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facilities management executive

Kapico Group Holding Company

Admin cum Facility Management ExecutivePosition Type: Full-TimeLocation: Dubai, UAEExperience: 2-3 YearsJob Description:The Admin cum Facility Management Executive will be responsible for the efficient management of all facilities and assets owned, operated, leased, or rented by the company. This includes but is not limited to offices, warehouses, showrooms, accommodations, vehicles, and other assets/ resources critical to our operations. The incumbent will play a key role in identifying new facilities and resources, negotiating contract terms, ensuring proper maintenance and repair protocols, and ensuring compliance with legal and regulatory standards.Responsibilities:&middot; Manage all facilities and assets owned, operated, leased, or rented by the company.&middot; Identify and assess new facilities and resources as needed.&middot; Negotiate contract terms with vendors and service providers and finalize agreements.&middot; Solve problems and make independent decisions to effectively manage facilities.&middot; Handle the maintenance, scheduled/preventive maintenance, breakdown maintenance, and repairs of all facilities and resources in a professional and cost-effective manner.&middot; Processing of bills and payments for rented facilities/ resources, utilities, etc.,&middot; Manage external vendors and service providers to ensure efficient delivery of services.&middot; Multitask effectively to handle various aspects of facility management simultaneously.&middot; Utilize relevant systems and software to streamline facility management processes.&middot; Ensure compliance with all relevant legal and regulatory standards to avoid potential lapses.&middot; Implement safety, security, and health measures across all facilities and resources.Qualifications:&middot; Bachelor's degree in Engineering or a related field.&middot; Prior experience in facility management, preferably in a similar role.&middot; Proven experience in managing external vendors and service providers.&middot; Strong multitasking abilities with the capacity to handle multiple tasks simultaneously.&middot; Excellent problem-solving skills and the ability to make independent decisions.&middot; Familiarity with relevant systems and software for facility management.&middot; Strong communication and negotiation skills.&middot; Attention to detail and ability to prioritize tasks effectively.&middot; UAE Driving license is mustBenefits:&middot; Salary: AED 3,000-AED 3,500&middot; Air Ticket for home country once in two years.&middot; Medical InsuranceJob Types: Full-time, Permanent

Admin cum Facility Executive

V Connect Management Services

Supervise daily facility operations and maintenanceCoordinate with vendors,housekeeping, and securityEnsure safety, hygiene, &amp;smooth building functionsHandle AMC, asset tracking, and maintenance reportsRequired Candidate profileFacility Operations &amp; MaintenanceVendor &amp; Team CoordinationHVAC / Electrical / Plumbing SystemsSafety &amp; Compliance MonitoringAsset &amp; Inventory ManagementMS Office / CAFM/CMMS Software Role: Facility Management - OtherIndustry Type: MiscellaneousDepartment: Administration &amp; FacilitiesEmployment Type: Full Time, PermanentRole Category: Facility ManagementEducationUG: Any Graduate

Facility Management Executive

Affordable Plus

We are looking for a highly capable and hands-on Facilities Management Assistant to support our operations team. The ideal candidate will possess strong technical aptitude, exceptional organizational skills, and a proven ability to manage critical maintenance documentation. A valid UAE driving license is mandatory.Key ResponsibilitiesTechnical Reporting &amp; Documentation (Core Focus)<ul><li>Crucially responsible for generating and analyzing Planned Preventative Maintenance (PPM) reports from the CAFM system (Maximo/Concept Evolution), ensuring scheduling compliance and tracking performance metrics.</li><li>Compile comprehensive overall building maintenance reports, summarizing all reactive and preventative work completed, service contract status, and key performance indicators.</li><li>Maintain meticulous records and documentation for all completed work orders, asset histories, and compliance inspections.</li></ul>Maintenance Execution &amp; Problem Solving<ul><li>Serve as the first responder to on-site issues, demonstrating the ability to diagnose and fix basic operational issues across building systems (HVAC, minor electrical/plumbing faults) before escalation.</li><li>Coordinate and escort technicians/contractors, ensuring work is completed safely, to standard, and with minimum disruption.</li><li>Must possess a valid UAE Driving License to facilitate rapid response and travel between sites as required.</li></ul>Compliance &amp; Administrative Support<ul><li>Provide essential support to the Facilities Manager in ensuring full regulatory compliance with Dubai Civil Defence, DEWA, and other relevant UAE authorities.</li><li>Manage and track all incoming service requests via the CAFM system, ensuring timely assignment and resolution.</li><li>Assist in vendor coordination, procurement paperwork, and tracking service delivery against SLAs.</li></ul>Required Qualifications &amp; Experience<ul><li>Experience: Minimum 2-4 years of hands-on technical or facilities coordination experience, preferably within the UAE.</li><li>Mandatory: Valid UAE Driving License.</li><li>Technical Skills: Proven ability to read and understand technical reports.</li><li>Core Competencies: Demonstrated ability to diagnose and implement fixes for general building maintenance issues.</li><li>Education: Diploma or Bachelor&rsquo;s degree in a relevant technical or mechanical engineering field is preferred.</li><li>Language: Fluency in English is required.</li></ul>Key Competencies<ul><li>PPM Reporting &amp; Analysis</li><li>Technical Problem-Solving (Hands-on)</li><li>Driving &amp; Site Mobility</li><li>Maintenance Documentation &amp; Records Management</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Immediate Join?</li></ul>Experience:<ul><li>Facilities Management- C Level: 4 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

