administrative assistant

executive assistant

administrative coordinator Jobs in Boston

administrative coordinator

paralegal/administrative assistant Jobs in Boston

paralegal/administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

executive staff assistant

Daley And Associates, LLC

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      Executive Assistant
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    We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 0-2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
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   </span>
  </span>
 </span>
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    This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
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     Responsibilities:
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    &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
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    &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
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    &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
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    &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
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    &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
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    &bull; Provide additional support as needed.
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     Qualifications:
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    &bull; Bachelor&rsquo;s degree required.
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    &bull; 0-2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
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    &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
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    &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
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    &bull; Excellent communication, interpersonal, and problem-solving abilities.
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    &bull; Professional presence, discretion, and a collaborative mindset.
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    &bull; Flexible and adaptable with a positive, proactive attitude.
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   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
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Executive Assistant

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
The AWS Global Sales Technology (AGS Tech) organization is looking for an exceptionally driven, resourceful and proactive Executive Assistant. You will be part of a collaborative, customer-obsessed, fast-moving global organization and working with technical teams such as Solutions Architects and Customer Solutions Managers.<br>
<br>
This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines. You will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as leadership offsites and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you&rsquo;ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.<br>
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The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within AWS Global Sales and AWS. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility.<br>
<br>
Key job responsibilities<br>
<ul><li>Expertly own and manage a complex executive calendar, scheduling across global time zones.</li><li>Own domestic and international travel; craft detailed, efficient travel itineraries that optimize time and productivity.</li><li>Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.</li><li>Exercise sound judgment when handling confidential matters and communications in an ambiguous environment.</li><li>Track and help drive completion of key deliverables and following up on outstanding items.</li><li>Work with other assistants throughout the org and across the rest of the company.</li><li>Responsible for space planning of the WW AGS Tech organization</li><li>Play a leadership role with the AGS Tech EA team.</li></ul><br>
A day in the life<br>
The AWS Global Sales (AGS) NAMER Tech organization is a global, cross-functional team supporting Amazon's sales initiatives across North America.<br>
<br>
About the team<br>
Diverse Experiences<br>
<br>
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn&rsquo;t followed a traditional path, or includes alternative experiences, don&rsquo;t let it stop you from applying.<br>
<br>
Why AWS?<br>
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Amazon Web Services (AWS) is the world&rsquo;s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating &mdash; that&rsquo;s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.<br>
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Inclusive Team Culture<br>
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AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.<br>
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Mentorship &amp; Career Growth<br>
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We&rsquo;re continuously raising our performance bar as we strive to become Earth&rsquo;s Best Employer. That&rsquo;s why you&rsquo;ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.<br>
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Work/Life Balance<br>
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We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there&rsquo;s nothing we can&rsquo;t achieve.</div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience leading process improvements</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>7+ years of senior level leadership support experience</li><li>Experience in a fast-paced, high-tech company</li><li>Experience working with large global teams</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, MA, Boston - 74,200.00 - 129,800.00 USD annually<br>
USA, NY, New York - 81,600.00 - 142,800.00 USD annually<br>
USA, VA, Herndon - 74,200.00 - 129,800.00 USD annually</div><p></p>

Executive Assistant, AGS Tech, AGS Tech

Beacon Hill

<div>
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  <strong>
   Executive Assistant to $115K - Join Now!
  </strong>
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  Our client, a well-established financial services organization, is looking for an Executive Assistant to support a senior leader with a demanding schedule. This position requires strong calendar management, proactive communication, and the ability to anticipate needs as priorities shift. The ideal candidate has at least 7 years of experience supporting senior leadership and brings a composed, detail-oriented approach.
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  Position Details:
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   Location: Boston, MA
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   Work Model: Hybrid
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   Degree: Preferred
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   Responsibilities include owning and proactively managing a demanding executive calendar with competing priorities; coordinating complex domestic and international travel with detailed itineraries and real-time adjustments; screening and prioritizing incoming communications and requests to protect executive time; preparing correspondence, presentations, and meeting materials with accuracy and urgency; facilitating internal and external meetings and ensuring executives are fully prepared; providing after-hours support for time-sensitive needs and travel changes; tracking follow-ups and key action items to ensure timely completion; and supporting special projects tied to executive and organizational priorities.
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   The ideal candidate possesses 7+ years of experience supporting C‑suite or senior executives in financial services or similarly demanding environments; proven success managing high-volume calendars and travel with full autonomy; exceptional judgment, discretion, and confidence interacting with senior stakeholders; strong communication skills with the ability to push back appropriately and diplomatically; advanced proficiency in Microsoft Office, particularly Outlook and PowerPoint; a flexible, high-touch work style with comfort supporting urgent needs outside standard business hours; and outstanding attention to detail in fast-moving situations.
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  Join an organization offering strong bonus potential, great benefits, and the opportunity to take on a highly visible role!
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  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
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  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
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  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
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  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
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  Company Profile:
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  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
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  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
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  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
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  Benefits Information:
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  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
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  We look forward to working with you.
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  Beacon Hill. Employing the Future (TM)
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WHOOP

