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operations manager

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executive assistant

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executive office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Shamal LLC

<div>Overview:

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai&rsquo;s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate.<div> 
As Shamal Holding continues to grow, we&rsquo;re in search of a Senior Manager &ndash; CEO&rsquo;s Office. In this role, you will be responsible for supporting the CEO&rsquo;s Office agenda across departments for Shamal, specifically the managing of CEO priorities, projects and ensuring the smooth functioning and management of the Board, Executive and Management Committee process and meetings for Shamal. In addition, this role will be responsible for establishing and implementing best practices for efficient execution, tracking and reporting.</div>
Responsibilities:

Executive Office &amp; Administrative Management<ul><li>
Oversee communication flow to and from the CEOs office, ensuring timely delegation and follow-ups.</li><li>
Support the Group in preparing executive-level documents for senior management and committee meetings.</li><li>
Prepare agendas, briefing notes, and summarised reports to support decision-making.</li><li>
Manage the CEO&rsquo;s schedule aligned with business priorities, ensuring efficient time allocation and prioritisation of tasks.</li></ul> 
Effectively Manage the Board (EC/SR) and Management Committee preparation and process
<ul><li>Coordinate all MC/EC/SR committee meetings including agenda preparation, materials review and following up on inputs / decisions.</li><li>
Collaborate with internal stakeholders to ensure alignment on all MC/EC/SR committees matters.</li><li>
Ensure all records are maintained and archived for future reference.</li></ul> 
Strategic Projects Execution &amp; Coordination<ul><li>
Support execution of CEO sponsored strategic projects across business units and functions.</li><li>
Monitor progress, identify bottlenecks, and proactively escalate issues and risks to senior leadership for resolution.
</li><li>Facilitate cross-functional collaboration to ensure timely delivery of strategic initiatives.</li></ul> 
Reporting, risk management and stakeholder engagement<ul><li>
Establish and maintain a structured process for issue and risk escalation.</li><li>
Coordinate communication and ensure alignment on priorities and deliverables.</li><li>
Implement best practices and tools for efficient execution and reporting.</li></ul>
Qualifications:
<ul><li>A Bachelor&rsquo;s degree is the minimum requirement; however, an MBA from a top-tier business school is strongly preferred.</li><li>
Minimum of 4 years of relevant experience.
</li><li>Experience of working in a top-tier Management Consulting firm.
</li><li>Relevant Sectoral expertise in one or more of these sectors: Real Estate, F&amp;B, Hospitality, Healthcare.</li><li>
Experience of working in the Corporate Strategy/Corporate Development teams of mid to large Conglomerates/Holding companies.</li></ul><div></div> 
For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/ 
Note:
<div>Due to a high influx of profiles, only shortlisted candidates will be contacted.</div></div>

Senior Manager - CEO's Office

Sheraton Grand Hotel, Dubai

<div>
 
 
 HUMAN RESOURCES VISION
 
 
 
 We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do; aspiring to be the employer of choice.
 
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 Oversee the day-to-day operations and administration of the Executive Office of the General Manager with professionalism and courtesy. Maintain the highest standards of administrative support for the General Manager.
 
 
 Take on the responsibility of managing the arrival, departure, and stay of Marriott Bonvoy VIP Guests.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS
 
 
 
 Executive administration support involves the following responsibilities:
 
