administrative assistant Jobs in Saudi Arabia

administrative assistant

executive assistant

office manager

office administrative assistant Jobs in Saudi Arabia

office administrative assistant

admin assistant

admin executive

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Al-Futtaim

<div>Job Requisition ID: 172839
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 

The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards. 

What You Will Do: 
<h4 class="jobSectionHeader">
Property Management</h4> 

<ul>
<li>Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.</li>
<li>Ensure all lease agreements are created in REFX and properly tracked.</li>
<li>Ensure leases are attested as per the requirements of the Kingdom.</li>
<li>Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.</li></ul> 

<h4 class="jobSectionHeader">
Data Management</h4> 

<ul>
<li>Ensure all administrative data is consistently updated, error-free, and securely managed.</li>
<li>Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.</li></ul> 

<h4 class="jobSectionHeader">
Office Maintenance</h4> 

<ul>
<li>Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.</li>
<li>Ensure all office premises meet the highest hygiene standards.</li>
<li>Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.</li>
<li>Oversee vendor coordination and performance monitoring.</li></ul> 

<h4 class="jobSectionHeader">
Physical Asset Management</h4> 

<ul>
<li>Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.</li>
<li>Monitor and document the movement of assets.</li>
<li>Ensure inventory lists are always up to date and conduct yearly inventory assessments.</li></ul> 

<h4 class="jobSectionHeader">
Other Admin Duties</h4> 

<ul>
<li>Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.</li>
<li>Ensure timely payment of utilities and telecommunications to avoid service interruptions.</li>
<li>Maintain a tracker for record-keeping and analysis.</li>
<li>Monitor stock levels and maintain records for stationery and cafeteria supplies.</li>
<li>Coordinate replenishment based on consumption trends and business needs.</li></ul> 

<h4 class="jobSectionHeader">
Fleet &amp; Vehicle Management</h4> 

<ul>
<li>Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).</li>
<li>Schedule regular maintenance, repairs, and inspections.</li>
<li>Track fuel usage, mileage, and vehicle performance.</li>
<li>Coordinate with drivers for vehicle availability and assignments.</li>
<li>Ensure all transportation activities comply with company policies and government regulations.</li>
<li>Monitor transportation expenses and support cost optimization initiatives.</li>
<li>Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.</li></ul> 
 
Required Skills To Be Successful: 
<ul>
<li>Organizational and systematic ability to manage multiple tasks simultaneously.</li>
<li>Attention to detail ensuring accuracy in data management and reporting.</li>
<li>Strong communication skills for effective collaboration with stakeholders.</li>
<li>Team player with a positive attitude and ability to work collaboratively.</li></ul> 
 
What Equips You For The Role: 
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.</li>
<li>Proficiency in MS Office applications, especially Word and Excel.</li>
<li>Minimum 2-3 years of experience in administration or a related field.</li>
<li>Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.</li></ul> 


About Al-Futtaim Contracting 
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Robinson & Co (Singapore) Pte Ltd

Admin Executive Al Futtaim Engineering Al Futtaim Contracting Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day Overview Of The Role: The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards. What You Will Do: Property Management <ul> <li>Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.</li> <li>Ensure all lease agreements are created in REFX and properly tracked.</li> <li>Ensure leases are attested as per the requirements of the Kingdom.</li> <li>Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.</li> </ul> Data Management <ul> <li>Ensure all administrative data is consistently updated, error-free, and securely managed.</li> <li>Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.</li> </ul> Office Maintenance <ul> <li>Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.</li> <li>Ensure all office premises meet the highest hygiene standards.</li> <li>Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.</li> <li>Oversee vendor coordination and performance monitoring.</li> </ul> Physical Asset Management <ul> <li>Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.</li> <li>Monitor and document the movement of assets.</li> <li>Ensure inventory lists are always up to date and conduct yearly inventory assessments.</li> </ul> Other Admin Duties <ul> <li>Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.</li> <li>Ensure timely payment of utilities and telecommunications to avoid service interruptions.</li> <li>Maintain a tracker for record-keeping and analysis.</li> <li>Monitor stock levels and maintain records for stationery and cafeteria supplies.</li> <li>Coordinate replenishment based on consumption trends and business needs.</li> </ul> Fleet & Vehicle Management <ul> <li>Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).</li> <li>Schedule regular maintenance, repairs, and inspections.</li> <li>Track fuel usage, mileage, and vehicle performance.</li> <li>Coordinate with drivers for vehicle availability and assignments.</li> <li>Ensure all transportation activities comply with company policies and government regulations.</li> <li>Monitor transportation expenses and support cost optimization initiatives.</li> <li>Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.</li> </ul> Required Skills To Be Successful: <ul> <li>Organizational and systematic ability to manage multiple tasks simultaneously.</li> <li>Attention to detail ensuring accuracy in data management and reporting.</li> <li>Strong communication skills for effective collaboration with stakeholders.</li> <li>Team player with a positive attitude and ability to work collaboratively.</li> </ul> What Equips You For The Role: <ul> <li>Bachelor's degree in Business Administration, Facilities Management, or a related field.</li> <li>Proficiency in MS Office applications, especially Word and Excel.</li> <li>Minimum 2-3 years of experience in administration or a related field.</li> <li>Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.</li> </ul> About Al-Futtaim Contracting Al-Futtaim Contracting offers customers complete engineering and systems integration solutions. The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.<img src="https://www.jobg8.com/Tracking.aspx?wQojzMn37u8Jxz3kx33Jt%2bJQr5seoREyr" width="0" height="0" />

