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general office assistant

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is seeking a reliable and organized Office Assistant to join its operations team in Dubai. This role is ideal for candidates who can provide strong administrative support and contribute to the smooth daily functioning of a fast-paced logistics and relocation environment.

Key Responsibilities:
<ul>
<li>Provide general administrative and clerical support to the office team.</li>
<li>Handle incoming calls, emails, and visitor coordination professionally.</li>
<li>Maintain and organize office files, records, and documentation.</li>
<li>Assist with data entry, invoicing, and basic accounting tasks when required.</li>
<li>Support scheduling, coordination, and follow-ups with clients and vendors.</li>
<li>Ensure office supplies are well stocked and managed efficiently.</li>
<li>Assist other departments with routine tasks as needed.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent; additional certification is an advantage.</li>
<li>Previous experience as an office assistant or in an administrative role preferred.</li>
<li>Good communication and organizational skills.</li>
<li>Proficiency in MS Office applications.</li>
<li>Ability to multitask and work independently with attention to detail.</li>
</ul>
The Office Assistant role at Trustbend Packers &amp; Movers in Dubai offers a supportive work environment and opportunities to grow within the logistics industry. This position suits individuals who are dependable, proactive, and eager to contribute to efficient office operations.</div>

Office Assistant

Spoton Training Institute - Institute of Global Technology and Innovation

Office Administrator / Assistant (Arabic Speaking)Location: Burjuman &ndash; Dubai, UAECompany: Spoton Training InstituteJob DescriptionWe are looking for a responsible and organized Office Administrator / Assistant (Arabic Speaking) to support daily operations at our training institute. The candidate will handle administrative tasks, student inquiries, and coordination between trainers, students, and management.The ideal candidate should be fluent in Arabic and English, friendly, professional, and able to work in a fast-paced environment.Responsibilities<ul><li>Handle inquiries in Arabic and English (phone, WhatsApp, email, in person).</li></ul><ul><li>Assist with course scheduling and coordination with trainers.</li></ul><ul><li>Support marketing activities (WhatsApp, emails, basic follow-ups).</li></ul><ul><li>Provide overall administrative support to management.</li></ul>Requirements<ul><li>Fluent in Arabic and English (mandatory)</li></ul><ul><li>Previous experience in office administration or customer service (preferred)</li></ul><ul><li>Good communication and interpersonal skills</li></ul><ul><li>Organized, responsible, and proactive</li></ul><ul><li>Friendly and customer-service oriented</li></ul>HIRING URGENTLY!!! Apply via WhatsApp or post your CV on Indeed: +971 58 525 6717Job Types: Part-time, Contract

Office Administrative Assistant

Amicorp Group

<div>
 
 
 SUMMARY
 
 
 
 The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the office. The role has a strong finance and operations support component, including expense management, vendor coordination, and payroll administration, alongside standard office administration responsibilities. The position requires a highly organized, detail-oriented individual capable of handling confidential information, coordinating with internal teams and external vendors, and supporting finance processes accurately and on time. This role requires handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters and keeping the office organized as well as support all efforts and process on Sales and Clients matters.
 
 
 
 
 
 
 PRIMARY DUTIES AND RESPONSIBILITIES
 
 
 
 - Expense Management &amp; Cost Administration.
 
 
 - Collect, review, and process employee expense claims in accordance with company policies.
 
 
 - Verify supporting documentation (receipts, approvals) and ensure accuracy and completeness.
 
 
 - Maintain expense records and assist with monthly expense reporting.
 
 
 - Coordinate with Finance for timely reimbursement and accounting entries.
 
 
 - Track invoice submissions, approvals, and payment status. Follow up with internal stakeholders and vendors on outstanding invoices.
 
 
 - Maintain accurate invoicing and payment records, and ensure all bank transactions are done on time
 
 
 - Manage the petty cash, capture expenditure data and send the excel file to the Internal Accounting Department.
 
 
 - Maintain quarterly overviews of petty cash expenditures. Vendor Management &amp; Office Procurement
 
 
 - Act as the primary point of contact for office vendors and service providers, including office supplies, IT and telecom providers, Facilities and maintenance, Cleaning, security, and pantry services
 
 
 - Obtain quotations, raise purchase requests, and track vendor contracts and renewals.
 