 <ul>
 <li>
 Skillfully prepare letters and correspondences, ensuring precision and professionalism.
 </li>
 <li>
 Efficiently manage the intake and dissemination of all incoming emails.
 </li>
 <li>
 Serve as the point of contact for the General Manager's telephone calls, adeptly redirecting as necessary.
 </li>
 <li>
 Maintain a meticulously organized diary and appointments system to uphold commitment to appointments, attendance at meetings, and meeting deadlines.
 </li>
 <li>
 Establish and uphold an accurate and efficient system, ensuring timely and secure follow-ups and traces, including the meticulous logging of received cheques.
 </li>
 <li>
 Serve as the primary liaison for owners' requests, effectively coordinating with the personal assistant of the Owning office to ensure seamless communication and efficient execution of their requirements.
 </li>
 <li>
 Oversee the comprehensive distribution of Christmas and Birthday cards to VIP guest &amp; Executive team, managing the entire process from preparation to post.
 </li>
 <li>
 Professionally handle and respond to guest complaint letters with a focus on swift resolution.
 </li>
 <li>
 Execute the preparation of various documents, including gift vouchers, prizes, donations, guest cards, letters of thanks, and reports as required.
 </li>
 <li>
 Proactively engage in the ongoing development of processes and methods to enhance the service and efficiency of all facets of the role.
 </li>
 <li>
 Skillfully manage travel arrangements and accommodation logistics when required.
 </li>
 <li>
 Record, type, and efficiently distribute minutes of meetings, ensuring accuracy and clarity.
 </li>
 <li>
 Take charge of the preparation of VIP and complimentary forms to streamline processes.
 </li>
 <li>
 Engage with guests, including VIPs, and address any previous complaints with a proactive and customer-centric approach.
 </li>
 <li>
 Foster external relationships within the community to strengthen organizational ties and presence.
 </li>
 </ul>
 
 
 
 
 
 SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
 
 
 <ul>
 <li>
 Uphold strict confidentiality concerning guest, associates and General Manager&rsquo;s matters at all times.
 </li>
 <li>
 Project a highly professional image, characterized by impeccable appearance, demeanor, and conduct.
 </li>
 <li>
 Demonstrate meticulous attention to detail, ensuring the accuracy of content, spelling, and grammar in written correspondence.
 </li>
 <li>
 Exhibit outstanding interpersonal and communication skills, with an ability to seamlessly integrate into all organizational levels.
 </li>
 <li>
 Possess exceptional telephone etiquette, ensuring a polished and professional manner.
 </li>
 <li>
 Showcase elevated organizational skills and efficiency in managing tasks.
 </li>
 <li>
 Demonstrate excellence in customer service, prioritizing guest satisfaction and positive interactions.
 </li>
 <li>
 Thrive in a high-pressure environment, both as a collaborative team member and when working independently.
 </li>
 <li>
 Display proactive and innovative qualities, contributing to the continuous improvement and advancement of processes.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATION STANDARDS
 
 
 
 We do expect that you do have the experiences/ behaviors below. You:
 
 <ul>
 <li>
 Demonstrate effective communication skills to collaborate seamlessly with various departments.
 </li>
 <li>
 Embrace and uphold operational guidelines and brand standards with a strong sense of commitment.
 </li>
 <li>
 Exhibit superior analytical skills to navigate complex situations and make informed decisions.
 </li>
 <li>
 Showcase adept planning and prioritization abilities, ensuring the achievement of deadlines.
 </li>
 <li>
 Possess a heightened awareness of maximizing returns for all stakeholders involved.
 </li>
 <li>
 Adapt readily to diverse cultures, settings, and situations, showcasing flexibility.
 </li>
 <li>
 Thrive in a collaborative team setting, valuing the strength of collective efforts.
 </li>
 <li>
 Cultivate lasting relationships with both internal and external customers.
 </li>
 <li>
 Maintain an impeccable personal presentation, encompassing grooming and conversational ability.
 </li>
 <li>
 Demonstrate effective problem-solving skills and a keen analysis of issues and trends, enabling the development and application of appropriate strategies.
 </li>
 <li>
 Possess knowledge of hotel computer systems and other IT-related applications.
 </li>
 <li>
 Uphold ethical business practices, aligning with the highest standards of professional conduct.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor degree required.
 </li>
 </ul>
 
 
 
 
 
 PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
 
 
 <ul>
 <li>
 This job often requires sitting behind a computer for extended periods of time;
 </li>
 <li>
 This job often requires bending, reaching or lifting;
 </li>
 <li>
 This job requires operating computers and computerized equipment.
 </li>
 </ul>
 
 
 
 
 
