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executive secretary to ceo/vp Jobs in Saudi Arabia

executive secretary to ceo/vp

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office operations coordinator Jobs in Saudi Arabia

office operations coordinator

operations executive Jobs in Saudi Arabia

operations executive

executive secretary to ceo vp

Confidential

<p><strong>Executive Secretary to CEO/VP</strong><br /><br /><br /><br /><strong>Job Overview</strong><br /><br />Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office.<br /><br /><strong>Responsibilities</strong><br /><br /> </p><ul><li>Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.</li><li>Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.</li><li>Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.</li><li>Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Manage executive expenses, process invoices, and assist with budget tracking for the executive office.</li><li>Conduct research and compile data to prepare documents for review and presentation by executives.</li><li>Maintain an efficient and organised filing system for both electronic and physical documents.</li></ul><p><strong>Qualifications</strong><br /><br /> </p><ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.</li><li>Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.</li><li>High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.</li><li>A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.</li><li>The ability to work independently, remain calm under pressure, and meet tight deadlines.</li><li>A proactive approach to problem-solving with strong decision-making capabilities.</li><li>A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.</li></ul><p><br /><strong>Benefits</strong><br /><br /> </p><ul><li>A competitive remuneration package.</li><li>An opportunity to work in a dynamic and professional environment that supports career growth and development.</li><li>Play an integral role within a forward-thinking company that is a leader in its field.</li></ul><p> </p>

Executive Secretary to CEO/VP

webook.com

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 <br/>
 <br/>
 If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
 <br/>
 <br/>
 <strong>
  Role Overview:
  <br/>
  <br/>
 </strong>
 We are looking for a proactive and highly organized Office Manager to oversee office operations and support the execution of key operational initiatives under the direction of the CEO.
 <br/>
 <br/>
 This role will ensure the office runs efficiently while coordinating across departments to support operational priorities, manage vendors and facilities, and drive administrative excellence. The ideal candidate is structured, detail-oriented, and comfortable working in a fast-paced environment with direct exposure to executive leadership.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <strong>
  Office &amp; Operational Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee the day-to-day operations of the office to ensure an efficient and well-organized working environment
  </li>
  <li>
   Manage office facilities, maintenance, and workplace services
  </li>
  <li>
   Coordinate with vendors, service providers, and building management
  </li>
  <li>
   Monitor office budgets related to supplies, services, and operational needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cross-Department Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as a coordination point between departments to support operational execution
  </li>
  <li>
   Follow up on operational tasks and ensure alignment across teams when needed
  </li>
  <li>
   Support internal initiatives and projects assigned by the CEO
  </li>
  <li>
   Assist in tracking action items from leadership discussions and operational meetings
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Infrastructure &amp; Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure the office environment supports productivity, collaboration, and employee experience
  </li>
  <li>
   Coordinate office improvements, renovations, or workspace planning when needed
  </li>
  <li>
   Maintain office policies, procedures, and operational standards
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational Support to Leadership
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support the CEO on operational follow-ups and implementation of internal initiatives
  </li>
  <li>
   Prepare operational reports, summaries, or documentation when required
  </li>
  <li>
   Assist in coordinating internal leadership meetings and ensuring follow-ups on key action items
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Operations Management, or a related field
  </li>
  <li>
   4-7 years of experience in Office Management, Operations, or Administrative Leadership roles
  </li>
  <li>
   Strong organizational and operational coordination skills
  </li>
  <li>
   Ability to manage multiple stakeholders and priorities
  </li>
  <li>
   Excellent communication and problem-solving abilities
  </li>
  <li>
   High level of professionalism and discretion
  </li>
  <li>
   Proficiency in Google Workspace
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience working closely with executive leadership
  </li>
  <li>
   Experience managing office operations in fast-growing companies
  </li>
  <li>
   Strong vendor management and operational planning skills
  </li>
 </ul>
</div>


