executive assistant

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executive office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

General Petroleum FZE

We are seeking a highly professional and dynamic Manager Secretariat to support our Chairman / Managing Director. The ideal candidate will have prior experience in executive coordination at C-Suite level (Chairman / MD / VP / CEO) and possess excellent communication and leadership skills. •	Act as the primary point of contact between the Chairman/MD and internal/external stakeholders•	Manage executive calendars, correspondence, and confidential documents•	Coordinate and organize high-level meetings, appointments, and events•	Prepare reports, presentations, and communication briefs for executive decisions•	Ensure smooth office operations and professional representation of the executive office

Manager Secretariat – Chairman / MD

PETRA SHIPPING SERVICES LLC

Position: Holidays Executive / Holidays ManagerKey Responsibilities:<ul><li>Design and manage domestic and international holiday packages tailored to client needs.</li></ul><ul><li>Handle hotel bookings, visa processing, and travel insurance efficiently and accurately.</li></ul><ul><li>Negotiate and contract with local and international suppliers, hotels, and DMCs.</li></ul><ul><li>Build and maintain strong relationships with existing clients for repeat business.</li></ul><ul><li>Identify and develop new client relationships and business opportunities.</li></ul><ul><li>Collaborate with marketing and social media teams to promote offers and campaigns.</li></ul><ul><li>Represent Marsa Holidays at industry events and exhibitions to enhance brand visibility.</li></ul><ul><li>Maintain professional communication with vendors, partners, and clients.</li></ul><ul><li>Stay updated on travel trends, destinations, and market activities.</li></ul><ul><li>Prepare regular reports on bookings, performance, and vendor relationships.</li></ul><ul><li>Travel locally and internationally as required for meetings and market development.</li></ul>Requirements &amp; Qualifications:<ul><li>Minimum 5 years of experience in the travel and holidays sector.</li></ul><ul><li>Strong expertise in holiday packages, hotel bookings, visas, and travel insurance.</li></ul><ul><li>Proven ability in vendor negotiation and contracting (local &amp; international).</li></ul><ul><li>Excellent verbal and written communication skills in English (additional languages an advantage).</li></ul><ul><li>Proficient in MS Office and familiar with travel booking / CRM systems.</li></ul><ul><li>Organized, detail-oriented, and capable of handling multiple priorities.</li></ul><ul><li>Willingness to travel locally and internationally when required.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Tourism, Hospitality Management, or Business Administration.</li></ul><ul><li>Existing network within the travel and hospitality industry.</li></ul><ul><li>Experience working with both corporate and leisure travel clients.</li></ul>Interested candidates may send their CVs to mihir@marsaholidays.com with the subject line:&ldquo;Application &ndash; Holidays Executive / Holidays Manager &ndash; Marsa Holidays&rdquo;Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Holidays Executive / Holidays Manager

Confidential Company

<ul><li>Manage and maintain the cleanliness and organization of the executive office spaces, ensuring a professional and welcoming environment.</li><li>Prepare and serve beverages and refreshments for executives and guests, maintaining a high standard of presentation and service.</li><li>Handle the distribution of internal and external mail, packages, and documents, ensuring timely and accurate delivery.</li><li>Run errands as needed, such as purchasing office supplies, groceries, or other items requested by executives.</li><li>Assist with the coordination of meetings and events, including setup, preparation of materials, and logistical support.</li><li>Manage and maintain office equipment, including printers, copiers, and fax machines, and coordinate repairs when necessary.</li></ul>

Executive Office Boy

System8Group

Overview Location: Dubai, UAE Job Type: Full-Time Experience: 2-3 years in Freight/Admin OperationsWe are hiring an Operations Executive to manage administrative aspects of freight operations. Responsibilities <ul><li>Support operations team with admin tasks.</li><li>Handle coordination of freight files and documents.</li><li>Maintain communication with customers and partners.</li><li>Assist with compliance and reporting requirements.</li></ul> Qualifications <ul><li>Experience in freight forwarding administration.</li><li>Strong MS Office and organizational skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul> Why Join Us? <ul><li>Core role supporting operations efficiency.</li><li>Growth opportunities within logistics.</li><li>Dynamic and collaborative workplace.</li></ul>

Operations Executive - Admin

Aegis Limited

<div>The Founder &amp; Managing Director of the Aegis Group is seeking a highly organized, financially astute, and proactive Private Office &amp; Estate Manager to oversee the comprehensive management of his private residence, property portfolio, and family office operations in Palm Jumeirah, Dubai.This live-out position blends financial and investment oversight with property, maintenance, vendor, and lifestyle management.
The ideal candidate will bring an international outlook, refined service standards, and exceptional attention to detail, operating with discretion, efficiency, and professionalism at all times.
Requirements
Family Office &amp; Financial Oversight<ul><li>Manage personal and household accounts, investment portfolio , budgeting, and financial reporting.</li></ul><ul><li>Coordinate with banks, auditors, and investment advisors.</li></ul><ul><li>Oversee insurance renewals (property, health, art, and vehicles).</li></ul>
 Investment Portfolio Management<ul><li>Track and summarize investment holdings, deposits, and returns across asset classes.</li></ul><ul><li>Maintain schedules, statements, and performance dashboards in coordination with financial institutions.</li></ul><ul><li>Support the Principal in investment due diligence and documentation.</li></ul>
 Property &amp; Estate Management<ul><li>Supervise daily operations of the Palm Jumeirah residence.</li><li>Manage the family&rsquo;s wider property portfolio, interfacing with tenants, facility management, and service providers.</li><li>Oversee property maintenance contracts with multiple vendors to ensure service quality and cost efficiency.</li><li>Handle leases, rent collections, renewals, and documentation.</li></ul>
 Procurement &amp; Vendor Relations<ul><li>Source and manage vendor relationships for household, property requirements.</li><li>Maintain procurement logs and ensure compliance and cost control.</li></ul>
 Events, Hospitality &amp; Travel<ul><li>Plan and oversee family events, gatherings, and hospitality arrangements.</li><li>Coordinate and occasionally accompany family travel, ensuring seamless execution.</li></ul>
 Staff &amp; Administration<ul><li>Supervise and coordinate household staff.</li><li>Serve as the single liaison between the Principal, vendors, tenants, and advisors.</li><li>Maintain strict confidentiality and professional representation at all times.</li></ul>
Candidate Profile<ul><li>Education: Graduate in any discipline - strengths in Maths and Finance, or Administration preferred</li><li>Experience: 8&ndash;12 years in family office, private estate, or luxury hospitality management.</li><li>Strong analytical, financial, and administrative skills with exposure to investment management.</li><li>Proven ability to manage multiple vendor contracts and property maintenance agreements.</li><li>Highly organized, polished, and adaptable, with excellent communication and interpersonal skills.</li><li>Culturally aware, well-traveled, and comfortable operating in a global UHNW environment.</li><li>Flexible to travel and manage varying schedules with discretion and composure.</li></ul>
Compensation &amp; Terms<ul><li>Attractive compensation package, in line with the candidate&rsquo;s experience, qualifications, and demonstrated
</li></ul>capability.<ul><li>Live-out role based in Palm Jumeirah, with travel flexibility.</li></ul></div>

Family Private Office & Estate Manager

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Executive Assistant

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