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executive personal assistant

Allmed Solutions

We are seeking a competent, proactive, and professional Female Personal Assistant to support our Managing Director in daily administrative, coordination, and executive tasks. The ideal candidate should be well-organized, detail-oriented, and capable of maintaining a high level of discretion and confidentiality at all times.Key Responsibilities:<ul><li>Efficiently manage the MD&rsquo;s schedule, including meetings and appointments; prioritize commitments to optimize the MD&rsquo;s time and productivity.</li><li>Act as the primary point of contact between the MD and internal/external stakeholders.</li><li>Handle incoming correspondence, emails, calls, and inquiries with professionalism and confidentiality.</li><li>Manage documentation, filing, and official communications.</li><li>Prepare reports, presentations, agendas, and meeting notes.</li><li>Assist with travel arrangements, logistics, and event coordination.</li><li>Collate materials, take minutes during meetings, and ensure follow-up on action items.</li><li>Provide general administrative support, including expense management and office organization.</li><li>Undertake any additional tasks or projects assigned by the MD.</li><li>Maintain strict confidentiality regarding all matters related to the MD&rsquo;s office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Civic, Biomedical, or a related field &mdash; a strong plus).</li><li>Proven 3 to 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities with the ability to multitask effectively.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with Google Suite and calendar management tools is an advantage.</li><li>Ability to work under pressure, meet deadlines, and manage complex schedules.</li><li>Professional attitude, presentable personality, and strong interpersonal skills.</li><li>High level of discretion, integrity, and confidentiality.</li><li>Ability to work independently, take initiative, and anticipate the needs of the Managing Director.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs120,000.00 per monthWork Location: In person

Personal Assistant to Managing Director (Female)

Premier Tubular Inspection Service Pvt Ltd.

Job Opportunity: Personal Assistant to COOCompany: Premier Tubular Inspection Services Position: Personal Assistant to COO Salary: Market CompetitiveLocation: KarachiAbout the Role: Premier Tubular Inspection Services is looking for a highly organised and proactivePersonal Assistant to support our Chief Operating Officer (COO). The ideal candidate will be professional, detail-oriented, and capable of managing a variety of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the COO&rsquo;s schedule, appointments, and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Coordinate internal and external communications.</li><li>Handle confidential information with discretion.</li><li>Assist in day-to-day administrative tasks and project follow-ups.</li></ul>Requirements:<ul><li>Proven experience as an executive or personal assistant is preferred.</li><li>Excellent organizational and time management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure.</li></ul>Why Join Us:<ul><li>Work in a dynamic and professional environment.</li><li>Opportunity for growth and career development.</li><li>Competitive market-based salary.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs65,000.00 per monthWork Location: In person

Personal Assistant to COO

Humara Ghar (Pvt) Ltd.

Job Description for the position of Personal Assistant to the CEO &ndash; Humara Ghar Pvt. Ltd.Job Description: Personal Assistant to CEOCompany: Humara Ghar Pvt. Ltd. Position: Personal Assistant to the CEO Location: Karachi Employment Type: Full-timeRole OverviewThe Personal Assistant (PA) to the CEO will provide high-level administrative, operational, and coordination support. The role requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently. The PA will act as a bridge between the CEO, internal teams, external partners, and clients.Key Responsibilities1. Administrative &amp; Executive Support<ul><li>Manage CEO&rsquo;s daily schedule, including meetings, appointments, and travel itineraries.</li><li>Handle incoming calls, emails, and correspondence on behalf of the CEO.</li><li>Prepare documents, presentations, and reports as required.</li><li>Maintain confidentiality of sensitive corporate and personal information.</li></ul>2. Travel &amp; Visa Management<ul><li>Complete application forms for local and international travel.</li><li>Manage ticket bookings (airline, hotel reservations, transport).</li><li>Fill visa application forms and guide on the visa process (how to apply, required documents, submission steps).</li><li>Track visa timelines and follow-ups.</li></ul>3. Meeting &amp; Coordination Tasks<ul><li>Schedule internal and external meetings with clients, vendors, and stakeholders.</li><li>Arrange meeting venues, documentation, and minutes of meetings.</li><li>Coordinate with departments for timely execution of CEO&rsquo;s instructions.</li></ul>4. Operations &amp; Support<ul><li>Handle indoor and outdoor tasks including banking, paperwork submission, courier, and official errands.</li><li>Assist in completing forms, applications, official letters, and documentation.</li><li>Support HR and administrative tasks when required.</li><li>Manage CEO&rsquo;s task list and ensure deadlines are met.</li></ul>Requirements<ul><li>Excellent communication skills (verbal &amp; written).</li><li>Strong command of computer applications (MS Office, Google Workspace, online forms).</li><li>Ability to fill application forms accurately and professionally.</li><li>Knowledge of ticket booking platforms and basic travel coordination.</li><li>Understanding of visa application processes and documentation requirements.</li><li>Strong organizational and time-management skills.</li><li>Ability to handle both indoor and outdoor work tasks efficiently.</li><li>Confidential, responsible, and capable of working under pressure.</li><li>Minimum 2&ndash;3 years of experience in a similar role preferred.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Personal Assistant to the CEO

Al Rahim Developers

Overview We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO. The ideal candidate will manage executive schedules, coordinate communication, and ensure smooth day-to-day operations for the CEO&rsquo;s office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate complex project tasks, ensuring deadlines are met through effective planning and follow-up.</li><li>Handle all correspondence with professionalism via phone, email, and in-person interactions, demonstrating excellent phone etiquette and customer service skills.</li><li>Organize and maintain files, documents, and records both digitally and physically with meticulous attention to detail.</li><li>Assist with event planning for company functions or executive engagements, including logistics, invitations, and venue arrangements.</li><li>Support bookkeeping activities such as data entry in QuickBooks, invoicing, expense tracking, and basic office bookkeeping tasks.</li><li>Perform clerical duties including proofreading documents, transcribing recordings, managing office supplies inventory, and filing systems.</li><li>Oversee office management responsibilities such as front desk duties, multi-line phone systems handling, and ensuring a welcoming environment for visitors.</li><li>Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for preparing reports, presentations, and correspondence as needed.</li><li>Support personal errands or special projects for the CEO to ensure their focus remains on strategic initiatives.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>2&ndash;4 years of experience as PA/EA to senior leadership</li><li>Excellent written and verbal communication skills</li><li>Strong time management and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional attitude and strong sense of responsibility</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs200,000.00 per monthWork Location: In person

Personal Assistant (PA) to CEO

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Emirates Talent Solution

Position Title: Executive Secretary - Signage Location: Sharjah, UAE Industry: Signage / Media / Advertising Job Type: Full-time | Permanent Salary: Competitive (based on experience)About the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and internal/external communication professionally.</li><li>Maintain and organize physical and digital filing systems.</li><li>Coordinate with internal departments, clients, suppliers, and authorities.</li><li>Assist in preparing contracts, quotations, and project documentation.</li><li>Ensure confidentiality of sensitive company and executive information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary or Personal Assistant, preferably in signage, advertising, or a related industry.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Familiarity with UAE business practices and documentation is preferred.</li></ul>Core Competencies:<ul><li>Professional communication and coordination</li><li>Strong administrative and organizational skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable work environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Advertising : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary - Signage

Explore 601+ Executive personal assistant in Karachi this December. Find roles across top companies and apply now to boost your career.