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fm planning manager

Dussmann-Ajlan & Bros

<div>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  The FM Planning Manager is responsible for the strategic planning, scheduling, and performance management of facilities management services delivered by third-party providers. This role ensures that all FM activities align with the organization's objectives, maximizing service efficiency, cost-effectiveness, and compliance with SLAs. The role requires strong stakeholder engagement, contractor management, and data-driven decision-making to maintain high operational standards.
 </p>
 <p>
  Additionally responsible for:
 </p>
 <ol>
  <li>
   Develop and implement the facilities management strategy, ensuring alignment with the organization&rsquo;s objectives.
  </li>
  <li>
   Oversee planned, reactive, and compliance-driven maintenance activities, ensuring optimal service delivery.
  </li>
  <li>
   Support asset lifecycle planning to improve long-term operational efficiency and cost management.
  </li>
  <li>
   Drive continuous improvement initiatives, ensuring best practices in FM planning, sustainability, and cost optimization.
  </li>
  <li>
   Manage and oversee FM service providers, ensuring contracts are delivered in line with SLAs, KPIs, and financial constraints.
  </li>
  <li>
   Monitor contractor performance, identifying risks and areas for improvement.
  </li>
  <li>
   Conduct regular performance reviews, audits, and service validation against agreed KPIs.
  </li>
  <li>
   Work closely with procurement teams to review FM contracts, tender processes, and supplier agreements.
  </li>
  <li>
   Act as the key interface between the client organization, FM service providers, and internal stakeholders.
  </li>
  <li>
   Liaise with senior management, departmental heads, and end-users to ensure FM services meet business needs.
  </li>
  <li>
   Ensure effective communication between service providers and internal teams to minimize service disruptions.
  </li>
  <li>
   Develop and maintain strong relationships with suppliers, ensuring best value for money and high service standards.
  </li>
  <li>
   Ensure that all FM services adhere to statutory and regulatory requirements (e.g., Health &amp; Safety, Fire Safety, Building Regulations).
  </li>
  <li>
   Oversee compliance reporting, audits, and risk assessments.
  </li>
  <li>
   Ensure robust business continuity and contingency planning to mitigate service failures.
  </li>
  <li>
   Monitor HSE (Health, Safety, and Environmental) compliance and drive ESG (Environmental, Social, and Governance) initiatives.
  </li>
  <li>
   Utilize CAFM system (Maximo) and other FM technology platforms for service tracking, reporting, and planning.
  </li>
  <li>
   Monitor FM spend, budgeting, and cost controls, identifying opportunities for savings.
  </li>
  <li>
   Generate data-driven insights, preparing reports for senior leadership on FM performance, service trends, and strategic recommendations.
  </li>
  <li>
   Develop and track KPIs and benchmarking metrics to assess service effectiveness.
  </li>
  <li>
   Align FM operations with corporate sustainability goals, driving initiatives for energy efficiency, waste reduction, and carbon footprint minimization.
  </li>
  <li>
   Prepare regular reports for senior management, highlighting areas for improvement and cost-saving opportunities.
  </li>
  <li>
   Ensure all health, safety, and environmental regulations (ISO 45001, ISO 14001, and ISO 50001) are adhered to.
  </li>
  <li>
   Develop and implement risk mitigation plans to minimize operational disruptions.
  </li>
  <li>
   Conduct regular reviews and meetings with key stakeholders to align facilities planning with business needs.
  </li>
  <li>
   Collaborate with construction teams to ensure seamless building handovers.
  </li>
 </ol>
 <p>
  Implementing and monitoring Performance Management Systems for all Service Providers.
 </p>
</div>


