administrative assistant Jobs in New York

administrative assistant

executive assistant

barista

case manager

medical assistant

PorterMatt Electric Inc

Job Overview PorterMatt Electric Inc., a leading provider of quality and safe services in the commercial electrical industry since 1998, is seeking a meticulous and reliable Remote Data Entry Clerk to join our team. This is a full-time, remote position with a company that prides itself on exceeding customer expectations through honesty, dependability, and integrity. We are looking for a dedicated professional who can work independently and contribute to our friendly and excellence-driven work environment. The ideal candidate will be responsible for accurately entering and maintaining critical company data, playing a vital role in our daily operations. Responsibilities As a Data Entry Clerk, you will be entrusted with managing information for our commercial projects and internal records. Your primary duties will include: • Accurately entering and updating data from various sources into our company databases and digital systems. • Regularly verifying data for accuracy and completeness, correcting any discrepancies as they arise. • Maintaining the confidentiality and security of all company and customer information. • Organising and maintaining files and records to ensure they remain current and easily accessible. • Generating reports and retrieving data for other team members and departments as requested. • Assisting with other administrative tasks to support the smooth operation of the business. Qualifications The successful candidate will possess a strong work ethic and a keen eye for detail. Key qualifications include: • Proven experience as a Data Entry Clerk or in a similar administrative role. • Exceptional typing speed and accuracy, with a high level of proficiency in data entry. • Excellent knowledge of Microsoft Office Suite, particularly MS Excel. • Strong organisational and time-management skills. • The ability to work independently and manage tasks effectively in a remote setting. • A high school diploma or equivalent is required; further qualifications in administration or computer skills are an advantage. • Impeccable attention to detail and a commitment to data integrity. What We Offer • A stable, full-time remote working arrangement. • The opportunity to be part of a supportive and friendly team that has been thriving for over two decades. • A role within a respected company that is committed to fostering strong business partnerships built on honesty and integrity.

Remote Data Entry Clerk

Remote Control Solutions

Job Overview Remote Control Solutions (RCS), a leader in innovative access control technology, is seeking a highly organised and proactive Administrative Support Specialist to join our team. Based in our New York, New York, United States office, this full-time position is crucial for ensuring the smooth and efficient operation of our daily business activities. With over 20 years of experience, RCS specialises in providing reliable, state-of-the-art solutions to the global access control industry. The ideal candidate will be a detail-oriented professional with excellent communication skills and a passion for providing exceptional support. Key Responsibilities * Serve as the first point of contact for the office, managing incoming calls and correspondence with professionalism. * Coordinate meetings, appointments, and travel arrangements for senior staff. * Prepare and edit documents, reports, and presentations, ensuring accuracy and clarity. * Maintain and organise both digital and physical filing systems for easy retrieval of information. * Manage office supplies inventory and place orders as necessary to ensure smooth operations. * Provide general administrative support to various departments to assist with projects and daily tasks. * Assist with data entry and the maintenance of company databases and records. Qualifications and Skills * Proven experience in an administrative, office support, or similar role. * Exceptional proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Outstanding organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent verbal and written communication skills. * A high level of attention to detail and a commitment to accuracy. * The ability to work independently and as part of a collaborative team. * Discretion and a professional approach when handling confidential information. What We Offer * A competitive hourly wage of $35 - $38 USD per hour. * The opportunity to be part of an innovative company with over two decades of industry leadership. * A supportive and dynamic work environment that encourages professional growth. * A key role within a company dedicated to delivering state-of-the-art technology and materials.

