hr executive

administrative assistant

operations manager

office administrator

front office supervisor

executive office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Irwin & Dow

The Role
 A lovely role working in a new private investment arm of this well-established, highly regarded portfolio of companies. A dynamic, but highly boutique office, C-Suite leadership are well regarded and are overseeing exciting investment opportunities and new projects across the region. The role offers significant breadth and as the Executive Assistant / Office Manager will provide a full spectrum of senior level support to the team and oversee all day-to-day operations. This is a highly corporate position, where we are seeking EA’s who have been intrinsically involved in start-up and entrepreneurial business operations and can work in progressive environments, assisting across the whole office support spectrum. Core responsibilities will encompass oversight of the management team’s projects, extensive outlook calendar management, and complex travel requirements for the team, as well as team executive committee meetings. There are key UHNW stakeholders and the role will support them when they are in the region and manage logistics for their visits. The oversight of the office will involve managing health & safety requirements, legal formalities with the relevant authorities, facilities management and managing vendor contracts. There will be extensive document management and correspondence, requiring a high degree of accuracy and the ability to work to very tight deadlines. Advanced PowerPoint and Excel skills will be required to prepare executive reports and proposals for the team, collating research, and data liaison with both internal stakeholders across the wider group and external stakeholders. Research capability, coupled with the ability to conduct feasibility reports and present findings through conclusive and clear methodology will also be important. Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
Requirements
 Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant / Office Manager

Sheraton Grand Hotel, Dubai

<div>
 
 
 HUMAN RESOURCES VISION
 
 
 
 We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do; aspiring to be the employer of choice.
 
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 Oversee the day-to-day operations and administration of the Executive Office of the General Manager with professionalism and courtesy. Maintain the highest standards of administrative support for the General Manager.
 
 
 Take on the responsibility of managing the arrival, departure, and stay of Marriott Bonvoy VIP Guests.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS
 
 
 
 Executive administration support involves the following responsibilities:
 
 <ul>
 <li>
 Skillfully prepare letters and correspondences, ensuring precision and professionalism.
 </li>
 <li>
 Efficiently manage the intake and dissemination of all incoming emails.
 </li>
 <li>
 Serve as the point of contact for the General Manager's telephone calls, adeptly redirecting as necessary.
 </li>
 <li>
 Maintain a meticulously organized diary and appointments system to uphold commitment to appointments, attendance at meetings, and meeting deadlines.
 </li>
 <li>
 Establish and uphold an accurate and efficient system, ensuring timely and secure follow-ups and traces, including the meticulous logging of received cheques.
 </li>
 <li>
 Serve as the primary liaison for owners' requests, effectively coordinating with the personal assistant of the Owning office to ensure seamless communication and efficient execution of their requirements.
 </li>
 <li>
 Oversee the comprehensive distribution of Christmas and Birthday cards to VIP guest &amp; Executive team, managing the entire process from preparation to post.
 </li>
 <li>
 Professionally handle and respond to guest complaint letters with a focus on swift resolution.
 </li>
 <li>
 Execute the preparation of various documents, including gift vouchers, prizes, donations, guest cards, letters of thanks, and reports as required.
 </li>
 <li>
 Proactively engage in the ongoing development of processes and methods to enhance the service and efficiency of all facets of the role.
 </li>
 <li>
 Skillfully manage travel arrangements and accommodation logistics when required.
 </li>
 <li>
 Record, type, and efficiently distribute minutes of meetings, ensuring accuracy and clarity.
 </li>
 <li>
 Take charge of the preparation of VIP and complimentary forms to streamline processes.
 </li>
 <li>
 Engage with guests, including VIPs, and address any previous complaints with a proactive and customer-centric approach.
 </li>
 <li>
 Foster external relationships within the community to strengthen organizational ties and presence.
 </li>
 </ul>
 
 
 
 
 
 SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
 
 
 <ul>
 <li>
 Uphold strict confidentiality concerning guest, associates and General Manager&rsquo;s matters at all times.
 </li>
 <li>
 Project a highly professional image, characterized by impeccable appearance, demeanor, and conduct.
 </li>
 <li>
 Demonstrate meticulous attention to detail, ensuring the accuracy of content, spelling, and grammar in written correspondence.
 </li>
 <li>
 Exhibit outstanding interpersonal and communication skills, with an ability to seamlessly integrate into all organizational levels.
 </li>
 <li>
 Possess exceptional telephone etiquette, ensuring a polished and professional manner.
 </li>
 <li>
 Showcase elevated organizational skills and efficiency in managing tasks.
 </li>
 <li>
 Demonstrate excellence in customer service, prioritizing guest satisfaction and positive interactions.
 </li>
 <li>
 Thrive in a high-pressure environment, both as a collaborative team member and when working independently.
 </li>
 <li>
 Display proactive and innovative qualities, contributing to the continuous improvement and advancement of processes.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATION STANDARDS
 
 
 
 We do expect that you do have the experiences/ behaviors below. You:
 
