legal counsel

office administrator

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legal administrator

D&A Consult

We are seeking a highly organized and detail-oriented Legal Administrator to join our team. The ideal candidate will provide administrative to the legal department, ensuring smooth operations and compliance with company and legal standards.Key Responsibilities:<ul><li>Prepare, review, and organize legal documents and contracts.</li><li>Maintain and update case files, records, and databases.</li><li>Coordinate with external law firms, government entities, and internal departments.</li><li>Manage documentation related to company licenses, renewals, and regulatory filings.</li><li>Assist in drafting letters, agreements, and correspondence.</li><li>Schedule meetings, hearings, and appointments for the legal team.</li><li>Support the legal and compliance functions with research and documentation as required.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or related field.</li><li>Minimum 2&ndash;4 years of experience in a similar role, preferably within the UAE.</li><li>Strong understanding of UAE legal procedures and documentation.</li><li>Excellent communication and organizational skills.</li><li>Proficient in MS Office and document management systems.</li><li>Fluent in Arabic (English is an advantage).</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Career development opportunities.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Legal Administrator

Knightsbridge Group

<div>
 
 Reports to: Director of Legal and Compliance
 
 
 Department: Corporate Services / Legal &amp; Compliance
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Entity Administration
 
 <ul>
 <li>
 Maintain and update company registers (shareholders, directors, officers, UBOs)
 </li>
 <li>
 Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
 </li>
 <li>
 Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
 </li>
 <li>
 Maintain entity records both electronically and in hard copy
 </li>
 </ul>
 
 
 
 
 2. Compliance &amp; Governance
 
 <ul>
 <li>
 Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
 </li>
 <li>
 Support KYC/AML onboarding and periodic reviews in accordance with internal policies
 </li>
 <li>
 Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
 </li>
 </ul>
 
 
 
 
 3. Document Management
 
 <ul>
 <li>
 Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
 </li>
 <li>
 Coordinate the execution and legalization of documents (e.g., notarization, apostille)
 </li>
 <li>
 Archive and manage corporate documents in line with record retention policies
 </li>
 </ul>
 
 
 
 
 4. Client &amp; Stakeholder Liaison
 
 <ul>
 <li>
 Serve as point of contact for clients, service providers, registered agents, regulators, and banks
 </li>
 <li>
 Respond to client queries regarding their entities in a timely and professional manner
 </li>
 <li>
 Support onboarding of new clients/entities and manage internal setup
 </li>
 </ul>
 
 
 
 
 5. Reporting &amp; Systems
 
 <ul>
 <li>
 Maintain accurate data in corporate systems
 </li>
 <li>
 Generate compliance or management reports as required
 </li>
 <li>
 Assist with audits, regulatory inspections, or internal reviews
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 Requirement Details
 
 
 Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
 
 
 Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
 
 
 Language Fluent in English (written &amp; spoken); additional languages a plus
 
 
 Tools Familiarity with company registry platforms and entity management systems
 
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong knowledge of corporate law and entity governance (local &amp; offshore)
 </li>
 <li>
 Excellent organizational and document-handling skills
 </li>
 <li>
 Attention to detail and ability to meet tight deadlines
 </li>
 <li>
 Professional communication and client service
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Proactive and solution-oriented mindset
 </li>
 </ul>
 
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
 </li>
 <li>
 Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
 </li>
 <li>
 Experience in a trust company, corporate service provider, law firm, or family office.
 </li>
 <li>
 Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
 </li>
 <li>
 Professional Development Encouraged
 </li>
 <li>
 STEP Membership (Society of Trust and Estate Practitioners)
 </li>
 <li>
 ICSA/CGI (Chartered Governance Institute) certifications
 </li>
 <li>
 Ongoing AML/KYC or regulatory training
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 
 
 Client Service Orientation: White-glove approach to internal and external client management
 
 
 Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 
 
 Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 
 
 Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
 
 
 Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 
 
 Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
 
 
 
 
 
 
 Personal Style &amp; Values
 
 
 <ul>
 <li>
 Impeccable presentation and communication
 </li>
 <li>
 Poised under pressure and used to dealing with demanding clientele
 </li>
 <li>
 Takes pride in discretion, trustworthiness, and service excellence
 </li>
 <li>
 Strong understanding of client confidentiality and reputation sensitivity
 </li>
 <li>
 Culturally aware and globally minded
 </li>
 </ul>
</div>

Corporate Services Administrator

Rocky Real Estate

Job Summary:Responsible for managing legal documentation, coordinating with internal teams and tenants, tracking legal cases, and supporting eviction and settlement processes.Key Responsibilities:<ul><li>Prepare and manage legal case files, cheque execution, and legal settlements.</li><li>Update and maintain notary and payment trackers (Naqoodi, RDC).</li><li>Communicate with tenants and landlords regarding legal cases and notices.</li><li>Handle walk-in tenants and call tenants for legal case follow-ups.</li><li>Coordinate with accounts for payment receipts and reconciliation.</li><li>Perform calculations for vacating cases and legal charges.</li><li>File legal cases and send non-renewal and eviction notices.</li><li>Assist in preparing legal reports and checking case status on RDC websites.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor's degree in Law, Legal Studies, or related field (LLB preferred).</li><li>1&ndash;3 years of experience in legal administration or real estate legal operations.</li><li>Knowledge of legal terminology, documentation, and filing processes.</li><li>Strong Excel and document management skills.</li><li>Excellent communication and coordination abilities.</li><li>Attention to detail and high level of accuracy.</li><li>Arabic speaking and writing is an advantage.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>Real Estate Legal: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Legal Executive