Administrative Support Specialist

Aveniya

<h2>Managing Director (Work From Home)</h2>Location: Remote (United States)Job Type: Full-Time/Part-TimeSalary: Competitive Base Salary + Performance Bonus + Equity Opportunities<h2> </h2><h2>About Aveniya</h2>Aveniya is an innovative technology company transforming advanced manufacturing through its proprietary Micro-Fusion™ platform. By combining cutting-edge engineering, materials science, and scalable production technologies, we are developing next-generation manufacturing solutions for highly regulated and performance-driven industries. As we continue to grow, we are seeking an experienced Managing Director to lead strategic operations, organizational growth, and business execution across the company.<h2> </h2><h2>Position Summary</h2>The Managing Director will serve as a key member of the executive leadership team, responsible for driving company-wide performance, operational excellence, strategic growth, and cross-functional alignment. This remote leadership position requires a highly experienced executive who can effectively manage distributed teams, optimize business operations, and support the commercialization and scaling of innovative technologies.The ideal candidate is a strategic thinker, decisive leader, and strong operator with experience leading high-growth organizations within technology, manufacturing, engineering, medical device, or advanced materials industries.<h2> </h2><h2>Key Responsibilities</h2><h3>Executive Leadership</h3><ul><li>Lead the execution of the company's strategic vision and growth objectives.</li><li>Collaborate with executive leadership to establish long-term business goals and operational priorities.</li><li>Drive organizational performance through data-driven decision-making and accountability.</li><li>Provide leadership across operations, engineering, product development, finance, and business development teams.</li></ul><h3>Business Operations</h3><ul><li>Oversee daily business operations to ensure efficiency, productivity, and scalability.</li><li>Develop and implement operational strategies that support company growth and profitability.</li><li>Establish key performance indicators (KPIs) and reporting systems to measure organizational success.</li><li>Identify opportunities to improve processes, reduce costs, and increase operational effectiveness.</li></ul><h3>Strategic Growth</h3><ul><li>Support business expansion initiatives, partnerships, and commercialization efforts.</li><li>Evaluate market opportunities and help develop strategies for sustainable growth.</li><li>Lead organizational planning and resource allocation efforts.</li><li>Drive execution of company initiatives from concept through implementation.</li></ul><h3>Financial Oversight</h3><ul><li>Partner with finance leadership to manage budgets, forecasts, and financial performance.</li><li>Monitor operational expenditures and identify cost-saving opportunities.</li><li>Support fundraising, investor relations, and strategic planning activities as needed.</li></ul><h3>Team Leadership</h3><ul><li>Build, mentor, and develop high-performing remote teams.</li><li>Foster a culture of innovation, collaboration, accountability, and continuous improvement.</li><li>Establish leadership development and succession planning programs.</li><li>Promote employee engagement and professional growth.</li></ul><h3>Remote Leadership</h3><ul><li>Effectively manage distributed teams across multiple locations and time zones.</li><li>Implement systems and communication practices that support remote productivity.</li><li>Ensure alignment and collaboration across departments through virtual leadership.</li></ul><h2> </h2><h2>Qualifications</h2><h3>Required</h3><ul><li>Bachelor's degree in Business Administration, Engineering, Operations Management, Finance, or a related field.</li><li>10+ years of senior leadership experience, including executive-level responsibility.</li><li>Proven experience leading operations, business strategy, and organizational growth.</li><li>Strong background in manufacturing, technology, engineering, medical device, or industrial sectors.</li><li>Demonstrated success managing remote and cross-functional teams.</li><li>Excellent financial, analytical, and strategic planning skills.</li><li>Exceptional communication and leadership abilities.</li></ul><h3>Preferred</h3><ul><li>MBA or advanced graduate degree.</li><li>Experience scaling startups or high-growth companies.</li><li>Experience with product commercialization and operational expansion.</li><li>Lean Six Sigma, PMP, or similar leadership certifications.</li></ul><h2> </h2><h2>Benefits</h2><ul><li>Competitive executive compensation package</li><li>Performance-based annual bonus</li><li>Equity participation opportunities</li><li>Health, Dental, and Vision Insurance</li><li>401(k) with Company Match</li><li>Paid Time Off and Company Holidays</li><li>Flexible Work Schedule</li><li>Remote Work Environment</li><li>Professional Development Opportunities</li><li>Executive Leadership Growth Path</li></ul><h2> </h2><h2>Why Join Aveniya?</h2>This is a unique opportunity to help shape the future of advanced manufacturing technology while leading a growing organization at a pivotal stage of expansion. You'll work alongside a talented executive team, influence company strategy, and play a critical role in bringing innovative technologies to market.Aveniya is an Equal Opportunity Employer and values diversity at all levels of the organization.

