executive assistant

administrative assistant

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant (on site, part-time) Jobs in Boston

administrative assistant – legal Jobs in Boston

administrative assistant – legal

executive staff assistant

FlexProfessionals

<p><i>A leading nonprofit dedicated to advancing housing stability, economic security, and overall quality of life is seeking an Executive Assistant to provide high-level administrative support to its senior leadership team.</i></p><p><b>Job Type</b>: Contract position with opportunity for permanent role</p><p><b>Location Requirements</b>: Hybrid; minimum of three (3) days per week in Boston office, located on Orange line near Roxbury Crossing</p><p><b>Job Description</b>: The Executive Assistant provides administrative support to the Executive Director and senior staff. The role requires frequent use of independent judgment in carrying out administrative duties, including maintaining the Executive Director&rsquo;s schedule, handling confidential and highly sensitive files, composing correspondence, writing proposals and reports, and proofreading. The Executive Assistant may occasionally provide backup support for other departments and assist with special projects, assignments, and events. This position requires a comprehensive understanding of operations, policy issues, and critical thinking.</p><p><b>Responsibilities</b>:</p><ul><li>Represent the agency to callers and visitors to the Executive Office, including corporate and political representatives, owners, and residents</li><li>Answer and screen phone calls professionally and route inquiries to appropriate staff</li><li>Coordinate meetings of the Board of Directors and committees</li><li>Attend board and committee meetings and record minutes</li><li>Produce and submit meeting minutes for review and approval</li><li>Prepare agendas and meeting materials, including compiling reports from senior management</li><li>Distribute materials to board members and attendees</li><li>Arrange travel, transportation, and lodging for the Executive Director and management staff</li><li>Conduct internet and other research as assigned</li><li>Open and manage the Executive Director&rsquo;s mail, prioritizing time-sensitive materials</li><li>Distribute mail to appropriate staff in the Executive Director&rsquo;s absence</li><li>Maintain confidential and important agency files, including contracts, legislative records, policies, and meeting minutes</li><li>Perform clerical duties such as word processing and photocopying</li><li>Act as assistant Clerk of the Board of Directors and maintain board documents</li><li>Implement special projects and assignments</li><li>Serve as liaison for committees and special groups to support interdepartmental communication</li><li>Maintain electronic contract files and complete City of Boston contract files as needed</li><li>Perform other duties as assigned</li></ul><p><b>Qualifications</b>:</p><ul><li>Demonstrated experience in an Executive Office or similar setting</li><li>General knowledge of government, regional economy, housing, and Greater Boston communities, preferred</li><li>Proficiency with Microsoft Office, including Word, Excel, Adobe Acrobat, and Outlook</li><li>Excellent verbal and written communication skills; writing sample required</li><li>Strong diplomacy, discretion, and judgment with confidential matters</li><li>Strong customer service skills and ability to interact with all levels of management and staff professionally</li><li>Excellent problem-solving and organizational skills</li><li>Ability to multi-task and prioritize in a busy office with competing pressures</li><li>BA/BS preferred</li><li>Multilingual skills preferred, including English and at least one of the following: Vietnamese, Cape Verdean Creole, Portuguese, Cantonese, Mandarin, Toisanese, or Spanish</li></ul><p>Pay: $67,000.00 - $77,000.00 per year</p><p>Work Location: Hybrid remote in Boston, MA</p>