Executive Assistant Manager-Facilities Management

Elite Force

Job Description: On behalf of our client, currently seeking an Events, Office & Facilities Manager to join them in their offices in Dubai. Requirements:-<ul><li>Maintain an inventory across UAE offices on all office assets and other belongings</li><li>Develop and implement administrative processes, including record management, knowledge products, and other resources are properly maintained.</li><li>Manage a team to ensure office supplies including stationary, brochures, flyers, and gift items are maintained</li><li>Manage relationships with vendors, service providers, and landlords, ensuring all SLAs are up to date</li><li>Present proposals and prepare agreements for new vendors and suppliers</li></ul>

Office and Facilities Manager Elite Force Consultancy

Dubai Limited Investment

We are currently looking an experienced QHSE Officer with the following requirements :Location UAE, Dubai<ul><li>3-5 years of varied and advancing experience in Quality Assurance, Health, Safety, and Environment, especially within Facilities Management (Hard &amp; Soft FM) firms in the UAE / GCC (preferably)</li><li>Engineering Degree (preferably in Mech/Elec)</li><li>Nebosh IGC Level &ndash; 3 as a minimum (preferably Nebosh Level 6 Qualification or Equivalent)</li><li>IMS internal Auditor Certification, ISO 41001:2018 (preferably ISO 9001:2015, ISO 45001:2018 &amp; ISO 14001:2015 Lead Auditor Qualification).</li><li>Strong Knowledge of UAE / Dubai HSE regulations</li><li>Valid UAE Driving Licence</li></ul>Responsibilities :<ul><li>Effective Implementation and continual improvements of QHSE / IMS Management System that is compliant with ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 41001:2018 standards.</li><li>Properly Maintain all QHSE documentation and in accordance with Standards 9K,14K,45K &amp; 41K and contractual QHSE requirements.</li><li>Lead and promote a Quality and safety-first culture across in contract locations</li><li>To conduct scheduled or periodic inspections of work tasks and confirm that the necessary corrective actions are undertaken, assessing their effectiveness.</li><li>QHSE and Operational Compliance Audit &ndash; Audits and verification of corrective actions to ensure the compliance levels.</li><li>Identify contract specific employees&rsquo; training needs in relation to Quality, Health, Safety and Environment in coordination with the department manager and provide QHSE training as per the Org / Contract requirements.</li><li>Expert in carrying out HSE risk assessment &amp; Environment aspect impact analysis for facilities management contracts .</li><li>Monitor environmental control activities including Energy management, waste minimization and drive sustainability initiatives.</li><li>Ensure a safe work environment by overseeing the inspection and maintenance of equipment.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

QHSE Officer from Facilities Management Background

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

Sobha Constructions LLC

<ul><li>Formulating strategy, improving performance, procuring material and resources and securing compliance.</li><li>Responsible for total facility management services including housekeeping, MEP and building services, concierge and administration.</li><li>Managing all technical and non-technical outsourced service contracts and Company personnel, including inspections and quality management of service delivery – this includes all Engineering / Housekeeping functions/ Administration.</li><li>Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter supply and service contracts</li><li>Routinely inspect all contracted services to ensure performance measures are being maintained.</li><li>Train subordinates in all aspects of the technical and non- technical services.</li><li>Report any incidents within the time frame as set in the escalation matrix.</li><li>Identifying and Sourcing Spares & Consumables for all equipment’s and maintaining optimum inventory</li><li>Preparing Breakdown analysis reports and review with Sub-Ordinates.</li><li>Champion the implementation and support the use of CAFM on every contract and use it to report proactive and reactive performance.</li><li>To manage excellent relationships with clients, our suppliers and other partners.</li><li>To lead the development and retention of staff; always challenging levels of resource to improve efficiency and improve profitability.</li><li>Support the development of business wide FM initiatives including contract renewals and cost reduction strategies.</li><li>Establish and maintain the PPM schedule, Training Plan, Succession Plan and all associated Health and Safety documentation for every contract.</li><li>Operates independently within working parameters set by General Manager.</li><li>Establishes and maintains contract specific relationships and ensure customer expectations are managed.</li><li>Manages contract related Health and Safety policy and standards.</li><li>Determines contract specific priorities and makes decisions</li><li>Accountable for financial performance and risk management of their respective contract.</li><li>Work within predetermined budgetary guidelines given by General Manager at contract level.</li><li>Responsible for compliance to relevant Corporate Governance standards</li><li>Ensuring compliance with LFM financial policy and standards</li><li>Promotes innovative ways to add value and reduce costs within the team</li></ul>

Executive Operations -Facilities Management

Explore 9728+ Facilities management executive in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.