 
 - Ensure vendors are properly onboarded, including documentation and invoicing details.
 
 
 - Monitor service levels and escalate issues when required.
 
 
 - Ensure inventory maintenance. General Office Administration
 
 
 - Manage office supplies, stationery, and inventory. Maintain the directory of internal and cellular extensions updated.
 
 
 - Coordinate office logistics, access cards, seating arrangements, and basic facilities support.
 
 
 - Travel co-ordination, meetings, and visitor coordination, arrange visa applications (in-coming and out-going) and assist Travel Desk for business trips and in-coming visitors from other offices.
 
 
 - Co-ordinate in organizing external meetings and assist in the smooth operation of office meetings.
 
 
 - Receive and welcome clients, offers refreshments, and refer them to the appropriate parties
 
 
 - Monitor conference and meeting room usage, services those rooms
 
 
 - Plan, organize, and schedule meetings for the Management and staff with external prospects and clients. Prepare minutes if requested.
 
 
 - Ensure that the office is kept tidy and well organized at all times and health and safety standard are met.
 
 
 - Forward all incoming/outgoing mail; and prepare outgoing correspondence forms.
 
 
 - Handle incoming calls, emails, and correspondence professionally. Office Coordination &amp; Internal Support
 
 
 - Provide administrative support to management and teams as required.
 
 
 - Coordinate with Finance, HR, and Operations on administrative processes.
 
 
 - Support audits or internal reviews by providing documentation and records.
 
 
 - Assist with ad-hoc projects and operational tasks as assigned.
 
 
 - Organize, coordinate and assist in the smooth operation of seminars.
 
 
 - Ensure that there is administrative support available to all the employees at any point of time.
 
 
 - Help with special projects (e.g. data entry, mailings, decorating offices for holidays, etc.).
 
 
 - Prepare for events both inside the company and external events
 
 
 - Research relevant events and register participants, assist with researching prospects and create databases
 
 
 - Support in the general organization. Document Management &amp; Record Keeping
 
 
 - Maintain organized electronic and physical filing systems.
 
 
 - Support document preparation, scanning, and archiving.
 
 
 - Ensure compliance with internal policies for document retention and confidentiality.
 
 
 - Accept, identify, copy, date/label, file and distribute all incoming correspondence, including from couriers.
 
 
 - Management &amp; update of internal databases and provide administrative support
 
 
 - Send, copy, date and file faxes as requested by employees.
 
 
 - Ensure that files are maintained and readily accessible. Labels, scans and files all correspondences and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants. Confidential Payroll &amp; Administration Support
 
 
 - Prepare necessary data for monthly payroll processing, if instructed by Management
 
 
 - Monthly payroll processing by coordinating with HR and Finance. Collect and verify payroll inputs, including Attendance and leave data, Overtime and allowances, Salary changes and deductions
 
 
 - Coordinate for payroll and ensure timely salary payments, and applications for work and resident permit with the authorities.
 
 
 - Maintain accurate salary and benefits details in the HR system. Maintain employee payroll records and confidentiality,
 
 
 - Maintain the office calendar and registers all employee absence and escalate any violation in HR policies to Group Human Resources (GHR) where necessary
 
 
 - Assist Group Human Resources on any other local administrative matters related to hiring, absence, audit or exits.
 
 
 - Provide administrative assistance to the Group CEO under the supervision of Group Head - Human Resources; maintain strict confidentiality in all matters.
 
 
 
 
 
 
 TIME RECORDING AND DELIVERY
 
 
 
 - Accurately record time and value of service when working on projects and business line linked activities or required to do so.
 
 
 - Monitor own productivity and review productivity and performance against deliverables.
 
 
 - Follow a disciplined approach to submitting timesheets and tracking deliverables.
 
 
 - Ensure all daily and weekly deliverables are met, all deadlines are always adhered to and quality is ensured with no errors that impact the business and the Company
 
 
 
 
 
 
 OTHER DUTIES
 
 
 
 - Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management.
 
 
 - Undertake such other duties, as may from time to time, be required by the Management or/ and Group Human Resources.
 
 
 
 
 
 
 CANDIDATE PROFILE
 
 
 
 - Graduate or equivalent, relevant experience of at least 10 years, with prior Payroll and Accounting experience.
 