Executive Assistant

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.
<br>
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The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.<br>
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Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
The AWS Global Sales Technology (AGS Tech) organization is looking for an exceptionally driven, resourceful and proactive Executive Assistant. You will be part of a collaborative, customer-obsessed, fast-moving global organization and working with technical teams such as Solutions Architects and Customer Solutions Managers.<br>
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This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines. You will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as leadership offsites and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you&rsquo;ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.<br>
<br>
The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within AWS Global Sales and AWS. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility.<br>
<br>
Key job responsibilities<br>
<ul><li>Expertly own and manage a complex executive calendar, scheduling across global time zones.</li><li>Own domestic and international travel; craft detailed, efficient travel itineraries that optimize time and productivity.</li><li>Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.</li><li>Exercise sound judgment when handling confidential matters and communications in an ambiguous environment.</li><li>Track and help drive completion of key deliverables and following up on outstanding items.</li><li>Work with other assistants throughout the org and across the rest of the company.</li><li>Responsible for space planning of the WW AGS Tech organization</li><li>Play a leadership role with the AGS Tech EA team.</li></ul><br>
A day in the life<br>
The AWS Global Sales (AGS) NAMER Tech organization is a global, cross-functional team supporting Amazon's sales initiatives across North America.<br>
<br>
About the team<br>
Diverse Experiences<br>
<br>
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn&rsquo;t followed a traditional path, or includes alternative experiences, don&rsquo;t let it stop you from applying.<br>
<br>
Why AWS?<br>
<br>
Amazon Web Services (AWS) is the world&rsquo;s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating &mdash; that&rsquo;s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.<br>
<br>
Inclusive Team Culture<br>
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AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.<br>
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Mentorship &amp; Career Growth<br>
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We&rsquo;re continuously raising our performance bar as we strive to become Earth&rsquo;s Best Employer. That&rsquo;s why you&rsquo;ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.<br>
<br>
Work/Life Balance<br>
<br>
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there&rsquo;s nothing we can&rsquo;t achieve.</div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience leading process improvements</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>7+ years of senior level leadership support experience</li><li>Experience in a fast-paced, high-tech company</li><li>Experience working with large global teams</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, MA, Boston - 74,200.00 - 129,800.00 USD annually<br>
USA, NY, New York - 81,600.00 - 142,800.00 USD annually<br>
USA, VA, Herndon - 74,200.00 - 129,800.00 USD annually</div><p></p>

Executive Assistant, AGS Tech, AGS Tech

HarbourVest

<div><div><b>Job Description Summary</b></div><div>
For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.</div><div></div><div>
In our collegial environment that&rsquo;s marked by low turnover and high energy, you&rsquo;ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.</div><div></div><div>
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.</div><div></div><div>
HarbourVest is an equal opportunity employer.</div><div></div><div>
This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.</div><div></div><div>
We are seeking an experienced Executive Assistant to provide a broad range of support to senior members of the HarbourVest Global Private Wealth leadership team. This individual will serve as the main point of contact for our Global Private Wealth teammates and will help build a professional and welcoming environment for the team and external parties.</div><div></div><h2 class="jobSectionHeader"><b>
The ideal candidate is someone who is:</b></h2><ul><li>
An excellent written and verbal communicator</li><li>
Able to communicate professionally and confidently with colleagues of all levels</li><li>
Highly organized and able to balance multiple responsibilities and prioritize effectively</li><li>
Committed to excellence with high attention to detail and follow-through</li><li>
Technologically proficient with a thorough knowledge of Microsoft Office Suite and ability to learn and adapt quickly to other applications.</li><li>
Prior experience with Concur travel and expense management platform</li></ul><div></div><h2 class="jobSectionHeader"><b>
What you will do:</b></h2><ul><li>
Provide Executive Assistant support to Leadership and their team</li><li>
Manage large scale, global calendar management</li><li>
Manage team expense report processing for events and travel through SAP Concur Expense platform</li><li>
Respond to email, MS teams and phone calls in a timely manner</li><li>
Coordinate onsite meetings with vendors and clients</li></ul><div></div><h2 class="jobSectionHeader"><b>
What you bring:</b></h2><ul><li>
Demonstrated experience in supporting senior leadership with calendar management</li><li>
Experience with onsite meeting coordination and materials production</li><li>
Motivated, self-starter with the ability to work independently as well as part of a team</li><li>
Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies</li><li>
Problem solving skills with a bias for action leveraging data, technology applications and other tools</li></ul><div></div><h2 class="jobSectionHeader"><b>
Education Preferred:</b></h2><ul><li>
Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience</li></ul><div></div><h2 class="jobSectionHeader"><b>
Experience</b></h2><ul><li>
10 years+ Executive Assistant support experience supporting senior level Executives</li></ul><div></div><div>
#LI-Hybrid</div><div><b>
Salary Range</b></div>
$83,000.00 - $137,000.00<div>
This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.</div><div>
This position is non-exempt and therefore eligible for the payment of overtime.</div></div>

