facility coordinator-(south region) supply chain

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facility coordinator-(south region) supply chain Jobs in Karachi

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facilities manager

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over four campuses with over 500 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>May 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li></ul>
<ul><li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li></ul>
<ul><li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li></ul>
<ul><li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li></ul>
<ul><li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li></ul>
<ul><li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li></ul>
<ul><li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li></ul>
<ul><li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li></ul>
<ul><li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li></ul>
<ul><li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li></ul>
<ul><li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li></ul>
<ul><li>To liaise with local authorities as appropriate</li></ul>
<ul><li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li></ul>
<ul><li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li></ul>
<ul><li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li></ul>
<ul><li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li></ul>
<ul><li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li></ul>
<ul><li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li></ul>
<ul><li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li></ul>
<ul><li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li></ul>
<ul><li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li></ul>
<ul><li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li></ul>
<ul><li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li></ul>
<ul><li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li></ul>
<ul><li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li></ul>
<ul><li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li></ul>
<ul><li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li></ul>
<ul><li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li></ul>
<ul><li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li></ul>
<ul><li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li></ul>
<ul><li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li></ul>
<ul><li>Correspond with the building management and requisite associations as and when required.</li></ul>
<ul><li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li></ul>
<ul><li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li></ul>
<ul><li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li></ul>
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</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

Tapal Tea (Pvt.) Ltd.

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 <p>
  <strong>
   Purpose of the Job:
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 </p>
 <p>
  The Employee Services Specialist is responsible for ensuring a safe, well-maintained, and efficiently operating work environment at the Head Office of a fast-paced FMCG organization. The role serves as the operational backbone of the Employee Services function, managing facilities, administration, security, health &amp; safety, and fleet operations. The incumbent plays a pivotal role in delivering a high standard of workplace experience for employees and visitors alike, in alignment with organizational policies and industry best practices
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 </p>
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   Primary Responsibilities:
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 </p>
 <ul>
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   Oversee the day-to-day operations of the Head Office facility, ensuring all building infrastructure, common areas, and workspaces are maintained to a high standard of functionality and cleanliness.
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   Supervise housekeeping and janitorial staff, establishing and monitoring performance standards to maintain a hygienic, presentable, and employee-friendly environment.
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   Plan, coordinate, and follow up on civil repair, renovation, and maintenance works in line with ES department directives, ensuring minimal disruption to business operations.
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   Conduct regular facility inspections to proactively identify and resolve maintenance issues before they escalate.
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   Manage space utilization, asset movement, and office reconfiguration requirements in coordination with relevant stakeholders.
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   Ensure all meeting rooms, common spaces, and employee facilities are consistently available, functional, and well-equipped.
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   Oversee the performance and discipline of contracted security personnel, ensuring full compliance with organizational security protocols and SOPs.
  </li>
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   Manage visitor access control and material handling procedures in strict adherence to prescribed security guidelines.
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   Coordinate with external security service providers to ensure seamless and up-to-standard security arrangements at all times.
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   Conduct periodic security assessments to identify vulnerabilities and recommend improvements to existing security controls.
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   Ensure all firefighting equipment, fire hydrant systems, and fire alarm systems are regularly inspected, maintained, and fully operational.
  </li>
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   Supervise Integrated Pest Management (IPM) activities and manage service provider performance and schedules.
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   Actively participate in HACCP and OHS internal and external audits, driving the implementation of corrective and preventive actions within the ES domain.
  </li>
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   Support the preparation of the annual departmental budget by coordinating data collection from the line manager and satellite teams.
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   Monitor and track departmental expenditures against the approved budget throughout the financial year, flagging variances and discrepancies to department managers in a timely manner.
  </li>
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   Manage the timely renewal of all Annual Service and Maintenance Contracts and rental agreements for satellite locations, in close coordination with the GM ES, Legal department, and relevant vendors.
  </li>
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   Evaluate vendor performance against service level agreements and drive accountability for service quality and cost efficiency.
  </li>
 </ul>
 <p>
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 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education &amp; Experience:
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 </p>
 <ul>
  <li>
   Bachelor's degree in Business Administration or a related discipline.
  </li>
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   3&ndash;5 years of progressive experience in facilities management, estate services, or corporate administration, preferably within an FMCG or manufacturing.
  </li>
 </ul>
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 </p>
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   Skills &amp; Competencies:
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 </p>
 <ul>
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   Strong organizational and multitasking capabilities with a hands-on, ownership-driven mindset
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   Excellent vendor and stakeholder management skills with the ability to drive performance and accountability.
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   Sound understanding of health, safety, and environmental compliance standards.
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   Proficiency in MS Office; familiarity with SAP S/4 HANA will be an advantage.
  </li>
 </ul>
 <p>
 </p>
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Employee Services Specialist

