administrative assistant

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administrative assistant (external agency staff) Jobs in New York

Upright

Admissions Manager Company: Upright Location: New York, New York, United States Employment Type: Full-Time Job Overview Upright is a forward-thinking and dynamic organisation committed to excellence and innovation. We are seeking a highly organised and motivated Admissions Manager to join our team in New York. The successful candidate will play a pivotal role in managing our admissions process, ensuring a seamless and positive experience for all prospective applicants. You will be a key representative of our brand, responsible for guiding candidates through their application journey and helping to shape the future of our cohorts. This is an excellent opportunity for a dedicated professional with a passion for helping people achieve their goals. Responsibilities  <ul><li>Oversee the entire admissions cycle, from initial enquiry through to final enrolment, ensuring efficiency and professionalism at every stage.</li><li>Develop and implement effective admissions strategies to meet and exceed enrolment targets.</li><li>Serve as the primary point of contact for all applicants, providing timely and accurate information and support.</li><li>Review applications, conduct interviews, and assess candidate suitability against our criteria.</li><li>Collaborate closely with the marketing and outreach teams to promote our programmes and attract a diverse pool of high-calibre candidates.</li><li>Maintain meticulous and up-to-date records of all applicant data and communications within our CRM system.</li><li>Analyse admissions data to generate insights, prepare reports, and inform future recruitment strategy.</li><li>Represent Upright at recruitment events, webinars, and information sessions with professionalism and enthusiasm.</li></ul>Qualifications  <ul><li>Proven experience in an admissions, recruitment, or a similar client-facing role.</li><li>Exceptional interpersonal and communication skills, with a demonstrated ability to build rapport with a wide range of individuals.</li><li>Strong organisational and time-management abilities, with a meticulous eye for detail.</li><li>The capacity to work autonomously as well as part of a collaborative team in a fast-paced environment.</li><li>Proficiency in using CRM software and the MS Office Suite.</li><li>A bachelor's degree in a relevant field is highly desirable.</li><li>A genuine passion for education and a commitment to providing an outstanding candidate experience.</li></ul> Benefits  <ul><li>A competitive salary package.</li><li>Comprehensive health and wellness benefits.</li><li>Generous paid time off and holiday entitlement.</li><li>Opportunities for continuous professional development and career progression.</li><li>A supportive, inclusive, and collaborative working environment.</li></ul>

Admissions Manager

Chi Phi

We’re looking for a dependable, highly organized Administrative Assistant to become the operational backbone of our team. In this role, you’ll manage a mix of remote document preparation and on-the-go support, ensuring our offices run smoothly every day. If you take pride in bringing order to busy environments, communicating with professionalism, and don’t mind a change of scenery between work sites, we’d love to hear from you.What You’ll DoDocument Preparation: Draft, format, and print reports, correspondence, and other professional documents.Schedule Management: Coordinate calendars, appointments, and meetings to keep the team on track.Communications Hub: Handle incoming and outgoing calls, emails, and physical mail with a warm, professional demeanor.Records &amp; Filing: Maintain organized digital and physical filing systems so nothing gets lost.Travel Support: Move between office locations to deliver important documents and provide hands-on administrative support where it’s needed most.General Assistance: Jump in to support management and staff with special projects and day-to-day tasks.What You’ll BringHome Office Ready: You have reliable access to a computer and printer to handle remote document creation and administrative tasks seamlessly.Willingness to Travel: You’re comfortable and prepared to travel between local sites as a regular part of your workweek.Polished Communication: You possess strong written and verbal communication skills and consistently maintain a courteous, professional manner.Self-Starter Mindset: You’re detail-oriented, can work independently, and know how to prioritize without constant oversight.Preferred (But Not Required)Experience using Microsoft Office (Word, Excel, Outlook) or Google Workspace.Previous background in administrative support, office coordination, or a similar role.Basic familiarity with bookkeeping or data entry.Why Join Us?A role with variety: blend focused remote work with active, on-site support.The chance to be a true partner to a collaborative team that relies on your skills.Room to bring your organizational strengths to life and refine new ones.Ready to Apply? If you’re an organized problem-solver who thrives both behind a screen and out in the field, send us your resume today. We look forward to learning how you can help us keep everything running effortlessly.