Admin Executive Al Futtaim Engineering Al Futtaim Contracting

Al-Futtaim Automotive

<div>
 
 Job Requisition ID:
 
 172839
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.
 
 
 
 What You Will Do
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Kingdom.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
 </li>
 <li>
 Ensure all office premises meet the highest hygiene standards.
 </li>
 <li>
 Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
 </li>
 <li>
 Oversee vendor coordination and performance monitoring.
 
 
 </li>
 </ul>
 Physical Asset Management
 
 
 <ul>
 <li>
 Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
 </li>
 <li>
 Monitor and document the movement of assets.
 </li>
 <li>
 Ensure inventory lists are always up to date and conduct yearly inventory assessments.
 
 
 </li>
 </ul>
 Other Admin Duties
 
 
 <ul>
 <li>
 Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain a tracker for record-keeping and analysis.
 </li>
 <li>
 Monitor stock levels and maintain records for stationery and cafeteria supplies.
 </li>
 <li>
 Coordinate replenishment based on consumption trends and business needs.
 
 
 </li>
 </ul>
 Fleet &amp; Vehicle Management
 
 
 <ul>
 <li>
 Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
 </li>
 <li>
 Schedule regular maintenance, repairs, and inspections.
 </li>
 <li>
 Track fuel usage, mileage, and vehicle performance.
 </li>
 <li>
 Coordinate with drivers for vehicle availability and assignments.
 </li>
 <li>
 Ensure all transportation activities comply with company policies and government regulations.
 </li>
 <li>
 Monitor transportation expenses and support cost optimization initiatives.
 </li>
 <li>
 Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 Organizational and systematic ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Attention to detail ensuring accuracy in data management and reporting.
 </li>
 <li>
 Strong communication skills for effective collaboration with stakeholders.
 </li>
 <li>
 Team player with a positive attitude and ability to work collaboratively.
 
 
 </li>
 </ul>
 
 What Equips You For The Role
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office applications, especially Word and Excel.
 </li>
 <li>
 Minimum 2-3 years of experience in administration or a related field.
 </li>
 <li>
 Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Contracting
 
 
 
 Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.
 
 
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 
 
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 
 
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>

Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

<div>
 
 Job Requisition ID:
 
 172839
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.
 
 
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Kingdom.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
 </li>
 <li>
 Ensure all office premises meet the highest hygiene standards.
 </li>
 <li>
 Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
 </li>
 <li>
 Oversee vendor coordination and performance monitoring.
 
 
 </li>
 </ul>
 Physical Asset Management
 
 
 <ul>
 <li>
 Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
 </li>
 <li>
 Monitor and document the movement of assets.
 </li>
 <li>
 Ensure inventory lists are always up to date and conduct yearly inventory assessments.
 
 
 </li>
 </ul>
 Other Admin Duties
 
 
 <ul>
 <li>
 Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain a tracker for record-keeping and analysis.
 </li>
 <li>
 Monitor stock levels and maintain records for stationery and cafeteria supplies.
 </li>
 <li>
 Coordinate replenishment based on consumption trends and business needs.
 