<div>
 WHOOP is on a mission to unlock human performance and healthspan. This role sits at the center of that mission, ensuring our executives operate at maximum leverage. You will go beyond traditional administrative support by building systems, using AI tools, and proactively driving execution across priorities.
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  Responsibilities
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   Own and optimize complex, fast-moving calendars across two executives, ensuring alignment to priorities and proactively resolving conflicts
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   Coordinate domestic and international travel end-to-end, including detailed itineraries and seamless execution
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   Manage high-volume inbound communication across email, Slack, and other channels with strong prioritization and judgment
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   Prepare executives for meetings by assembling context, materials, and clear objectives; capture notes, track decisions, and ensure follow-through
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   Build and continuously improve systems that increase executive leverage, including AI-enabled workflows for scheduling, communication, and task management
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   Identify opportunities to automate or streamline repetitive work, using AI tools and agents to meaningfully expand capacity
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   Draft, edit, and refine communications with speed and clarity, leveraging AI where appropriate
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   Partner cross-functionally to drive execution on key initiatives, ensuring stakeholders are aligned and deadlines are met
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   Manage operational processes such as expenses, approvals, and documentation with accuracy and efficiency
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   Support team events, offsites, and company initiatives as needed
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   Operate with high ownership, stepping into both tactical execution and broader problem-solving as needed
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   Own the integrity, security, and confidentiality of executive information across all systems, communications, and workflows
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  Qualifications
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   5+ years supporting senior executives, ideally supporting multiple leaders simultaneously in a fast-paced environment
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   Demonstrated ability to anticipate needs, exercise strong judgment, and drive outcomes with minimal direction
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   Proven track record of building or improving systems, not just maintaining them
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   Fluency with AI tools (e.g., ChatGPT, automation tools, workflow builders) and a mindset of using them to increase speed and scale
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   Exceptional organizational skills with the ability to manage multiple priorities without sacrificing quality
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   Strong written and verbal communication skills, with the ability to draft executive-level communications
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   High level of discretion, professionalism, and integrity
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   Comfort with tools such as Google Workspace, Ramp, Slack, Notion, Airtable, and the ability to quickly learn new systems
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   Bias for action and a willingness to operate across a wide range of responsibilities, from tactical to strategic
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   Based in Boston with in-office presence Monday through Thursday
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  This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.
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 Interested in the role, but don&rsquo;t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.
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 WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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 The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.
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 At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company&rsquo;s long-term growth and success.
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 The U.S. base salary range for this full-time position is $100,000 - $140,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.
 <br/>
 <br/>
 In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.
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 <br/>
 These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate&rsquo;s specific qualifications, expertise, and alignment with the role&rsquo;s requirements.
</div>


