hr assistant

Hotwire

<div>Company Description 
We are the global communications and marketing consultancy that powers the world's most innovative tech brands. We are a group of expert communicators who are fanatical about tech and are here to help businesses ignite their possibilities. Our local experience and global scale allow us to deliver bold but pragmatic comms guidance to tech companies all over the world.
When you work with us, we connect and support you in a way that allows you to achieve limitless success and career growth. We are curious, ambitious and connected, but most of all we are one team working together to be the global alternative.
It's all about tech
We're fanatical about technology. Our tech understanding, experience, and network help spark audience curiosity across all aspects of communications, branding and digital marketing. At Hotwire, we aim to be the best consultancy our clients and our people will ever work with. At the heart of this ambition is our belief that you can achieve limitless success when working with Hotwire. We build this belief on three core pillars:<ul><li>
We build our business with you 
Together, we work with you to ignite possibility. We do so by creating an environment that drives careers, provides the best employee experiences and builds expertise to shape the world we live in. It's our mission to be the most inspiring consultancy you'll ever work with.</li><li>
We are connected in every sense 
Our global network brings together different cultures from our global offices, top minds, ideas, and expertise worldwide. Our teams deliver bold but pragmatic integrated comms guidance as one consistent team.</li><li>
We offer a different sort of consultancy experience 
Our campaigns are data-driven and created for impact. Our insight-led thinking and strategic know-how allows us to create work that makes people sit up and take action. And we have fun doing it.</li></ul> 

Job Description 
We're looking for a proactive and highly organised People &amp; Culture Coordinator to join our People &amp; Culture team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workloads, and takes pride in delivering exceptional work.
As a key member of the team, you'll support a broad range of People &amp; Culture initiatives and day-to-day operations, helping to create a seamless employee experience across the business. You'll be someone who loves staying organised, has exceptional attention to detail, and enjoys seeing projects through from start to finish.
You'll be confident working autonomously while collaborating with stakeholders across the business. Trusted with sensitive information, you'll demonstrate professionalism, discretion and integrity at all times. You're a natural relationship builder who communicates well, takes initiative, and is always looking for ways to improve processes and contribute to the team's success.
Most importantly, you're curious, eager to learn, and excited to take on new challenges. You enjoy being part of a collaborative, people-focused culture where no two days are the same.
If you're passionate about people, thrive on organisation, and are looking to build your career within a supportive and energetic team, we'd love to hear from you. 
Responsibilities include supporting the full employee lifecycle from day-to-day P&amp;C Operations:
<ul><li>Support the recruitment process by posting roles, scheduling interviews, preparing offers</li><li>
Own weekly recruiting progress and system updates in Smartrecruiters</li><li>
Assist in the creation of various forms, documents, spreadsheets and presentations</li><li>
Help implement P&amp;C initiatives and projects</li><li>
Identify and provide recommendations to improve culture and business operations</li><li>
Coordinate new hires and contractors pre-boarding activities and onboarding schedule</li><li>
Manage the learning and development schedule and P&amp;C calendar as needed</li><li>
Assist with policy updates and regular handbook updates</li><li>
Maintain employee personnel files in company HRIS</li><li>
Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination</li><li>
Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.</li><li>
Collaborate with the global P&amp;C team on various initiatives including monthly reporting, events, etc.</li><li>
Utilize people admin systems (Rippling, Salesforce, Adobe Sign, Smartrecruiters, Egnyte), and pull data for reporting as needed</li><li>
Communicate with outside vendors such as Checkr, HireRight, etc. as needed</li><li>
Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly</li><li>
Own all background checks and audit requests</li><li>
Own all 401k administration and transfers through Fidelity</li><li>
Manage the P&amp;C alias inbox, ensuring quick response times and escalate problems as needed</li><li>
Communicate various employee issues to P&amp;C Business Partners</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>
1+ years of experience in a Human Resources, People Operations, or HR Coordinator role.</li><li>
Strong HR administration and employee lifecycle support experience.</li><li>
Experience working with HRIS platforms and a genuine interest in HR technology and systems.</li><li>
Interest or exposure to Learning &amp; Development programs and initiatives.</li><li>
Experience preparing reports and analyzing HR data is a plus.</li><li>
Proficient in Microsoft Office Suite, with strong skills in Excel and PowerPoint.</li></ul>
Skills &amp; Attributes<ul><li>
Exceptional attention to detail and strong organizational skills.</li><li>
Positive, proactive, and solutions-oriented mindset.</li><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Ability to build strong relationships and communicate effectively with employees and stakeholders at all levels.</li><li>
Confident adapting communication and influencing style to suit different audiences.</li><li>
Passion for creating a positive employee experience and supporting professional growth and development.</li><li>
Energetic, collaborative, and eager to contribute to a high-performing team.</li><li>
Comfortable managing multiple priorities in a fast-paced, dynamic environment.</li><li>
Strong sense of accountability, integrity, and commitment to delivering high-quality work and HR best practices</li></ul> 

