li><li>
Experience in project management including resource planning, financial management, change management, and motivating team initiatives</li><li>
Superior written and oral communication skills in English</li><li>
Strong organizational skills</li><li>
Ability to work autonomously and multi-task effectively in a start-up environment including instances where policies and procedures require further development</li><li>
An ability to prioritize and handle multiple processes and requests on tight deadlines with attention to detail</li><li>
Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for a resourceful initiative in a team context</li><li>
A capacity to work collegially and flexibly in a dynamic setting characterized by a complex organizational structure comprising New York University in Abu Dhabi and other New York University campuses</li><li>
An understanding of finance and budgeting and the ability to assess data for statistical reports</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)</li><li>
Ability to handle confidential information with discretion, including sensitive data such as salaries</li></ul>
Preferred Experience:<ul><li>
2+ years of experience in the administration of a research center or a similar academic unit</li><li>
Experience with NYUAD procedures and operations, e.g., NYUAD Intranet and various application processes (External Engagement, Student Assistantship, Journal Entry, IT onboarding)</li><li>
Experience in using NYUAD university platforms (Concur, Oracle BI, E-Pro, Quick Invoice, Citi Manager, Handshake, Space Reservation Booking)</li><li>
Experience in event organization (planning and execution of high-quality events, such as conferences, seminars and other university-related activities for the leadership, faculty, staff and students)</li><li>
Experience with event coordination from request intake, venue bookings, catering, AV production, branding and onsite support</li><li>
Knowledge of social media platforms (e.g., Facebook, Twitter, LinkedIn, Instagram) and their application in a business or organizational context</li><li>
Skill in managing and updating website content using platforms such as WordPress, and creating/distributing newsletters via tools like Direct Mail</li><li>
Knowledge of basic graphic design principles and familiarity with design tools such as Adobe InDesign, Adobe Illustrator, Canva, or similar platforms</li><li>
Strong computer skills, including knowledge of database usage, management, and setup</li></ul>
Additional Information:

About NYUAD 
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div>

AtkinsRéalis

<div>AtkinsR&eacute;alis are looking for an Executive Secretary (Emarati National) to be part of the PMC team for a low rise residential project in Abu Dhabi, UAE.
About AtkinsR&eacute;alis
Created by the integration of long-standing organizations dating back to 1911, AtkinsR&eacute;alis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory &amp; environmental services, intelligent networks &amp; cybersecurity, design &amp; engineering, procurement, project &amp; construction management, operations &amp; maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations &amp; Maintenance and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn. 
Responsibilities:<ul><li>
Ability to liaise with a wide variety of staff and clients at all levels.</li><li>
Able to act on own initiative and operate in a proactive way.</li><li>
Secretarial assistance to the overall management of AtkinsR&eacute;alis projects.</li><li>
Non-technical coordination with the project team, Client and sub-consultants.</li><li>
Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports.</li><li>
Responsible for project document control:<ul><li>
Establish and maintain the project filing in accordance with the Quality Management System</li><li>
Organise and follow-up timely project document deliveries</li><li>
Typing and handling of various project communications</li><li>
Create and maintain outgoing document &amp; correspondence register</li><li>
Create and maintain project network directory</li><li>
Handle project queries/communication in the absence of project team</li><li>
Preparation and distribution of controlled project documents such as Project Quality Procedures/Change control forms</li><li>
Preparing project specifications</li><li>
Assist the Project Managers with the preparation and issuing of tenders and tender bulletins</li><li>
Provide support to Project Managers during project audits</li><li>
Coordinate tender submissions and prepare documentation for tender opening meetings</li><li>
Assist in preparing tender analysis reports and recommendation to the Client</li></ul></li></ul>
Qualifications:<ul><li>
Bachelor&rsquo;s degree</li><li>
9+ years of relevant experience as an Executive Secretary in UAE</li><li>
English &amp; Arabic communication skills</li><li>
Decent Typing skills</li><li>
Good computer skills</li></ul>
Why choose AtkinsR&eacute;alis?<ul><li>
Tax-free salary</li><li>
Life insurance coverage</li><li>
Comprehensive medical insurance coverage</li><li>
Paid Annual leave</li><li>
Company gratuity scheme</li><li>
Discretionary bonus program</li><li>
Annual flight contribution</li><li>
Transportation &amp; housing allowances</li><li>
Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting</li></ul>
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
AtkinsR&eacute;alis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:<ul><li>
Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.</li><li>
Complying with the relevant employment legislation and codes of practice.</li><li>
Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.</li></ul></div>

Executive Secretary

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