administrative assistant Jobs in Saudi Arabia

administrative assistant

admin assistant

hr manager

office administrator Jobs in Saudi Arabia

office administrator

admin executive

hr admin coordinator

COLABS

<div>
 
 Role Overview
 
 
 
 
 
 The HR &amp; Admin Coordinator will support COLABS&rsquo; operations in Riyadh by managing day-to-day HR processes, office administration, and government compliance. This role will act as a key liaison between the KSA and Pakistan teams, ensuring smooth coordination. The ideal candidate is organized, bilingual (Arabic &amp; English), and eager to help build a strong foundation for COLABS in Saudi Arabia.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 HR Coordination
 
 
 <ul>
 <li>
 Support end-to-end employee lifecycle processes including recruitment, onboarding, attendance tracking, and exit formalities.
 </li>
 <li>
 Maintain accurate employee records and ensure data consistency across HR systems.
 </li>
 <li>
 Assist in implementing HR policies and compliance with Saudi labor laws.
 </li>
 <li>
 Manage employee engagement initiatives and coordinate with the Pakistan People &amp; Culture team for culture-building activities.
 </li>
 <li>
 Support payroll coordination, GOSI registration, and benefits administration.
 </li>
 <li>
 Handle confidential HR correspondence and documentation.
 </li>
 </ul>
 
 
 
 
 
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
 </li>
 <li>
 Coordinate with vendors, suppliers, and service providers for office maintenance and supplies.
 </li>
 <li>
 Manage travel arrangements, accommodation, and logistics for visiting team members.
 </li>
 <li>
 Maintain asset and inventory records and support procurement processes as required.
 </li>
 <li>
 Support budgeting and expense tracking for admin and HR functions.
 </li>
 </ul>
 
 
 
 
 
 Government &amp; Compliance Coordination
 
 
 <ul>
 <li>
 Manage key government portals such as
 
 Qiwa, GOSI, Mudad
 
 , and others for employee registration and updates.
 </li>
 <li>
 Ensure compliance with Saudi labor and immigration laws for all staff.
 </li>
 <li>
 Liaise with external government agencies when required.
 </li>
 </ul>
 
 
 
 
 
 Cross-Functional Support
 
 
 <ul>
 <li>
 Act as the main point of contact between the KSA and Pakistan teams for HR and administrative updates.
 </li>
 <li>
 Provide administrative and logistical support for COLABS events, launch and set up.&nbsp;
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in HR or administrative coordination, ideally in Saudi Arabia.
 </li>
 <li>
 Proficient in
 
 Arabic and English
 
 (written and spoken).
 </li>
 <li>
 Familiarity with Saudi labor laws and government systems (Qiwa, GOSI, Mudad, etc.).
 </li>
 <li>
 Strong organizational, communication, and interpersonal skills.
 </li>
 <li>
 Proficiency in Microsoft Office / Google Workspace tools.
 </li>
 <li>
 Ability to work independently, manage multiple priorities, and maintain confidentiality.
 </li>
 </ul>
</div>

HR & Admin Coordinator

Xeluxe Fire Safety Consultancy

<div>We are seeking a detail-oriented and proactive Accounts &amp; Admin Coordinator to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
Key Responsibilities
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul>Requirements
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul>As part of our commitment to inclusivity , preference will be given to candidates with special needs who meet the job requirements</div>

Accounts & Admin Coordinator-Saudi National

Regatta Capital Holding

Responsibilities<ul><li>Assist with all internal and external HR related inquiries or requests.</li><li>Maintain both hard and digital copies of employees' records.</li><li>Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.</li><li>Assist with performance management procedures.</li><li>Schedule meetings, interviews, HR events.</li><li>Coordinate induction and training sessions</li><li>Perform update records of new staff, assist with the admin tasks</li><li>Produce and submit reports on general HR activity.</li><li>Assist with payroll and ad-hoc HR projects.</li><li>Support other assigned functions.</li></ul>Requirement<ul><li>Bachelor degree in HR, Business administration or in relevant field.</li><li>2-3 years experience in the same field.</li><li>preferable with F&amp;B sector experience.</li><li>Must be bilingual (English &amp; Arabic)</li><li>Good knowledge in payroll, recruitment, admin, compensation and benefits.</li><li>Strong communication and problem solving skills</li><li>Prone to teamwork and adapt to the dynamic structure of the company.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you read, write and speak in Arabic and English?</li><li>When can you join?</li><li>Which Industry have you worked in?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR : 2 years (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>

