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M/s. Nelson Paints Industries Pvt Ltd

Job Title: Personal Assistant to Executive Director Location: Korangi Industrial Area KarachiAbout Us: We are a leading player in the Paints &amp; Special Coatings Sector with a strong focus on innovation and quality. We are seeking a dedicated Personal Assistant (PA) to provide high-level administrative support to our Executive Director. The ideal candidate will have a robust background in finance and administrative support, and will assist with a variety of tasks to ensure the smooth running of the Executive Director&rsquo;s daily operational routine.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Executive Director, including managing calendars, meetings, and travel arrangements.</li><li>Handle sensitive and confidential information with the utmost professionalism and discretion.</li><li>Assist in reviewing and analyzing financial documents, including budgets, financial reports, and cost analysis.</li><li>Perform basic bookkeeping and financial tracking tasks.</li><li>Coordinate meetings, both internal and external, ensuring all required documents are prepared in advance, including financial summaries.</li><li>Communicate with various departments, ensuring smooth workflow and efficient processing of tasks.</li><li>Prioritize and execute multiple tasks under tight deadlines with a high level of accuracy.</li><li>Organize office files, records, and databases in a systematic manner.</li></ul>Qualifications:<ul><li>Proven experience as a Personal Assistant or Executive Assistant, ideally in a manufacturing or industrial setting (minimum 4-5 years).</li><li>Strong background in finance, with experience in budgeting, reporting, and financial analysis.</li><li>Excellent proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and data analytical tools.</li><li>Strong organizational skills with the ability to manage competing priorities.</li><li>Exceptional verbal and written communication skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li><li>Must own a reliable means of transportation, as this position requires daily commuting to the office.</li><li>Bachelor's/Masters degree in Finance, Business Administration, or related field.</li><li>Diploma/Certifications of Modern Secretarial Practices or relevant studies will be a plus.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>Why Join Us?<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work with a dynamic manufacturing environment.</li></ul>How to Apply:If you are a proactive, detail-oriented and are looking for an exciting opportunity to work in a growing manufacturing company &amp; you think that you&rsquo;re a perfect fit for this role, please apply.(Note: Only shortlisted candidates will be contacted.)Work Location: In person

Personal Assistant to Executive Director

Emirates Talent Solution

Position Title: Executive Assistant / Secretary Location: Karachi, Pakistan Employment Type: Full-TimeJob OverviewEmirates Talent Solution is hiring a professional and detail-oriented Executive Assistant / Secretary. This role requires someone who can efficiently handle executive-level administration, communication flow, scheduling, and overall office coordination within a dynamic business environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Coordinate executive calendars, meetings, and daily schedules.</li><li>Prepare, edit, and format presentations, reports, and official documents.</li><li>Maintain structured and confidential filing systems for senior management records.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between management and internal/external stakeholders..</li><li>Facilitate smooth communication across departments and teams.</li></ul>Meeting &amp; Event Management<ul><li>Plan and organize meetings</li><li>Develop meeting agendas, take minutes, and track action items.</li></ul>Confidentiality &amp; Professional Ethics<ul><li>Manage sensitive information with strict confidentiality and professionalism.</li><li>Ensure secure handling and storage of important documentation.</li></ul>Office &amp; HR Assistance<ul><li>Oversee routine office administration.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree</li><li>Atleast 4-5 years of relevant experience in executive secretary role.</li><li>Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong command over English</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of discretion, accuracy, and attention to detail.</li><li>Previous exposure to the signage or outdoor advertising industry will be considered a plus.</li></ul>Job Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

National Institute of Blood Diseases & Bone Marrow Transplantation Lahore

Job Summary:We are seeking a competent and highly organized Executive Secretary to provide administrative and coordination support. The ideal candidate should have strong familiarity with medical terminologies, clinical documentation, and hospital administrative processes, and must be comfortable working closely with clinical consultants and medical leadership.Key Responsibilities:<ul><li>Provide executive-level secretarial support to the management and medical leadership.</li><li>Maintain and manage confidential medical and administrative records, reports, and correspondence.</li><li>Prepare official letters, clinical reports, presentations, and departmental documentation.</li><li>Coordinate meetings of medical boards, clinical committees, and consultant meetings, including preparation of agendas and minutes.</li><li>Liaise effectively with clinical consultants, department heads, and hospital management to ensure smooth communication.</li><li>Assist in preparing documentation related to clinical governance, hospital accreditation, and regulatory compliance.</li><li>Maintain proper documentation control for departmental policies, clinical guidelines, and meeting records.</li><li>Manage scheduling and coordination for consultants and departmental meetings.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary or Administrative Officer, preferably in a hospital or healthcare setting.</li><li>Sound knowledge of medical terminologies, diseases, and clinical documentation.</li><li>Experience working closely with clinical consultants, medical boards, or hospital medical committees will be preferred.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and report preparation.</li><li>Ability to handle sensitive and confidential information with professionalism.</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>relevant: 5 years (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