FM Planning Manager

Qiddiya Investment Company

<div><p>The Senior Manager &ndash; Facility Management leads the strategic governance and operational performance of facilities management across Qiddiya Workers Villages. This includes hard FM and soft FM oversight, asset reliability, maintenance planning, compliance, and service provider management. The role ensures safe, resilient, and cost-effective facilities operations aligned with contractual requirements, regulatory standards, and Qiddiya governance expectations.</p>
Key Purpose of the Role<p>
To ensure reliable, compliant, and efficient facilities operations through strong governance, performance management, and continuous improvement across Workers Villages.</p>
Key Responsibilities<ul><li>Lead FM governance across maintenance, utilities, assets, and service provider performance management.</li><li>Establish and enforce FM SOPs, preventive maintenance standards, and compliance regimes.</li><li>Oversee budget planning, cost control, and performance reporting for FM operations.</li><li>Ensure statutory compliance, inspections, and certification readiness for facilities and equipment.</li><li>Drive asset reliability and lifecycle planning in coordination with Asset Management.</li><li>Coordinate emergency response readiness for facilities incidents with Security and HSE.</li><li>Represent FM in senior leadership forums and stakeholder engagements.</li></ul>
Key Deliverables &amp; Accountabilities<ul><li>Reliable facilities operations with minimized downtime and strong compliance performance.</li><li>Implemented FM governance framework, SOPs, and maintenance standards.</li><li>Preventive maintenance plans, schedules, and completion reporting.</li><li>Audit-ready compliance records and statutory inspection documentation.</li><li>Asset lifecycle planning and improvement initiatives delivered.</li></ul>
KPIs / Performance Metrics<ul><li>Asset uptime / availability and downtime reduction trend.</li><li>Preventive maintenance completion rate.</li><li>Facilities compliance audit score and statutory compliance rate.</li><li>Work order response and closure time performance.</li><li>Cost efficiency metrics and budget adherence.</li></ul><p></p>
Technical &amp; Professional Competencies<ul><li>Facilities management governance, planning, and contractor oversight.</li><li>Preventive maintenance and asset reliability management.</li><li>Compliance management, audits, and documentation control.</li><li>Budgeting, cost control, and performance reporting.</li><li>Incident response coordination and business continuity planning.</li></ul>
Behavioral Competencies<ul><li>Leadership and accountability.</li><li>Stakeholder engagement and collaboration.</li><li>Decision-making under pressure.</li><li>Integrity and professionalism.</li><li>Continuous improvement mindset.</li></ul><b><br>
Requirements</b><br>
<br>
Required Qualifications &amp; Certifications<p>
Bachelor&rsquo;s degree in a relevant field (Facilities Management, Business Administration, Engineering, Supply Chain, or related).</p><p>
Professional certifications relevant to the role are preferred (e.g., PMP/PRINCE2, NEBOSH/IOSH, ISO Lead Auditor, IFMA, CIPS, etc.).</p>
Experience Requirements<p>
Minimum 10 years of experience in facilities management in large-scale residential, hospitality, industrial, or mixed-use environments.</p><p>
At least 5 years in a senior leadership role overseeing multi-site or large campus operations.</p><p>
Experience managing FM contractors and compliance programs.</p></div>

Senior Manager - Facility Management (DEL 1)

Qiddiya | القدية

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Manager - Hard &amp; Soft Services leads the integrated governance and operational oversight of Hard and Soft FM service delivery within Qiddiya Workers Villages, ensuring planned maintenance, PPM, reactive response, cleanliness and environment readiness standards are met through effective contractor performance management, SOP enforcement, and KPI governance.
 <br/>
 <br/>
 <strong>
  Roles And Responsibilities
  <br/>
  <br/>
 </strong>
 To ensure end-to-end facilities service delivery is reliable, compliant, and resident-focused through integrated hard and soft services governance.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the day-to-day performance of hard FM (MEP, civil, utilities) and soft FM service delivery as per scope and contract
  </li>
  <li>
   Implement SOPs, work order processes, and service standards across service provider teams
  </li>
  <li>
   Oversee preventive &amp; reactive maintenance planning, prioritization, and closure quality checks
  </li>
  <li>
   Coordinate service readiness for accommodation units and public areas in collaboration with Residential Services
  </li>
  <li>
   Monitor KPIs and lead corrective actions to address service gaps, delays, or quality failures
  </li>
  <li>
   Ensure compliance with HSE and Quality standards across service delivery activities
  </li>
  <li>
   Support mobilization, resource planning, and contractor performance reviews
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Deliverables and Accountables
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Consistent service delivery meeting agreed response and quality standards
  </li>
  <li>
   Work order management reports, backlog control, and closure quality evidence
  </li>
  <li>
   Preventive maintenance completion performance and compliance reporting
  </li>
  <li>
   Documented SOP implementation, inspections, and corrective action closure
  </li>
  <li>
   Improved service reliability and reduced repeat failures/complaints
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  KPI/Performance Metrics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work order response and closure time performance
  </li>
  <li>
   Preventive maintenance completion rate
  </li>
  <li>
   Repeat failure rate / repeat work order trend
  </li>
  <li>
   Service quality inspection score and resident complaints trend
  </li>
  <li>
   HSE compliance rate for service delivery activities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in a relevant field (Facilities Management, Engineering, Supply Chain, or related)
  </li>
  <li>
   Professional certifications relevant to the role are preferred (PMP/PRINCE2, NEBOSH/IOSH, ISO Lead Auditor, IFMA, CIPS)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 6 years of experience in facilities services delivery (Hard/Soft FM) in large-scale environments
  </li>
  <li>
   At least 3 years in a managerial role overseeing contractors and service delivery KPIs
  </li>
  <li>
   Experience working within integrated FM governance frameworks is preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical and Professional Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Hard and soft FM service governance and operational control
  </li>
  <li>
   Work order systems and maintenance planning
  </li>
  <li>
   Contractor performance management and KPI governance
  </li>
  <li>
   Inspection regimes, documentation control, and audit readiness
  </li>
  <li>
   Risk management and cross-functional coordination
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Behavioral Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Leadership and accountability
  </li>
  <li>
   Stakeholder engagement and collaboration
  </li>
  <li>
   Decision-making under pressure
  </li>
  <li>
   Integrity and professionalism
  </li>
  <li>
   Continuous improvement mindset
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Authority and Decision- Making Limits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Authorize service delivery corrective actions and prioritization within delegated authority
  </li>
  <li>
   Escalate critical service failures or safety risks to senior FM leadership
  </li>
  <li>
   Recommend contractual remedial measures for repeated underperformance
  </li>
 </ul>
</div>