Administrative Assistant

POINT ONE BUSINESS UK LTD

Job Overview POINT ONE BUSINESS UK LTD specialises in delivering comprehensive software solutions tailored to meet the unique needs of businesses across various industries. We are currently seeking a motivated and highly organised Operations Assistant to join our team on a full-time basis in New York, NY. The ideal candidate will be a cornerstone of our daily operations, ensuring our business processes run smoothly and efficiently. This role is perfect for a proactive individual looking to contribute to a dynamic team and grow within a forward-thinking technology company. Key Responsibilities * Provide essential administrative support to the operations department and wider team. * Assist in the coordination and tracking of project timelines and deliverables to ensure deadlines are met. * Manage company schedules, organise meetings, and handle correspondence with internal and external stakeholders. * Prepare and format reports, presentations, and other business-critical documents. * Act as a point of contact between different departments, facilitating effective communication and collaboration. * Maintain and organise company databases, files, and records with a high degree of accuracy. * Support basic financial administration tasks, such as assisting with invoicing and expense tracking. * Contribute to the continuous improvement of operational systems and processes. Qualifications and Skills * Proven experience in an operations, administrative, or similar support role is essential. * Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously. * Excellent written and verbal communication skills with a professional demeanour. * Full proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * A meticulous attention to detail and strong problem-solving capabilities. * The ability to work independently with minimal supervision and collaboratively as part of a team. * Experience within the technology or software industry is highly desirable but not essential. * Familiarity with project management tools would be considered an advantage. What We Offer * A competitive annual salary ranging from $40,000 to $65,000 USD, commensurate with experience. * Significant opportunities for professional development and career progression within the company. * A positive, collaborative, and supportive working environment. * The opportunity to make a tangible impact on the success and growth of the business.

Operations Assistant

Job Overview POINT ONE BUSINESS UK LTD is a leading provider of comprehensive software solutions, tailored to meet the unique needs of businesses across various industries. We are currently seeking a dynamic and highly organised Events Lead to join our growing team. This is a full-time position based in our New York, New York, United States office. The ideal candidate will be responsible for planning, managing, and executing a wide range of corporate events, from industry trade shows to bespoke client functions. You will play a pivotal role in enhancing our brand presence, generating leads, and fostering strong relationships with clients and partners through meticulously planned events. The annual salary for this position ranges from $57,000 to $95,000 USD, commensurate with experience. Responsibilities * Develop and execute a comprehensive event strategy that aligns with the company's marketing and business objectives. * Manage the end-to-end planning and delivery of all events, including conferences, webinars, trade shows, and internal company functions. * Create and manage detailed event budgets, ensuring all activities are delivered within financial parameters. * Negotiate with and manage relationships with external vendors, suppliers, and venues to ensure high-quality service and value. * Coordinate all logistical elements of events, such as venue selection, catering, audio-visual setup, and delegate management. * Collaborate with the marketing team to promote events across various channels to drive attendance and engagement. * Oversee on-site event management, acting as the main point of contact to ensure a seamless and professional experience for all attendees. * Analyse event performance, gathering feedback and producing post-event reports to measure success and identify areas for improvement. Qualifications * Proven experience in an event management role, preferably within the technology or software industry. * A Bachelor’s degree in Marketing, Hospitality, Communications, or a related discipline is desirable. * Exceptional organisational and project management skills, with a strong ability to manage multiple projects simultaneously. * Demonstrable experience in budget management and financial accountability. * Outstanding interpersonal and communication skills, with the ability to confidently engage with stakeholders at all levels. * A creative thinker with excellent problem-solving abilities and a keen eye for detail. * Proficient in using Microsoft Office Suite and familiar with event management software. * Ability to work independently as well as part of a collaborative team in a fast-paced environment. Benefits * A competitive salary and benefits package. * Opportunities for professional growth and career development. * A vibrant and supportive company culture. * The chance to work with a forward-thinking company at the forefront of the software industry.

