assistant manager administration

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assistant manager finance

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administration assistant

administration manager

facilities manager

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over four campuses with over 500 employees.
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We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
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For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
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Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>April 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li></ul>
<ul><li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li></ul>
<ul><li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li></ul>
<ul><li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li></ul>
<ul><li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li></ul>
<ul><li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li></ul>
<ul><li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li></ul>
<ul><li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li></ul>
<ul><li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li></ul>
<ul><li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li></ul>
<ul><li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li></ul>
<ul><li>To liaise with local authorities as appropriate</li></ul>
<ul><li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li></ul>
<ul><li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li></ul>
<ul><li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li></ul>
<ul><li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li></ul>
<ul><li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li></ul>
<ul><li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li></ul>
<ul><li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li></ul>
<ul><li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li></ul>
<ul><li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li></ul>
<ul><li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li></ul>
<ul><li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li></ul>
<ul><li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li></ul>
<ul><li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li></ul>
<ul><li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li></ul>
<ul><li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li></ul>
<ul><li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li></ul>
<ul><li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li></ul>
<ul><li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li></ul>
<ul><li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li></ul>
<ul><li>Correspond with the building management and requisite associations as and when required.</li></ul>
<ul><li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li></ul>
<ul><li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li></ul>
<ul><li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li></ul>
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</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

Ocean Mall - Real Estate

<p><b>Role Summary</b></p><p>We are looking for a proactive and reliable individual to manage day-to-day administrative operations and ensure the smooth functioning of the workplace. This role is central to maintaining an efficient office environment by overseeing facilities, vendors, and internal coordination. Success in this role means creating a well-organized, cost-effective, and seamless workplace experience for all employees.</p><p><b>Responsibilities</b></p><ul><li>Oversee daily administrative operations and ensure smooth office functioning</li><li>Manage vendors, including selection, negotiation, and performance monitoring</li><li>Handle office facilities, maintenance, and space management</li><li>Oversee procurement of office supplies and manage inventory</li><li>Monitor and manage administrative budgets and expenses</li><li>Coordinate with internal teams (HR, Finance, IT) for operational needs</li><li>Ensure compliance with company policies and administrative procedures</li><li>Identify and implement process improvements for efficiency and cost optimization</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree (minimum requirement)</li><li>3-5 years of relevant experience in administration or office management</li><li>Strong communication and coordination skills</li><li>Experience in vendor management, facilities, and operations</li><li>Good organizational and problem-solving abilities</li><li>Proficiency in Microsoft Office</li><li>Ability to handle multiple tasks and work independently</li></ul><p>Industry</p><ul><li>Advertising Services</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Manager / Assistant Manager – Administration

TATA Pakistan

<p><b>Responsibilities:</b></p><ul><li>Manage bank facilities, including renewals, documentation (BBFS, LAF), and liaison with banks.</li><li>Handle bank guarantees, insurance arrangements, and stock/hypothecation reporting.</li><li>Oversee disbursement, repayment (installments &amp; markup), and regulatory compliance (including SBP requirements).</li><li>Maintain accurate ERP records of funded/non-funded exposures and update banking data.</li><li>Ensure timely reporting, record-keeping, and coordination with internal departments and banks.</li><li>Support process improvements, automation initiatives, and other tasks assigned by management</li></ul><p><b>Experience:</b> 3&ndash;5 years in banking &amp; treasury operations, preferably in manufacturing concern</p><p><b>Education:</b> Atleast bachelor&rsquo;s degree required. Master&rsquo;s will be an added advantage</p><p><b>Competencies:</b></p><ul><li>Strong understanding of banking procedures and financing facilities</li><li>Analytical ability with attention to detail</li><li>Excellent coordination and relationship management skills</li><li>Proficiency in Oracle ERP and Advanced Excel</li></ul><p><b>Location: </b>Head Office, Karachi</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Manager - Banking & Treasury

