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executive assistant to the ceo Jobs in Karachi

executive assistant to the ceo

executive personal assistant

Scaleup Connect

Job Title: Personal Assistant to CEOEmployment Type: onsiteShift timings: 10:00 am - 6:00 pmLocation: NazimabadOverviewThe Personal Assistant (PA) to the CEO provides high-level administrative and executive support, ensuring the CEO&rsquo;s time is managed efficiently and operations run smoothly. This role requires a highly organized, proactive, and experienced professional capable of handling confidential information, managing complex schedules, coordinating communications, and supporting both professional and personal tasks.Key Responsibilities&middot; Manage and organize the CEO&rsquo;s calendar, appointments, and meetings.&middot; Handle correspondence, including emails, phone calls, and messages.&middot; Coordinate travel arrangements, accommodations, and itineraries.&middot; Assist with personal errands and tasks as needed.&middot; Prepare reports, presentations, and documents.&middot; Act as a liaison between the CEO, staff, clients, or external partners.&middot; Maintain confidentiality and discretion regarding sensitive information.&middot; Support special projects and initiatives as directed by the CEO.Requirements&middot; Minimum 2 years proven experience as a Personal Assistant or Executive Assistant.&middot; Strong organizational and time-management skills.&middot; Excellent communication and interpersonal abilities.&middot; Proficiency in office software (e.g., Microsoft Office, Google Workspace).&middot; Ability to multitask and prioritize effectively.&middot; Discretion and confidentiality.&middot; Professionalism and adaptability.Gender: Female (preferred)Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Personal Assistant to CEO

RBS Associates Pvt. Ltd.

Position: Personal Secretary to CEOLocation: KarachiJob Type: Full-TimeIndustry: Property Valuation Services&#11088; About UsRBS Associates Pvt. Ltd. is a leading valuation company providing certified and legally recognized property valuation services across Pakistan. We work with Commercial Banks, Courts, Real Estate Developers, Corporates, and Industries. We are looking for a confident and professional Personal Secretary to the CEO to manage executive tasks and ensure smooth coordination across the organization.&#11088; Job Responsibilities: Executive Assistance<ul><li>Manage the CEO&rsquo;s daily schedule, meetings, and appointments</li><li>Screen and respond to emails, calls, and inquiries</li><li>Arrange travel itineraries, bookings, and official visits</li><li>Maintain confidentiality of sensitive and company-related information</li></ul>Administrative Tasks<ul><li>Prepare letters, reports, presentations, and official documents</li><li>Maintain filing systems (digital &amp; physical)</li><li>Monitor follow-ups on tasks assigned by the CEO to departments</li><li>Handle documentation related to property valuation reports, banking files, and court matters</li></ul>Communication &amp; Coordination<ul><li>Coordinate with internal teams, clients, banks, and court representatives</li><li>Handle professional communication on behalf of the CEO</li><li>Assist in client meetings, document reviews, and project updates</li><li>Ensure timely delivery of tasks and smooth workflow</li></ul>Office &amp; Project Support<ul><li>Manage office correspondence, courier, and recordkeeping</li><li>Assist in preparing proposals, quotations, and company forms</li><li>Support the CEO in business development and client management activities</li></ul>&#11088; Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree (Business Administration / Management preferred)</li><li>Minimum 1&ndash;3 years of experience as a Personal Secretary / Executive Assistant</li><li>Excellent communication skills (spoken &amp; written English + Urdu)</li><li>Strong computer skills (MS Word, Excel, PowerPoint, Email Management)</li><li>Professional behavior, strong ethics, and confidentiality</li><li>Ability to multitask and work under pressure</li><li>Strong organizational and time-management skills</li><li>Experience in a corporate environment is a plus</li><li>Knowledge of the property/real estate industries is an advantage (optional)</li></ul>&#11088; What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunities for growth and learning</li><li>Direct exposure to executive-level operations</li><li>Long-term career potential</li></ul>Job Type: Full-timeWork Location: In person

