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executive personal assistant

Barqtron Engineering Solutions

Job SummaryThe Personal Assistant to the CEO provides high-level administrative and organizational support to the CEO, ensuring the smooth functioning of daily operations. The ideal candidate will possess exceptional organizational skills, discretion, and a proactive approach to managing responsibilities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, including scheduling meetings, &amp; appointments, and preparing agendas, and recording minutes of meetings.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Ensure and prepare the necessary materials and information for meetings.</li><li>Handle confidential correspondence, emails, and communication</li><li>Draft, review, and edit reports, presentations, and other documents.</li><li>Arrange and coordinate meetings, including preparing agendas and recording minutes.</li><li>Ensure follow-ups on action items discussed during meetings.</li><li>Plan and organize domestic and international travel, including itineraries, transportation, and accommodations, Visa requirements, and travel-related expenses.</li><li>Act as a bridge for communication between the CEO and internal/external stakeholders.</li><li>Assist in organizing company events, conferences, and client meetings.</li></ul>Qualifications and Skills<ul><li>Bachelor's degree.</li><li>Proven 3, 4 Years of experience as a personal assistant or executive assistant to senior management.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite and other office productivity tools.</li><li>Ability to multitask and handle a fast-paced environment.</li><li>High level of discretion and integrity in handling confidential information.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assiatant

SQUARE ONE MALL

Job Title: Personal/Administrative AssistantWe are seeking a presentable, intelligent, and proactive individual to support a range of administrative, research, coordination, and occasional fieldwork tasks. This is a dynamic and varied role, ideal for someone who is organised, resourceful, and tech-savvy, with strong communication skills and a background in Science, Mathematics, or Business-related disciplines.Key Responsibilities<ul><li>Perform basic book-keeping and maintain documentation</li><li>Draft letters, emails, and concise reports</li><li>Create presentations and conduct basic online/offline research</li><li>Organise digital and physical files and manage internal records</li><li>Schedule meetings, set reminders, and maintain calendars</li><li>Manage travel and appointment bookings</li><li>Visit government or private offices to submit or follow up on documents</li><li>Conduct market research, including visiting projects</li><li>Oversee minor maintenance or renovation projects</li></ul>Requirements<ul><li>Proficient in English (spoken and written)</li><li>Strong command of MS Excel, Word, and PowerPoint</li><li>Highly organised, trustworthy, and able to multitask efficiently</li><li>Age: 25&ndash;45 years</li></ul>Apply at careers@squareonemall.pk Location: KarachiJob Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

PA/Executive Assistant to Director

Hiring Talent

We are seeking a detail-oriented and proactive Personal Assistant &amp; Researcher to join a renewable engergy company based in Netherland . The ideal candidate should have strong organizational, presentation, and analytical skills, with the ability to manage multiple priorities efficiently.Key Responsibilities:<ul><li>Develop and maintain planning frameworks and progress tracking systems.</li><li>Prepare professional documents, reports, and presentations for internal and external use.</li><li>Conduct desk research and literature reviews on various business topics and case studies.</li></ul>Knowledge &amp; Skills Required:<ul><li>Proficiency in creating task planning, tracking dashboards, and workflow documentation.</li><li>Excellent skills in document writing and presentation design (Google Workspace or MS Office).</li><li>Strong research and analytical skills to summarize findings and present insights effectively.</li><li>Excellent English spoken skills</li></ul>Experience: 1&ndash;3 years of experience in administrative, research, or business support roles preferably in the renewable energy sectorLocation: Gulshan-e-Iqbal, KarachiShift: MorningJob Type: Full-time, onsiteInterested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Do you speak English fluently?</li><li>Are you comfortable working onsite ?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>research or business support role: 1 year (Preferred)</li><li>MS Office: 1 year (Preferred)</li><li>Renewable Energy sector: 1 year (Preferred)</li></ul>Location:<ul><li>Karachi Gulshan-E-Iqbal (Preferred)</li></ul>Work Location: In person