Manager- Hard and Soft Services (DEL 3)

<div><p><b>Job Summary
</b></p><p>The Manager &ndash; Hard &amp; Soft Services leads the integrated governance and operational oversight of Hard and Soft FM service delivery within Qiddiya Workers Villages, ensuring planned maintenance, PPM, reactive response, cleanliness and environment readiness standards are met through effective contractor performance management, SOP enforcement, and KPI governance.</p><p></p><p><b>
Roles and Responsibilities
</b></p><p>To ensure end-to-end facilities service delivery is reliable, compliant, and resident-focused through integrated hard and soft services governance.</p><p><b>
Key Responsibilities</b></p><ul><li>Manage the day-to-day performance of hard FM (MEP, civil, utilities) and soft FM service delivery as per scope and contract</li><li>Implement SOPs, work order processes, and service standards across service provider teams.</li><li>Oversee preventive &amp; reactive maintenance planning, prioritization, and closure quality checks.</li><li>Coordinate service readiness for accommodation units and public areas in collaboration with Residential Services.</li><li>Monitor KPIs and lead corrective actions to address service gaps, delays, or quality failures.</li><li>Ensure compliance with HSE and Quality standards across service delivery activities.</li><li>Support mobilization, resource planning, and contractor performance reviews.</li></ul><p><b>
Key Deliverables and Accountables
</b></p><ul><li>Consistent service delivery meeting agreed response and quality standards.</li><li>Work order management reports, backlog control, and closure quality evidence.</li><li>Preventive maintenance completion performance and compliance reporting.</li><li>Documented SOP implementation, inspections, and corrective action closure.</li><li>Improved service reliability and reduced repeat failures/complaints.</li></ul><p><b>
KPI/Performance Metrics</b></p><ul><li>Work order response and closure time performance.</li><li>Preventive maintenance completion rate.</li><li>Repeat failure rate / repeat work order trend.</li><li>Service quality inspection score and resident complaints trend.</li><li>HSE compliance rate for service delivery activities.</li></ul><b><br>
Requirements</b><ul><li><br>
Bachelor&rsquo;s degree in a relevant field (Facilities Management, Engineering, Supply Chain, or related).</li><li>Professional certifications relevant to the role are preferred (PMP/PRINCE2, NEBOSH/IOSH, ISO Lead Auditor, IFMA, CIPS)</li></ul><p></p><p><b>
Experience Requirements
</b></p><ul><li>Minimum 6 years of experience in facilities services delivery (Hard/Soft FM) in large-scale environments.</li><li>At least 3 years in a managerial role overseeing contractors and service delivery KPIs.</li><li>Experience working within integrated FM governance frameworks is preferred.</li></ul><p></p><p><b>
Technical and Professional Competencies
</b></p><ul><li>Hard and soft FM service governance and operational control.</li><li>Work order systems and maintenance planning.</li><li>Contractor performance management and KPI governance.</li><li>Inspection regimes, documentation control, and audit readiness.</li><li>Risk management and cross-functional coordination.</li></ul><p></p><p><b>
Behavioral Competencies
</b></p><ul><li>Leadership and accountability.</li><li>Stakeholder engagement and collaboration.</li><li>Decision-making under pressure.</li><li>Integrity and professionalism.</li><li>Continuous improvement mindset.</li></ul><p></p><p><b>
Authority and Decision- Making Limits
</b></p><ul><li>Authorize service delivery corrective actions and prioritization within delegated authority.</li><li>Escalate critical service failures or safety risks to senior FM leadership.</li><li>Recommend contractual remedial measures for repeated underperformance.</li></ul></div><p></p>