Additional Information 
You&rsquo;ll Bring:<ul><li>
At least one prior internship experience.</li><li>
Outstanding organizational and time management skills.</li><li>
Exceptional attention to detail.</li><li>
Strong verbal and written communication skills &ndash; having an opinion is a must!</li><li>
Proficiency with general office tools and platforms such as the Microsoft Suite, Slack, and media tools.</li><li>
Ability to adapt quickly to new technologies and industry trends.</li><li>
Proactive problem-solving skills and a creative mindset.</li><li>
Strong teamwork and collaboration abilities.</li><li>
A passion for continuous learning and professional development.</li><li>
Skills in managing competing priorities and knowing how to execute and prioritize tasks effectively.</li></ul>
Comensation range $60-78k
The range listed is just one component of Hotwire&rsquo;s total compensation package for employees, which includes bonus opportunities and a variety of benefits mentioned above. Hotwire takes into consideration a candidate&rsquo;s education, training, and experience, as well as the position&rsquo;s work location, expected work to be performed, required travel (if any), external market and internal value, and internal pay alignment when determining the salary level for potential new employees. A potential new employee&rsquo;s salary history will not be used in compensation decisions.<div></div>
Hotwire is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and respectful workplace where everyone can be limitless. We welcome applications from all backgrounds and do not discriminate on the basis of race, gender, disability, age, sexual orientation, religion, or any other protected characteristic. In line with UK employment law and our global DEIB values, we actively promote fair treatment and equal access to opportunities for all.</div>

Copy of People & Culture Coordinator

Confidential

We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.<h3>Responsibilities</h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3>Requirements</h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3>Nice to Have</h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3>Benefits</h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

Virtual Assistant

SEO (Sponsors for Educational Opportunity)

<div>Title: Online Learning Specialist

Department: Curriculum &amp; Instruction

Reports to: Assistant Director of Online Learning

Compensation: $58/hr

FLSA: Non-Exempt

Location: New York, NY

Employee Type: Part-time, Temporary through August 31, 2027

Work Arrangement: Hybrid &ndash; 1-2 days/week in the SEO office at 55 Exchange Place, New York, NY 10005

Hours: 15 hours/week

Schedule: Must be able to dedicate 15 hours a week to work on tasks asynchronously and be able to join 1-2 weekly meetings on Monday-Friday 9 am to 5 pm.

ABOUT SEO

SEO Scholars is a free eight-year academic program that gets low-income public high school students to and through college&ndash;with a 90% college graduation rate. In high school, we offer intensive year-round academic preparation via a carefully calibrated, rigorously assessed course of supplemental education. Scholars also receive one-on-one mentorship, enrichment opportunities, SAT prep and strategy courses, tutoring, and individualized guidance through the college application and admissions process. (Learn more here: SEO Scholars)

POSITION OVERVIEW

The Online Learning Specialist supports the design, administration, and continuous improvement of SEO Scholars' digital learning environment. As a member of the Curriculum &amp; Instruction Online Learning team, this role helps ensure that online courses, educational technology platforms, and digital learning resources are effectively developed, maintained, and delivered to support high-quality instruction.

Working closely with the Assistant Director of Online Learning and cross-functional partners, the Online Learning Specialist manages learning management system administration, supports course development and quality assurance, creates training resources, and provides technical support for instructors and staff. This role plays an important part in creating accessible, engaging, and equitable online learning experiences while helping to streamline processes and enhance the effective use of educational technology across the organization.

Technology Administration and Support
<ul>
<li>Create and manage accounts of scholars, instructors, and staff on different edtech tools and platforms.</li>
</ul><ul><li>Configure course and system settings within our EdTech platforms and tools to support data collection, course development, and instructional processes.</li>
</ul><ul><li>Support and contribute to initiatives to improve workflow and efficiency</li>
</ul><ul><li>Collaborate with other Online Learning members to evaluate digital tools and emerging technologies for instructional alignment, integration capacity, accessibility, and data collection; conduct pilots as needed.</li>
</ul><ul><li>Produce courses, trainings, webinars, and workshops for instructors, staff, and scholars.</li>
</ul><ul><li>Answer, resolve, and/or escalate support requests from staff, instructors, and scholars related to educational technologies or online curriculum.</li></ul> 