HR Ways

Hiring Executive Assistant - Remote Pakistan (BPO) ﻿ ﻿About the Client: ﻿Top leading BPO firm providing innovative solutions globally. ﻿ ﻿About the Job; ﻿﻿﻿The Executive Assistant serves as the right hand to the executive leadership, enabling focus on high-impact priorities by managing time, communication, and execution workflows. This role ensures strategic alignment and operational efficiency through proactive coordination, information management, and seamless execution of executive tasks. The position requires a high level of discretion, initiative, and organizational intelligence to anticipate needs, remove bottlenecks, and maintain momentum across all executive and business priorities.Key Responsibilities: - ﻿Manage the executive's calendar with strategic prioritization, conflict resolution, and energy optimization to ensure focus on high-impact activities.- Filter and manage all incoming communications, summarizing key points and escalating only critical matters that require executive attention.- Execute end-to-end meeting workflows, including preparation, documentation, follow-ups, and tracking of outcomes to ensure accountability and progress.- Develop and maintain structured systems that promote operational clarity, consistency, and efficiency across all business units.- Track strategic initiatives through live dashboards, ensuring momentum on priorities and timely completion of deliverables.- Monitor deadlines, send proactive reminders, and escalate delays to maintain accountability across teams.- Prepare concise and data-driven decision materials that support efficient and informed executive decision-making.- Align all activities and initiatives with broader organizational priorities, filtering out low-value or non-strategic tasks.- Draft, edit, and refine communications that reflect the executive's voice and intent with professionalism and clarity.- Liaise across internal and external stakeholders while preserving message integrity and executive context.- Respond to correspondence and requests with sound judgment, tailoring tone and content to fit the audience and situation.- Synthesize complex information into clear, actionable summaries that highlight key decisions and implications.- Coordinate selective personal logistics such as travel, appointments, and commitments with absolute confidentiality and precision.- Maintain a seamless integration of business and personal schedules while protecting executive time and maintaining professional boundariesOther Details: ﻿Experience: Minimum 7 years of experience supporting senior executives with a proven track record of enhancing executive productivity by 25% or more through systems, prioritization, and operational excellence.- Ability to work independently with minimal supervision, maintaining high standards of quality and confidentiality.Education: MBA or equivalent business education from a recognized institution.Skills: Hands-on experience with workflow automation or productivity systems (e.g., Notion, ClickUp, Asana, Airtable).﻿Certification: MOS or CEA ﻿Working days: Mon - Fri (5pm - 3am) ﻿Location: Karachi - HybridJob Type: Full-timeWork Location: In person

Executive Secretary| Evening Shift

92 Real Estate

Role Overview: Gerry&rsquo;s Group is seeking a highly organized, proactive, and dependable Executive Assistant to support the CEO. This role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, service-driven environment. The ideal candidate will act as a key point of contact, ensuring seamless communication, efficient scheduling, and effective execution of day-to-day operations.Key Responsibilities:1. Executive Support &amp; Calendar Management<ul><li>Manage and maintain the CEO&rsquo;s calendar, ensuring efficient scheduling of meetings, appointments, and commitments.</li><li>Prioritize and coordinate engagements in line with business and operational priorities.</li><li>Prepare meeting agendas, briefs, and relevant documentation in advance.</li></ul>2. Communication &amp; Coordination<ul><li>Manage incoming correspondence, including emails and calls, and respond on behalf of the CEO when required.</li><li>Draft professional emails, letters, reports, and internal communications.</li><li>Coordinate with internal departments and external stakeholders to ensure timely information flow.</li></ul>3. Meeting Management &amp; Follow-Ups<ul><li>Arrange and coordinate meetings, including logistics, documentation, and minute-taking.</li><li>Track action points and ensure timely follow-ups with concerned teams.</li><li>Support in aligning cross-functional teams on key deliverables.</li></ul>4. Travel &amp; Administrative Logistics<ul><li>Plan and coordinate local and international travel, including visa processing, accommodation, and transportation.</li><li>Prepare detailed travel itineraries and manage expense documentation.</li></ul>5. Confidentiality &amp; Documentation<ul><li>Handle sensitive and confidential information with a high level of discretion.</li><li>Maintain organized records of important business documents, reports, and correspondence.</li></ul>6. Stakeholder Management<ul><li>Act as a liaison between the CEO and internal departments, senior management, clients, and partners.</li><li>Ensure professional representation of the CEO&rsquo;s office in all interactions.</li></ul>7. Operational &amp; Special Projects Support<ul><li>Assist in execution of special assignments, projects, and business initiatives.</li><li>Coordinate with various departments to ensure timely completion of tasks and projects.</li><li>Provide administrative and operational support for ongoing business activities.</li></ul>Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li></ul>Experience:<ul><li>1-2 years of experience in executive support or administrative roles, preferably in a corporate or service-oriented organization.</li></ul>Skill Set:<ul><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage tight deadlines.</li><li>Strong coordination and stakeholder management skills.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timeWork Location: In person