 <ul>
 <li>
 Demonstrate effective communication skills to collaborate seamlessly with various departments.
 </li>
 <li>
 Embrace and uphold operational guidelines and brand standards with a strong sense of commitment.
 </li>
 <li>
 Exhibit superior analytical skills to navigate complex situations and make informed decisions.
 </li>
 <li>
 Showcase adept planning and prioritization abilities, ensuring the achievement of deadlines.
 </li>
 <li>
 Possess a heightened awareness of maximizing returns for all stakeholders involved.
 </li>
 <li>
 Adapt readily to diverse cultures, settings, and situations, showcasing flexibility.
 </li>
 <li>
 Thrive in a collaborative team setting, valuing the strength of collective efforts.
 </li>
 <li>
 Cultivate lasting relationships with both internal and external customers.
 </li>
 <li>
 Maintain an impeccable personal presentation, encompassing grooming and conversational ability.
 </li>
 <li>
 Demonstrate effective problem-solving skills and a keen analysis of issues and trends, enabling the development and application of appropriate strategies.
 </li>
 <li>
 Possess knowledge of hotel computer systems and other IT-related applications.
 </li>
 <li>
 Uphold ethical business practices, aligning with the highest standards of professional conduct.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor degree required.
 </li>
 </ul>
 
 
 
 
 
 PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
 
 
 <ul>
 <li>
 This job often requires sitting behind a computer for extended periods of time;
 </li>
 <li>
 This job often requires bending, reaching or lifting;
 </li>
 <li>
 This job requires operating computers and computerized equipment.
 </li>
 </ul>
 
 
 
 
 
 EMPLOYMENT CONDITIONS
 
 
 <ul>
 <li>
 This job may require you to work on holidays and/ or weekends;
 </li>
 <li>
 This job often requires extended hours beyond a typical work week;
 </li>
 <li>
 This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
 </li>
 <li>
 Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
 </li>
 </ul>
 
 Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment and requires that you follow our anti-discrimination and anti-harassment policies
 
</div>

Administrative and General - Coordinator

cargolink forwarding and clearing llc

We're Hiring:Position: Operations Executive Company: Fixit Link Cargo LLC Location: Dubai, UAEAbout the Role: Fixit Link Cargo LLC is seeking a detail-oriented Operations Executive to support the end-to-end execution of logistics activities across air freight, sea freight, customs clearance, and warehousing. This role is pivotal in maintaining operational integrity while driving seamless service delivery across our logistics value chain.Key Responsibilities:<ul><li>Coordinate daily shipment activities, ensuring timely movement across all logistics channels.</li><li>Liaise with airlines, shipping lines, transport partners, and internal teams to maintain operational alignment.</li><li>Prepare shipment documentation, track deliveries, and update clients proactively.</li><li>Support customs clearance processes and ensure compliance with regulatory requirements.</li><li>Monitor operational performance indicators and escalate issues proactively.</li><li>Maintain structured records, ensuring data accuracy in systems and reports.</li><li>Assist the operations team in optimizing workflows and improving service efficiency.</li></ul>Qualifications &amp; Experience:<ul><li>Graduate degree in Business, Logistics, Supply Chain, or a related discipline.</li><li>Minimum 2 years of hands-on experience in logistics operations.</li><li>Strong coordination, communication, and stakeholder-management skills.</li><li>Proficiency in MS Office and logistics platforms.</li><li>Ability to work in a fast-paced, deadline-driven environment with high attention to detail.</li><li>ONLY FEMALE CANDIDATE REQUIRED</li><li>NATIONALITY: ALL</li></ul>Application: Qualified candidates are encouraged to submit their updated CVs for consideration.Send your updated CV to: careers@cargolnk.com Subject Line: Application &ndash; Female Operations Executive Job Type: Full-timePay: From AED10.00 per month

Operations Executive(FEMALE ONLY)

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

sky ocean shipping llc

Logistics Operations and Documentation Executive Required (Immediate joiner)We are seeking an experienced Logistics Operations pricing and Documentation Executive to join our shipping and freight forwarding company in UAE.Responsibilities:- Coordinate logistics operations, pricing and documentation including shipping and receiving- Prepare and process documentation, including invoices and certificates- Ensure compliance with UAE regulations and company policies- Communicate with suppliers, agents, and customers- Maintain accurate records and reports- Passing bill of entry, issuing DO , Handling Dubai trade and CustomsRequirements:- 2+ years of experience in UAE shipping and freight forwarding- Strong knowledge of logistics operations and documentation- Excellent organizational and communication skills- Proficiency in MS Office and logistics softwareApply only if you have relevant Uae ExperienceJob Types: Full-time, PermanentPay: AED3,000.00 - AED6,000.00 per month

Operation and Documentation Executive

Hilton

<div>Personal Assistant to General Manager
An Administrative Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. 
 
What will I be doing? 
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, a Personal Assistant to the General Manager will perform the following tasks to the highest standards:
<ul><li>Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence</li>
<li>Compile and submit management reports in a timely manner</li>
<li>Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A</li>
<li>Monitor administration standards to ensure adherence with corporate guidelines</li>
<li>Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied</li>
<li>Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions</li>
<li>Co-ordinate special reservation requests made through the Executive Office</li>
<li>Complete other duties as assigned</li>
</ul>What are we looking for? 
Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity</li>
<li>Good understanding of hotel operations, practices and procedures</li>
<li>Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment</li>
<li>Strong communication and human-relation skills</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree</li>
<li>Certification: Certification in Secretarial/Administration skills</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Personal Assistant to General Manager

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