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administrative assistant ii Jobs in Boston

administrative assistant ii

it administrative assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Office and administrative duties in busy Security and Parking Office. Customer service, creating ID badges, registering employees for parking, and assistance with special projects.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.<br>
<br>
Essential Functions<br>
Prepare reports, meeting minutes and correspondence.<br>
<br>
Create and edit documents, spreadsheets and presentations.<br>
<br>
Manage schedules, arrange appointments and itineraries.<br>
<br>
Coordinate meetings, travel, conference calls, and complete expense reports.<br>
<br>
Answer and transfer phone calls.<br>
<br>
May perform transcription and proofread and edit literature, prepare applications for department.<br>
<br>
Remain knowledgeable of business unit policies.<br>
<br>
May make contacts of a sensitive, complex, and confidential nature.<br>
<br>
Completes routine tasks under moderate supervision.<br>
<br>
Required for All Jobs<br>
Performs other duties as assigned<br>
<br>
Complies with all policies and standards<br>
<br>
Does this position require Patient Care (indirect/direct)? No<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><b>
Education</b><br>
<br>
High School Diploma or Equivalent required or<br>
Trade/Technical/Vocational Diploma Related Field of Study preferred
<br>
<br>
Can this role accept experience in lieu of a degree? No<br>
<br>
<b>Experience</b><br>
<br>
administrative Assistant or Secretarial Experience 2-3 years required
<br>
<br>
<b>Knowledge, Skills &amp; Abilities</b><br>
<br>
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.<br>
Proficiency in MS Office.<br>
Ability to proofread and edit written documents.<br>
Ability to use phone system.<br>
Managing one's own time and the time of others.<br>
Strong verbal &amp; written communication skills.<br>
Strong interpersonal, written and oral skills.<br>
Ability to use standard office equipment.<br>
Familiarity with medical terminology.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
10 Vining Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
0<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Per Diem<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$18.58 - $26.58/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Assistant II

Beacon Hill

<div>
 <p>
  This is a 6‑month Administrative Assistant role supporting two senior leaders at a large, well‑established financial services organization. . The position is hybrid out of the Boston office, working Monday-Friday, 9:00 AM-5:00 PM, and offers standard full‑time hours at $30/hour The role is well‑suited for a detail‑oriented admin who thrives in a fast‑paced, professional environment and enjoys supporting senior leadership and cross‑functional teams.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide daily administrative support to two senior leaders, including complex calendar management and meeting coordination
  </li>
  <li>
   Coordinate local and global meetings across U.S. and non‑U.S. teams, including agendas and logistics
  </li>
  <li>
   Prepare and assist with PowerPoint presentations and department reports
  </li>
  <li>
   Partner with AV teams to support internal and external meetings and events
  </li>
  <li>
   Manage onboarding logistics for new hires and transfers, including equipment ordering
  </li>
  <li>
   Process expenses in compliance with internal guidelines
  </li>
  <li>
   Coordinate catering and logistics for meetings and events
  </li>
 </ul>
 <p>
  <strong>
   Candidate Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree with 4-6+ years of administrative or operational support experience
  </li>
  <li>
   Proven experience supporting senior leaders and managing competing calendar priorities
  </li>
  <li>
   Strong project management and multitasking skills
  </li>
  <li>
   Excellent written and verbal communication skills; comfortable working cross‑functionally
  </li>
  <li>
   Highly organized, detail‑oriented, and adaptable to changing priorities
  </li>
  <li>
   Proficiency with Microsoft Office, especially PowerPoint
  </li>
 </ul>
 <p>
  Qualified and interested candidates are encouraged to apply today for immediate consideration.
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
 <br/>
 <p>
  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
 <br/>
 <p>
  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
 <br/>
 <p>
  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
  <br/>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
 <br/>
 <p>
  Benefits Information:
 </p>
 <br/>
 <p>
  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
 <br/>
 <p>
  <br/>
  <br/>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future (TM)
 </p>
</div>


