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legal administrative

Expert Advice Management Consulting L.L.C

<p><b>Overview</b>:</p><p>We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Legal Administrative

MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.<p><strong>Key Responsibilities:</strong></p><ul><li><p>Manage monthly billing cycles: input, review, edit, and close attorney time entries</p></li><li><p>Perform narrative edits and coordinate with billing specialists for transfers</p></li><li><p>Submit and track expense claims through <strong>Chrome River</strong></p></li><li><p>Process payments and cheque requests using correct client/matter codes</p></li><li><p>Arrange complex travel itineraries through the firm's travel provider</p></li><li><p>Format documents to house style and support general secretarial tasks</p></li><li><p>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</p></li></ul><p><strong>Candidate Profile:</strong></p><ul><li><p>Minimum <strong>4 years' experience</strong> as a Legal Secretary in an <strong>international law firm</strong></p></li><li><p>Resilient, proactive, and dependable</p></li><li><p>Strong billing experience is essential</p></li><li><p>Excellent working knowledge of <strong>Microsoft Word</strong>, Outlook, and Windows-based tools</p></li><li><p>Familiarity with spreadsheet, database, and presentation software is a plus</p></li></ul><p><strong>Salary:</strong> AED 25,000 - 27,000 per month<br><strong>Location:</strong> Abu Dhabi, UAE</p><p> </p>

Legal Secretary (Abu Dhabi)

Clifford Chance

<div>
 <p>
  <strong>
   <u>
    Who we are
   </u>
  </strong>
 </p>
 <p>
  Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; Corporate and M&amp;A; finance and banking; real estate; tax, pensions and employment; litigation and dispute resolution.
 </p>
 <p>
  Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in our Business Professionals Group, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business professionals are integral to the running of the firm and are critical to its success.
 </p>
 <p>
  The Middle East practice mainly comprises of Financial Markets, Corporate, Litigation and Real Estate Departments. The role of the Legal Support Secretary (LSS) is to provide a first-class professional support service to the Middle East Partner's/Lawyers in the Abu Dhabi office.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    The role
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The support provided will be as part of a team with shared responsibilities, and the LSS will be expected to refocus tasks and priorities periodically as required by the practice area. The LSS reports to the Office Manager whilst predominantly supporting the Abu Dhabi Managing Partner, as well as Associates in the wider GF team. The LSS is also expected, on a daily basis, to create a positive working relationship with the fee earner(s) and the team with whom they work. Below describes the core areas of the support service which an LSS provides.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Services
  </strong>
 </p>
 <ul>
  <li>
   Calendar/Meeting Management - maintain and manage fee earner schedules and act as the key contact point for fee earners both internally and externally.
  </li>
  <li>
   Travel &ndash; organize complex travel bookings in liaison with the local travel agent together with any visa applications and transport bookings.
  </li>
  <li>
   Time &amp; Expenses &ndash; oversee time entries and amendments for fee earners on a timely basis; timely submission of expense reports.
  </li>
  <li>
   Liaising with Reception for meeting and video conference set-up.
  </li>
  <li>
   Draft emails and letters, printing/copying/scanning, updates to client contacts in InterAction.
  </li>
  <li>
   Submit annual mandatory training summary for Dubai fee earners on CLPD portal.
  </li>
  <li>
   Client Support - support client activities and requirements in a proactive manner.
  </li>
  <li>
   Team Support - work collaboratively with other LSS team members to provide a responsive and professional support service to fee earners; covering for team members during absences with some occasional Reception cover.
  </li>
  <li>
   Onboarding &ndash; assist with onboarding of new fee earners through scheduling of onboarding sessions with various departments, office introductions, practice area introduction event, explanation of matter lifecycle processes, time recording, expenses and overview of LSS support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Practice Support Services
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Clearance, Risk and Compliance
  </em>
