administrative assistant Jobs in New York

administrative assistant

administrative assistant - 157960 Jobs in New York

administrative assistant - 157960

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director of hr and administration

executive administrative assistant Jobs in New York

executive administrative assistant

hr assistant

hr administrative assistant

Fung Group

<div>
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 <br/>
 <br/>
 Here is what you need to know about the job
 <br/>
 <br/>
 We are seeking a proactive and detail-oriented HR Assistant to join our team. This role is ideal for someone looking to build a career in Human Resources and gain broad exposure to HR operations in a professional environment. The HR Assistant will support the HR team across key functions, helping ensure smooth daily operations and contributing to the overall success of the organization.
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 <br/>
 Key Responsibilities
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 <ul>
  <li>
   Recruitment &amp; Onboarding
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  <li>
   Post job openings on job boards, career sites, and the company website.
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   Review resumes and applications to identify qualified candidates.
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   Coordinate interviews and communicate with candidates throughout the process.
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   Assist with onboarding activities, including preparing paperwork and supporting orientation sessions.
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   Employee Records &amp; Documentation
  </li>
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   Maintain and update employee files and HR databases.
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   Assist with organizing and filing personnel documents.
  </li>
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   Support compliance with HR policies and legal requirements.
  </li>
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   Training &amp; Development
  </li>
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   Assist in scheduling and coordinating employee training sessions.
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  <li>
   Help track participation and maintain training records.
  </li>
  <li>
   HR Projects &amp; Initiatives
  </li>
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   Provide support on HR projects such as policy updates, employee engagement initiatives, and process improvements.
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  <li>
   General HR &amp; Administrative Support
  </li>
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   Respond to employee inquiries and provide administrative assistance to the HR team.
  </li>
  <li>
   Support day-to-day departmental operations as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
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  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
  </li>
  <li>
   1-2 years of HR or administrative experience preferred; internship experience will be considered.
  </li>
  <li>
   Strong interpersonal and written/verbal communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Basic understanding of HR practices and employment regulations.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information.
  </li>
  <li>
   Positive attitude, flexibility, and eagerness to learn.
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   <br/>
  </li>
 </ul>
 <strong>
  Compensation/Benefits
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  <br/>
 </strong>
 <ul>
  <li>
   Competitive annual base salary range: $50,000.00 - $55,000.00, based on role requirements, skill set, and years of experience.
  </li>
  <li>
   Comprehensive benefits package, including Medical, Dental, Vision, PTO, and company holidays.
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   <br/>
  </li>
 </ul>
 Important Notice: Fraudulent Communications
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 <br/>
 We have become aware of individuals posing as representatives of Li &amp; Fung, offering fake employment opportunities or other fraudulent communications via email or other means. If you are in doubt about the legitimacy of any communication purportedly from Li &amp; Fung, please verify by contacting LFHR@lifung.com.
 <br/>
 <br/>
 lifung #lftrading
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 <br/>
 If this sounds like you, Apply Now!
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 <br/>
 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization's Declaration on Fundamental Principles and Rights at Work.
</div>


HR Assistant

Xincon Home-Healthcare Services

<p><b>Job Summary:</b></p><p>We are seeking a detail-oriented and proactive <b>Chinese Bilingual</b> <b>HR Assistant assistant </b>to support the daily administrative operations of our Human Resources department. The HR Assistant will play a key role in maintaining employee records, assisting with recruitment, onboarding, benefits administration, and ensuring overall smooth HR operations for all XINCON and sister companies.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist with day-to-day HR operations and provide clerical support to the HR department</li><li>Maintain and update employee records (hard and digital copies)</li><li>Support the recruitment process (e.g., posting job ads, scheduling interviews, communicating with candidates)</li><li>Independently handle the entire onboarding documentation/process.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures</li><li>Help organize training &amp; development initiatives and employee engagement activities</li><li>Ensure compliance with labor laws and internal policies and handle all compliance documents from the third party.</li><li>Support in the preparation of HR reports and presentations</li><li>Maintain confidentiality of sensitive employee information</li><li>Assisting coordination work for our RN department if needed</li><li>other related tasks</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field</li><li>1&ndash;2 years of experience in an administrative or HR support role (preferred)</li><li>Familiarity with ADP, Microsoft Office Suite etc.</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>High level of accuracy, attention to detail, and confidentiality</li><li>Knowledge of local labor laws is a plus</li><li>Chinese -English Bilingual or multilingual skills</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in homecare, healthcare or related medical industry.</li><li>Experience with applicant tracking systems (ATS)</li><li>Strong teamwork mindsets</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and benefits package</li><li>Generous annual bonus.</li><li>Medical plans</li><li>Tuition reimbursement</li><li>Hybrid: 2 days at office and 3 days at home</li><li>Opportunities for professional development</li><li>Collaborative and supportive team culture</li><li>Exposure to all areas of HR and room for growth</li></ul><p>Job Type: Full-time</p><p>Pay: $26.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Please note we don't have plan to sponsor working visa at this moment</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>HR Assistant : 1 year (Required)</li><li>healthcare: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Chinese (Required)</li><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10001 (Preferred)</li></ul><p>Work Location: Hybrid remote in New York, NY 10001</p>