Administrative Assistant

<div><p>Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business.</p><p></p><p>
Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow &ndash; all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.</p><p></p><p><b>
Administrative Assistant
</b></p><p></p><p><b>Location:</b> Boston, MA - Hybrid</p><p></p><p>
In this highly visible role, you will combine classic executive support with planning and execution responsibilities that help us run interconnected business functions across three leaders at VP+ level. You will work in a dynamic team environment, build effective working relationships cross-functionally and balance multiple tasks simultaneously. This is an ideal opportunity for a growth-oriented Executive Assistant or operations professional who wants to take their career to the next level.</p><p></p><p><b>
Day-To-Day:</b></p><ul><li>
Manage calendars for executive leaders: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly.</li><li>
Support preparation and logistics for onsite meetings, including coordinating meeting rooms, setting up presentations and technology, and arranging catering or other on‑site needs.</li><li>
Support translating priorities into action by helping shape simple plans, timelines, and tracking methods.</li><li>
Gain exposure to how teams set and manage roadmaps, with opportunities to assist in tracking initiatives and surfacing risks, dependencies, or decision points.</li><li>
Plan and book domestic and international travel, including agendas, logistics, and briefing materials.</li><li>
Ensure expense reports and purchase orders are completed accurately, within budget limits.</li><li>
Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials).</li><li>
Support coordinating cross-functional initiatives (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed).</li></ul><p></p><p><b>
Preferred Skills and Knowledge:</b></p><ul><li>
Highly proactive self‑starter who can take ownership of work, move quickly, and follow through with minimal direction.</li><li>
Strong judgment and prioritization skills, with the ability to focus on the most critical, high‑impact work in a fast‑paced environment.</li><li>
Professional, discreet, and trusted when handling sensitive information.</li><li>
Clear and adaptable communicator, comfortable engaging with a range of stakeholders and leadership styles.</li><li>
Organized and structured in approach, with a knack for bringing clarity and momentum to ambiguous situations.</li><li>
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with collaboration or project tools (e.g., Teams, Smartsheet, or similar) is a plus.</li></ul><p></p><p><b>
Basic Qualifications:</b></p><ul><li>
Bachelor&rsquo;s Degree or 2 years of professional experience</li></ul><p></p><p>
PTC carefully considers a wide variety of factors when determining compensation. The anticipated annual salary range for this position is between $70,000 - $80,000. The salary range reflects a good-faith estimate of compensation at the time of posting. Actual compensation may vary based on a candidate's skills, qualifications, experience, and location. Additionally, candidates may be eligible for a performance-based bonus. Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock. Certain roles may also be eligible for participation in our equity programs. Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions.</p><p></p>
At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.<p></p>
PTC endeavors to make ptc.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact PTC's Talent Acquisition team at TalentAcquisition@ptc.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.<p>
Life at PTC is about more than working with today&rsquo;s most cutting-edge technologies to transform the physical world. It&rsquo;s about showing up as you are and working alongside some of today&rsquo;s most talented industry leaders to transform the world around you.</p><p></p><p>
If you share our passion for problem-solving through innovation, you&rsquo;ll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us?</p><p></p><p>
We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with all applicable privacy and data protection laws. .&quot;</p></div>

Fenway Sports Management (FSM)