 </p>
 <ul>
  <li>
   Handle client conflict checks and clearance with the conflicts team based in London.
  </li>
  <li>
   Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided and liaising with HR regarding client secondment setup.
  </li>
  <li>
   Follow-up with Partners/fee earners in respect to compliance around engagement letters and MTM.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Matter Management
  </em>
 </p>
 <ul>
  <li>
   Matter project administration, organize client &amp; matter team meetings, regular document archiving drives, create matter folders, upload documents to matter site and create working parties lists.
  </li>
  <li>
   Monitor and recommend matters that would benefit from a project management resource or the use of certain Best Delivery tools to matter team.
  </li>
  <li>
   Notify Billing, Business Development and Best delivery when a Partner instructs a matter to be closed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Matter Team Support
  </em>
 </p>
 <ul>
  <li>
   Document Management/Production - manage document processing from beginning to end including edits, formatting, house styles and proofreading, liaising with the Document Production Unit in London if required.
  </li>
  <li>
   Assist the originals team with the original process (soft &amp; hard copies) when necessary.
  </li>
  <li>
   Liaise with the print room staff regarding printing of bibles and bundles together with any other bulk printing requests.
  </li>
  <li>
   Liaise with clients on behalf of the matter team when necessary.
  </li>
  <li>
   Attend practice area meetings or client calls, taking notes and providing other administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Business Development
  </em>
 </p>
 <ul>
  <li>
   Utilize Powerpoint skills to assist Business Development and Partners with creating and amending pitches.
  </li>
  <li>
   Coordinate updates to fee earner master CV's as per information received in Deal Updates.
  </li>
  <li>
   Monitor Live Pitch emails from Business Development and update all teams should there be any missing pitches/offers.
  </li>
  <li>
   Notify Business Development, Finance and Best Delivery of pitches that are won or lost if Business Development are not aware through their updates.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Finance
  </em>
 </p>
 <ul>
  <li>
   Update and maintain all system information for fee earners' clients including working with the local billing team to generate monthly bills, running matter financial reports, amending billing narratives and invoice mark-ups.
  </li>
  <li>
   Add phases, tasks, rates and debtors to matter financial information.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Working Relationships
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Along with all Secretarial Services staff, a key attribute of the LSS's success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships for the LSS will be:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Fee earners to whom they provide first-line support and cover support
  </li>
  <li>
   Fee earners' clients
  </li>
  <li>
   Office Manager
  </li>
  <li>
   Local Finance, Business Development, Best Delivery and IT teams
  </li>
  <li>
   Local Offices Services team including other LSS and Reception
  </li>
  <li>
   London Document Production Unit
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Your experience
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Minimum typing speed of 60+ wpm
  </li>
  <li>
   Advanced knowledge of Microsoft Word, Excel and Powerpoint
  </li>
  <li>
   Previous work experience in a professional services environment
  </li>
  <li>
   A-Level standard or equivalent
  </li>
  <li>
   Excellent Communication skills
  </li>
  <li>
   Self-Management and Organisation
  </li>
  <li>
   Problem solving, judgment and decision making
  </li>
  <li>
   Working with others as a part of a team and on your own initiative
  </li>
  <li>
   Client focus
  </li>
  <li>
   Networking and organisational awareness
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Please note, this role is based in Abu Dhabi full-time.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Information
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Equal Opportunities
   </u>
  </strong>
 </p>
 <p>
  At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
 </p>
 <p>
  We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
 </p>
 <p>
  We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
 </p>
 <p>
  Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
 </p>
 <p>
  Find out more about our inclusive culture here
 </p>
</div>