WFH Managing Director

CVS Health

We are hiring a business analyst to join our project team. You will work alongside other business analysts and report directly to the project manager. Your main tasks will include performing detailed requirements analysis, documenting processes, and performing some user acceptance testing. To succeed in this role you should have a natural analytical way of thinking and be able to explain difficult concepts to nontechnical users.<h3>     Responsibilities:</h3><ul><li>Evaluating business processes, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions.</li><li>Leading ongoing reviews of business processes and developing optimization strategies.</li><li>Staying up-to-date on the latest process and IT advancements to automate and modernize systems.</li><li>Conducting meetings and presentations to share ideas and findings.</li><li>Performing requirements analysis.</li><li>Documenting and communicating the results of your efforts.</li><li>Effectively communicating your insights and plans to cross-functional team members and management.</li><li>Gathering critical information from meetings with various stakeholders and producing useful reports.</li><li>Working closely with clients, technicians, and managerial staff.</li><li>Providing leadership, training, coaching, and guidance to junior staff.</li><li>Allocating resources and maintaining cost efficiency.</li><li>Ensuring solutions meet business needs and requirements.</li><li>Performing user acceptance testing.</li><li>Managing projects, developing project plans, and monitoring performance.</li><li>Updating, implementing, and maintaining procedures.</li><li>Prioritizing initiatives based on business needs and requirements.</li><li>Serving as a liaison between stakeholders and users.</li><li>Managing competing resources and priorities.</li><li>Monitoring deliverables and ensuring timely completion of projects.</li></ul><h3>     Requirements:</h3><ul><li>A bachelor’s degree in business or related field or an MBA.</li><li>A minimum of 5 years of experience in business analysis or a related field.</li><li>Exceptional analytical and conceptual thinking skills.</li><li>The ability to influence stakeholders and work closely with them to determine acceptable solutions.</li><li>Advanced technical skills.</li><li>Excellent documentation skills.</li><li>Fundamental analytical and conceptual thinking skills.</li><li>Experience creating detailed reports and giving presentations.</li><li>Competency in Microsoft applications including Word, Excel, and Outlook.</li><li>A track record of following through on commitments.</li><li>Excellent planning, organizational, and time management skills.</li><li>Experience leading and developing top-performing teams.</li><li>A history of leading and supporting successful projects. Must be legally authorized to work in the United States</li></ul>

Business Analyst

Extract Wellness LLC

We are currently seeking a meticulous and detail-oriented Remote Data Input Specialist to join our team on a full-time basis. The successful candidate will be responsible for accurately entering and maintaining data across our various digital platforms, playing a crucial role in the efficiency of our operations. This is a fully remote position. The salary for this role is $20 - $30 USD per hour, commensurate with experience. Key Responsibilities * Accurately and efficiently enter a high volume of data from various sources into our company databases and systems. * Review and verify data for errors, inconsistencies, or missing information to ensure high levels of accuracy. * Maintain the integrity and confidentiality of all company and customer data. * Organise and manage electronic files and documents, ensuring they are easily accessible. * Generate reports and retrieve data from the database upon request. * Identify and correct data entry errors, and report any system issues to the relevant department. * Collaborate with other team members to ensure data consistency across the organisation. Qualifications and Skills * Proven experience in a data entry or similar role, with a track record of high accuracy. * Exceptional typing speed and proficiency with numerical and alphabetical data entry. * Strong command of Microsoft Office Suite, particularly Microsoft Excel. * Excellent attention to detail and organisational skills. * The ability to work independently and manage time effectively in a remote environment. * A high degree of integrity and a professional approach to handling confidential information. * Strong written and verbal communication skills. * Familiarity with CRM systems or other database software is desirable but not essential.

Remote Data Input Specialist

Aiden Auto

We are seeking a detail-oriented and organized Remote Accounting Support Specialist to assist with daily accounting operations and financial recordkeeping. In this work-from-home role, you will support the accounting team by processing financial transactions, maintaining accurate records, reconciling accounts, and preparing reports. The ideal candidate has strong numerical skills, excellent attention to detail, and the ability to maintain confidentiality while working independently in a remote environment.<h3>Responsibilities</h3><ul><li>Process accounts payable and accounts receivable transactions.</li><li>Record and maintain accurate financial data in accounting systems.</li><li>Reconcile bank statements, credit card transactions, and general ledger accounts.</li><li>Prepare invoices, expense reports, and payment documentation.</li><li>Assist with month-end and year-end closing activities.</li><li>Verify financial records for accuracy and resolve discrepancies.</li><li>Maintain organized electronic financial files and documentation.</li><li>Generate financial reports and spreadsheets for management.</li><li>Respond to internal accounting inquiries and provide administrative support.</li><li>Ensure compliance with company policies, accounting standards, and data security procedures.</li></ul><h3>Qualifications</h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.</li><li>Previous experience in accounting, bookkeeping, finance, or administrative support is preferred.</li><li>Basic understanding of accounting principles and financial reporting.</li><li>Proficiency in Microsoft Excel, Word, and Outlook.</li><li>Experience with accounting software such as QuickBooks, Xero, NetSuite, or Sage is a plus.</li><li>Strong analytical, organizational, and problem-solving skills.</li><li>Excellent attention to detail and accuracy.</li><li>Ability to work independently and manage multiple priorities.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul><h3>Work Schedule</h3><ul><li>Full-Time or Part-Time</li><li>Flexible scheduling may be available depending on business needs.</li></ul><h3>Benefits</h3><ul><li>Competitive hourly pay or salary.</li><li>Fully remote work-from-home opportunity.</li><li>Flexible work schedule.</li><li>Paid training and onboarding.</li><li>Paid time off and company holidays (eligible employees).</li><li>Health, dental, and vision insurance (full-time employees).</li><li>Retirement savings plan.</li><li>Professional development and continuing education opportunities.</li><li>Career growth and advancement potential.</li></ul>