<div>
 Qiddiya Investment Company is looking for a dedicated Specialist - Workplace Operations to join our team. In this role, you will be responsible for overseeing the day-to-day operations of workplace environments, ensuring they run smoothly and efficiently. Your focus will be on enhancing employee experience through effective management and continuous improvement of workplace services.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee daily building operations, including soft &amp; hard FM services
  </li>
  <li>
   Supervise contractors and maintenance teams to ensure service quality and SLA compliance
  </li>
  <li>
   Ensure full compliance with HSE, fire life safety, and statutory requirements
  </li>
  <li>
   Lead building inspections and monitor preventive &amp; corrective maintenance plans
  </li>
  <li>
   Coordinate building handover from projects and ensure smooth transition to operations
  </li>
  <li>
   Ensure operational readiness of all building systems (MEP, HVAC, utilities, access control)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in engineering (Mechanical / Electrical / Civil or Building Services) or related field
  </li>
  <li>
   4 years of experience in workplace operations, facilities management, or a related area
  </li>
  <li>
   Proven experience in building operations and facilities maintenance management
  </li>
  <li>
   Excellent communication and interpersonal skills for effective collaboration
  </li>
  <li>
   Strong knowledge of MEP systems, preventive maintenance planning, and asset lifecycle management
  </li>
  <li>
   Understanding of FM contracts, vendor management, and regulatory compliance
  </li>
 </ul>
</div>


Specialist - Workplace Operations

ALESAYI HOLDING |  العيسائي القابضة

<div>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  The ideal candidate will oversee the daily operations of all Mechanical, Electrical, and Plumbing (MEP) systems, ensuring high performance, safety, and reliability. This role balances field leadership of technical teams with engineering-level planning, estimation, and reporting.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Supervise daily operations of electrical and mechanical maintenance teams.
  </li>
  <li>
   Assigning tasks and monitoring work quality and timely completion.
  </li>
  <li>
   Collect and check daily reports and log sheets of operation for all types of MEP equipment.
  </li>
  <li>
   Oversee and implement preventive and corrective maintenance for all electro-mechanical systems (HVAC, electrical, pumps, motors, plumbing, and related equipment).
  </li>
  <li>
   Follow up on operation and maintenance procedures in conjunction with the line manager and in accordance with manufacturer&rsquo;s recommendations (monthly, quarterly, semi-annually, and annually).
  </li>
  <li>
   Conduct routine site visits and inspections to ensure systems are operating safely and efficiently, including inspections for new projects.
  </li>
  <li>
   Diagnose faults across electrical and mechanical equipment and provide technical guidance to the team for timely repairs.
  </li>
  <li>
   Prepare detailed reports on any unscheduled breakdowns, including root cause analysis and recommendations for further operations.
  </li>
  <li>
   Review shop drawings, material submittals, and asset documentation regularly.
  </li>
  <li>
   Perform materials and labor estimation for additional work and prepare technical quotations.
  </li>
  <li>
   Developing and implementing quality standards while analyzing performance to ensure system improvements and energy-saving initiatives.
  </li>
  <li>
   Ensuring strict compliance with safety procedures, technical standards, building codes, and relevant health and safety regulations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications and Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s of Engineering in Mechanical or Electrical Engineering.
  </li>
  <li>
   High level of Spoken and Written English.
  </li>
  <li>
   Proven record of versatility and hands-on experience in Hard Services (MEP) FM Portfolios and ground operations.
  </li>
  <li>
   Strong communication and interpersonal skills with the ability to communicate effectively with colleagues and clients.
  </li>
  <li>
   Ability to support, manage, lead, and enthuse others.
  </li>
  <li>
   Excellent attention to detail and organizational/planning skills.
  </li>
  <li>
   Ability to self-manage, prioritize, and work to tight deadlines.
  </li>
 </ul>
</div>