Human Resources Assistant-Chinese Bilingual

Research Foundation CUNY

<div><p>Job Description</p>
<div><h3 class="jobSectionHeader"><b>General Description</b></h3>
<div><p>The Human Resources Assistant supports the LaGuardia Community College campus with matters related to RFCUNY employees. This role assists with recruitment, onboarding, employee records management, and compliance with policies and procedures. The Human Resources Assistant ensures streamlined HR operations while maintaining confidentiality and supporting hiring managers and supervisors of RFCUNY employees. This position reports directly to the Senior Human Resources Generalist.</p><br>
<p></p>
<p>
This is a hybrid position through the Research Foundation of CUNY. Appointments are subject to availability of funding and satisfactory performance.</p><br>
<p></p>
<ul>
<li>Assist with the recruitment of RFCUNY staff, including posting position vacancy notices, placing ads, screening applications, and arranging interviews</li>
<li>Prepare onboarding documentation and coordinate orientation sessions for new staff</li>
<li>Maintain and update employee records, including credentials, background checks, and required certifications</li>
<li>Respond to inquiries regarding HR policies and procedures, ensuring compliance with RFCUNY standards and all relevant rules and regulations, including inquiries and compliance related to the appropriate collective bargaining agreement</li>
<li>Provide administrative and clerical support for labor relations and employee relations matters, specifically assisting management with confidential information related to administration of collective bargaining agreements, employee grievances, and other labor relations matters</li>
<li>Maintain the integrity and confidentiality of all human resources files and documents related to labor and employee relations</li>
<li>Support questions about timesheet submission, leave tracking, benefits, and other matters, as needed</li>
<li>Assist in organizing professional development and training sessions</li>
<li>Help coordinate employee evaluation procedures and performance review processes</li>
<li>Ensure all HR files and documentation meet legal and regulatory requirements</li>
<li>Perform general administrative duties such as filing, data entry, and scheduling meetings</li>
<li>Other duties as assigned</li>
</ul></div></div><div><h4 class="jobSectionHeader"><b>Other Duties</b></h4>
</div><p></p><div><h4 class="jobSectionHeader"><b>Qualifications</b></h4>
<div><ul><li>Associates Degree or higher</li>
<li>0-3 years in an administrative role, preferably Human Resources</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent written and verbal communication skills</li>
</ul>
<p><b>LaGuardia Community College</b></p>
<p>
Founded in 1971 in Long Island City, Queens<b>, </b>LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia&rsquo;s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.</p>
<p>
Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility &ndash; moving low-income students into the middle class and beyond &ndash; in studies by Stanford University (2017) and the Brookings Institution (2020).</p></div>
</div><div><h4 class="jobSectionHeader"><b>RFCUNY Benefits</b></h4>
<b><i>RFCUNY Employee Benefits and Accruals</i></b>
</div><p></p><div><h4 class="jobSectionHeader"><b>About the Research Foundation</b></h4>
<div><p>The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY&rsquo;s research and sponsored programs. RFCUNY&rsquo;s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society&rsquo;s most pressing challenges.</p>
<p>RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY&rsquo;s research and sponsored programs.</p>
</div></div><p></p><div><h4 class="jobSectionHeader"><b>Equal Employment Opportunity Statement</b></h4>
<div>The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.</div></div></div>