 EMPLOYMENT CONDITIONS
 
 
 <ul>
 <li>
 This job may require you to work on holidays and/ or weekends;
 </li>
 <li>
 This job often requires extended hours beyond a typical work week;
 </li>
 <li>
 This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
 </li>
 <li>
 Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
 </li>
 </ul>
 
 Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment and requires that you follow our anti-discrimination and anti-harassment policies
 
</div>

Executive Office Coordinator

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

adidas

<div>
 
 Purpose &amp; Overall Job Summary
 
 
 
 We are seeking an experienced Executive Assistant to provide comprehensive and strategic support to the Managing Director of Emerging Markets.
 
 
 This role sits at the center of a vibrant, fast-paced, and multicultural region. You will anticipate needs, manage sensitive information with discretion, and represent the Managing Director with professionalism and integrity. Acting as a trusted partner, you will enable the MD to focus on strategic priorities while ensuring that every interaction and engagement reflects the excellence and values of adidas Emerging Markets.
 
 
 
 Key Responsibilities
 
 
 
 
 Calendar &amp; MD Priorities Management
 
 
 
 <ul>
 <li>
 Full ownership of the MD&rsquo;s calendar across local, regional and Global engagements
 </li>
 <li>
 Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
 </li>
 <li>
 Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar priorities
 </li>
 <li>
 Facilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholders
 </li>
 <li>
 Optimize time management of MD with complex time zones
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics (T&amp;E)
 
 
 
 <ul>
 <li>
 Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)
 </li>
 <li>
 Coordinate itineraries and logistics for internal visitors and ensure seamless execution
 </li>
 <li>
 Track travel budgets, negotiate with vendors, and ensure cost-effectiveness
 </li>
 <li>
 Comprehensive understanding of Travel Policy and Expenses
 </li>
 <li>
 Promote sustainable and responsible travel practices across all Emerging Markets
 </li>
 <li>
 Strong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency
 
 
 </li>
 </ul>
 
 Administrative &amp; Confidential Support
 
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion and professionalism
 </li>
 <li>
 Draft, edit, and review correspondence, presentations, and internal/external communications on behalf of MD
 </li>
 <li>
 Maintain and update MDs databases, reports, and documentation with accuracy
 </li>
 <li>
 Provide PA support to MD ensuring seamless coordination between professional and personal commitments
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Office Coordination
 
 
 
 <ul>
 <li>
 Serve as the central liaison between the MD and all functional, market and Global leaders
 </li>
 <li>
 Coordinate external meetings and follow-ups with key partners and stakeholders
 </li>
 <li>
 Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needs
 </li>
 <li>
 Lead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging Markets
 </li>
 <li>
 Facilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives.
 </li>
 <li>
 Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangements
 </li>
 <li>
 Strong interpersonal and communication skills, fostering collaboration and alignment across diverse teams
 </li>
 <li>
 Skilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external
 
 
 </li>
 </ul>
 
 VIP Visits &amp; Event Management
 
 
 
 <ul>
 <li>
 Coordinate high-level visits and internal events, managing agendas, logistics, and participant experience
 </li>
 <li>
 Liaise with venues, suppliers, and partners to ensure smooth execution of events.
 </li>
 <li>
 Work closely with NTP, legal and events management team for compliance delivery on all events
 </li>
 <li>
 Project lead and manage end to end operations for MD offsites and conferences
 
 
 </li>
 </ul>
 
 Expense Management
 
 
 
 <ul>
 <li>
 Manage Concur claims and related expense processes with accuracy and timeliness
 </li>
 <li>
 Comprehensive understanding and execution of T&amp;E Policy
 
 
 </li>
 </ul>
 
 Anticipation &amp; Agility
 
 
 
 <ul>
 <li>
 Anticipate needs, flag issues early, and bring solutions before problems arise
 </li>
 <li>
 Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partner
 
 
 </li>
 </ul>
 
 Managerial Responsibilities
 
 
 