CENTERSTONE TECHNICAL SERVICES LLC

ob Title: Admin cum HR &amp; PRO (with UAE Legal Knowledge)About Centerstone Interiors: Centerstone Interiors is a leading design and build company based in Dubai, delivering high-quality interior fit-out and renovation solutions since 2016. As our operations continue to expand, we are looking for a dynamic and detail-oriented Admin cum HR &amp; PRO to join our team. The ideal candidate will have a solid understanding of UAE labor laws, HR administration, and PRO procedures, ensuring smooth coordination between the company, employees, and government authorities.Job Responsibilities:<ul><li>Manage day-to-day administrative operations including correspondence, filing, and document control.</li><li>Support HR functions such as recruitment, onboarding, employee relations, attendance tracking, and maintaining HR records.</li><li>Draft and review employment-related documents such as offer letters, contracts, and NDAs.</li><li>Ensure company compliance with UAE labor laws and internal HR policies.</li><li>Handle all PRO-related tasks, including processing visa applications, renewals, Emirates ID, medicals, and other government documentation (MOHRE, immigration, DED, etc.).</li><li>Maintain and monitor renewals for trade licenses, insurances, tenancy contracts, and other legal documents.</li><li>Liaise with government departments, free zones, and external agencies when required.</li><li>Coordinate with external legal advisors and support in reviewing simple contracts or legal correspondence.</li><li>Maintain confidentiality and ensure accuracy in HR and legal records.</li><li>Provide general administrative and operational support to management and project teams.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or Law (or a related field).</li><li>2&ndash;4 years of experience in Admin, HR, or PRO roles within the UAE.</li><li>Strong understanding of UAE labor laws, visa processes, and government regulations.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Organized, detail-oriented, and capable of managing multiple responsibilities simultaneously.</li></ul>Preferred Attributes:<ul><li>Experience in construction, interiors, or contracting industries.</li><li>Proactive, reliable, and able to work independently with minimal supervision.</li><li>Professional demeanor with strong interpersonal and problem-solving skills.</li><li>Based in UAE or available to relocate.</li></ul>Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>What's your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>legal counsel: 1 year (Preferred)</li></ul>

Admin with Legal Counsel

Sheikh Shakhbout Medical City

JOB DESCRIPTION The post holder is responsible for assisting lawyers, carrying out legal research and managing litigation and complaints. RESPONSIBILITIES Drafts legal documents and correspondence for the lawyers review Organizes and maintains documents in a paper or electronic filing system Coordinates the collection, review and production of documents Maintains a law library up-to-date by monitoring legal volumes Gathers and analyze laws, regulations, court decisions, legal articles, documents and other data Investigates case-related factual issues using in-house files and outside reference sources Compiles information and prepares statistics, charts, graphs and other summaries to detail the findings Assists in the preparation, filing and service of all court documents Summarizes depositions, interrogatories and testimony Organizes exhibit and assist with other tasks as required Acts as a liaison between the Legal Department and the outside counsel or the court, for the purpose of scheduling and sharing information Directs and coordinates external law firms activity, including delivery and receipt of legal Documentation Attends incident or complaint related meetings as requested by the General Counsel from time to time and minute such meetings for the General Counsel s information Oversees complaints lodged by employees or other affected parties to assist the lawyers to reach a determination and provide a legal opinion Facilitates and file complaints and case with the Police and ProsecutorAccountabilities Manages to give accurate legal direction to the leadership teams and staff on all matters that influence SSMC Deals with the compliance, risk management for in-house counsel and other legaladministrators groups with complete accuracy Ensures SSMC is in compliance with all present business process laws QUALIFICATIONS Experience :-Required: 2-3 years of progressive legal responsibility in a law firm or in-houseDesired: Experience in a large healthcare facilityEducational Qualification: Required: Bachelor's DegreeDesired: Bachelor s in Law or Business Administration ABOUT US At SSMC, we firmly believe that the human touch is a fundamental part of care. We understand that health care is both an art and a science, running deeper than simply diagnosing and treating those who rely on us. Our SSMC Model of Care puts our patients at the forefront of our purpose and at the heart of everything we do, ensuring that the needs of our patients come first. Every one of our patients receives individualized attention from a multidisciplinary team of experts who collaborate closely to deliver trusted and compassionate care. From the very first point of contact with SSMC, to the moment patients are back home, we ensure speciality-specific care at every stage and in every interaction. As one of the largest tertiary hospitals in the UAE, SSMC provides access to specialist medical treatments and advanced diagnostics, with a commitment to becoming a Destination Medical Center in the UAE and wider region. ABOUT THE TEAM About Sheikh Shakhbout Medical City (SSMC)SSMC is the largest tertiary hospital in the UAE and serves to elevate the provision of health care services in the nation under the mandate of the Abu Dhabi Economic Vision 2030.Supported by the latest diagnostic and treatment modalities available, SSMC offers care in 44 specialties. A team of locally and internationally trained medical, clinical and admin professionals work seamlessly together, which promotes comprehensive interdisciplinary learning, allowing SSMC to become a leading hub for integrated patient-centric medical services in the region.As the region s leading tertiary facility, SSMC has 742 patient beds, 18 operating theatres, and includes a hybrid operating room, 26-bed neonatal intensive care unit, and the UAE s largest pathology lab.