Dawat-e-Islami Trust

<p>Job Description:</p><p>1. Supervise and lead the housekeeping staff and ensuring optimal team performance.</p><p>2. Conduct training sessions to educate staff on up-to-date cleaning protocols and safety procedures.</p><p>3. Manage daily housekeeping operations, maintaining the highest standards of cleanliness and hygiene.</p><p>4. Develop, implement and oversee cleaning schedules and procedures.</p><p>5. Monitor inventory levels and ensure timely procurement of supplies.</p><p>6. Perform regular inspections to ensure adherence to quality standards.</p><p>7. Enforce sanitation protocols and cleanliness compliance.</p><p>8. Any other related task assigned by seniors.</p><p>Job Specification:</p><p>1. At least Graduate.</p><p>2. Proven experience as a Housekeeping Manager or in a similar role.</p><p>3. In-depth knowledge of cleaning procedures, sanitation protocols and materials.</p><p>4. Strong leadership and communication skills.</p><p>Job Type: Full-time</p><p>Pay: From Rs70,000.00 per month</p><p>Work Location: In person</p>

Manager Housekeeping

foodpanda

<div>
 foodpanda is part of the Delivery Hero Group, the world&rsquo;s pioneering local delivery platform, our mission is to deliver an amazing experience&mdash;fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.
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  Job Description
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 We&rsquo;re looking for a highly-driven and motivated Lead, Real Estate Management for our team. If you thrive on
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 speed, love solving problems, and have an ownership mindset, this is the environment for you.
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 The ideal candidate will have a track record of leading infrastructural development projects, involved in
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 acquisitions and expansions, competent in managing asset health, and adept at team management and
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 comfortable in diving deep and showing how it is done.
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  This role will be based in Karachi
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 and will report to the Director Quick Commerce.
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  About the job:
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 The successful candidate is to own the network development agenda for the DMART business, plan and
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 execute multiple projects in tandem in accordance with the timeline, desired outcome and budgets, mitigate risks through proactive management, collaborate extensively with internal local, regional, and external stakeholders, including partners, vendors, government and regulatory bodies.
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 This role works very closely with senior leadership to make sure that the scope and direction of each project is on schedule, as well as other internal stakeholders are aligned for support. This is a great opportunity to learn about and contribute to one of the fastest growing verticals in foodpanda!
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  Responsibilities:
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   Lead network development agenda for Pakistan, plans activities and projects to expedite business impact while also strengthening foundations and capability required to deliver results in mid to long term.
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   Identify and close gaps in operational control, facilities management, and construction governance.
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   Develop strong foundation for stable day-to-day store operations
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   Develop protocols for faster issue resolution
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   Strategically plan to lower FM and utility costs
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   Own the delivery of the CAPEX budget, prioritise expenditure to support growth, compliance and safety.
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   Clear ownership of Dmart assets, processes, and governance
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   Business continuity through reduced downtime and faster incident response
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   Compliance across food safety, H&amp;S, statutory inspections, and refrigeration
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   Audit-ready documentation aligned with legal and internal standards
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   FM OPEX budgeting and forecasting for the Dmart portfolio
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   Robust invoice validation and prevention of cost leakage
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   Enforcement of FM vendor SLAs
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   Execution of energy-saving measures at store level
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   Supporting IoT / temperature-monitoring rollout
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   Closely managing and driving projects, roadmaps, milestones, timeline and achievements
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   Monitoring project KPIs, building and managing project dashboard to help evolve and define project vision and strategy coordination and completion of projects on time within budget and within scope
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   Set deadlines, assign responsibilities and monitor and summarize progress of project
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   Develop a detailed project plan to monitor and track progress
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   Working closely with other departments to achieve best possible outcomes
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   Perform risk management to minimize project risks
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   Prepare reports for upper management regarding status of project
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   Achieving business goals ,sales and revenue targets. Overseeing daily operations, managing budgets, and setting performance objectives. Recruiting, training, and supporting managers.
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  Qualifications
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   At least 8 years of experience in project management, facility management, network development.
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   Highly knowledgeable in best practices for design, building/construction, maintenance, and real estate asset management/warehouses or darkstores.
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   Strong technical knowledge in safety &amp; standards, engineer codes, building permits for new sites etc.
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   Strong project management skills, ability to manage multiple work streams in parallel, forecast risks, develop risk mitigation strategies, plan for projects, manage resources and priorities
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   High-energy with sound business acumen
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   Ability to work in a fast-moving environment in cross functional and cross-cultural teams
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   Adaptability to change
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   Positive and proactive attitude
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   Subject matter expert in creating safe and compliant operations.
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   Is able to inspire internal and external teams to deliver at speed while ensuring high standards in
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   execution.
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   Prior experience of leading network development in a Retail environment will be a strong plus.
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  Ability to travel 50% of the time
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  Additional Information
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   A dynamic and challenging work environment.
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   A company committed to developing you personally and professionally.
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   A great working atmosphere with regular company and team events.
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   A vibrant and international team committed to diversity and inclusion.
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   Responsibility from day one in a fast growing and global company.
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   Other benefits include free food, health and dental insurance, and learning and development opportunities!
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Lead, Real Estate Management (PMO)

