administrative assistant

office administrator

office assistant

office manager

operations assistant

hr office administrator

Aedas

<div>
 
 
 Responsibilities
 
 
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 Provide administrative support to Management and ensure smooth day-to-day office operations
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 Manage calendars, meetings, and appointments for executives
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 Coordinate meetings, internal events, and office activities
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 Handle general employee inquiries regarding company policies and procedures
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 Organize staff orientations, training sessions, workshops and activities
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 Provide assistance when conducting staff performance evaluations
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 Maintain and update office records, files, and documentation
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 Monitor attendance records and support related administrative processes
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 Handle daily employee requests, including coordination of visa and government-related processes
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 Liaise directly with relevant government entities, service providers, and free zone authorities as required
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 Assist in preparing reports, analysis, and documentation for management and audits
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 Coordinate with internal departments to ensure efficient operations
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 Perform other administrative and ad hoc duties as assigned
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 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
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 Bachelor&rsquo;s degree in Business Administration or related field
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 Minimum 3 years of administrative experience in the UAE, preferably within a multinational company
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 Familiarity with UAE labor practices and administrative procedures
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 Hands-on experience handling visa processes, including Mainland and Free Zone regulations
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 Knowledge of KSA labor law, HR practices, and visa/PRO processes is an advantage
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 Strong command of written and spoken English (Arabic is a plus)
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 Proficient in MS Office applications
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 Strong organizational, multitasking, and time-management skills
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 Excellent communication and interpersonal abilities
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 Ability to work under pressure and meet deadlines
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 </ul>
 
 
 
 
 Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package including 5-day work. Interested parties please send detailed CV, current &amp; expected salary, availability by clicking Apply now.
 
 
 
 
 
 Aedas is an Equal Opportunity Employer
 
 
 (Data collected will be used for recruitment purpose only)
 
</div>

HR / Office Administrator

AMC MOTORS TRADING LLC

Job Title: Office Administrator (RTA &amp; Insurance Coordinator)Location: UAE Industry: Automobile / Auto Repair / TradingJob Summary:We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.Key Responsibilities:<ul><li>Handle all RTA transactions (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate vehicle insurance (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul>Preferred Skills:<ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Office Administrator

Housescaner.ae

<div>
 
 We are looking for a reliable and detail-oriented
 
 Admin Executive
 
 to support our daily office operations.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
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 Maintain order in daily office operations
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 Manage documents and files (nothing gets lost)
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 Schedule meetings and manage calendars
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 Support the team with administrative tasks
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 Communicate with clients, suppliers, and team members
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 Assist with onboarding and basic HR tasks
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 Follow established procedures and checklists
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 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
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 Experience as an administrator or office manager
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 Strong attention to detail and accuracy
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 Ability to follow instructions and complete tasks consistently
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 Good working knowledge of Microsoft Word and Excel
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 Comfortable with routine and structured work
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 Fluency in Russian and Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Nice to have:
 
 
 <ul>
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 Experience in real estate
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 </ul>
 
 
 
 
 
 What we offer:
 
 
 <ul>
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 Stable work environment
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 Clear responsibilities and expectations
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 Well-organized processes (no chaos)
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 </ul>
</div>

Admin Executive (Bilingual: Russian & Arabic)

<div>
 
 WHAT YOU DO AT AMD CHANGES EVERYTHING
 
 
 
 At AMD, our mission is to build great products that accelerate next-generation computing experiences&mdash;from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you&rsquo;ll discover the real differentiator is our culture. We push the limits of innovation to solve the world&rsquo;s most important challenges&mdash;striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond.
 
 Together, we advance your career.
 
 
 
 
 The Role
 
 
 
 We are looking for our next team member to join us in our Saudi Arabia office. A friendly, energetic Office Administrator to run all daily operational office duties, and calendar management, travel arrangement, and expense reporting. To support the administrative and day-to-day office tasks and act as the contact person for any administrative and maintenance office needs.
 
 
 
 The Person
 
 
 
 Does this sound like you? We'd love to talk!
 
 
 <ul>
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 Excellent Communication skills and outstanding Customer Service Skills
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 Proficient in Microsoft Office
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 Strong Attention to Detail and ability to handle Confidential Information
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 Excellent Time Management Skills, strong Prioritization and Organization Skills
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 Ability to Multitask; A proactive nature
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 Fluency in Arabic (spoken and written) is required for this role.
 