<div>
 <strong>
  Department Overview
  <br/>
  <br/>
 </strong>
 The FSM Operations &amp; Administration department works across all business units and office locations, with a focus on integrating and managing internal processes within the day-to-day functions of the organization. The Boston office supports a range of strategic priorities for Fenway Sports Group (FSG), including partnership sales efforts that generate significant revenue for the portfolio and departments that emphasize optimizing FSG&rsquo;s existing business performance as well as leading the execution of strategic transactions and growth initiatives.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 This position will be responsible for the administrative support of two Senior Vice Presidents who oversee the Strategy &amp; Portfolio Operations and Corporate Development/M&amp;A departments, as well as supporting the Operations &amp; Administration team cross-functionally. This individual will work closely with team members across various departments, including Strategy &amp; Portfolio Operations, Corporate Development/M&amp;A and Partnership Sales.
 <br/>
 <br/>
 The base salary range for this position is $50,000-$55,000 based on relevant experience. Additionally, this position qualifies for annual incentive pay along with our comprehensive benefits package.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative support for two Senior Vice Presidents, overseeing their travel logistics, calendar management, monthly expense reporting, and other administrative tasks as needed.
  </li>
  <li>
   Support preparation for leadership and team meetings, including agenda-setting, materials distribution, and capturing follow-ups as requested.
  </li>
  <li>
   Maintain an intimate understanding of operations and priorities of the Strategy &amp; Portfolio Operations and Corporate Development/M&amp;A teams.
  </li>
  <li>
   Assist with coordination of logistics for all FSM/FSG externally hosted events.
  </li>
  <li>
   Hold a high level of maturity and confidence dealing with Senior Leadership at FSM &amp; FSG properties, as well as external clients and prospects.
  </li>
  <li>
   Build strong relationships with employees at all levels.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Characteristics / Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 1-3 years of experience working in an administrative/support role, with a preference for a sales, entertainment or sports agency setting.
  </li>
  <li>
   Dynamic personality with desire to promote and cultivate a strong team culture &amp; environment.
  </li>
  <li>
   Ability to work both autonomously and in a group setting.
  </li>
  <li>
   Detail-oriented approach to work with a strong focus on accuracy and quality.
  </li>
  <li>
   Impeccable time management and organizational aptitude.
  </li>
  <li>
   Exemplary interpersonal, verbal, and written communication skills.
  </li>
  <li>
   Experience and comfortability interacting with senior stakeholders both internally &amp; externally.
  </li>
  <li>
   Desire to integrate with a broad cross-section of functional internal teams.
  </li>
  <li>
   Proficiency in full Microsoft 365 (including Office, Word, Excel, PPT, OneDrive and Teams).
  </li>
  <li>
   Flexibility to work non-traditional hours that may include evenings, weekends, and holidays.
  </li>
  <li>
   Willingness to travel as requested.
   <br/>
   <br/>
  </li>
 </ul>
 #FSM
 <br/>
 <br/>
 In addition to the above requirements, at Fenway Sports Management, we expect all employees to put the team first, act with ambition, be consistently accountable, take initiative, and prioritize long-term relationships.
 <br/>
 <br/>
 At Fenway Sports Management, we go beyond embracing diversity. We&rsquo;re committed to living by our values, strengthening our community, and creating a workplace where people genuinely feel like they belong.
 <br/>
 <br/>
 Too often, job seekers don&rsquo;t apply to positions because they don&rsquo;t meet every qualification. If you love this role and are great at what you do, we encourage you to apply. Your unique skills and experiences might just be what we&rsquo;ve been looking for.
 <br/>
 <br/>
 Prospective employees will receive consideration without discrimination based on race, religious creed, color, sex, age, national origin, handicap, disability, military/veteran status, ancestry, sexual orientation, gender identity/expression or protected genetic information.
</div>


American business solutions inc

<p>Description of Services: &bull; Assist with finalizing PowerPoint presentations, reports and other materials, making copies/coordinating with printing services, and entering/sending documents for signature via DocuSign. &bull; Draft agendas, itineraries, and other Safety correspondence and documentation. &bull; Assist with scheduling internal and external meetings and maintaining the Safety Management departmental calendars for South Station managers. &bull; Help facilitate the ordering, inventorying, and delivery of supplies, promotional safety materials and equipment. Assist with entering requisitions, receiving, and invoices, as needed. &bull; Produce and distribute correspondence, meeting minutes, memos, and other communications. &bull; Support safety training and safety events, including: o Sending invitations, notifications o Responding to questions and following up on comments o Scheduling rooms/space o Ordering food and supplies o Making copies of training/event materials o Staffing events and taking meeting notes &bull; Assist with Document Management upgrade/transition/requisitions, including migration to approved report/document templates, file and folder naming conventions, and archiving. &bull; Serve as the main point of contact for greeting visitors. &bull; Complete projects and special assignments as requested by directors and senior level staff. &bull; Support and enhance the administrative needs of senior leadership by helping to carry out the organization&rsquo;s mission, goals, and objectives. Core skills include: &bull; Experience coordinating calendars using Outlook/Teams and scheduling meetings. &bull; Excellent written and oral communication skills, strong attention to detail, high level of &bull; organization, problem solving and planning skills. &bull; Outlook as well as experience with a variety of software-based systems. &bull; Advanced level skills in Excel to perform data collection, analysis, trending, and reporting functions. &bull; Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager</p>