MEP Supervisor

KEO International Consultants

<div>Overview:
<div><b>
OPTIMA</b> is dedicated to delivering innovative and customized Facility Management Solutions with a reputation of excellence and a commitment to innovation.</div><div><b><br>
Agile, Customer-Focused, Innovative, Authentic, Pragmatic, Results-Driven.</b></div><div><br>
OPTIMA is dedicated to delivering innovative and customized FM Solutions with a reputation of excellence and a commitment to innovation. Owners of real estate assets and infrastructure portfolios turn to OPTIMA for Solutions to enhance the maintenance and operation of their investments.</div><div><br>
A leader in Facility Management Consultancy within the GCC.</div><div><b><br>
OPTIMA</b> is an Allied Practice of<b> KEO</b>. Our DNA can be mapped through their 60 years of successful delivery of design, engineering, advisory, and management services throughout the GCC region.</div>
Responsibilities:
<div>
The BDM will lead localized brand positioning, BD strategy, + content development. This role is embedded within the KSA delivery team + is responsible for aligning , BD output. The role includes, but is not limited to,</div><div></div><div><b><br>
Market-Focused Marketing Strategy</b></div><ul><li>
Develop, implement, + monitor, BD strategies aligned with business goals + priorities.</li><li>
Maintain strong market intelligence on sector shifts, trends, + competitor positioning.</li><li>
Provide strategic input to OPTIMA Management Team on market feedback, metrics, + growth positioning.</li><li>
Localize all marketing materials + communications to reflect Saudi public/private client expectations + terminology.</li></ul><div></div><div><b><br>
Proposal + Bid Support</b></div><ul><li>
Manage the Proposals Preparation Process.</li><li>
Support EOI, PQD, + formal proposal submissions for projects by drafting, editing, + structuring Arabic/English marketing-driven content in coordination with team.</li><li>
Support with the technical inputs + translate into client-focused value propositions.</li><li>
Maintain up-to-date collateral, capability statements, + credentials in English/Arabic.</li></ul><div></div><div><b><br>
Brand Building + Client Engagement</b></div><ul><li>
Build thought leadership visibility by curating articles, events, white papers, + media engagements.</li><li>
Represent OPTIMA at KSA / GCC industry events, marketing briefings, + client forums.</li><li>
Collaborate with internal HR/Marketing to support employer branding, onboarding decks, + internal campaigns</li></ul><div></div><div><b><br>
Communications + Content Oversight</b></div><ul><li>
Oversee all campaign messaging (digital + print), ensuring alignment with brand identity.</li><li>
Manage digital presence on optimaglobal.com + LinkedIn, ensuring search visibility, relevant hashtags, + consistent branding.</li><li>
Uphold the brand guardian role for all materials issued by KSA teams.</li></ul><div></div><div><b><br>
Project Execution</b></div><ul><li>
Participate in project execution activities where applicable - supporting proposal handover, content development for project deliverables, + client-facing documentation.
</li><li>The candidate must possess sufficient technical understanding of FM/O+M consultancy services to contribute meaningfully to live projects alongside SMEs + project leads.</li></ul>
Qualifications:
<div><b>
Essential</b></div><ul><li>
Bachelor&rsquo;s Degree in Marketing, Communications, or relevant FM Consultancy field.</li><li>
10 years of B2B marketing experience in KSA, with a focus on FM, real estate, or built environment sectors.</li><li>
Strong understanding of FM/O+M consultancy services and proposal development.</li><li>
Native-level Arabic (spoken + written), + fluent in English.</li><li>
Deep knowledge of the Saudi FM market, including its regulatory, procurement, + client landscape.</li><li>
Demonstrated ability to collaborate with project execution teams + contribute to the development of FM/O+M deliverables.</li></ul><div></div><div><b><br>
Preferred</b></div><ul><li>
Direct experience in proposal writing for design/FM Consultancy or DB + Operate projects.</li><li>
Exposure to strategic marketing in Vision 2030 projects, NEOM, or giga-program ecosystems.</li><li>
Working knowledge of digital FM, CAFM, BIM-FM integration is advantageous.</li><li>
Familiarity with service line documentation such as ORAT strategies, FCA reports, or FM mobilization plans is advantageous.</li></ul><div></div><div><b><br>
Attributes</b></div><ul><li>
Clear communicator with a structured + brand-consistent approach.</li><li>
Strategic thinker with local cultural awareness + executional discipline.</li><li>
Collaborative + reliable under deadline-driven environments.</li><li>
Embodies OPTIMA&rsquo;s core ideology; <i>Agile, Customer-Focused, Innovative, Authentic, Pragmatic, Results-Driven</i></li></ul></div>

Business Development Manager - Facility Management

Explore 993+ Fm planning manager in Riyadh this March. Find roles across top companies and apply now to boost your career.

993 fm planning manager jobs In Riyadh

FM Planning Manager

Senior Manager - Facility Management (DEL 1)

Manager- Hard and Soft Services (DEL 3)

Manager- Hard and Soft Services (DEL 3)

Specialist - Workplace Operations

MEP Supervisor

Business Development Manager - Facility Management