McKinsey & Company

<div><div><div><div><div><div><div>Job ID: 107002</div></div></div></div><div></div><div><ul><div>
Boston</div></ul></div><div></div><div><div><div><br>
</div></div></div></div><div><p>
Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You&rsquo;ve come to the right place.</p><div><p>
YOUR IMPACT</p><div><div><p>
As an Executive Assistant (EAs) you are expected to be a creative problem solver for the Senior Partner and/or Partner whom you will support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.</p><p></p><p>
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.</p><p></p><p>
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.</p><p></p><p>
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.</p><p></p><p>
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.</p><p></p><p>
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.</p><p></p><p>
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.</p><p></p><p>
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.</p><p></p><p>
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</p></div></div></div><div><p>
YOUR GROWTH</p><div><p>
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.</p><p></p><p>
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.</p><p></p><p>
When you join us, you will have:</p><ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul></div></div></div></div><div><div><div><p>
YOUR QUALIFICATIONS AND SKILLS</p><div><div><div><ul><p>
Undergraduate degree preferred</p><p>
3+ years supporting senior level executives or comparable experience</p><p>
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset</p><p>
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately</p><p>
Computer literacy, including strong email and calendaring skills</p><p>
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality</p><p>
Strong technical skills, including proficiency in PowerPoint, Word and Excel</p><p>
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently</p><p>
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment</p><p>
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts</p><p>
Highly professional presence in person, on telephone, email, and all other work-related communications platforms</p><p>
Ability to prioritize and manage multiple workstreams</p></ul></div></div></div></div></div></div><div><div><div><div>
Please review the additional requirements regarding essential job functions of McKinsey colleagues.</div>
<div>Our unwavering commitment to integrity drives everything we do, guiding us to always act in the best interests of our clients, our people, and the communities we serve.</div></div></div></div></div>

Hattie B. Cooper Community Center

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions to provide administrative and special project support. The Administrative Assistant will perform specific functions and duties related to administrative, bookkeeping, data entry, operational support, safety and compliance, and human resources - including payroll functions. and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. The ideal candidate is proactive, tech-savvy, bilingual , and possesses a passion for delivering outstanding customer service.</p><p><b>Specific Responsibilities </b></p><p>Assist with payroll functions and activities, including time and attendance review, payroll processing and enrolling employees into the company&rsquo;s benefits programs including: 401K, health, dental and other supplemental insurance.</p><p>&middot; Assist with human resources administration; including recruitment, HR onboarding documentation, staff orientation, personnel file maintenance and benefits administration.</p><p>&middot; Oversee office inventory control, which includes ordering, receipt and distribution of supplies, business integrity, risk assessment, and quality assurance, i.e., safety and security systems, and maintenance and inspection of equipment.</p><p>&middot; Perform data entry into company systems, and verify the information to ensure accuracy and accessibility.</p><p>&middot; Answer phone calls and assist with new family registration &amp; enrollment inquiries, and collection of tuition payments.</p><p>&middot; Assist the CEO to ensure effective and efficient management of the center&rsquo;s business affairs, including managing the flow of contract documents, reporting and compliances, re-licensing and other applications required by donors, etc.</p><p><b>SPECIFIC QUALIFICATIONS</b></p><p>&middot; Must possess excellent quantitative and organizational skills, with a strong ability to pay close attention to detail.</p><p>&middot; Three to four years of demonstrated work experience as an Administrative Assistant or Executive Assistant working in a high-volume nonprofit environment or child care center.</p><p>&middot; A demonstrated ability to work in a fast-paced environment and the ability to meet concurrent deadlines and organize time and priorities appropriately.</p><p>&middot; Experience working with accounting software systems.</p><p>&middot; Effective written and verbal communication skills, with high-level proficiency in Microsoft Outlook, Word, Excel and PowerPoint.</p><p>&middot; Ability to prioritize and coordinate projects and tasks efficiently.</p><p>&middot; Spanish and English dual language proficiency desired but not required.</p><p>&middot; Bachelor&rsquo;s degree in business administration or in a relevant field desired.</p><p>Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a team that values your contributions by providing a supportive environment that encourages growth. Your proactive attitude will help us deliver exceptional service while streamlining office operations. We are committed to paying all team members fairly for their vital work&mdash;apply today to become an essential part of our organization!</p><p>Pay: $24.89 - $29.97 per hour</p><p>Work Location: In person</p>