Kifayat Publishers

ROLE OVERVIEWThe Personal Assistant (PA) will provide high-level administrative and organizational support to the Director of Kifayat Publishers. This role requires exceptional discretion, strong communication skills, and the ability to manage a busy executive schedule while handling sensitive business information with professionalism.KEY RESPONSIBILITIES<ul><li>Manage the Director's calendar, schedule meetings, appointments, and travel arrangements.</li><li>Screen and manage incoming calls, emails, and correspondence on behalf of the Director.</li><li>Prepare and proofread letters, memos, presentations, reports, and executive communications.</li><li>Maintain organized filing systems (physical and digital) for executive documents and contracts.</li><li>Coordinate with department heads and external stakeholders on behalf of the Director.</li><li>Take minutes of meetings and follow up on action items assigned by the Director.</li><li>Handle confidential business matters with complete discretion and professionalism.</li><li>Assist in preparing for board meetings, senior management reviews, and stakeholder presentations.</li><li>Manage petty cash, expense claims, and reimbursements for the executive office.</li><li>Handle ad-hoc tasks and personal administrative requests from the Director as required.</li></ul>REQUIREMENTS<ul><li>Bachelor's degree in Mass Communication, English, or equivalent.</li><li>Minimum 3 years of experience as a Personal Assistant, Executive Secretary, or Administrative Assistant.</li><li>Prior experience supporting C-suite executives in a corporate or publishing environment is preferred.</li><li>Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Graphic design software</li><li>Strong verbal and written communication skills in both English and Urdu.</li></ul>KEY SKILLS<ul><li>Exceptional organizational and time-management skills.</li><li>High level of discretion and ability to handle confidential information.</li><li>Professional demeanour, polished communication, and presentation.</li><li>Proactive problem-solving and ability to anticipate needs.</li><li>Ability to multitask and prioritize in a fast-paced executive environment.</li><li>Drafting and proofreading proficiency in English.</li></ul>Work Location: In person

Assistant to Director

AGILE HR

Position: Executive Assistant to the Director Gender Preference : Female Location: Sharae Faisal, Karachi Working Hours: Monday &ndash; Saturday | Alternate Saturdays OffJob Summary A reputable cable manufacturing company in Karachi is looking for a technically educated female executive assistant to directly support the company Director. The role requires a candidate with an engineering background in Electrical or Electronics who can handle both administrative responsibilities and technical coordination tasks.Key Responsibilities<ul><li>Manage Director's calendar, appointments, travel, and daily correspondence</li><li>Prepare, review, and organize technical reports, memos, and project documents</li><li>Coordinate between the Director and engineering/production/QC departments</li><li>Follow up on project timelines, deliverables, and action items</li><li>Research technical standards, industry news, and vendor information as required</li><li>Draft professional communications, meeting minutes, and executive briefs</li><li>Handle confidential information with integrity and discretion</li></ul>Required Qualifications<ul><li>Bachelor's degree in Electrical Engineering or Electronics Engineering (HEC recognized)</li><li>Fresh graduate (2023&ndash;2025) OR maximum 2 years of relevant experience</li><li>Preference given to candidates with prior EA experience in an engineering company</li><li>Good command of MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Strong communication skills in English and Urdu (written and spoken)</li><li>Well-organized, reliable, and able to manage workload independently</li></ul>Pay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Assistant to Director — Electrical / Electronics Engineer

Explore 514+ Executive director in Karachi this May. Find roles across top companies and apply now to boost your career.

514 executive director jobs In Karachi

Personal Assistant to Executive Director

Executive Secretary

Executive Secretary

Executive Secretary| Evening Shift

Executive Secretary

Assistant to Director

Executive Assistant to Director — Electrical / Electronics Engineer