Office Manager

Steel Force Building Materials Trading

<p><b>Job Title:</b> Senior Executive - Operations</p><p><b>Industry:</b> Hardware, Building Materials, Construction Items, Fabrication, and Industrial Works</p><p><b>Overview:</b> We are seeking a dynamic Senior Executive - Operations to join our team across the Middle East. The role focuses on supporting the General Manager (Operations) in managing and optimising operations within our trading company and manufacturing units in KSA and UAE.</p><p><b>Duties and Responsibilities:</b></p><ul><li>Assist the General Manager (Operations) in managing day-to-day operations for seamless functionality across multiple branches.</li><li>Identify and implement process improvement initiatives to enhance operational efficiency and productivity within trading, fabrication, and industrial works sectors.</li><li>Serve as a liaison between different departments, ensuring effective communication and coordination to meet business objectives.</li><li>Monitor operational activities to ensure compliance with regulatory standards and implement quality control measures.</li><li>Prepare comprehensive reports and analyses to inform strategic decisions and improve operational processes.</li></ul><p><b>Qualifications:</b></p><p><b>Experience:</b> Minimum of 5 years in a senior operations role, preferably in hardware, building materials, or related industries.</p><p><b>Skills: </b>Strong organisational skills, with the ability to multitask and manage complex logistics.</p><p><b>Communication:</b> Excellent communication and leadership capabilities essential for cross-functional team collaboration.</p><p><b>Education:</b> Degree in Business Administration, Operations Management, or a related field.</p><p><b>Reports To:</b> General Manager (Operations)</p><p>Job Types: Full-time, Permanent</p><p>Pay: From ﷼3,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Hardware &amp; Building material s: 3 years (Required)</li></ul><p>Work Location: In person</p>

Operations Head (Hardware & Building Materials)

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
  </li>
  <li>
   Prepare meeting minutes
  </li>
  <li>
   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Yousef Al-Rajhi Group

<h2><strong>Sales Executive – F&amp;B / FMCG</strong></h2><p>📍 <strong>Location:</strong> Riyadh, Saudi Arabia<br /> </p><p>We are currently seeking a <strong>dynamic and results-driven Sales Executive</strong> to join one of our <strong>leading logistics companies in Riyadh</strong>. The ideal candidate will be responsible for <strong>driving sales and expanding market presence for our Food &amp; Beverage (F&amp;B) and FMCG product portfolio</strong>.</p><p>The successful candidate must have <strong>proven sales experience in F&amp;B or FMCG products</strong>, strong market knowledge, and the ability to build and maintain long-term relationships with clients.<br /> </p><h3><strong>Key Responsibilities</strong></h3><p>Develop and execute effective <strong>sales strategies</strong> to achieve company sales targets.</p><p>Identify and pursue <strong>new business opportunities</strong> within the F&amp;B and FMCG sectors.</p><p>Build and maintain strong relationships with <strong>retailers, wholesalers, supermarkets, and distribution partners</strong>.</p><p>Conduct market research to identify <strong>potential clients and emerging market opportunities</strong>.</p><p>Present, promote, and sell company products to prospective customers.</p><p>Negotiate contracts and close sales agreements to maximize profitability.</p><p>Monitor market trends, competitor activities, and customer preferences.</p><p>Prepare regular <strong>sales reports, forecasts, and performance updates</strong>.</p><p>Collaborate with internal teams to ensure smooth order processing and delivery.<br /> </p><h3><strong>Requirements</strong></h3><p>Bachelor’s degree in <strong>Business Administration, Marketing, or a related field</strong> (preferred).</p><p><strong>2–5 years of proven sales experience</strong> in <strong>F&amp;B or FMCG products</strong>.</p><p>Strong network within <strong>retail, distribution, or wholesale channels</strong> in Saudi Arabia.</p><p>Excellent <strong>communication, negotiation, and relationship-building skills</strong>.</p><p>Ability to work independently and achieve <strong>sales targets in a competitive market</strong>.</p><p>Valid <strong>Saudi driving license</strong> is preferred.<br /> </p><h3><strong>Key Skills</strong></h3><p>Sales &amp; Business Development</p><p>FMCG / F&amp;B Product Sales</p><p>Client Relationship Management</p><p>Negotiation &amp; Closing</p><p>Market Analysis</p>