TATA Pakistan

<p><b>Responsibilities:</b></p><ul><li>Manage bank facilities, including renewals, documentation (BBFS, LAF), and liaison with banks.</li><li>Handle bank guarantees, insurance arrangements, and stock/hypothecation reporting.</li><li>Oversee disbursement, repayment (installments &amp; markup), and regulatory compliance (including SBP requirements).</li><li>Maintain accurate ERP records of funded/non-funded exposures and update banking data.</li><li>Ensure timely reporting, record-keeping, and coordination with internal departments and banks.</li><li>Support process improvements, automation initiatives, and other tasks assigned by management</li></ul><p><b>Experience:</b> 3&ndash;5 years in banking &amp; treasury operations, preferably in manufacturing concern</p><p><b>Education:</b> Atleast bachelor&rsquo;s degree required. Master&rsquo;s will be an added advantage</p><p><b>Competencies:</b></p><ul><li>Strong understanding of banking procedures and financing facilities</li><li>Analytical ability with attention to detail</li><li>Excellent coordination and relationship management skills</li><li>Proficiency in Oracle ERP and Advanced Excel</li></ul><p><b>Location: </b>Head Office, Karachi</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager - Banking & Treasury

Indus pencil industries (Deer)

<p><b>Key Responsibilities</b></p><p><b>Human Resource Functions</b></p><ul><li>Manage <b>attendance, leave records, and overtime</b>.</li><li>Handle <b>recruitment process</b> (job postings, interviews, onboarding).</li><li>Maintain <b>employee records and HR database</b>.</li><li>Assist in <b>payroll preparation.</b></li><li>Implement and monitor <b>HR policies and procedures</b>.</li><li>Handle <b>employee grievances</b> and disciplinary matters.</li></ul><p><b>Administrative Functions</b></p><ul><li>Oversee <b>office/factory administration</b> and facilities management.</li><li>Manage <b>transport, security, housekeeping, and office supplies</b>.</li><li>Coordinate <b>maintenance of office equipment and infrastructure</b>.</li><li>Handle <b>vendor management and service contracts</b>.</li><li>Ensure proper <b>documentation and record-keeping</b>.</li><li>Monitor <b>health &amp; safety standards</b> in the workplace.</li></ul><p>Pay: Rs30,000.00 - Rs40,000.00 per month</p><p>Work Location: In person</p>

HR & Admin Officer

HR viewpoint

<ul><li>Managing all IT equipment of the college, which includes PCs, printers and software management</li><li>Have software experience to be able to resolve bugs, driver issues, windows issues (including formatting and installation of windows and other softwares)</li><li>Manage the ERP being run by the college</li><li>Manage the attendance machines setup of the college</li><li>Manage all electrical assets of the college, including managing all electrical and plumbing matters of the college alongside the campus supervisor</li><li>Constantly patrolling all college facilities around the campus</li><li>Providing for the safety of students while on college building; monitoring personnel and/or visitors</li><li>Engaging in all tasks that are requested which include administrative tasks.</li><li>Candidate must be fluent in English and have a pleasant personality.</li></ul><p>Pay: Rs50,000.00 - Rs70,000.00 per month</p><p>Work Location: In person</p>

IT Officer (Hardware & Software)

Proactive Cleaners Ltd

<p>We are seeking a <b>highly capable, commercially aware, and driven individual</b> to support the delivery of construction and facilities management projects in the UK.</p><p>This is a <b>critical role</b> responsible for <b>cost control, estimating, project planning, and performance tracking</b>, while also supporting <b>design coordination and space planning</b> using CAD.</p><p>The successful candidate will act as a <b>key link between commercial, design, and operations</b>, ensuring projects are delivered <b>on time, within budget, and to a high standard</b>.</p><p><b>Key Responsibilities</b></p><p><b>Commercial &amp; Cost Control</b></p><ul><li>Prepare and review <b>estimates, BOQs, and quotations</b></li><li>Develop and maintain <b>live cost trackers</b> for labour, materials, and subcontractors</li><li>Monitor <b>budget vs actual costs</b> and flag variances early</li><li>Track and manage <b>project profitability and margins</b></li><li>Assist in <b>variation pricing and cost adjustments</b></li></ul><p><b>Project Planning &amp; Programme Management</b></p><ul><li>Develop and maintain <b>programme of works (Gantt charts)</b></li><li>Define <b>project milestones and timelines</b></li><li>Monitor project progress against programme</li><li>Identify delays and propose recovery strategies</li></ul><p><b>Project Coordination &amp; Delivery</b></p><ul><li>Work closely with UK-based operations and site teams</li><li>Proactively <b>chase updates and drive project progress</b></li><li>Coordinate procurement requirements and timelines</li><li>Monitor productivity, performance, and quality standards</li></ul><p><b>CAD, Design &amp; Space Planning</b></p><ul><li>Produce and amend drawings using <b>AutoCAD</b></li><li>Support <b>space planning and layout design</b> for:</li><li>Offices</li><li>Commercial units</li><li>Residential refurbishments / HMOs</li><li>Interpret and review construction drawings</li><li>Assist with <b>quantities take-offs from drawings</b></li></ul><p><b>Reporting &amp; Performance Tracking</b></p><ul><li>Prepare <b>weekly project reports</b>, including:</li><li>Progress vs programme</li><li>Cost vs budget</li><li>Risks and issues</li><li>Maintain accurate records of:</li><li>Labour and material usage</li><li>Project performance and milestones</li><li>Provide clear and structured updates to senior management</li></ul><p><b>Skills &amp; Experience Required</b></p><p><b>Qualifications</b></p><ul><li>Degree in <b>Civil Engineering, Construction Management, or Architecture</b> <i>(preferred)</i></li></ul><p><b>Experience</b></p><ul><li>Minimum <b>5&ndash;10 years&rsquo; experience</b> in:</li><li>Construction / Fit-out / Facilities Management projects</li><li>Experience working with <b>UK, GCC, or international projects</b> is highly desirable</li></ul><p><b>Technical Skills</b></p><ul><li>Strong experience in:</li><li><b>Estimating &amp; BOQs</b></li><li><b>Cost control and budgeting</b></li><li><b>Project planning tools (MS Project, Primavera, or similar)</b></li><li>Proficient in:</li><li><b>AutoCAD (essential)</b></li><li>Microsoft Excel <i>(advanced level preferred)</i></li></ul><p><b>Communication &amp; Personal Attributes</b></p><ul><li>Strong English communication skills (written and verbal)</li><li>Confident, proactive, and able to <b>challenge and push teams when required</b></li><li>Highly organised with strong attention to detail</li><li>Commercially aware with a <b>results-driven mindset</b></li><li>Able to work independently and take ownership of responsibilities</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li>Competitive salary (based on experience)</li><li>Performance-based incentives</li><li>Opportunity to grow within an expanding international business</li><li>Long-term role with career progression</li></ul><p>Application Question(s):</p><ul><li>Can you produce and amend drawings using AutoCAD</li><li>Do you have experience preparing BOQs and tracking project costs (labour, materials, subcontractors), including any tools or systems you&rsquo;ve used?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Work Location: In person</p>