Human Resources Assistant

Atlas Copco

<div><div><div><div><div><h1 class="jobSectionHeader"><b>Human Resource Assistant
</b></h1></div></div></div></div><div><div><div><div>Functional area: Human Resources
</div></div></div></div><div><div><div><div>Country: United States
</div></div></div></div><div><div><div><div>City: Voorheesville NY
</div></div></div></div><div><div><div><div>Company name: Atlas Copco Comptec LLC
</div></div></div></div><div><div><div><div>Date of posting: Sep 29, 2025<br>
</div></div></div></div><p></p><div><div><div><div><p><br>
Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.</p>
<p><b>
Join us on our journey for a better tomorrow.</b></p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Your role</b></h2>
</div><div><p>
As a Human Resource Assistant, your mission is to provide support to the Human Resource Department in new employee orientation, onboarding, and maintenance of personnel programs and records. You will also coordinate and complete the pre-employment, orientation, and onboarding process of all new employees. You will report to the Human Resource Business Partner and work with the Human Resource Manager, HRIS &amp; Compliance Lead, and the rest of the Human Resource Team in supporting the organization's 300 employees. This is a hybrid position located in Voorheesville, NY.</p><br>
<p></p>
<p>
You will</p><br>
<p></p>
<ul>
<li>Manage the training database administrative responsibilities.</li>
<li>Maintain the HRIS databases for employee personal information, mobility, termination, and new hires.</li>
<li>Schedule all pre-employment tests.</li>
<li>Assist with the applicant tracking log and annual affirmative action reports.</li>
<li>Maintain employee personnel files.</li>
<li>Lead the digitalization and prioritization of HR processes.</li>
<li>Update company phone list, organization charts, and other HR-related items.</li>
<li>Back-up the switchboard as needed.</li>
<li>Process invoices using the DocuSign system.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>To succeed, you will need</b></h2>
</div><div><p>
We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.</p><br>
<p></p>
<ul>
<li>You hold an Associates or Bachelor's degree in Human Resources or related field or have equivalent work experience.</li>
<li>You have knowledge of HIPPA, COBRA, EEOC, FMLA and other pertinent human resource/benefits laws.</li>
<li>You can maintain confidentiality.</li>
<li>You have excellent working knowledge of Microsoft suite.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>In return, we offer</b></h2>
</div><div><ul><li>Competitive salary and comprehensive benefits package.</li>
<li>Opportunities for professional development and career growth, including access to global job opportunities.</li>
<li>A collaborative and inclusive work environment.</li>
<li>The chance to work with cutting-edge technology and innovative projects.</li>
<li>Support for maintaining a healthy work-life balance, including vacation, personal, and sick time.</li>
<li>Retirement plan with up to 6% company match.</li>
<li>The salary range for this position is $21.00 to $27.00 an hour.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job location</b></h2>
</div><div><p>
This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our manufacturing facility in Voorheesville NY, United States (US).</p>
<p>
#LI-Hybrid
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Contact information</b></h2>
</div><div><p>
 Talent Acquisition Team: Natasha Schwinn</p></div></div></div><br>
<p></p>
<p><b>
Diverse by nature and inclusive by choice</b><br>
Bright ideas come from all of us. The more unique perspectives we embrace, the more innovative we are. Together we build a culture where difference is valued and we share a deep sense of purpose and belonging.</p></div></div></div></div></div><p></p>

Human Resource Assistant

Bilingual Buds

<p><i>HudsonWay Immersion School (HWIS) is a progressive pre-K through Grade 8 Mandarin and Spanish Immersion School founded 20 years ago in the NJ/NY area. The school&rsquo;s mission is to prepare students with the knowledge, skills and character to become global contributors and citizens of the world. Our values are excellence, respect, teamwork, integrity, communication, innovation, transparency, customer service, and accountability. HWIS has a strong academic reputation. Students perform well above average and are accepted at top tier independent schools. (www.hwis.org)</i></p><p>HWIS is seeking an experienced HR Assistant to join the school on a part-time basis (20-25 hrs./wk.).</p><p><b>Responsibilities and Duties:</b></p><ul><li>Handles all employment verification letters, job postings, resume reviews, form collection, etc.</li><li>Collects and files Employee new hire forms; creating employee files</li><li>Sending and collecting benefits onboarding paperwork</li><li>Oversees licensing documents</li><li>Serves as point of contact for benefits administration</li><li>Tracks PTO for NY campus</li><li>Serves as a resource for staff with general questions/issues</li><li>Processes visa paperwork</li><li>Ensures records maintain compliance with federal, state and local laws and school policies.</li><li>Performs related duties or projects as assigned by supervisor.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor's degree with 3 years' HR administrative experience required. Exposure to recruitment procedures and benefit plans is highly desired.</li><li>Knowledge of employment law, and federal, state &amp; local regulations necessary.</li><li>Excellent written and verbal communication skills needed.</li><li>Must be highly organized and attentive to detail.</li><li>Must have a positive attitude and be a team player</li><li>Strong computer skills</li><li>Capable to hold confidential information and handle sensitive data with professionalism and common sense.</li><li>Experience in an educational setting is a plus.</li></ul><p><b>Physical Requirements: </b></p><ul><li>Ability to safely and successfully perform the essential job functions consistent with all federal, state and local regulations including meeting qualitative and/or quantitative productivity standards.</li><li>Must be able to sit, stand, and walk for extended periods of time; ability to bend, move, climb stairs, etc., to move through school property; ability to travel between NJ &amp; NY locations</li><li>Must be able to lift and carry up to 20 lbs.</li></ul><p>Please submit a cover letter (with hourly salary requirements) and a resume.</p><p>We regret that we can not respond to every applicant. Only those of interest will be contacted.</p><p>Thank you for your interest in HWIS.</p><p>The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education etc.</p><p><i><b>HudsonWay Immersion School is an equal opportunity employer and does not discriminate against any individuals on the basis of race, color, gender, age, national origin, marital status, sexual preference, or disability</b></i></p><p>Job Type: Part-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Human resources: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