Hr Co-Ordinator

Paris United Group

Job Vacancy: Administrative ExecutiveLocation: KSAImmediate Joiners RequiredSalary: SAR 3,500 + Company Accommodation + TransportationWe are seeking a detail-oriented and proactive Admin Executive to manage HR &amp; Administrative operations and ensure compliance with Saudi regulations. The ideal candidate must have strong knowledge of Saudi Labor Law, basic legal procedures, and excellent organizational skills. A valid Saudi driving license is mandatory for this role.Key Responsibilities: Administrative Management:<ul><li>Oversee day-to-day administrative functions and office operations and onboarding.</li><li>Manage documentation, filing systems, correspondence, and office supplies.</li><li>Coordinate with departments to ensure smooth workflow and timely support.</li><li>Prepare and manage employee documents (contracts, renewals, transfers, etc.).</li><li>Ensure compliance with Saudi Labor Law and company HR policies.</li><li>Handle GOSI, Muqeem, Qiwa, and other HR-related portals.</li><li>Support employee onboarding, offboarding, and personnel administration.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration within Saudi Arabia.</li><li>Strong knowledge of Saudi Labor Law and HR practices.</li><li>Basic understanding of legal documentation and government portals.</li><li>Valid Saudi driving license is added advantage.</li><li>Strong communication skills in English; Arabic is an added advantage.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Preferably candidates currently in Saudi Arabia.</li></ul>Key Skills:Administrative managementKnowledge of Saudi Labor LawLegal documentation handlingGovernment portals (Qiwa, GOSI, Muqeem, Absher, etc.)Time management &amp; organizational skillsProblem-solving and multitaskingProfessional communicationHow to Apply:Interested candidates may send their CV to careers@parisunitedgroup.com with the subject line: &ldquo;HR &amp; Admin Executive &ndash; Saudi&rdquo;.WhatsApp : +974-70034122Job Type: Full-timePay: From &#65020;3,500.00 per month

Administrative Executive (Prefer India Male Candidate)

CARMA

<div>
 
 🌟
 
 We&rsquo;re Hiring: HR &amp; Admin Executive &ndash; Riyadh, Saudi Arabia
 
 🌟
 
 Preferred Saudi
 
 🌟
 
 
 
 
 
 We are looking for a
 
 dynamic and experienced HR &amp; Admin Executive
 
 to join our team in Riyadh.
 
 
 The ideal candidate will play a key role in managing HR operations, government portals, and office administration to ensure smooth business operations and full regulatory compliance.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Human Resources (HR)
 
 
 <ul>
 <li>
 Prepare and issue employment contracts, offer letters, salary certificates, and HR-related letters.
 </li>
 <li>
 Handle iqama renewals, medical insurance (for employees and dependents), and GOSI updates.
 </li>
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 Process exit/re-entry visas and manage requests via Muqeem, Qiwa, and GOSI.
 </li>
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 Coordinate internally with departments and maintain updated employee records on Etimad.
 </li>
 <li>
 Prepare official letters for government and private entities (Chamber of Commerce, banks, embassies, etc.).
 </li>
 </ul>
 
 🔹
 
 Government Portals &amp; Regulatory Compliance
 
 
 <ul>
 <li>
 Maintain and update company records on portals such as Qiwa, GOSI, ZATCA, Monsha&rsquo;at, and Etimad.
 </li>
 <li>
 Issue and renew CRs, ZATCA, Monsha&rsquo;at, Saudization, and Local Content certificates.
 </li>
 <li>
 Monitor and resolve government penalties, violations, and alerts.
 </li>
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 Submit tenders, financial claims, and proposals via Etimad.
 </li>
 <li>
 Support regional teams with Etimad-related submissions and follow-ups.
 </li>
 <li>
 Ensure full compliance with Saudi labor and legal regulations.
 </li>
 </ul>
 
 🔹
 
 Office Management &amp; Operations
 
 
 <ul>
 <li>
 Supervise office setup, maintenance, purchases, and logistics.
 </li>
 <li>
 Manage invoices, petty cash, and office expenses.
 </li>
 <li>
 Coordinate drivers&rsquo; schedules, travel, accommodation, and event logistics.
 </li>
 <li>
 Oversee vendor management and service contracts.
 </li>
 </ul>
 
 🔹
 
 Executive &amp; Administrative Support
 
 
 <ul>
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 Coordinate meetings, events, and executive communications.
 </li>
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 Prepare monthly HR and expense reports.
 </li>
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 Liaise with regional and global offices.
 </li>
 <li>
 Provide administrative and logistical support to external teams on KSA projects.
 </li>
 </ul>
 
 🔹
 
 Official Company Representation
 
 
 <ul>
 <li>
 Communicate with government and private entities on behalf of the company.
 </li>
 <li>
 Follow up on official submissions and inquiries.
 </li>
 <li>
 Represent the company professionally in all external dealings.
 </li>
 </ul>
</div>

HR & Admin Executive - Saudi

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
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 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
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 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
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 Completes tasks in resourceful and effective ways.
 </li>
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 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
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 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Explore 491+ Hr admin coordinator in Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

491 hr admin coordinator jobs IN Saudi Arabia

HR & Admin Coordinator

Accounts & Admin Coordinator-Saudi National

Hr Co-Ordinator

Administrative Executive (Prefer India Male Candidate)

HR & Admin Executive - Saudi

Office Operations Coordinator

Office Operations Coordinator