Legal Support Secretary

Lunate

<div>
 <p>
  <strong>
   Firm Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Lunate is a new Abu Dhabi-based, Partner-led, independent global alternative investment manager with more than 200 employees and $110 billion of assets under management. Lunate invests across the entire private markets spectrum including buyouts, growth equity, early and late-stage venture capital, private credit, real assets, and public equities and public credit. Lunate aims to be one of the world&rsquo;s leading private markets solutions providers through SMAs and multi-asset class funds, seeking to generate best-in-class risk-adjusted returns for its clients.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Paralegal will provide essential support to the senior legal team, assisting with a variety of legal and administrative tasks. This role requires a strong understanding of legal principles, excellent organizational skills, and the ability to work in a fast-paced environment. The successful candidate will play a key role in ensuring the smooth operation of the legal department and supporting the firm&rsquo;s investment activities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Duties &amp; Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Document Preparation and Management:
  </u>
 </p>
 <ul>
  <li>
   Assist in the preparation, review, and management of legal documents, including contracts, agreements, and regulatory filings.
  </li>
  <li>
   Maintain and organize legal files, ensuring all documents are up-to-date and easily accessible.
  </li>
  <li>
   Draft routine correspondence and legal documents under the supervision of senior lawyers.
  </li>
 </ul>
 <p>
  <u>
   Research and Analysis:
  </u>
 </p>
 <ul>
  <li>
   Conduct legal research on various topics related to investment funds, securities laws, and regulatory compliance.
  </li>
  <li>
   Summarize findings and prepare reports for the senior legal team.
  </li>
  <li>
   Stay informed about changes in relevant laws and regulations.
  </li>
 </ul>
 <p>
  <u>
   Transactional Support:
  </u>
 </p>
 <ul>
  <li>
   Support the legal team in the execution of transactions, including due diligence, document review, and closing processes.
  </li>
  <li>
   Coordinate with internal and external stakeholders to gather necessary information and documentation.
  </li>
  <li>
   Assist in the preparation of closing binders and post-closing documentation.
  </li>
 </ul>
 <p>
  <u>
   Regulatory Compliance:
  </u>
 </p>
 <ul>
  <li>
   Assist in monitoring and ensuring compliance with applicable laws and regulations.
  </li>
  <li>
   Prepare and file regulatory documents with relevant authorities.
  </li>
  <li>
   Maintain compliance records and assist in the preparation of compliance reports.
  </li>
 </ul>
 <p>
  <u>
   Administrative Support:
  </u>
 </p>
 <ul>
  <li>
   Manage calendars, schedule meetings, and coordinate travel arrangements for the legal team.
  </li>
  <li>
   Handle administrative tasks such as filing, photocopying, and data entry.
  </li>
  <li>
   Assist with special projects and other duties as assigned by senior lawyers.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Law, Legal Studies, or a related field.
  </li>
  <li>
   Paralegal certification or equivalent experience.
  </li>
  <li>
   Minimum of 3-5 years of experience as a paralegal, preferably in an investment fund or financial services environment.
  </li>
  <li>
   Strong knowledge of legal principles, document management, and regulatory compliance.
  </li>
  <li>
   Excellent research, writing, and communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and legal research databases.
  </li>
  <li>
   Ability to work independently and manage multiple tasks simultaneously.
  </li>
  <li>
   High level of attention to detail and organizational skills.
  </li>
  <li>
   Strong interpersonal skills and the ability to work effectively in a team environment.
  </li>
 </ul>
 <p>
 </p>
</div>


Paralegal

Legal Route - Global Legal Recruitment

Job Details <p>Arabic Speaking Paralegal - Abu Dhabi, UAE</p> <p>Employer: Cleveland Clinic Abu Dhabi / M42 Group. Reporting to: Legal & Compliance Manager.</p> About the Role <p>We are seeking a proactive Arabic speaking Paralegal to support our legal and compliance teams in Abu Dhabi. The role involves contracts administration, regulatory support, and ensuring smooth internal governance, providing bilingual coverage for local stakeholders.</p> Key Responsibilities <ul> <li>Draft, review, and maintain contracts and other legal documents under supervision.</li> <li>Support regulatory submissions, internal compliance audits, and governance processes.</li> <li>Liaise with internal and external stakeholders in both Arabic and English.</li> <li>Assist with research, legal reporting, and documentation management.</li> <li>Support the legal team with ad hoc projects and day to day operations.</li> </ul> Candidate Requirements <ul> <li>Fluency in Arabic and English (written and spoken).</li> <li>Previous experience as a paralegal or legal assistant in healthcare, corporate, or regulatory environments preferred.</li> <li>Strong organizational and administrative skills.</li> <li>Detail oriented, proactive, and capable of handling confidential information.</li> <li>Familiarity with UAE legal and regulatory frameworks is an advantage.</li> </ul> Package & Benefits <p>Competitive base salary aligned with UAE market standards. Housing and schooling allowances where applicable. Standard benefits including healthcare, transport, and relocation support.</p>