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
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 Take ownership to ensure a highly professional and modern office appearance for employees and visitors
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 Support remote teams as needed: may include welcoming visitors, scheduling meetings and making travel arrangements
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 Process customer and employee access requests (such as access to rooms, access to events)
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 Filter cold-calls, letters and visitors on behalf of the employees
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 Coordinate on-site meetings and events with vendors and employees
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 Sort and distribute mail and distribute courier packages, memos and route documents; manage in-coming and out-going deliveries with suppliers
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 Manage storage and logistics inventory for office material.
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 Manage the office calendar and meeting rooms, coordinate on-site meetings and events
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 Plan and coordinate group meeting logistics and events within the Saudi Arabia area
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 Organize files and file cabinets, work with HR and finance to ensure adherence to data privacy regulations.
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 Track and manage seating assignments, anticipate future space constraints with HR
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 Assist in project management and oversight of planned future office move
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 Optimize and document office management processes and deliverables
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 Work on special projects and duties assigned as needed
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 Procure business cards and employee badges for all Saudi Arabia employees
 
 
 
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 </ul>
 
 Preferred Experience
 
 
 
 <ul>
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 Prior Office Management Experience Preferred
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 Advanced skills and experience with MS Office Applications
 
 
 
 </li>
 </ul>
 
 Academic Credentials
 
 
 
 Undergraduate Degree a plus, but not needed
 
 
 
 Benefits offered are described:
 
 AMD benefits at a glance.
 
 
 
 AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants&rsquo; needs under the respective laws throughout all stages of the recruitment and selection process.
 
 
 
 
 AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD&rsquo;s &ldquo;Responsible AI Policy&rdquo; is available here.
 
 
 
 
 This posting is for an existing vacancy.
 
 
 
</div>

Office Manager

Six Construct Qatar Ltd.

<div>
 
 
 Six Construct
 
 , a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently has a massive workforce worldwide.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 Why This Role Matters
 
 
 
 
 
 The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees, visitors, and external stakeholders. This role supports administrative coordination, employee documentation management, and communication across the organization, contributing to an organized and efficient workplace environment.
 
 
 
 
 
 What You&rsquo;ll Drive
 
 
 
 
 
 
 Front Desk &amp; Office Administration
 
 
 
 
 
 &bull; Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
 
 
 &bull; Provide reception support and general office administrative assistance.
 
 
 &bull; Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
 
 
 &bull; Maintain organized digital and physical filing systems for employee-related documentation.
 
 
 
 
 
 Employee
 
 
 Documentation &amp; Coordination
 
 
 
 
 
 &bull; Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.
 
 
 &bull; Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.
 
 
 &bull; Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.
 
 
 
 
 
 Visa &amp; Travel Coordination
 
 
 
 
 
 &bull; Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.
 
 
 &bull; Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.
 
 
 
 
 
 Administrative Reporting &amp; Support
 
 
 
 
 
 &bull; Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
 
 
 &bull; Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.
 
 
 &bull; Assist in collecting and verifying monthly staff timesheets to support payroll processing.
 
 
 &bull; Prepare weekly sick leave reports using Excel to monitor workforce availability.
 
 
 &bull; Manage Sunday Requests and generate recurring food reports for onsite teams.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 You&rsquo;re a Great Fit If You Have
 
 
 
 
 
 &bull; Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 &bull; Previous experience as a receptionist, office administrator, or HR support role.
 
 
 &bull; Strong organizational and administrative skills.
 
 
 &bull; Good knowledge of Microsoft Office, particularly Outlook and Excel.
 
 
 &bull; Strong communication and interpersonal skills when interacting with employees and visitors.
 
 
 &bull; Ability to manage multiple administrative tasks in a fast-paced office environment.
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 Why You&rsquo;ll Enjoy Working with Us
 
 
 
 
 <ul>
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 Competitive Benefits
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 Positive Workplace Culture
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 Opportunity to work with a leading international construction group
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 Exposure to large-scale, high-impact projects in the Middle East
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 Collaborative, diverse, and professional work environment
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 Career growth and development opportunities
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 </ul>
</div>

Receptionist (UAE Nationals Only)

Khalid Al Sarookh Advocates and Legal Consultants LawFirm

We are seeking a highly organized and efficient Office Administrator to join our team at O.S. Legal. As an integral part of our office, you will be responsible for managing administrative tasks and ensuring the smooth operation of our office.Responsibilities:<ul><li>Managing all office tasks, including answering phones, handling correspondence, and maintaining office supplies.</li><li>Scheduling and coordinating meetings, appointments, and travel arrangements for lawyers and staff.</li><li>Drafting and sending invoices to clients, ensuring accuracy and timely delivery.</li><li>Preparing engagement letters and other legal documents as required.</li><li>Providing administrative support to lawyers and staff as needed.</li><li>Maintaining organized filing systems, both physical and digital.</li><li>Assisting with the organization of events and other office activities.</li></ul>Qualifications:<ul><li>Proven experience as an office administrator, office assistant, or similar role.</li><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Knowledge of basic accounting principles is a plus.</li><li>Previous experience in a law firm or legal environment is preferred.</li></ul>Note : English, and Arabic languages are essentialsJob Type: Full-timeJob Type: Full-timePay: From AED5,000.00 per monthLanguage:<ul><li>arabic and english (Required)</li></ul>

Office Admin

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

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