 <ul>
 <li>
 Support performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)
 </li>
 <li>
 Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of succession
 </li>
 <li>
 Coordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvements
 </li>
 <li>
 Facilitate clear and consistent communication within the EA Community across all markets
 
 
 </li>
 </ul>
 
 Key Relationships
 
 
 
 <ul>
 <li>
 Managing Director Emerging Markets
 </li>
 <li>
 Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)
 </li>
 <li>
 Emerging Markets General Managers
 </li>
 <li>
 Emerging Markets Executive Assistants Community
 </li>
 <li>
 Global Board assistants and other Global BU EAs
 </li>
 <li>
 External client stakeholders
 </li>
 <li>
 Vendor managements and relations
 
 
 </li>
 </ul>
 
 Profile, Skills And Abilities
 
 
 
 <ul>
 <li>
 Proven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environment
 </li>
 <li>
 Strong leadership and project management skills
 </li>
 <li>
 Exceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneously
 </li>
 <li>
 Excellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindset
 </li>
 <li>
 Proven ability to build trust and alignment across diverse teams and regions
 </li>
 <li>
 High degree of discretion, professionalism, and integrity in handling confidential information
 </li>
 <li>
 Strong problem-solving and decision-making abilities, demonstrating a proactive &ldquo;can-do&rdquo; attitude.
 </li>
 <li>
 Skilled in stakeholder coordination, networking, and relationship management
 </li>
 <li>
 Proven ability to streamline administrative processes and drive operational efficiency
 </li>
 <li>
 Technically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.
 </li>
 <li>
 Emotionally intelligent and a strong team spirit
 </li>
 <li>
 Previous experience working across complex time zones or within the travel industry is a plus
 </li>
 <li>
 Fluent in English; additional languages are an advantage.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5 years+ experience supporting C-level or senior leadership
 </li>
 <li>
 Bachelor&rsquo;s degree minimum
 </li>
 <li>
 Experience working in Emerging Markets Countries is a plus.
 
 
 </li>
 </ul>
 adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.
</div>

Executive Support Manager

Merex Investment Group

Here's your chance to step into the role of Office Manager- Dubai Holding Entertainment. In this position, you'll take on key responsibilities that include:
Executive Support &amp; Communication
<ul>
 <li>Provide comprehensive administrative support to senior management, including preparing complex documents, reports, presentations, and managing correspondence.</li>
 <li>Act as the primary liaison for internal and external stakeholders on senior management matters, handling sensitive communications with discretion.</li>
 <li>Collaborate closely with senior management to track commitments, anticipate needs, and follow up on meetings and engagements.</li>
 <li>Serve as a gatekeeper to facilitate effective communication between senior leadership and staff, fostering trust and support.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
 <li>Organize and manage logistics for executive meetings and events, including scheduling, agenda preparation, distribution of materials, and minute-taking.</li>
 <li>Ensure meetings and events comply with organizational policies and relevant regulations.</li>
 <li>Provide event management support as needed.</li>
</ul>
Office &amp; Operations Management
<ul>
 <li>Oversee office services and supplies, including inventory management, vendor coordination, procurement of equipment and materials.</li>
 <li>Develop and improve office policies and procedures to enhance workflow and support organizational growth.</li>
 <li>Maintain a welcoming environment through hospitality and restocking office materials.</li>
</ul>
Daily Operations &amp; Problem Solving
<ul>
 <li>Prioritize inquiries and requests, resolve conflicts, and make decisions to ensure smooth daily operations.</li>
 <li>Build and maintain strong relationships with internal teams and external partners to support organizational goals.</li>
</ul>

Office Manager Human Resources

Solar Water Heating System supply and installation company LLC

Wanted for a progressive company in Dubai in renewable energy field a technical support executive for back-office support to maintenance manager for basic maintenance operations like preparing quotations / estimation / preparing reports /scheduling etc. Candidate should have mechanical engineering background. Freshers on visit visa preferred for immediate recruitment.Job Type: Full-time

Estimation Engineer

Explore 4742+ Executive office manager in Dubai this December. Find roles across top companies and apply now to boost your career.