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant, MGB Thoracic Surgery

University of Massachusetts Boston

<p></p><div><div><b>Job no:</b> 529745<br>
<b>Position Type:</b> Staff Full Time<br>
<b>Campus:</b> UMass Boston<br>
<b>Department:</b> VC-Administration &amp; Finance<br>
<b>Pay Grade:</b> No Pay Grade<br>
<b>Date opened:</b> 09 Apr 2026 Eastern Daylight Time<br>
<b>Applications close:</b> 08 May 2026 Eastern Daylight Time</div><div><br>
<div></div><div><b>General Summary:</b></div>
<div>
The Executive Assistant will provide high-level administrative support to the Vice Chancellor for Administration and Finance to further grow a transformative collegiate environment supported by an effective Administration and Finance Division. The incumbent will perform complex, varied and confidential administrative, financial, and communication functions supporting the Vice Chancellor's strategic priorities and to ensure the efficiency and effectiveness of day-today operations and communications of the division. The incumbent will serve as a liaison to the VCAF for all high-level internal and external constituencies and will assist in the collaboration with key functional areas of the university.</div><br>
<div></div>
<div><b>
Examples of Duties:</b></div>
Serve as the first point of contact for the VCAF's Office for the campus community and external community visitors and provide high-level administrative support to the Vice Chancellor for Administration and Finance; greet and direct visitors; receive, respond to and/or direct internal and external phone and e-mail inquiries and requests and when necessary, field inquiries to appropriate staff person; receive, sort and distribute mail<ul><li>;</li>
Compose, analyze, edit, and disseminate memos, letters, reports, as well as confidential correspondence<li>;</li>
Assist the VCAF in ensuring that inquiries or requests from students and inquiries, requests and/or confidential communications and activities between the Vice Chancellor and other members of the leadership team for action are handled in a timely and effective manner<li>;</li>
Maintain confidentiality and discretion in handling sensitive information and files<li>;</li>
Manage the executive calendar for the Vice Chancellor including scheduling appointments and meetings<li>;</li>
Develop and prepare meeting agenda(s) and background material for all meetings; prepare and distribute agendas, meeting notices and meeting minutes, as directed<li>;</li>
Schedule and coordinate meetings, including preparation of agenda and report materials; prepare and distribute meeting minutes, coordinating with other VCAF direct reports as may be needed<li>;</li>
Manage written and electronic records for the VCAF area, including those on the university network such as the VCAF drive and ensure that required retention policies are maintained<li>;</li>
Serve as a contact for the University System, including the President's Office, UM ass Building Authority, UMas<li>s</li>
Foundation and all UMass Boston departments; serve as primary contact with internal staff, other departments, constituents, and outside agencies/organizations for the Office of the Vice Chancellor for Administration and Finance<li>;</li>
Manage all operational functions for office, including, but not limited to budget preparation and monitoring, travel, purchases and payment of invoices, including use of any necessary systems such as BuyWays and Concur<li>;</li>
Serve as primary point of contact for the determination of independent contractors, using guidance from the Unified Procurement Services Team (&quot;UPST&quot;)<li>;</li>
Assist in the coordination, planning and implementation of divisional and university events<li>;</li>
Hire, schedule, supervise and evaluate student employees and any other part-time or full-time support staff within the Office of the Vice Chancellor for Administration and Finance; ensure that office coverage and vacation schedules are established and coordinated. Coordinate student employee coverage with other offices such as the Chancellor's Office and the Provost's Office as needed<li>.</li>
Complete projects and special assignments as assigned; establish objectives, determine priorities, manage time and gain the cooperation of others to ensure the smooth completion of the project; monitor progress and provide troubleshooting and/or problem solving when necessary<li>;</li>