 
 </li>
 </ul>
 Fleet &amp; Vehicle Management
 
 
 <ul>
 <li>
 Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
 </li>
 <li>
 Schedule regular maintenance, repairs, and inspections.
 </li>
 <li>
 Track fuel usage, mileage, and vehicle performance.
 </li>
 <li>
 Coordinate with drivers for vehicle availability and assignments.
 </li>
 <li>
 Ensure all transportation activities comply with company policies and government regulations.
 </li>
 <li>
 Monitor transportation expenses and support cost optimization initiatives.
 </li>
 <li>
 Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Organizational and systematic ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Attention to detail ensuring accuracy in data management and reporting.
 </li>
 <li>
 Strong communication skills for effective collaboration with stakeholders.
 </li>
 <li>
 Team player with a positive attitude and ability to work collaboratively.
 
 
 </li>
 </ul>
 
 What Equips You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office applications, especially Word and Excel.
 </li>
 <li>
 Minimum 2-3 years of experience in administration or a related field.
 </li>
 <li>
 Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Contracting
 
 
 
 Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.
 
 
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 
 
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 
 
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>

Compass Logistics International

Job Title: Admin OfficerDepartment: Administration &amp; HR Location: Saudi Arabia Reporting To: Country Manager / Regional Admin &amp; HR DirectorPosition Overview:The Admin Officer will oversee day-to-day administrative operations in the Saudi branch, ensuring efficient office management, documentation, and compliance with Compass Ocean Logistics&rsquo; corporate standards. The role requires excellent organizational and communication skills to support management, employees, and visiting teams in all administrative matters.Key Responsibilities:1. Office Administration &amp; Coordination<ul><li>Supervise daily office operations, ensuring smooth functioning of facilities and supplies.</li><li>Manage maintenance, housekeeping, utilities, and vendor coordination.</li><li>Handle travel arrangements, hotel bookings, and logistics for local and international staff visits.</li></ul>2. HR &amp; Employee Support<ul><li>Maintain employee attendance, leave, and visa documentation in coordination with HR.</li><li>Support onboarding and exit formalities as per company policy.</li><li>Ensure compliance with Saudi labor and immigration regulations, including coordination with PRO or local authorities when required.</li></ul>3. Documentation &amp; Compliance<ul><li>Maintain updated records of trade licenses, lease agreements, insurance policies, and company assets.</li><li>Assist in renewals, registration updates, and government portal submissions.</li><li>Ensure confidentiality and secure filing of company records.</li></ul>4. Communication &amp; Reporting<ul><li>Prepare correspondence, reports, and administrative memos as needed.</li><li>Liaise with head office departments to align processes and reporting standards.</li><li>Support management in audits, renewals, and inspections.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 3&ndash;5 years of administrative experience, preferably in logistics, shipping, or corporate settings.</li><li>Strong command of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Good understanding of local regulatory requirements and government portals (Qiwa, Muqeem, GOSI, Mudad).</li><li>Excellent written and verbal communication skills in English and Arabic.</li><li>High level of discretion, reliability, and organizational discipline.</li></ul>Key Attributes:<ul><li>Proactive and service-oriented approach.</li><li>Strong coordination and multitasking abilities.</li><li>Professional presentation and attention to detail.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li></ul>

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

EUROLINK SAFETY

We&rsquo;re Hiring: Admin cum Sales ExecutiveLocation: Riyadh, Saudi Arabia Company: Eurolink Safety Training Center Job Type: Full-timeKey Responsibilities:<ul><li>Handle day-to-day administrative and office support activities.</li><li>Support the sales team in managing client inquiries and follow-ups.</li><li>Maintain accurate records of sales transactions and customer data.</li><li>Coordinate with internal departments for smooth business operations.</li><li>Assist in preparing reports and maintaining office supplies.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>2+ years of experience in administration or sales support (preferably in the safety training/services sector).</li><li>Excellent communication and customer service skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational skills and attention to detail.</li></ul>Job Type: Permanent

Admin cum Sales Coordinator

Explore 470+ Admin executive in Saudi Arabia this October. Find roles across top companies and apply now to boost your career.

470 admin executive jobs IN Saudi Arabia

Admin Executive

Admin Executive

Admin Executive Al Futtaim Engineering Al Futtaim Contracting

Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

Admin Executive/ Jeddah, Dammam, Riyadh (KSA)

Admin cum Sales Coordinator