Events Lead

ELIOR GROUP

<div>Catering Attendant
Job Reference Number: 38305 
Employment Type: Full-Time 
Segment: Dining &amp; Events 
Brand: Constellation 
Location: New York, New York (US-NY) 
<div><div><div><h2 class="jobSectionHeader">
The Role at a glance:</h2>
</div><div>
We are looking for a motivated catering attendant to join our experienced Constellation team in New York, NY. As a catering attendant, you will have the opportunity to provide superior service to our customers at catered events, helping to ensure the success of every event you work.</div></div><div><div><h2 class="jobSectionHeader">
What you'll be doing:</h2>
</div><div><ul><li>Preparing the banquet room or area for the event, serving customers, and cleaning up after the event.</li><li>
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
What we're looking for:</h2>
</div><div>
Must-haves:<ul><li>
The ability to work as part of a team devoted to providing outstanding customer service.</li><li>
Have excellent communication and organization skills.</li><li>
Have excellent attention to detail and service knowledge.</li></ul> 
Nice-to-haves:<ul><li><div><ul><li>
At least one year of banquet/wait staff experience.</li></ul></div></li></ul></div></div><div><div><h2 class="jobSectionHeader">
Compensation Range</h2>
</div><div>
$21-$24 an hour.</div></div><div><div><h2 class="jobSectionHeader">
Our Benefits:</h2>
</div><div><ul><li>Medical (FT Employees)</li><li>
Dental</li><li>
Vision</li><li>
Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity</li><li>
Discount Program</li><li>
Commuter Benefits (Parking and Transit)</li><li>
EAP</li><li>
401k</li><li>
Sick Time</li><li>
Holiday Pay (9 paid holidays)</li><li>
Tuition Reimbursement (FT Employees)</li><li>
Paid Time Off</li></ul>
#LI-DM1
#indeedelior</div></div></div>

About Constellation:
From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality. 
About Elior North America:
Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.
At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you&rsquo;ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments. 
Disclaimer: This job description can be revised by management as needed.</div>

Catering Attendant

Launch Math + Science Centers

<div>Launch provides inspiring afterschool programs by merging innovative curriculum with an engaging learning experience to foster appreciation and generate excitement for STEM topics. Designed for kids ranging from toddlers to tweens, Launch&rsquo;s unique programs spark each child&rsquo;s intrinsic desire to learn. 
The company is hiring part-time instructors to work with students individually, in small groups, and in afterschool classes.
Launch Instructors work in the learning center in Manhattan, in students' homes, virtually, or in one of our many partner schools leading project based enrichment classes focused on STEM and/or tutoring students in math. Examples of STEM classes include (but are not limited to): Coding with Scratch, Freaky Forces + Elusive Energies, Rockin' Robotics, and our &quot;I Wanna Be...&quot; series featuring Detective, Animator, and Marine Biologist! Launch offers private or group math sessions focused on remediation, homework help, and test prep.
As a Launch Instructor you are expected to:
<ul><li>Provide top quality instruction utilizing proven Launch methods, curriculum, and provided materials</li>
<li>Enthusiastically engage students during instructional sessions</li>
<li>Help students gain confidence in their ability to learn and succeed</li>
<li>Constantly assess and consider ways to improve classroom experience</li>
Maintain regular communications with the Launch Program Coordinators 
<li>
</li></ul> 
 
Requirements 
<ul>
<li>For STEM classes, subject matter expertise in related sciences, tech, or math; A passion and skill for building hands-on projects with kids; Ability to code using Scratch, Python, and/or App Lab a big plus</li>
<li>For math tutoring, must have strong proficiency in primary school math through Algebra, with Precalculus a plus.</li>
<li>Strong desire to teach children</li>
<li>Personable, friendly, reliable and communicative</li>
<li>Previous experience working with students as a tutor or in a similar capacity</li>
<li>A relatively flexible schedule and the ability to commit to servicing students for an extended duration, preferably a full academic year</li>
<li>Most important, the belief that every student can learn and love math and science</li> 
</ul> 
 
Benefits 
<ul>
<li>$25 per hour, with most daily assignments ranging from approximately 1.75 to 2.5 hours</li>
<li>For STEM classes, all curriculum and materials are provided (you do not need to create lesson plans)
</li><li>Part-time position</li></ul></div>

Afterschool STEM Instructor + Tutor (K-8, UES, Spring 2026)