Instructional Design &amp; Content Creation:
<ul>
<li>Collaborate with the Instructional Designer to adapt course maps and lessons into Brightspace courses, ensuring accessibility and user-friendliness.</li>
</ul><ul><li>Produce multimedia content, including HTML pages, videos, interactive presentations, animations, and online modules, to enhance the learning experience.</li>
<li>Apply instructional technologies, learning theories, and universal design principles when supporting online and hybrid course development.</li>
</ul>
Quality Assurance
<ul>
<li>Follows the evaluation framework for SEO online courses and provides support on quality improvement initiatives.</li>
</ul><ul><li>Ensures course content is accessible and equitable and meets established standards for quality assurance.</li>
</ul><ul><li>Ensures course settings are correct and stable for lesson delivery.</li></ul> 


Project Assistance
<ul>
<li>Participates in routine team meetings to discuss roadblocks and brainstorm solutions on team projects.</li>
</ul><ul><li>Utilizes project management software to ensure efficient workflows and progress reports.</li>
</ul><ul><li>Performs other duties as assigned.</li></ul> 


QUALIFICATIONS
<ul>
<li>Bachelor's degree in Education, Educational Technology, Computer Science, Instructional Design, or a related field. Master's degree preferred.</li>
</ul><ul><li>Experience in educational technology administration, technical training, and designing content and user experiences within a Learning Management System or other type of online educational platform (ideally Brightspace).</li>
</ul><ul><li>Experience managing and coaching individuals and teams on using digital tools for learning, instruction, or course building preferred.</li>
</ul><ul><li>Experience providing instructional design support across modalities (i.e. face-to-face, hybrid and online courses) preferred.</li>
</ul><ul><li>Quality Matters (QM) and/or Online Learning Consortium (OLC) certification in online course design and/or delivery preferred.</li></ul> 


COMPENTENCIES &amp; SKILLS
<ul>
<li>Strong technical expertise in managing Learning Management Systems (LMS), preferably Brightspace, as well as educational technology platforms and digital content delivery tools.</li>
</ul><ul><li>Proficiency in HTML5, CSS, and/or JSON for course page creation, customization, and maintenance.</li>
</ul><ul><li>Experience using instructional design software, multimedia tools, and digital learning resources to develop engaging educational content.</li>
</ul><ul><li>Knowledge of curriculum development, instructional best practices, pedagogical frameworks, and high-quality classroom materials.</li>
</ul><ul><li>Understanding of user experience (UX), Universal Design for Learning (UDL), and accessibility standards, including WCAG and ADA compliance.</li>
</ul><ul><li>Strong written and verbal communication skills, with exceptional attention to detail and organizational abilities.</li>
</ul><ul><li>Ability to manage multiple projects simultaneously, prioritize competing deadlines, and collaborate effectively across teams.</li>
</ul><ul><li>Creative problem-solver with a passion for enhancing educational experiences and outcomes for high school students.</li>
</ul><ul><li>Commitment to advancing educational equity and closing opportunity gaps for first-generation and low-income students.</li>
</ul><ul><li>Proficiency with Google Workspace and Zoom.</li>
</ul><ul><li>Experience creating and managing content in platforms such as Miro and Desmos.</li>
</ul><ul><li>Familiarity with automation tools, platform integrations, and API-based workflows.</li>
</ul><ul><li>Knowledge of learning theories, cognitive science, and online or hybrid instructional strategies.</li></ul> 


COMPENSATION &amp; BENEFITS

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.

This position is benefits ineligible in accordance with local, state, and federal regulations.

EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities &ndash; including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities &ndash; are strongly encouraged to apply.

Equal Employment Opportunity is not just the law, it is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer &ndash; M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.

THE ORGANIZATION

Established in 1963 by Michael Osheowitz, SEO (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table &ndash; every table. We propel human potential.

SEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.

Not every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: https://www.seo-usa.org/our-programs/.</div>

Online Learning Specialist

Bloomberg

<div>
 Location
 
 
 New York
 
 
 Business Area
 
 
 Human Resources
 
 
 Ref #
 
 
 10050449
 
 
 
 Description &amp; Requirements
 
 
 
 The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
 
 
 
 What is the role?
 
 
 
 Talent Acquisition Coordination plays a critical role in our Talent Acquisition strategy and the success of our recruitment efforts. You will be joining a team that is passionate about building inclusive interview processes and diverse teams.
 