PERSONAL SECRETARY TO CEO

Call Cafe

Location: Karachi, Pakistan Salary: up to Rs.50,000 per month (depending on experience) Employment Type: Full-timeAbout the Role:Are you a strategic thinker with exceptional organizational skills? Do you thrive in a fast-paced environment where no two days are the same? Call Caf&eacute; is seeking a dynamic and highly capable Personal Assistant to serve as the right hand to our CEO. Our mission is to empower brands through exceptional customer interactions. At the heart of our growth is an ambitious, visionary CEO whose schedule is as demanding as it is impactful. We're seeking an extraordinary individual to serve as the CEO&rsquo;s right hand&mdash;someone sharp, proactive, and deeply committed to efficiency and execution.Role OverviewAs the Personal Assistant to the CEO, you will work in close partnership with the CEO, ensuring his day-to-day activities run smoothly. You will be the central point of coordination, enabling the CEO to focus on high-level strategic initiatives while you manage the details, communications, and operational rhythm of his work life.This is a role for someone who thrives in high-performance environments, handles confidential matters with absolute discretion, and can operate with autonomy, integrity, and emotional intelligence.Key Responsibilities<ul><li>Executive Calendar Management: Own the CEO&rsquo;s daily schedule. Plan, coordinate, and manage meetings, appointments, travel, and events to ensure optimal use of time.</li><li>Communication Liaison: Serve as the first point of contact for the CEO&mdash;screening calls, emails, and requests while ensuring timely and thoughtful follow-up.</li><li>Meeting Preparation &amp; Follow-Up: Draft agendas, take notes, and track action items. Ensure follow-ups are completed and that the CEO is fully prepared for each engagement.</li><li>Operational Support: Assist with personal errands, document management, email handling, and task prioritization.</li><li>Travel &amp; Logistics: Coordinate all travel arrangements&mdash;flights, hotels, ground transportation, and itineraries, both domestically and internationally.</li><li>Confidentiality &amp; Discretion: Manage sensitive information with the highest level of professionalism and discretion.</li></ul>&middot; Project Assistance: Support the CEO with ongoing internal initiatives, team coordination, and communications across departments.&middot; Delegation &amp; Gatekeeping: Act as a strategic gatekeeper, ensuring only high-priority matters reach the CEO&rsquo;s attention and delegating tasks where appropriate.&middot; Time Optimization: Proactively find ways to reduce distractions, streamline processes, and enhance the CEO&rsquo;s productivity.Ideal Candidate Profile<ul><li>Minimun Bachelor's degree, Master&rsquo;s in Business, Management, or Communications is preferred.</li><li>3+ years of experience supporting C-level executives</li><li>Exceptional written and verbal communication skills (English &amp; Urdu)</li><li>High emotional intelligence, discretion, and professionalism</li><li>Strong organizational and time-management skills</li><li>Ability to handle multiple priorities and remain composed under pressure</li><li>Tech-savvy with experience using productivity tools (Google Workspace, Slack, Zoom, Calendly, etc.)</li><li>A proactive mindset with a service-oriented attitude</li></ul>What We Offer<ul><li>Highly competitive salary Rs.50,000+/month (depending on your skills and experience)</li><li>A front-row seat to executive decision-making and leadership</li><li>Opportunity to work closely with a visionary leader and dynamic team</li><li>Exposure to strategic operations, business development, and organizational growth</li><li>A role with impact and responsibility in a company that values initiative and excellence</li></ul>Job Type: Full-timePay: Up to Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Karachi Shahra-E-Faisal: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant : 4 years (Required)</li></ul>Work Location: In person

Personal Assistant to the CEO – Call Café

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

Venzyl

Salary: PKR 50,000-60,000Hours: 6 hours Monday - FridayLocation: RemoteRole Overview:I&rsquo;m looking for a highly organised and proactive Assistant to support every day administration. This is a part-time, execution-focused role ideal for someone who is detail-oriented, reliable, and comfortable with project tracking and coordination.You&rsquo;ll help implement timelines, follow up on tasks, and ensure weekly progress. If you&rsquo;re someone who enjoys making things happen behind the scenes, this is for you.Key Traits &amp; Qualifications:Strong written and spoken EnglishExcellent organisational and time management skillsClear communicator, both written and verbalStrong follow-through and ability to work independentlyComfortable using basic tools (Google Workspace, project tracking platforms)Professional, discreet, and trustworthyBonus (not required): Background in mental health, marketing, or operationsJob Type: Part-timePay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Are you available to work from home 6 hours a week between 8 PM - 2 AM, Monday - Friday?</li><li>What basic tools do you have experience with?</li></ul>Experience:<ul><li>Virtual Assistant: 2 years (Required)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Work Location: Remote