Personal Assistant and Researcher - Female

Recruiters

Job description:Job Title: Personal Assistant (P.A) / SecretoryReporting To: Chief Executive Officer (CEO)Location: SITE Area, Near NazimabadMandatory Requirement: Excellent command on English Language (Written &amp; Verbal)Job Summary:The Personal Assistant / Secretory will provide comprehensive administrative and personal support to the Chief Executive Officer while assisting in business research related to potential export clients. The position requires a highly organized, detail-oriented, and discreet individual capable of handling executive-level tasks, maintaining confidential information, conducting market research, and managing data in Excel databases efficiently.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage the CEO&rsquo;s daily calendar, appointments, and travel schedules.</li><li>Draft, review, and prepare correspondence, reports, and meeting documents.</li><li>Handle confidential information with the highest level of discretion.</li><li>Coordinate meetings, prepare agendas, and record minutes with follow-up on action items.</li><li>Serve as the point of contact between the CEO and internal/external stakeholders.</li></ul>Personal Assistance:<ul><li>Assist the CEO in personal tasks, errands, and scheduling personal commitments when required.</li><li>Organize travel, accommodation, and event arrangements for both professional and personal engagements.</li></ul>Research &amp; Data Management:<ul><li>Conduct online and market-based research to identify potential export clients, partners, and business opportunities.</li><li>Gather and compile client and market data from reliable sources for analysis and reporting.</li><li>Maintain and regularly update Excel databases containing client details, contact information, and communication history.</li><li>Prepare summary reports and presentations for management review.</li></ul>Coordination &amp; Follow-up:<ul><li>Coordinate interdepartmental communication as instructed by the CEO.</li><li>Follow up on assigned tasks, pending matters, and ensure timely completion of executive directives.</li><li>Support documentation, record management, and office filing systems (both electronic and physical).</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field. Masters will be preferred.</li><li>2&ndash;4 years of relevant experience as an Executive Assistant, Office Assistant, or Research Assistant (preferably supporting top management).</li><li>Strong proficiency in Microsoft Excel and MS Office Suite.</li><li>Good understanding of market research methods and data management.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask, prioritize, and work independently under minimal supervision.</li><li>Professional demeanor, confidentiality, and strong interpersonal skills.</li></ul>Key Competencies:<ul><li>Strong research and analytical skills</li><li>Attention to detail and data accuracy</li><li>Excellent organizational and time management skills</li><li>Discretion and integrity</li><li>Effective communication and coordination abilities</li><li>Proficiency in MS Excel (data sorting, filtering, and record maintenance)</li></ul>What We Offer:Competitive and market based salary and other allowances.......Job Type: Full-timeWork Location: In person

Personal Assistant / Secretory (Male Position)

Carpe Diem Team

<div>
 
 
 About Carpe Diem
 
 
 
 Carpe Diem is a pioneering IT &amp; Software Development firm serving 400+ clients across the USA with a robust team of 600+ professionals.
 
 
 Specializing in a broad spectrum of technological and creative solutions, we empower our clients with innovative approaches in marketing automations, media buying, and custom software development.
 
 
 Our culture champions continuous learning and professional growth, fostering a dynamic and collaborative work environment.
 
 
 
 
 
 Position Overview
 
 
 We are looking for a dedicated and proactive Personal Assistant to join our team. The ideal candidate will have experience as a personal assistant, office management skills, and be capable of handling outdoor tasks, including bike riding for official work. This role also involves performing secretary duties to support the Executives.
 
 
 
 
 
 Skills and Experience
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, appointments, and daily schedule.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and take detailed minutes when required.
 </li>
 <li>
 Handle confidential correspondence, emails, and communications on behalf of the executive.
 </li>
 <li>
 Assist in making travel arrangements, including flights, accommodations, and itineraries.
 </li>
 <li>
 Organize and maintain files, records, and important documents in both digital and physical formats.
 </li>
 <li>
 Liaise with internal teams and external partners/vendors on behalf of the executive.
 </li>
 <li>
 Perform personal tasks for the executive including errands, reservations, and event planning.
 </li>
 <li>
 Monitor deadlines and support task prioritization for the executive.
 </li>
 <li>
 Provide administrative support in preparing presentations, reports, and communications.
 </li>
 <li>
 Anticipate the executive&rsquo;s needs and proactively offer solutions to improve workflow.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or equivalent experience.
 </li>
 <li>
 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or related role.
 </li>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Proficiency in MS Office and productivity tools (e.g., Google Workspace, Calendly, Slack, Zoom).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Flexible, proactive, and capable of multitasking under pressure.
 </li>
 <li>
 Professional demeanor with strong interpersonal skills.
 </li>
 <li>
 Must be willing to work beyond regular office hours as required.
 </li>
 <li>
 Experience in coordination, travel planning, and multitasking across teams.
 </li>
 </ul>
 
 
 
 
 Additional Information
 
 
 
 Job Type:
 
 &nbsp;Full-time
 
 
 
 Shift Timings:
 
 &nbsp;11:00 AM to 08:00 PM
 
 
 
 Salary :
 
 &nbsp;Market Competitive + Short Term &amp; Long Term Benefits
 
</div>

Personal Assistant

We are looking for a highly organized and proactive Executive Assistant for our US based client.Experience: 3 to 4 yearsShift: 6:00 PM &ndash; 4:00 AM (Night Shift)Job Type: OnsiteTransport: Pick &amp; Drop ProvidedKey Responsibilities:<ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>Interested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul>Experience:<ul><li>executive assistant: 3 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Explore 636+ Executive personal assistant in Karachi this November. Find roles across top companies and apply now to boost your career.

636 executive personal assistant jobs IN Karachi

Personal Assiatant

PA/Executive Assistant to Director

Personal Assistant and Researcher - Female

Personal Assistant / Secretory (Male Position)

Personal Assistant

Executive Assistant

Executive Assistant