 
 As a coordinator, you will be responsible for creating a positive and memorable experience for each candidate through all stages of our interview process. You will manage interview scheduling and logistics for exciting roles across businesses and office locations. You will contribute to the team through interesting cross-functional projects that can impact our Talent Acquisition strategy. We will encourage you to be innovative and propose process improvements that will further streamline our candidate journey and experience.
 
 
 
 We Will Trust You To
 
 
 
 <ul>
 <li>
 Manage a high volume of interview scheduling and oversee interview logistics
 </li>
 <li>
 Partner with other coordinators, recruiters, and sourcers
 </li>
 <li>
 Recommend best practices as it pertains to interviews and candidate experience
 </li>
 <li>
 Build and manage relationships with internal partners across businesses
 </li>
 <li>
 Oversee workflows across our applicant tracking system (and CRM and Events platform, where applicable) and ensure candidate pipelines operate efficiently
 </li>
 <li>
 Support with researching, planning, and organizing logistics for recruitment events
 
 
 </li>
 </ul>
 
 You Will Need To Have
 
 
 
 <ul>
 <li>
 At least one year of work experience
 </li>
 <li>
 Experience working in a collaborative and fast-paced environment
 </li>
 <li>
 Excellent prioritization and organizational skills with incredible attention to detail
 </li>
 <li>
 Effective communication skills and previous success in building and maintaining relationships with internal and external stakeholders
 </li>
 <li>
 Interest in developing a career within HR and Recruitment
 
 
 </li>
 </ul>
 
 We Would Love To See
 
 
 
 <ul>
 <li>
 Prior experience as a recruitment coordinator or similar role
 </li>
 <li>
 Prior experience with an applicant tracking system (ATS) and other relevant HR software (such as iCIMS, Greenhouse, Avature, Workday, etc.)
 </li>
 <li>
 Knowledge of Recruitment and HR concepts, policies, and procedures
 </li>
 <li>
 Enthusiastic approach to improving process efficiency
 
 
 </li>
 </ul>
 
 Does this sound like you?
 
 
 
 Apply if you think we're a match. We'll be in touch to let you know what next steps are.
 
 
 Salary Range = 37 - 40 USD Hourly
 
 
 The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
 
 
 We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
 
 
 Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.
</div>

Talent Acquisition Coordinator - 12 month contract

Chubby Group

<div>This position is employed exclusively by Chubby Group. No employment relationship is established with any other affiliated or sister company. 
About Chubby Group
Chubby Group is a rapidly growing multi-brand restaurant group that includes The X Pot, NIKU X, Chubby Cattle, Chubby Skewers, Wagyu Factory, and other high-end dining concepts. With locations across the U.S. and globally, our team focuses on delivering innovative dining experiences through exceptional service, operational excellence, and strong team development. 
Position Overview
We are seeking for a Recruiter who is organized, proactive, and passionate about talent acquisition and people operations. In this role, you will support the hiring needs across multiple restaurant brands and locations. You&rsquo;ll collaborate closely withiring managers, restaurant leadership, and the HR team to build strong talent pipelines and efficient workflows. 
Employment Details
Hiring Entity: Chubby Group
Work Location: Hybrid/Remote
Employment Type: Full-Time
Pay Rate: Annual Salary: $36,000 &ndash; $57,600 (based on experience and qualifications), subject to applicable federal, state, and local tax withholding. Additional performance-based bonuses may apply.
Benefit Eligibility: Yes
Start Date: Upon onboarding completion, all required pre-employment notices and documents will be provided at or before the start date, as required by law. 
Qualifications<ul><li>
Strong organizational skills with the ability to manage multiple positions and hiring priorities simultaneously.</li><li>
Excellent communication and interpersonal skills.</li><li>
Ability to evaluate candidate qualifications and match applicants with appropriate roles.</li><li>
Proficiency in Excel/Google Sheets for tracking recruitment progress and maintaining reports.</li><li>
Strong attention to detail and ability to maintain accurate employee and candidate information.</li><li>
High sense of responsibility, professionalism, and ownership.</li><li>
Excellent problem-solving skills and ability to adapt quickly in a fast-paced environment.</li><li>
Strong time management skills and ability to work independently in a hybrid/remote setting.</li><li>
Must be legally authorized to work in the U.S. (OPT/H1B sponsorship available).</li></ul> 
Preferred Skills<ul><li>
Previous experience in recruiting, human resources, talent acquisition, or administrative roles preferred.</li><li>
Experience using job platforms such as Indeed, LinkedIn, Craigslist, or other applicant sourcing tools.</li><li>
Knowledge of restaurant, hospitality, retail, or high-volume hiring environments is a plus.</li><li>
Experience with HR systems or applicant tracking systems (ATS) preferred.</li><li>
Understanding of basic employment practices and hiring procedures.</li><li>
Strong communication skills in English and Mandarin are a plus.</li></ul> 
Why Join Us
Flexible Work Hours: Not a fixed 9&ndash;5 schedule.
Remote Friendly: Can be fully remote with occasional travel.
Sponsorship Available: OPT and H1B visa support for qualified candidates.
Dynamic Growth: Work directly with brand leaders shaping one of the fastest-growing hospitality groups in the U.S. 
Compliance Statement
Chubby Group is an Equal Opportunity Employer. We comply with all federal, state, and local laws regarding non-discrimination (including but not limited to race, color, religion, sex, gender identity, sexual orientation, marital status, national origin, age, disability, protected veteran status, and any other protected category under applicable law), wage and hour regulations, fair scheduling, and worker rights. For positions in California, we also comply with California Fair Employment and Housing Act. 
Applicants may request reasonable accommodations under the ADA or applicable state law during the hiring or employment process. For more information, please contact our HR department. This job description is intended to describe the general nature of the work and is not a comprehensive list of responsibilities, duties, or conditions. Employment is at-will and may be terminated at any time by either party, with or without cause or notice, unless otherwise agreed in writing and as permitted by applicable law. Nothing in this job description should be construed as creating a contract of employment. 
To Apply
Please submit your resume or visit us at chubbygroup.com to fill out an application. Only candidates who meet our minimum requirements will be contacted for interviews.</div>