 
 - High energy, takes initiative, self-motivated with a high degree of accountability.
 
 
 - Strong commercial mindset, positive and proactive, dedicated, focused and result driven.
 
 
 - Thorough knowledge of the established filing system with strong organizational skills.
 
 
 - Excellent organizational, interpersonal and communication skills. Excellent client/ people facing skills.
 
 
 - Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences and successfully liaise with people at different levels. Excellent English language fluency: additional languages preferred.
 
 
 - Strong analytical and problem-solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results.
 
 
 - Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven team player skills, with ambition to excel in the role.
 
</div>

Sahara Metal Const. & Glass Factory LLC

Urgent Requirement for Sahara International GroupOffice AssistantThis role ensures that materials are available when needed, properly stored, and efficiently utilized to support project timelines and budgets. The ideal candidate will have experience in materials management, strong organizational skills, and a comprehensive understanding of aluminum and glass products.Key Responsibilities:<ul><li>Procurement:</li><li>Source and purchase materials required for projects, ensuring quality and cost-effectiveness.</li><li>Negotiate with suppliers to secure the best terms and conditions.</li><li>Maintain accurate records of material inventories, including quantities, locations, and usage.</li><li>Implement and oversee inventory control systems to minimize waste and ensure efficient material use.</li><li>Conduct regular inventory audits and reconcile discrepancies.</li><li>Material Handling and Storage:</li><li>Coordinate the receipt, inspection, and storage of materials.</li><li>Ensure materials are stored safely and in accordance with industry standards and regulations.</li><li>Oversee the proper labeling and organization of materials for easy identification and access.</li><li>Distribution and Logistics:</li><li>Coordinate the timely delivery of materials to project sites, ensuring minimal disruption to project schedules.</li><li>Manage logistics, including transportation and handling, to optimize efficiency and reduce costs.</li><li>Monitor and track material deliveries to ensure they meet project timelines.</li><li>Coordination and Communication:</li><li>Work closely with project managers, engineers, and other stakeholders to understand material requirements and project schedules.</li><li>Communicate effectively with suppliers and internal teams to resolve any material-related issues.</li><li>Provide regular updates on material status and availability to project teams.</li><li>Cost Control and Reporting:</li><li>Monitor and control material costs, identifying opportunities for cost savings.</li><li>Prepare and maintain accurate records of material expenditures and usage.</li><li>Generate regular reports on material status, inventory levels, and procurement activities.</li></ul>Qualifications:<ul><li>Preferred with bachelor's degree</li><li>Minimum 0-2 years of work experience (Freshers can also apply)</li><li>Strong understanding of procurement, inventory control, and logistics.</li><li>Proficiency in inventory management software and systems.</li><li>Excellent organizational, communication, and negotiation skills.</li><li>High attention to detail and a commitment to accuracy.</li><li>Ability to work independently and manage multiple tasks simultaneously.</li><li>Familiarity with industry-specific regulations and standards.</li></ul>Interested candidates can applyJob Type: Full-timePay: AED1,200.00 - AED1,650.00 per month

Office Assistant (Freshers can apply)

Apt Resources Pvt.Ltd.

Apt Resources is seeking a skilled and innovative Administrator with proficiency in CRM systems, Canva, and artificial intelligence technologies to join our client's dynamic team in Dubai, UAE. In this role, you will be responsible for supporting the administrative functions of the organization while leveraging your technical skills to enhance operational efficiency and improve user experience.
 
Responsibilities:: 
<ul>
<li>Manage and maintain the CRM database, ensuring data accuracy and integrity.</li>
<li>Collaborate with teams to optimize CRM functionalities to improve workflows and user engagement.</li>
<li>Create visually appealing presentations, infographics, and marketing materials using Canva.</li>
<li>Assist in developing AI-driven solutions to support various administrative tasks and reporting functions.</li>
<li>Support the organization of events, meetings, and training sessions, including logistics coordination.</li>
<li>Handle general administrative tasks such as scheduling, correspondence, and filing.</li>
<li>Interact with clients and stakeholders to provide exceptional service and support.</li>
<li>Analyze administrative processes and suggest improvements for enhanced efficiency.</li>
<li>Provide support in project management and tracking progress using CRM tools.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience in an administrative role, with background in CRM systems, and Canva Designs.</li>
<li>Familiarity with Canva for creating visual content and marketing materials.</li>
<li>Basic understanding of artificial intelligence applications in administrative tasks.</li>
<li>Bachelor’s degree in Business Administration or a related field is preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.</li>
<li>A proactive approach to problem-solving and the ability to work independently.</li>
<li>Willingness to learn and adapt to new technologies and processes.</li>
<li>Must be currently residing in the UAE and able to join immediately.</li>
</ul>
Benefits: 
Salary is as per the market demand.

Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge

Hilton

<div>Personal Assistant to General Manager
An Administrative Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. 
 
What will I be doing? 
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, a Personal Assistant to the General Manager will perform the following tasks to the highest standards:
<ul><li>Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence</li>
<li>Compile and submit management reports in a timely manner</li>
<li>Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A</li>
<li>Monitor administration standards to ensure adherence with corporate guidelines</li>
<li>Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied</li>
<li>Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions</li>
<li>Co-ordinate special reservation requests made through the Executive Office</li>
<li>Complete other duties as assigned</li>
</ul>What are we looking for? 
Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity</li>
<li>Good understanding of hotel operations, practices and procedures</li>
<li>Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment</li>
<li>Strong communication and human-relation skills</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree</li>
<li>Certification: Certification in Secretarial/Administration skills</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Personal Assistant to General Manager

NWM Consulting FMR LLC - Felix Rippl

<div>Du bist ein Organisationstalent mit einem Blick f&uuml;r Details und einer Leidenschaft f&uuml;r effiziente B&uuml;roabl&auml;ufe? 
In dieser Rolle sorgst du f&uuml;r einen reibungslosen Ablauf im B&uuml;ro, koordinierst administrative Aufgaben und bist die zentrale Anlaufstelle f&uuml;r das Team. &Uuml;bernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verl&auml;sslichkeit, klare Strukturen und Teamgeist setzt.
Dein Aufgabenbereich<ul><li>
Organisation und Verwaltung des B&uuml;roalltags.</li><li>
Koordination von Terminen, Besprechungen und internen Abl&auml;ufen.</li><li>
Verwaltung von B&uuml;romaterialien und Ressourcen.</li><li>
Unterst&uuml;tzung bei administrativen Aufgaben und Projekten.</li><li>
Ansprechpartner f&uuml;r interne und externe Anfragen.</li></ul>
Was wir dir bieten<ul><li>
Ein starkes Team und klare Strukturen</li><li>
Moderne digitale Tools f&uuml;r effizienteres Arbeiten.</li><li>
Regelm&auml;&szlig;ige Weiterbildungen und Schulungen</li><li>
Ein strukturiertes Onboarding-Programm f&uuml;r einen erfolgreichen Start.</li><li>
Attraktive Verg&uuml;tung und Entwicklungsm&ouml;glichkeiten.</li></ul>
Unsere Werte<ul><li>
Verl&auml;sslichkeit: &bdquo;Wir halten, was wir versprechen &ndash; f&uuml;r Kunden und Team.&ldquo;</li><li>
Klare Strukturen: &bdquo;Definierte Prozesse und klare Zust&auml;ndigkeiten.&ldquo;</li><li>
Teamgeist: &bdquo;Gemeinsam erfolgreich durch Zusammenarbeit und Unterst&uuml;tzung.&ldquo;</li></ul><ul><li> 
Abgeschlossene kaufm&auml;nnische Ausbildung oder Studium.</li><li>
Erfahrung in der Assistenz oder im Office-Management.</li><li>
Kommunikationsst&auml;rke und Organisationstalent.</li><li>
Zielorientierte und strukturierte Arbeitsweise.</li></ul></div>

Office Manager-Assistenz - Vollzeit (German Speaking)

Explore 2375+ General office assistant in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

2375 general office assistant jobs IN Dubai United Arab Emirates

Office Assistant

Office Administrative Assistant

Office Administrative Assistant

Office Assistant (Freshers can apply)

Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge

Personal Assistant to General Manager

Office Manager-Assistenz - Vollzeit (German Speaking)