US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant

Emerson College

<div><div><b>Assistant Vice President &amp; Executive Producer, Cinematic Video Production</b></div><br>
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Join our </b><b>community</b><b> and experience </b><b>Emerson College</b><b>!</b><br>
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The Assistant Vice President &amp; Executive Producer of Cinematic Video Production leads the strategic vision, creative direction, and operational execution of high-impact video storytelling for the College's highest priority video production, under the leadership of the Marketing &amp; Communications function. The AVP &amp; Executive Producer oversees the development and production of cinematic-quality video content that advances institutional brand, enrollment, reputation, fundraising, reputation and engagement goals. Serving as both a creative leader and executive-level strategist, the AVP &amp; Executive Producer manages a portfolio of video initiatives from flagship brand films and campaign launches to digital content series and presidential communications, ensuring all productions meet the highest standards of storytelling, visual excellence, and institutional alignment.<br>
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<b>ESSENTIAL JOB DUTIES</b><br>
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<b>Strategic Leadership</b><br>
<ul><li>
Develop and lead a comprehensive cinematic video strategy aligned with institutional marketing, enrollment, advancement, and brand objectives.</li><li>
Serve as senior creative advisor to divisional and college leadership on visual storytelling and content direction.</li><li>
Partner with senior administrators, academic leaders, and the college's enrollment and institutional advancement teams to identify high-impact storytelling opportunities.</li>
Translate institutional priorities into compelling visual narratives that resonate with prospective students, families, alumni, donors, and key stakeholders.<br>
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</li></ul><br>
<b>Creative Direction &amp; Production Oversight</b><br>
<ul><li>
Oversee all phases of video production: concept development, scripting, budgeting, scheduling, filming, post-production, and distribution.</li><li>
Set and maintain cinematic standards for visual identity, tone, and storytelling across all video content.</li><li>
Approve creative briefs, scripts, treatments, and final edits to ensure alignment with brand and strategic goals.</li><li>
Direct or supervise large-scale productions, including campaign films, broadcast-quality marketing, and documentary-style features.</li><li>
Ensure accessibility compliance (captioning, audio description where appropriate) and platform optimization.</li><li>
Provide creative oversight and input to all campus promotional video production, including production units and areas not under their direct oversight.</li></ul><br>
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Team Leadership &amp; Talent Management</b><br>
<ul><li>
Lead and mentor an in-house video production team, including producers, directors, cinematographers, editors, and students.</li><li>
Foster a collaborative, innovative and creative production culture.</li></ul><br>
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Project &amp; Budget Management</b><br>
<ul><li>
Develop and manage annual production budgets.</li><li>
Prioritize and allocate resources based on institutional impact and return on investment.</li><li>
Implement efficient production workflows and scalable systems.</li><li>
Manage production timelines and ensure on-time, on-budget delivery of projects.</li><li>
Oversee freelance crews, agencies, and production vendors; negotiate contracts and manage performance expectations.</li></ul><br>
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Brand Stewardship &amp; Innovation</b><br>
<ul><li>
Champion cinematic storytelling that elevates the College's brand and reputation.</li><li>
Stay current with industry trends, emerging technologies, and distribution platforms.</li><li>
Introduce innovative approaches in narrative structure, visual techniques, and digital content formats.</li><li>
Measure performance metrics and audience engagement to inform future strategy.</li><li>
All other duties as assigned</li></ul><br>
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QUALIFICATIONS - </b>Qualifications are deemed required or preferred and represent what is needed to effectively perform job.<br>
<ul><li>
Bachelor's degree in Film, Media Production, Communications, or related field required. MFA preferred.</li><li>
8-10+ years of progressive experience in professional video production, including leadership experience required.</li><li>
10-15 years of demonstrated experience producing high-quality, cinematic video content at a brand, agency, production company, or media organization required.</li><li>
Experience in higher education, nonprofit, or mission-driven organizations, preferred.</li></ul><br>
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KNOWLEDGE, SKILLS, AND ABILITIES - </b>May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
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<ul><li>Strong portfolio showcasing strategic storytelling and visual excellence.</li><li>
Experience leading brand or campaign video initiatives.</li><li>
Proven experience managing budgets, teams, and complex production schedules.</li><li>
Exceptional creative judgment and storytelling ability.</li><li>
Strong interpersonal and executive communication skills.</li></ul><br>
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PHYSICAL ABILITIES</b> - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<br>
<ul><li>
Requires ability to lift and move objects that are light</li><li>
Requires ability to move materials occasionally</li></ul><br>
<b>
WORK ENVIRONMENT</b> - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.<br>
<ul><li>
Usual Office Conditions</li><li>
This role may require occasional evening and weekend work to support production schedules and campus events. Travel may be required for off-site shoots.</li></ul><br>
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.<br>
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Compensation: $131,900.00 - $168,200.00 annually, commensurate with experience.<br>
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Grade of Position: 23-14E<br>
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Employment Category: Regular<br>
.<br>
Scheduled Weekly Hours: 36.25<br>
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Division of Marketing and Communications<br>
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In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
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<br>
Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.<br>
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Please refer to our benefits website for a full list of benefits and eligibility requirements.<br>
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Assistant Vice President & Executive Producer, Cinematic Video Production

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Assistant Vice President & Executive Producer, Cinematic Video Production