Breakthru

<p><b>Job Title:</b> Facility Associate<br/>We are seeking a proactive and detail-oriented Facility Associate to manage office operations and ensure a safe, clean, and well-maintained workplace. The ideal candidate will be responsible for overseeing daily administrative and facility-related tasks, supporting staff, and maintaining high standards of office functionality and appearance.</p><p><b>Key Responsibilities:</b></p><p>Ensure smooth daily office operations and maintain a clean, organized workplace</p><p>Handle administrative tasks and confidential correspondence with discretion</p><p>Oversee maintenance of office equipment (ACs, CCTV, lighting, etc.) and coordinate timely repairs</p><p>Manage vendor relationships and preventive maintenance schedules</p><p>Supervise support staff, including shift planning and cleaning schedules</p><p>Monitor inventory and ensure timely procurement of office supplies</p><p>Enforce company SOPs, safety, and security standards</p><p>Identify and implement workplace improvements and cost efficiencies</p><p><b>Requirements:</b></p><ul><li>Graduate degree required.</li><li>Strong communication skills in both English and Urdu.</li><li>Ability to handle multiple tasks efficiently.</li><li>Flexibility to work evening and night shifts *<i><b>(Mon to Wed) evening Shift 2pm to 11pm (Thursday to Friday) night shift 11pm to 8 am</b></i></li></ul><p><b>Additional Benefits:</b></p><ul><li>Medical facility</li><li>Provident Fund (PF)</li><li>Paid Time Off (PTO)</li><li>Leave encashment</li><li>Gym facility</li></ul><p>Pay: Rs50,000.00 - Rs85,000.00 per month</p><p>Experience:</p><ul><li>Admin Work: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Facility Associate

UDPL

<p><b>Job description:</b></p><p><b>United Distributors Pakistan Limited</b>, a leading agriculture pesticide &amp; Fertilizer Company is actively looking for Factory Manager. The factory manager will be responsible for overseeing end-to-end factory operations, ensuring efficient production, quality compliance, cost control, and adherence to safety and regulatory standards. The role requires strong leadership to optimize plant performance, manage cross-functional teams, and support business growth through operational excellence.</p><p><b>Key Responsibilities</b></p><ul><li>Production &amp; Operations Management</li><li>Quality Assurance &amp; Compliance</li><li>Supply Chain &amp; Inventory Management</li><li>Health, Safety &amp; Environment (HSE)Team</li><li>Leadership &amp; Development</li><li>Cost Management &amp; Reporting</li><li>Maintenance &amp; Engineering Coordinationefficiency</li></ul><p><b>Eligibility:</b></p><ul><li>8&ndash;10 years of experience in manufacturing/plant operations, preferably in agrochemicals, chemicals, or related industry</li><li>Proven experience in managing factory operations and teams</li><li>EHQC Supervision</li><li>7 to 10 years of plant &amp; production process handling experience. (Preferably in chemical or agriculture pesticide company)</li><li>Age limit: Maximum 45 Years</li></ul><p>The selected candidate will be provided with a market-competitive salary and company benefits package. The candidates residing in Karachi and having experience in plant &amp; production facilities of the chemical or agricultur industry will be preferred.</p><p><b>Education:</b></p><ul><li>Bachelor&rsquo;s degree in Chemistry, Applied Chemistry, Chemical Engineering, Industrial Engineering, or related field (Master&rsquo;s preferred)</li></ul><p>Work Location: In person</p><p>Pay: Rs100,000.00 - Rs200,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Karachi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Application Question(s):</p><ul><li>We are situated in Korangi Industrial Area, Karachi, are you comfortable to travel at the location ?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Factory Manager

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