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admin assistant - director of human resources Jobs in Egypt

admin assistant - director of human resources

executive secretary

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 We are seeking a highly organized, resourceful, and discreet
 
 Executive Secretary
 
 to provide comprehensive executive support to the CEO. The role requires excellent coordination, communication, and time management skills to ensure smooth day-to-day operations, efficient scheduling, and professional representation of the CEO's office.
 
 
 
 In this role, you will:
 
 
 Executive Support &amp; Calendar Management:
 
 
 
 <ul>
 <li>
 Manage the CEO's complex calendar, meetings, and travel itineraries (Egypt, UAE, and international)
 </li>
 <li>
 Prioritize and resolve scheduling conflicts proactively
 </li>
 <li>
 Prepare agendas, minutes, and follow-up action items for meetings
 
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics:
 
 
 
 <ul>
 <li>
 Coordinate all travel arrangements including flights, visas, accommodation, and local transportation
 </li>
 <li>
 Ensure seamless travel support between Egypt and UAE, including last-minute changes
 
 
 
 </li>
 </ul>
 
 Office &amp; Communication Management:
 
 
 
 <ul>
 <li>
 Act as the first point of contact for the CEO&mdash;screening calls, emails, and correspondence
 </li>
 <li>
 Draft, review, and proofread official communications, reports, and presentations
 </li>
 <li>
 Maintain a high level of confidentiality and discretion at all times
 
 
 
 </li>
 </ul>
 
 Administrative Excellence:
 
 
 
 <ul>
 <li>
 Organize and maintain files, records, and documents (both electronic and physical)
 </li>
 <li>
 Handle expense claims, approvals, and reimbursements for the CEO
 </li>
 <li>
 Coordinate with internal teams and external stakeholders on behalf of the CEO
 
 
 
 </li>
 </ul>
 
 Special Projects:
 
 
 
 <ul>
 <li>
 Support the CEO with research, data collection, and preparation of briefing materials
 </li>
 <li>
 Manage ad-hoc assignments requiring judgment, initiative, and follow-through
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or related field
 </li>
 <li>
 5+ years of experience in an executive assistant or executive secretary role, preferably supporting C-level executives
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic
 </li>
 <li>
 Strong organizational skills with attention to detail and the ability to multitask under pressure
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital collaboration tools is an advantage
 </li>
 <li>
 High level of integrity, discretion, and professionalism
 </li>
 <li>
 Flexibility to occasionally travel and adapt to changing priorities
 
 
 
 </li>
 </ul>
 
 Personal Attributes:
 
 
 
 <ul>
 <li>
 Strong interpersonal skills with the ability to build positive working relationships
 </li>
 <li>
 Highly proactive and solution-oriented
 </li>
 <li>
 Culturally aware and adaptable, with experience working in multinational environments
 </li>
 <li>
 Calm under pressure with excellent problem-solving abilities
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Executive Secretary

dubizzle MENA

<div>dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people&rsquo;s lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
As part of dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs. 
 
We are seeking a highly organized, resourceful, and discreet Executive Secretary to provide comprehensive executive support to the CEO. The role requires excellent coordination, communication, and time management skills to ensure smooth day-to-day operations, efficient scheduling, and professional representation of the CEO&rsquo;s office. 
 
In this role, you will: 
 