HR Assistant - Part Time

Atrium

<div>
 <strong>
  About Atrium
  <br/>
  <br/>
 </strong>
 <strong>
  What you do matters
 </strong>
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 <br/>
 <br/>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a mission-driven nonprofit organization in New York City seeking a detail-oriented and proactive
 <strong>
  Administrative Assistant
 </strong>
 to join their team. This organization is dedicated to supporting community programs and delivering impactful services, and they are looking for someone who can bring strong administrative skills and a positive, team-oriented attitude to their office.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $26/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide day-to-day support to staff and leadership, ensuring smooth office operations and helping the organization deliver on its mission. This individual must be highly organized, professional, and comfortable managing multiple priorities in a nonprofit environment.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to leadership and program teams.
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate events.
  </li>
  <li>
   Handle correspondence, prepare documents, and maintain filing systems.
  </li>
  <li>
   Assist with data entry, tracking, and reporting for programs or donors.
  </li>
  <li>
   Support office operations, including ordering supplies and coordinating vendors.
  </li>
  <li>
   Greet visitors and help maintain a welcoming office environment.
  </li>
  <li>
   Jump in to assist with special projects, events, and community initiatives as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2 years of experience as an Administrative Assistant or in a similar support role.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Excellent organizational and multitasking abilities.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and/or Google Workspace.
  </li>
  <li>
   Professional, reliable, and collaborative work style.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience working in a nonprofit or mission-driven organization.
  </li>
  <li>
   Comfort working with databases or donor management systems.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma required.
  </li>
  <li>
   Bachelor's degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Opportunity for permanent hire after the temporary period.
  </li>
  <li>
   Collaborative and mission-driven team environment.
  </li>
  <li>
   Exposure to nonprofit operations and program management.
  </li>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 157960
</div>


Administrative Assistant - 157960

<div>
 <strong>
  About Atrium
  <br/>
  <br/>
 </strong>
 <strong>
  What you do matters
 </strong>
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 <br/>
 <br/>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a highly regarded law firm in New York City seeking a professional and detail-oriented
 <strong>
  Executive Assistant
 </strong>
 to provide top-level support to senior partners. The firm is known for its fast-paced, high-performance environment and is looking for an Executive Assistant who can manage complex administrative needs with precision, discretion, and confidence.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $40/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant will serve as a right-hand partner to attorneys and senior leadership, overseeing scheduling, communication, and documentation. This individual must be highly organized, polished, and comfortable handling sensitive and confidential information. The role requires someone with strong experience, ideally in legal, corporate, or professional services.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Executive Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars, meeting schedules, and travel arrangements for attorneys and leadership.
  </li>
  <li>
   Draft, edit, and proofread legal correspondence, presentations, and documents.
  </li>
  <li>
   Handle confidential information with absolute discretion.
  </li>
  <li>
   Prioritize and respond to incoming calls, emails, and requests.
  </li>
  <li>
   Coordinate with clients, court personnel, and internal staff.
  </li>
  <li>
   Prepare meeting materials, agendas, and reports.
  </li>
  <li>
   Support senior partners with special projects and case-related tasks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Executive Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 - 5 years of proven Executive Assistant experience.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to manage multiple deadlines in a fast-paced environment.
  </li>
  <li>
   Professional demeanor with the ability to interface with clients and senior executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Executive Assistant:
  <br/>
  <br/>
 </strong>
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  <li>
   Prior experience supporting attorneys or executives in a law firm or legal environment.
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   Familiarity with legal terminology and documentation.
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  Education Requirements:
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   Bachelor's degree preferred.
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  Benefits:
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   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
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 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
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 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
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 EOE/M/F/D/V/SO
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 Position ID: 157961
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Executive Assistant - 157961

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