Arabic speaking / drafting paralegal

BNP Paribas

<div><p>The Facilities &amp; Administrative Officer is responsible for managing daily operations, ensuring compliance with policies and procedures, and overseeing administrative functions at the Abu Dhabi branch and ADGM. The role also involves maintaining office security, records management, vendor coordination, and ensuring a safe and organized work environment.</p><p>
Office &amp; Facility Management</p><div><ul><div>
Office Security &amp; Access Control: Manage security access for staff and visitors, including programming and issuing access cards. Coordinate with building management for security and parking allocation.</div><div>
Mail &amp; Correspondence: Handle incoming and outgoing mail, keep records of returned mail, and coordinate courier services.</div><div>
Office Supplies &amp; Subscriptions: Manage office stationery, newspaper subscriptions, and corporate gifts. Ensure stock is maintained and well-organized.</div><div>
Telephone Management: Update the telephone directory, calculate bills, and follow up on personal call charges.</div><div>
Fixed Assets &amp; Equipment Maintenance: Maintain and update the fixed asset log, ensuring proper tracking of office equipment (excluding IT assets).</div><div>
Health &amp; Safety Compliance: Conduct regular risk assessments, safe desk patrols, and ensure a safe working environment for employees.</div><div>
Office Cleanliness &amp; Organization: Ensure common areas, workstations, and storage spaces remain tidy and functional.</div></ul></div><p>
Records &amp; Documentation Management</p><div><ul><div>
Archiving &amp; Filing: Maintain both physical and electronic files for office documents.</div><div>
Physical files should be securely stored and easily accessible.</div><div>
Digital copies should be saved and updated in the S-Drive or designated software.</div></ul></div><p>
Legal &amp; Administrative Documentation:</p><div><ul><div>
Ensure all legal documents (e.g., CR, trade licenses, tax certificates) are updated and renewed before expiry. Update these records with vendors where required.</div></ul></div><p>
Contract Management:</p><div><ul><div>
Maintain soft and hard copies of contracts and agreements, ensuring they are stored securely in the S-Drive and physical filing system.</div></ul></div><p>
Vendor &amp; Service Coordination</p><div><ul><div>
Telecom &amp; Utility Services: Coordinate with telecom providers for mobile line issuance, cancellations, and bill payments.</div><div>
Third-Party Vendor Management: Manage agreements and renewals. Including preparing EONs, follow LPOs, maintain record and perform ESP meetings.</div></ul></div><p>
Risk &amp; Compliance Management</p><div><ul><div>
Security &amp; Safety Checks: Perform safe desk patrols to ensure compliance with company safety standards.</div><div>
Operational Risk Monitoring: Track incidents and implement corrective actions to maintain compliance.</div></ul><p><b>
Expected Contributions</b></p><div><ul><div>
Administrative Support: Assist the team with additional tasks and participate in company projects as required.</div><div>
Cross-Entity Assistance: Provide administrative support to other branches/entities when needed</div></ul><p><b>
Skills and Competencies</b></p><div><ul><div>
Knowledge of all banking operational activities</div><div>
Knowledge and experience in team management. i.e. Leadership skills</div><div>
Bilingual ability (English/Arabic).</div><div>
Technical expertise of computer/software skills competently</div><div>
Professional interpersonal and communication skills.</div><div>
Minimum 5 years of relevant experience</div></ul></div><ul><div>
Relevant University degree</div></ul></div></div></div>

Facilities and Administrative Officer (UAE nationals with a family book only)

Workato

Administrative manager vacancy in Abu-Dhabi UAE <p>nationalities<br><br>Job Title: Administrative Manager<br><br>We are hiring an experienced Administrative Manager to oversee and manage the daily operations of our company's administrative department. The ideal candidate will be responsible for the smooth running of all administrative tasks, ensuring efficiency, accuracy, and compliance with company policies and procedures.<br><br>Responsibilities:<br>- Oversee and manage the day-to-day operations of the administrative department.<br>- Develop and implement efficient administrative systems, processes, and policies.<br>- Monitor and improve office procedures to ensure maximum efficiency.<br>- Manage and supervise administrative staff, providing training, guidance, and support as needed.<br>- Prepare reports, presentations, and other documents as required by management.<br>- Coordinate with other departments to ensure smooth communication and collaboration.<br>- Manage office supplies inventory and place orders when necessary.<br>- Handle incoming calls, emails, and correspondence in a professional manner.<br>- Maintain accurate records of expenses and budgets.<br>- Ensure compliance with company policies and legal guidelines.<br><br>Requirements:<br>- Proven work experience as an Administrative Manager or similar role.<br>- Strong organizational skills with the ability to multi-task effectively.<br>- Excellent communication skills (verbal and written).<br>- Proficient in MS Office (Word, Excel, PowerPoint).<br>- Knowledge of office management systems and procedures.<br>- Attention to detail with a problem-solving attitude.<br>- Bachelor's degree in Business Administration or related field preferred.<br><br>We welcome applicants from all nationalities who meet the above requirements. This is a full-time position based in Abu-Dhabi with a salary of 1700$. Part-time positions may also be available. Biometric passport is required for all applicants. If you are passionate about managing administrative tasks efficiently and have relevant experience in this field, we encourage you to apply for this exciting opportunity at our company.</p><p>This job has no reviews yet. You can be the first!</p><p>Administrative manager Jobs in Abu-Dhabi:</p><p>The most in-demand professions in Abu-Dhabi:</p><p>Users also frequently search in these cities:</p><p>More professions from the category Top Management - Directors:</p><p>Subscribe to our telegram </p>

Administrative manager

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