Remote Accounting Support Specialist Full-Time / Part-Time

Power To Fly

Job Overview At Power To Fly, we are dedicated to fostering diversity and inclusion in the workforce, with a special focus on advancing the careers of women and underrepresented groups in technology. Our organisation partners with leading companies to help them build more inclusive and effective teams. We are currently seeking a meticulous and highly motivated Contract Annotation Specialist to join our team. This is a Full-Time contract position based in New York, New York, United States. The ideal candidate will possess an exceptional eye for detail and a passion for data quality. This role is crucial for supporting our partners' innovative projects by providing high-quality, accurately labelled data that powers machine learning and artificial intelligence systems. Responsibilities * Accurately and consistently annotate various data types (such as text, images, and audio) according to detailed project guidelines. * Perform rigorous quality assurance checks on annotated data to ensure it meets and exceeds strict quality standards. * Provide constructive feedback to the project team on annotation tools, guidelines, and processes to drive continuous improvement. * Collaborate effectively with team members to resolve ambiguities and maintain a consistent approach to annotation tasks. * Manage your workload efficiently to meet project deadlines and performance targets. * Adhere to all data confidentiality and security protocols to ensure the integrity of sensitive information. Qualifications * Proven experience in a data annotation, data labelling, or a similar quality control role. * Exceptional attention to detail and a demonstrable commitment to producing high-quality work. * Excellent written and verbal communication skills. * The ability to work independently, manage time effectively, and adapt to evolving project requirements. * Strong technical aptitude and the ability to learn new software and tools quickly. * A proactive and collaborative approach to problem-solving. * Familiarity with the principles of machine learning or AI is advantageous but not essential. Benefits * A competitive contract rate of $75 - $100 USD per hour, commensurate with experience. * The opportunity to be part of a mission-driven organisation dedicated to creating a more diverse and inclusive technology industry. * Engage in meaningful work that contributes to cutting-edge projects for our esteemed partners.

Job Overview Power To Fly is a mission-driven company dedicated to advancing diversity and inclusion in the workforce, with a particular focus on empowering women and underrepresented groups in technology. We partner with organisations that are committed to fostering inclusive work environments and improving their hiring practices. We are currently seeking a diligent and organised individual to join our team as a Clerical Assistant (Remote). This is a full-time, fully remote position based in the United States. The successful candidate will provide essential administrative and clerical support, ensuring the smooth and efficient operation of our daily activities. This role is ideal for a proactive individual with exceptional attention to detail and a passion for supporting a dynamic, mission-focused team. Job Title: Clerical Assistant (Remote) Location: Fully Remote (United States) Employment Type: Full-time Salary: $28 - $38 USD per hour Responsibilities * Manage and maintain schedules, appointments, and calendars for team members. * Handle incoming and outgoing communications, including emails and phone calls, in a professional manner. * Prepare, format, and edit a variety of documents, such as reports, correspondence, and presentations. * Perform accurate data entry and maintain organised digital filing systems and databases. * Assist in the coordination of virtual meetings, including preparing agendas, distributing materials, and taking minutes. * Provide general administrative support to ensure the team can focus on strategic objectives. * Uphold a strict level of confidentiality in all work-related matters. Qualifications * Proven experience in a clerical, administrative, or office support role. * Excellent written and verbal communication skills with a high degree of professionalism. * Strong organisational and time-management skills, with the ability to prioritise tasks effectively. * High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with virtual collaboration tools. * Exceptional attention to detail and a commitment to producing accurate work. * The ability to work independently and proactively in a remote setting. * A genuine interest in and alignment with Power To Fly's mission of promoting diversity and inclusion. Benefits At Power To Fly, we value our employees and are proud to offer a supportive and engaging work environment. Our benefits package includes: * A competitive hourly wage. * A flexible remote work arrangement that promotes a healthy work-life balance. * Opportunities for professional development and career growth. * The chance to be part of a purpose-driven company making a tangible impact on the industry.

Clerical Assistant (remote)

Contract Annotation Specialist

Find 458+ jobs in New York this July. Browse openings in tech, marketing, sales, and more. Start your job search now.