Executive Support &amp; Calendar Management:<ul>
<li>Manage the CEO&rsquo;s complex calendar, meetings, and travel itineraries (Egypt, UAE, and international).</li>
<li>Prioritize and resolve scheduling conflicts proactively.</li>
<li>Prepare agendas, minutes, and follow-up action items for meetings.</li>
</ul>Travel &amp; Logistics:<ul>
<li>Coordinate all travel arrangements including flights, visas, accommodation, and local transportation.</li>
<li>Ensure seamless travel support between Egypt and UAE, including last-minute changes.</li>
</ul>Office &amp; Communication Management:<ul>
<li>Act as the first point of contact for the CEO&mdash;screening calls, emails, and correspondence.</li>
<li>Draft, review, and proofread official communications, reports, and presentations.</li>
<li>Maintain a high level of confidentiality and discretion at all times.</li>
</ul>Administrative Excellence:<ul>
<li>Organize and maintain files, records, and documents (both electronic and physical).</li>
<li>Handle expense claims, approvals, and reimbursements for the CEO.</li>
<li>Coordinate with internal teams and external stakeholders on behalf of the CEO.</li>
</ul>Special Projects:<ul>
<li>Support the CEO with research, data collection, and preparation of briefing materials.</li>
<li>Manage ad-hoc assignments requiring judgment, initiative, and follow-through.</li>
</ul>Requirements
Qualifications &amp; Skills:<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li>
<li>5+ years of experience in an executive assistant or executive secretary role, preferably supporting C-level executives.</li>
<li>Excellent written and verbal communication skills in English and Arabic.</li>
<li>Strong organizational skills with attention to detail and the ability to multitask under pressure.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital collaboration tools is an advantage.</li>
<li>High level of integrity, discretion, and professionalism.</li>
<li>Flexibility to occasionally travel and adapt to changing priorities.</li>
</ul>Personal Attributes:<ul>
<li>Strong interpersonal skills with the ability to build positive working relationships.</li>
<li>Highly proactive and solution-oriented.</li>
<li>Culturally aware and adaptable, with experience working in multinational environments.</li>
<li>Calm under pressure with excellent problem-solving abilities.</li>
</ul>Benefits<ul>
<li>A fast paced, high performing team.</li>
<li>Comprehensive Health Insurance</li>
<li>Life Insurance</li>
<li>Rewards &amp; Recognitions</li>
<li>Learning &amp; Development opportunities</li>
</ul>#Egyptdubizzle</div>

EVA pharma

<div>
 
 Launched with a startup mindset focused on innovation and empowered by EVA Pharma's Team capabilities, Limitless Naturals has quickly transformed into one of the fastest-growing companies in the food supplement industry within just a few years. Initially driven by a commitment to harness cutting-edge research and development, Limitless' innovative and diverse range of supplements has set new standards of quality and efficacy in the market. This rapid growth has propelled the company beyond its home country; Egypt, leading to significant global expansion demonstrating its ability to adapt to diverse consumer needs while maintaining its core values of innovation and excellence.
 
 
 
 Job Summary
 
 
 We are seeking a passionate and talented
 
 Executive Secretary
 
 to join our dynamic team.
 
 
 The&nbsp;ideal candidate will contribute to our mission of enhancing human health and well-being,&nbsp;ensuring that we meet the highest standards of excellence in our industry.
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Handle invoices, expense reports, and other financial/administrative tasks
 </li>
 <li>
 Manage executives' calendars, schedule appointments, and coordinate travel arrangements
 </li>
 <li>
 Handle incoming emails, calls, and requests, prioritizing and redirecting as appropriate
 </li>
 <li>
 Coordinate meetings, prepare agendas, take minutes, and follow up on action items
 </li>
 <li>
 Liaise with internal departments and external stakeholders on behalf of executives
 </li>
 <li>
 Perform general administrative tasks and other duties as assigned
 </li>
 
 
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field (preferred).
 </li>
 </ul>
 <ul>
 <li>
 Proven experience in a similar role.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Good proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 </ul>
</div>

Hilton

<div>Food &amp; Beverage Secretary
An Administrative Assistant / F&amp;B Secretary is responsible for carrying out the daily activities of the F&amp;B office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. 
What will I be doing? 
As an Administrative Assistant / F&amp;B Secretary, you will be responsible for carrying out the daily activities of the F&amp;B office to deliver an excellent staff experience. An Administrative Assistant / F&amp;B Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Carry out daily administrative activities of the F&amp;B office while adhering to Hilton Standards, policies and procedures</li><li>
Provide secretarial support to the Executive team</li><li>
Ensure all communications, particularly relating to all dep., guests and the Corporate office are handled promptly and professionally</li><li>
Receive and distribute mail</li><li>
Ensure outgoing mail is dispatched in a timely manner</li><li>
Provide minutes to F&amp;B Team Meetings and compile management reports in a timely and accurate manner if necessary</li><li>
Maintain adequate supplies of office stationary</li><li>
Identify and build internal and external relationships</li><li>
Carry out all filing</li><li>
Comply with all key security mandates</li><li>
Report any maintenance issues or hazards</li><li>
Maintain own work area in a clean, tidy and good manner</li><li>
Report defective materials and equipment</li><li>
Assist with special projects related to the F&amp;B Office</li></ul>
What are we looking for? 
An Administrative Assistant / F&amp;B Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Excellent verbal and written communication skills</li><li>
Excellent administration and IT skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food & Beverage Secretary