Sales Executive - F&B / FMCG

Wipro

<div>Job Description<p></p><div><div><ul><li><div><b><br>
</b><br>
</div></li></ul></div></div><div><div><div><div>Job Title: PMO EXECUTIVE L3
</div></div></div></div><div><div><div><div>City: Riyadh
</div></div></div></div><div><div><div><div>State/Province: Riyadh Province
</div></div></div></div><div><div><div><div>Posting Start Date: 3/9/26
</div></div></div></div><div><div><div><div>Wipro Limited (NYSE: WIT, BSE: 507685, NSE: WIPRO) is a leading technology services and consulting company focused on building innovative solutions that address clients&rsquo; most complex digital transformation needs. Leveraging our holistic portfolio of capabilities in consulting, design, engineering, and operations, we help clients realize their boldest ambitions and build future-ready, sustainable businesses. With over 230,000 employees and business partners across 65 countries, we deliver on the promise of helping our customers, colleagues, and communities thrive in an ever-changing world. For additional information, visit us at www.wipro.com.
</div></div></div></div><div><div><div><div>Job Description:
<div><div><div><h2 class="jobSectionHeader"><b>Job Description
</b></h2></div><div><p><b>Responsibilities
</b></p><ul><li>Work with the Service Delivery Team to understand their portfolio, business strategy, prioritization, etc. to facilitate quality service delivery.
</li><li>Work with IT Global Program Management Office and cross functional PMOs to define the approach
</li><li>Provide executive visibility to project, program, portfolio and functional level status, issues, risks, costs, etc.
</li><li>Provide information to IT Global Program Management Office so demand, financials, service and project delivery can be aggregated to the enterprise level
</li><li>Assist with FY Plan and Outlook activities
</li><li>Monitor and report on actual and projected spend to demonstrate function operates within FY Plan/Outlook &Atilde;&cent;&Acirc;&Acirc; function, portfolio and program/project levels.
</li><li>Assist in the implementation and embedding of process, methods and best practice into service delivery activities for the function, including project management, financial management, resource management, etc.
</li><li>Improve communications, content and transparency of information with key customers
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div><div><p><b>To qualify for the role you must have
</b></p><ul><li>Degree at university level
</li><li>English language skills - excellent written and verbal communication
</li><li>3+ years of experience, including demonstrated project management and financial management experience
</li><li>End to end understanding of IT life cycle (pipeline, resource, demand, project delivery, financial)
</li><li>Experience in end-to-end financial management &Atilde;&cent;&Acirc;&Acirc; plan, forecast, actual &Atilde;&cent;&Acirc;&Acirc; function, portfolio and program/project levels
</li><li>Very good understanding of service delivery related key performance indicators
</li><li>Project delivery experience in a similar IT environment
</li><li>Experience working in a global IT environment
</li><li>Business Analytic skills
</li><li>Flexibility to adjust to multiple demands, shifting priorities, ambiguity and rapid change
</li><li>Customer orientation and responsiveness
</li><li>Ability to deal efficiently with escalations and difficult situations/people under pressure
</li><li>Outstanding self-management , influence management , information presentation and interpersonal, communication
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div></div><div></div><div><div><h2 class="jobSectionHeader"><b>͏
</b></h2></div></div></div></div></div></div></div><div></div><div><div><div><div>Mandatory Skills: Project Management .<br>
<p></p>Experience: 5-8 Years .<br>
<p></p>Reinvent your world. We are building a modern Wipro. We are an end-to-end digital transformation partner with the boldest ambitions. To realize them, we need people inspired by reinvention. Of yourself, your career, and your skills. We want to see the constant evolution of our business and our industry. It has always been in our DNA - as the world around us changes, so do we. Join a business powered by purpose and a place that empowers you to design your own reinvention.</div></div></div></div></div><p></p>

PMO EXECUTIVE L3

Protectol Health

<div>
 <strong>
  Location:
 </strong>
 Dammam, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Experience:
 </strong>
 1 &ndash; 4 Years.
 <br/>
 <br/>
 <strong>
  Nationality:
 </strong>
 Open to All Nationalities.
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 We are looking for a dynamic
 <strong>
  Operations Executive
 </strong>
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
  </li>
  <li>
   Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
  </li>
  <li>
   Support day-to-day office operations and ensure smooth administrative functioning.
  </li>
  <li>
   Manage office documentation, filing systems, and employee records.
  </li>
  <li>
   Coordinate with vendors, service providers, and suppliers for office requirements.
  </li>
  <li>
   Assist in procurement of office supplies and operational materials.
  </li>
  <li>
   Support HR and operations teams in documentation and employee coordination.
  </li>
  <li>
   Maintain records of licenses, permits, and company documents and track renewal dates.
  </li>
  <li>
   Assist management with operational reporting, data tracking, and coordination tasks.
  </li>
  <li>
   Handle general administrative tasks including scheduling, coordination, and office support.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1&ndash;4 years of experience in operations, administration, or office coordination roles.
  </li>
  <li>
   Basic understanding of visa processes and documentation is preferred.
  </li>
  <li>
   Strong organizational and multitasking skills.
  </li>
  <li>
   Good communication and coordination abilities.
  </li>
  <li>
   Proficiency in MS Office (Excel, Word, Outlook).
  </li>
  <li>
   Ability to work in a fast-paced operational environment.
  </li>
 </ul>
</div>


Operations Executive

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