Personal Assistant (WFH)

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Codup

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 Overview:
 
 
 As the Executive Assistant (EA) to the CEO, you will serve as a strategic right-hand, enabling the CEO to focus on high-value activities, steering growth, building relationships, and driving the company&rsquo;s vision. You will anticipate needs, manage information flows, coordinate critical engagements, and ensure operational excellence at the executive level.
 
 
 The role also involves assisting with personal matters as required, ensuring all tasks are managed with utmost confidentiality and sensitivity.
 
 
 Tasks and Responsibilities:
 
 
 Strategic &amp; Executive Support
 
 
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 Coordinator for the CEO&rsquo;s calendar, prioritising high-impact meetings, travel and commitments in alignment with strategic goals
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 Prepare briefing materials, slide decks, agendas, meeting notes and follow-up actions for internal and external engagements
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 Partner with cross-functional leaders (e.g., Marketing, Sales, Development, HR) to surface issues, ensure alignment, and keep the CEO updated
 
 
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 Operational Efficiency
 
 
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 Manage travel logistics (domestic &amp; international), accommodations, visas, itineraries and expense reconciliation
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 Handle correspondence, email triage, call screening and ensure timely responses where required, acting with discretion and professionalism
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 Maintain and organise confidential files, contracts, board / stakeholder documentation and executive records
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 Oversee special projects as assigned (e.g., leadership off-sites, board meeting prep, strategic initiatives), ensuring timely delivery and alignment with executive priorities
 
 
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 Relationship &amp; Stakeholder Management
 
 
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 Represent the CEO in internal communications, ensuring clarity of messages and timely dissemination of decisions
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 Liaise with the leadership team, key clients, partners and external advisors on behalf of the CEO building trust and maintaining strong working relationships
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 Support the CEO in event participation, speaking engagements, industry conferences, and strategic networking opportunities
 
 
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 Culture &amp; Innovation Catalyst
 
 
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 Embed the company&rsquo;s values of &ldquo;problem-solving&rdquo;, &ldquo;transparency&rdquo;, &ldquo;simplicity&rdquo; into the EA function and help foster a culture of high performance and continuous improvement. Codup
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 Identify and implement tools, workflows or processes that elevate executive productivity and innovation (e.g., automation of routine tasks, optimised briefing packs, digital dashboards)
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 Act as a confidant, sounding board and trusted partner to the CEO providing insight, feedback and operational agility that supports growth.
 
 
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 </ul>
 Education/Qualification Requirement:
 
 
 Must-have:
 
 
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 Bachelor&rsquo;s degree (Business Administration, Management, or related field preferred)
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 Minimum 5 years of progressive experience supporting senior executives (CEO/COO/EVP), ideally in a fast-paced tech, digital, or professional services environment
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 Superb organizational, time-management, and prioritization skills&mdash;able to handle ambiguity and shifting priorities with calm and effectiveness. Excellent written and verbal communication skills (English mandatory, Urdu an asset)
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 High degree of discretion, confidentiality, and integrity in handling sensitive information. Adaptability to work across time zones, coordinate globally, and travel when required
 
 
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 Desired:
 
 
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 Experience working in transformation-driven companies
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 Strong proficiency with executive productivity tools (e.g., Microsoft Office 365, Google Workspace, Asana/Trello, Zoom, Slack)
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 Analytical mindset with ability to summarise data, highlight insights, and escalate appropriately
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 Proactive mindset anticipates needs rather than waiting to be told
 
 
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 Powered by JazzHR
 
 
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Executive Assistant to the CEO

Explore 634+ Executive personal assistant in Karachi this December. Find roles across top companies and apply now to boost your career.