Prosper Egypt Facilities Management

About the Role:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in managing day-to-day operations, strategic initiatives, and business communications. The ideal candidate will have strong business acumen, excellent communication skills, and a proven ability to manage multiple priorities in a fast-paced real estate environment.Key Responsibilities:<ul><li>Provide comprehensive administrative and executive support to the CEO.</li><li>Manage and prioritize the CEO&rsquo;s calendar, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting materials with accuracy and professionalism.</li><li>Handle confidential information with discretion and integrity.</li><li>Coordinate internal and external meetings, board sessions, and business events.</li><li>Act as a liaison between the CEO and internal/external stakeholders.</li><li>Support in following up on key projects, decisions, and business priorities.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4&ndash;7 years of experience as an Executive Assistant, preferably in the real estate or corporate sector.</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills (English &amp; Arabic).</li><li>Proficiency in Microsoft Office Suite and digital productivity tools.</li><li>Professional appearance, discretion, and a proactive mindset.</li></ul>Work Location: Nasr City. CairoJob Types: Full-time, Contract Contract length: 12 monthsApplication Question(s):<ul><li>what's your expected net salary? (Answer is a mandatory to avoid ignoring your application)</li></ul>

Executive Assistant to CEO

The HEINEKEN Company

<div>At ABC, we brew the joy of true togetherness to inspire a better world. A big part of that means brewing better people with the heart of our company in our four values:
<ul>
<li>Passion for consumers and customers</li>
<li>Care for people and planet</li>
<li>Enjoyment of life</li>
<li>Courage to dream and pioneer
</li></ul>Job Purpose

Manages the schedules, logistics, and communications of the HR &amp; Finance Director. Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.

Duties and Responsibilities
<div>
<ul><li>Provide executive level secretarial and administrative support to the HR &amp; Finance Director</li></ul>
<ul><li>Full ownership in managing the calendar and daily affairs of the HR &amp; Finance Director</li></ul>
<ul><li>Run all office affairs of the HR &amp; Finance office in a highly professional and proactive manner.</li></ul>
<ul><li>Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.</li></ul>
<ul><li>Manage the calendar of the HR &amp; Finance Director, ensuring daily updates with reminders.</li></ul>
<ul><li>Arrange internal and external meetings and follow up on attendance.</li></ul>
<ul><li>Manage all international and domestic travel: visas, meet &amp; assist, hotel, transportation.</li></ul>
<ul><li>Coordinate with Finance on all matters related to the expenses.</li></ul>
<ul><li>Assist with medical insurance.</li></ul>
<ul><li>Coordinate maintenance of HR &amp; Finance Director's cars with the driver.</li></ul>
<ul><li>Gather document signatures as requested.</li></ul>
<ul><li>Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).</li></ul>
<ul><li>Maintain filing system related to the HR &amp; Finance Director (expenses, contracts, etc.).</li></ul>
<ul><li>Arrange all domestic and international travel (visas, meet &amp; assist, hotels, transport).</li></ul>
<ul><li>Handle team meeting arrangements (conferences, internal/external meetings, etc.).</li></ul>
<ul><li>Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).</li></ul>
<ul><li>Create PRs on systems and track payments.</li></ul>
<ul><li>Manage petty cash requests and settlements in a timely manner.</li></ul>
<ul><li>Provide signature assistance on contracts and documents.</li></ul>
<ul><li>Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.</li></ul>
</div>
Other duties may be assigned as needed.

Education &amp; Qualification
<ul>
<li>Bachelor's degree from an accredited university/college.</li>
<li>4 years supporting executive leadership with responsibilities as described above.</li>
<li>Excellent written and verbal communication skills in English and Arabic.</li>
<li>Strong organizational and time-management abilities.</li>
<li>Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).</li>
<li>Experience using software related to expense reporting, purchase orders, and/or employee onboarding.</li>
<li>Experience in benefits or HR admin is a plus</li></ul></div>

Executive Assistant - HR & Finance

United Nations

Regional Director, Middle East (MID) Regional Office, D1

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168 executive secretary jobs IN Egypt

Executive Secretary

Executive Secretary

Executive Secretary

Food & Beverage Secretary

Executive Assistant to CEO

Executive Assistant - HR & Finance

Regional Director, Middle East (MID) Regional Office, D1