Senior Commercial Project Controller (Construction & Facilities Management)

Cyber Internet Services (Pvt.) Limited

<p><b>Position: Assistant Manager - Data Center (Design &amp; Planning)</b><br/><b>Company:</b> Cyber Internet Services (Pvt.) Limited (Cybernet)<br/><b>Location:</b> Head Office, Karachi (Full-time | Onsite)<br/><b>Department:</b> Infrastructure Sites &amp; Facilities</p><p><b>Position Overview:</b></p><p>We are seeking an experienced and proactive <b>Assistant Manager - Data Center (Design &amp; Planning) </b>to join our Infrastructure Sites &amp; Facilities team. This role involves overseeing the design, planning, and operational efficiency of our data centers, ensuring compliance with industry standards and fostering continuous improvement.</p><p><b>Key Responsibilities:</b></p><p>&middot; Collaborate with internal and external stakeholders to define data center operations, including the development of <b>Change Management procedures</b>, <b>SOPs</b>, and related tools.</p><p>&middot; Prepare <b>BOQs</b>, layouts, technical documentation, and <b>RFPs</b>.</p><p>&middot; Manage data centers to ensure vendors meet service level agreements as per contractual terms.</p><p>&middot; Develop and analyze energy-efficient solutions to minimize power losses.</p><p>&middot; Conduct site visits for engineering studies, electrical system audits, and startup testing.</p><p>&middot; Participate in <b>Root-Cause Analysis (RCA)</b> for equipment failures or power outages.</p><p>&middot; Provide instructions to vendors and installation contractors while ensuring quality standards are met.</p><p>&middot; Oversee the operation and maintenance of all data center infrastructure, including power systems, cooling, fire alarms, and generators.</p><p><b>Skills and Qualifications:</b></p><p>&middot; <b>Bachelor&rsquo;s degree</b> in Electrical or Electronics Engineering.</p><p>&middot; <b>3+ years</b> of relevant experience, preferably in data center or facility management.</p><p>&middot; In-depth knowledge of <b>electrical systems</b>, <b>fire systems</b>, and <b>control systems</b>.</p><p>&middot; Strong problem-solving and critical-thinking skills with the ability to work independently.</p><p>&middot; Proficiency in <b>AutoCAD</b>, <b>MS Project</b>, <b>Excel</b>, and <b>PowerPoint</b>.</p><p>&middot; Excellent leadership and communication skills to effectively lead and inspire diverse teams.</p><p>&middot; Certifications such as <b>CDCP (Certified Data Center Professional)</b> or <b>DCM (Data Center Management)</b> are a plus.</p><p>&middot; Familiarity with power distribution, cooling systems, networking, and security will be advantageous.</p><p><b>Why Join Us?</b></p><p>At <b>Cybernet</b>, we foster a collaborative and innovative environment where you can grow and excel in your career. Join a forward-thinking organization committed to shaping the future of connectivity and delivering impactful solutions in the telecom industry.</p><p><b>How to Apply:</b></p><p>If you are ready to advance your career, send your updated resume to <b>careers@cyber.net.pk </b>with the subject line: <b>&ldquo;Assistant Manager - Data Center (Design &amp; Planning)&rdquo;</b></p><p>Be a part of our journey toward excellence. <b>Apply today!</b></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager - Data Center (Design & Planning)

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