City of New Haven, Indiana

DEFINITIONThe Firefighter/Paramedic will suppress and control fires in structures and other locations using specialized knowledge and tools, and conduct rescue efforts for individuals involved in accidents. They will assess injuries, administer emergency medical care, extricate trapped individuals, and will also transport injured or sick persons to medical facilities.ESSENTIAL FUNCTIONS<ul><li>Responds to fire alarms and other related calls for emergency assistance including automobile and industrial incidents.</li><li>Assesses and quickly analyzes fires and other emergency situations, communicating findings to superiors as needed for further instruction.</li><li>Extinguishes fires in buildings in collaboration with crew members.</li><li>Through constant contact with fire dispatchers, advises when additional firefighters or supplies are needed and provides detailed information on status of operation.</li><li>Searches for, rescues, and administers emergency first aid to victims of fire or other catastrophic events.</li><li>Connects hoses to hydrants and directs water to fire.</li><li>Creates necessary ventilation using a variety of tools.</li><li>Takes feasible steps to protect property from damage due to fire, water, or hazardous chemicals.</li><li>Patrols and oversees burned areas after a fire to identify and extinguish hotspots that could reignite.</li><li>Collaborates with police when responding to situations such as accidents, disasters, and arson investigations that require input and expertise from both agencies.</li><li>Observes, records, and reports to the physician the patient&rsquo;s condition or injury, the treatment provided, and reactions to drugs or treatment. Performs first-aid and emergency diagnostic and treatment procedures such as stomach suction, airway management, and heart monitoring during ambulance ride.</li><li>Immobilizes patient for placement on stretcher and ambulance transport using a backboard or other spinal immobilization device.</li><li>Operates equipment such as electrocardiograms (EKGs), external defibrillators, or bag valve mask resuscitators in advanced life support environments. Administers drugs either orally or by injection or performs intravenous procedures under a physician&rsquo;s direction.</li><li>Decontaminates ambulance interior after treatment of a patient with an infectious disease and reports case to proper authorities.</li><li>Coordinates work with other emergency medical team members or police or other fire department staff.</li><li>Wears appropriate personal protective equipment (PPE).</li><li>Drives and operates vehicles and equipment used in fighting fires and patient transport.</li></ul>OTHER DUTIES<ul><li>Actively participates in ongoing training, seminars, conventions, and conferences to maintain knowledge of current firefighting practices.</li></ul><ul><li>Periodically inspects, drains, and tests fire hydrants.</li></ul><ul><li>Inspects buildings to ensure compliance with fire prevention ordinances; checks for sufficiency and functionality of smoke detectors and fire suppression equipment when needed.</li></ul><ul><li>Cleans and maintains assigned equipment and station areas.</li></ul><ul><li>Provides fire prevention information and education to the public.</li></ul><ul><li>Performs other related duties as assigned.</li></ul>QUALIFICATIONSKnowledge of:<ul><li>Thorough understanding of relevant equipment, tools, policies, procedures, and strategies used in firefighting.</li></ul><ul><li>Excellent verbal and written communication skills.</li></ul><ul><li>Excellent interpersonal skills as needed to effectively interact with the public.</li></ul>Ability to:<ul><li>Remain calm and exercise good judgment during hazardous fire-suppression activities.</li></ul><ul><li>Listen, understand, and respond quickly to directions.</li></ul><ul><li>Work well with others, particularly in highly stressful situations.</li></ul>Education and Experience:<ul><li>High school diploma/ GED required; Associate&rsquo;s degree in Forestry, Fire Science, or related field highly desired.</li></ul><ul><li>Successful passage of physical exam and fitness test</li></ul><ul><li>Certification: EMT-Paramedic and</li></ul><ul><li>Completion of fire-suppression work and techniques training.</li></ul><ul><li>Additional on-the-job training provided.</li></ul>Physical Demands:<ul><li>Job is inherently dangerous and presents substantial risk to life and limb.</li></ul><ul><li>Applicants must be able to be fitted for, wear, and operate all protective equipment</li></ul><ul><li>Must be able to complete the required fitness training</li></ul>Environmental Elements:<ul><li>Expected to work in conditions, which will require him or her be exposed to extreme temperatures.</li></ul><ul><li>Will be exposed to noise, hazards, as well as atmospheric conditions in which one or more of the following affects the respiratory system or skin: fumes, odors, dusts, mists, gases, or poor ventilation.</li></ul>Other Demands:Full-Time Fire Territory Staff work a rotating 24/48-hour schedule.FLSA Status:Non-ExemptReports To:District ChiefJob Type: Full-timePay: $65,774.54 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Full-Time Firefighter/ Paramedic

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