Perform other duties as assigned<li>.</li></ul><br>
<div></div>
<div><b>
Qualifications:</b></div>
<div>
Bachelor's degree and a minimum of three-five (3-5) years of administrative or public relations/collaboration with</div>
<div>internal partners and external constituencies experience is required. Experience may include providing executive</div>
<div>assistant or high-level lead administrative support, preferably in an educational setting or in student life programs. An</div>
<div>additional four (4) years of administrative assistant experience, which may include experience in providing executive</div>
<div>assistant or high-level lead administrative support, can be substituted for the required Bachelor's degree.</div>
<div></div>
<div>Advanced computer literacy, including Microsoft Office Suite, is required. The incumbent may be required to work</div>
<div>occasional evening and/or weekend hours as needed.</div><br>
<div></div>
<div><b>
Preferred Qualifications:</b></div>
Knowledge and demonstrated experience in using Microsoft Teams<ul><li>.</li>
Experience working with budgets and the monitoring of budgets to actual result<li>s</li>
Experience working in a diverse organizational environment preferred<li>.</li>
Demonstrated ability to take initiative and also knowing when to ask for help<li>.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities:</b></div>
Knowledge of the principles, procedures, and practices of office management<ul><li>;</li>
Knowledge of the types and applications of standard office filing systems<li>;</li>
Ability to manage complex administrative tasks and functions independentl<li>y</li>
Ability to prioritize work and make independent decisions regarding procedures and operations<li>;</li>
Ability to write concisely, express thoughts clearly and develop ideas in a logical sequence<li>;</li>
Ability to deal tactfully resolving any problems that arise by using independent judgment<li>;</li>
Ability to follow guidelines, procedures, and written and oral instructions<li>;</li>
Ability to establish and maintain professional working relationships with colleagues, as well as senior manager<li>s</li>
and departmental staff, and be thoughtful of multicultural environment<li>;</li>
Ability to plan and organize work for various functions<li>;</li>
Ability to work effectively as part of a team, with both academic leaders, as well as administrative staff t<li>o</li>
accomplish assigned tasks<li>;</li>
Ability to work independently, as well as collaboratively<li>;</li>
Ability to exercise discretion in handling highly confidential information and working with confidential and tim<li>e</li>
sensitive materials and issues<li>;</li>
Ability to multi-task and prioritize tasks while respecting multiple deadlines and using time efficiently<li>;</li>
Ability to work in a fast-paced work environment and shift priorities as required<li>;</li>
Strong written and oral communication skills<li>;</li>
Strong analytical, organizational, interpersonal and problem solving skills, with the ability to monitor own wor<li>k</li>
for accuracy and thoroughness<li>;</li>
Strong attention to detail<li>;</li>
Strong professional integrity<li>;</li>
Strong commitment to student success and constituent service<li>.</li></ul><br>
<div></div>
<div><b>
Application Instructions:</b></div>
<div>
Please apply online with your resume, cover letter and list of three references.</div>
<div>
This is a non-union exempt position.</div>
<div>
<div>UMass Boston expects to pay within an approximate range between $70,000 and $90,000 for this position.</div>
</div>
<div><div>The specific pay for this position will be determined by the University based on the consideration of all relevant factors when and if it decides to extend an offer of employment.</div><br>
</div>
<div></div><div>All official salary offers must be approved by Human Resources.</div>
<div>
UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HR@umb.edu or 617-287-5150.</div>
</div>
<div><b>Applications close:</b> 08 May 2026 Eastern Daylight Time</div></div><p></p>

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Sr. Executive Assistant, MGB Thoracic Surgery

Executive Assistant to the Vice Chancellor for A&F