Administrative Assistant

Emerson College

<div><div><b>Assistant Vice President &amp; Executive Producer, Cinematic Video Production</b></div><br>
<b>
Join our </b><b>community</b><b> and experience </b><b>Emerson College</b><b>!</b><br>
<br>
The Assistant Vice President &amp; Executive Producer of Cinematic Video Production leads the strategic vision, creative direction, and operational execution of high-impact video storytelling for the College's highest priority video production, under the leadership of the Marketing &amp; Communications function. The AVP &amp; Executive Producer oversees the development and production of cinematic-quality video content that advances institutional brand, enrollment, reputation, fundraising, reputation and engagement goals. Serving as both a creative leader and executive-level strategist, the AVP &amp; Executive Producer manages a portfolio of video initiatives from flagship brand films and campaign launches to digital content series and presidential communications, ensuring all productions meet the highest standards of storytelling, visual excellence, and institutional alignment.<br>
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<b>ESSENTIAL JOB DUTIES</b><br>
<br>
<b>Strategic Leadership</b><br>
<ul><li>
Develop and lead a comprehensive cinematic video strategy aligned with institutional marketing, enrollment, advancement, and brand objectives.</li><li>
Serve as senior creative advisor to divisional and college leadership on visual storytelling and content direction.</li><li>
Partner with senior administrators, academic leaders, and the college's enrollment and institutional advancement teams to identify high-impact storytelling opportunities.</li>
Translate institutional priorities into compelling visual narratives that resonate with prospective students, families, alumni, donors, and key stakeholders.<br>
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</li></ul><br>
<b>Creative Direction &amp; Production Oversight</b><br>
<ul><li>
Oversee all phases of video production: concept development, scripting, budgeting, scheduling, filming, post-production, and distribution.</li><li>
Set and maintain cinematic standards for visual identity, tone, and storytelling across all video content.</li><li>
Approve creative briefs, scripts, treatments, and final edits to ensure alignment with brand and strategic goals.</li><li>
Direct or supervise large-scale productions, including campaign films, broadcast-quality marketing, and documentary-style features.</li><li>
Ensure accessibility compliance (captioning, audio description where appropriate) and platform optimization.</li><li>
Provide creative oversight and input to all campus promotional video production, including production units and areas not under their direct oversight.</li></ul><br>
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Team Leadership &amp; Talent Management</b><br>
<ul><li>
Lead and mentor an in-house video production team, including producers, directors, cinematographers, editors, and students.</li><li>
Foster a collaborative, innovative and creative production culture.</li></ul><br>
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Project &amp; Budget Management</b><br>
<ul><li>
Develop and manage annual production budgets.</li><li>
Prioritize and allocate resources based on institutional impact and return on investment.</li><li>
Implement efficient production workflows and scalable systems.</li><li>
Manage production timelines and ensure on-time, on-budget delivery of projects.</li><li>
Oversee freelance crews, agencies, and production vendors; negotiate contracts and manage performance expectations.</li></ul><br>
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Brand Stewardship &amp; Innovation</b><br>
<ul><li>
Champion cinematic storytelling that elevates the College's brand and reputation.</li><li>
Stay current with industry trends, emerging technologies, and distribution platforms.</li><li>
Introduce innovative approaches in narrative structure, visual techniques, and digital content formats.</li><li>
Measure performance metrics and audience engagement to inform future strategy.</li><li>
All other duties as assigned</li></ul><br>
<b>
QUALIFICATIONS - </b>Qualifications are deemed required or preferred and represent what is needed to effectively perform job.<br>
<ul><li>
Bachelor's degree in Film, Media Production, Communications, or related field required. MFA preferred.</li><li>
8-10+ years of progressive experience in professional video production, including leadership experience required.</li><li>
10-15 years of demonstrated experience producing high-quality, cinematic video content at a brand, agency, production company, or media organization required.</li><li>
Experience in higher education, nonprofit, or mission-driven organizations, preferred.</li></ul><br>
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KNOWLEDGE, SKILLS, AND ABILITIES - </b>May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
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<ul><li>Strong portfolio showcasing strategic storytelling and visual excellence.</li><li>
Experience leading brand or campaign video initiatives.</li><li>
Proven experience managing budgets, teams, and complex production schedules.</li><li>
Exceptional creative judgment and storytelling ability.</li><li>
Strong interpersonal and executive communication skills.</li></ul><br>
<b>
PHYSICAL ABILITIES</b> - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<br>
<ul><li>
Requires ability to lift and move objects that are light</li><li>
Requires ability to move materials occasionally</li></ul><br>
<b>
WORK ENVIRONMENT</b> - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.<br>
<ul><li>
Usual Office Conditions</li><li>
This role may require occasional evening and weekend work to support production schedules and campus events. Travel may be required for off-site shoots.</li></ul><br>
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.<br>
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Compensation: $131,900.00 - $168,200.00 annually, commensurate with experience.<br>
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Grade of Position: 23-14E<br>
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Employment Category: Regular<br>
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Scheduled Weekly Hours: 36.25<br>
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Division of Marketing and Communications<br>
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In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
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Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.<br>
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Please refer to our benefits website for a full list of benefits and eligibility requirements.<br>
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Assistant Vice President & Executive Producer, Cinematic Video Production

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Assistant Vice President & Executive Producer, Cinematic Video Production