Recruiter

Vst Bio Corporation

<h2>Job Summary</h2> We are seeking a highly organized and proactive Virtual Personal Assistant to provide remote administrative and personal support. The ideal candidate is detail-oriented, has excellent communication skills, and can manage multiple tasks while maintaining confidentiality and professionalism. <h2>Key Responsibilities</h2><ul><li>Manage calendars, appointments, and scheduling.</li><li>Handle email correspondence and organize inboxes.</li><li>Make travel arrangements, including flights, hotels, and itineraries.</li><li>Prepare reports, presentations, and documents.</li><li>Conduct online research and compile information.</li><li>Manage data entry and maintain digital files.</li><li>Coordinate meetings and take meeting notes when required.</li><li>Assist with project management and task tracking.</li><li>Handle customer inquiries and provide administrative support.</li><li>Perform personal errands remotely, such as online purchases or appointment bookings.</li><li> </li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Previous experience as a Virtual Assistant, Personal Assistant, or Administrative Assistant.</li><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Experience with communication and project management tools (Zoom, Slack, Trello, Asana, or similar).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to work independently with minimal supervision.</li><li>High level of discretion and confidentiality.</li><li> </li></ul><h2>Required Skills</h2><ul><li>Multitasking and prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Customer service</li><li>Calendar and email management</li><li>Data management</li><li>Professional communication</li><li>Tech-savvy with cloud-based applications</li><li> </li></ul><h2>Preferred Qualifications</h2><ul><li>Experience with CRM software.</li><li>Basic bookkeeping knowledge.</li><li>Social media management experience.</li><li>Familiarity with AI productivity tools is a plus.</li><li> </li></ul><h2>Work Environment</h2><ul><li>Remote work from home.</li><li>Flexible schedule depending on client needs.</li><li>Reliable high-speed internet connection required.</li></ul>

Virtual Personal Assistant Position

NYC Oral Associates, PC

Surgical Assistant - Oral SurgeryWe are a busy high end oral surgery practice in Midtown Manhattan looking for a reliable full time oral surgery assistant to start as soon as possible.-Must be reliable, punctual, professional and possess strong communication skills -Must have experience in Dental Assistant for at least 2 years -Must have experience in Oral Surgery for at least 2 years -IV sedation/nitrous oxide experience preferred -Must have organizational skills -Salary is based on your experience level and will be discussed during the interview -Experience with Dentrix Software is a bonusJob Duties Include:-Chairside assist -Take dental x-rays, panoramic x-rays, CBCT scans -Surgical set-ups -Sterilization -Additional duties will be discussed as position advancesSerious candidates only.SERIOUS CANDIDATES ONLY.Please apply via indeed . After thorough review of candidates, a follow up text will be sent for highly interested candidates to set up a face to face interview to meet at our practice in Midtown Manhattan with the office manager Julie, followed by a working interview.Thank you for your interest in advance and we hope to include a wonderful new team member soon for the new year for many years to come!Job Type: Full-timePay: From $24.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Surgical Assistant - Oral Surgery

Explore 48+ Hr assistant in New York this July. Find roles across top companies and apply now to boost your career.