Paralegal Officer-Risk & Compliance Management

Canaletto Sky Real Estate LLC

Company: Canaletto Sky Real EstatePosition : Sales Administrator (m/f/d) Location: Dubai, UAE Languages: English Industry: Real Estate / Property Management Type: Full-timeAbout Us: Canaletto Sky Real Estate is a Dubai-based real estate company with a strong focus on German-speaking clients from Germany, Austria, and Switzerland. We support private buyers, investors, and families in purchasing and managing properties in Dubai &mdash; across a wide range of property types, from affordable investment units to high-end villas and branded residences.What makes us different is our combination of local market expertise, in-house legal support, and multilingual client service. We offer structured guidance throughout the entire buying process &mdash; from the first consultation and reservation to contract review, handover, and after-sales support.Our team consists of experienced real estate consultants, legal advisors, and administrative staff, working hand in hand to provide our clients with smooth and transparent experience. Whether it's an off-plan investment, a holiday apartment, a family home, or a long-term rental, we take care of every detail.As a growing company with a motivated international team, we are looking for another Sales Administrator to join the back-office team and who shares our passion for client service, accuracy, and teamwork.Key Responsibilities: &Oslash; Support the sales team with documentation, reservation forms, and SPA coordination.&Oslash; Organize client data and project-related files using CRM and Excel.&Oslash; Schedule appointments between agents, clients, developers, and authorities.&Oslash; Track sales progress, payment milestones, and administrative tasks.&Oslash; Prepare and distribute documents such as POAs, payment plans, and welcome packs.&Oslash; Communicate professionally with developers, clients, and service providers.&Oslash; Assist in onboarding new clients and support daily team operations.&Oslash; Ensure internal deadlines are met and processes are followed consistently.Requirements:&Oslash; Prior experience in real estate, administration, or sales support &mdash; preferably in the UAE.&Oslash; Excellent organizational and communication skills.&Oslash; Proficient in Microsoft Office and CRM tools&Oslash; Fluent in English&Oslash; Ability to work independently.What We Offer:&Oslash; A supportive and ambitious work environment.&Oslash; A modern office in a central Dubai location.&Oslash; Exposure to international clients and premium real estate projects.&Oslash; Professional development opportunities.&Oslash; Visa and onboarding support.How to Apply: Please send your CV and a brief motivation message to dvc@canalettosky.com.Job Type: Full-timeExperience:<ul><li>Sales Administrator in Real Estate: 1 year (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Sales Administrator

Vice keeper - TIDYHILL

Position: System Administrator &ndash; Tad Beer Center (Vicekeeper Group)Department: Tad Beer Center (Vicekeeper Group)Location: Dubai, United Arab EmiratesReports to: Operations Manager / IT DirectorRole Purpose: The System Administrator ensures the reliable, secure, and efficient operation of all IT systems, networks, and devices across the Tad Beer Center. The role involves managing servers, user accounts, network infrastructure, and ensuring seamless connectivity between corporate and government platforms (MOHRE, Tadbeer Portal, Keka, CRM, Vicekeeper App).Key Responsibilities: <ul><li>Maintain and support local networks (LAN/Wi-Fi/VPN) and server infrastructure (MS Windows Server, Linux, AWS).</li></ul><ul><li>Monitor and ensure uptime of internet connection and CCTV systems.</li></ul><ul><li>Configure and support workstations for all staff (Reception, HR, PRO, Admin, Cashier).</li></ul><ul><li>Manage system access for new joiners and leavers; maintain user permissions and security logs.</li></ul><ul><li>Ensure full functionality of Tadbeer/MOHRE portals and integrations with corporate systems (Keka, CRM).</li></ul><ul><li>Implement and monitor cybersecurity measures (firewalls, antivirus, data encryption).</li></ul><ul><li>Maintain inventory of IT assets, licenses, and related documentation.</li></ul><ul><li>Provide technical support to staff for hardware and software issues.</li></ul><ul><li>Support system updates, backups, and disaster recovery processes.</li></ul><ul><li>Participate in inspections and audits (MOHRE, KHDA, internal compliance).</li></ul><ul><li>Assist in IT setup and support for new branches and remote workstations.</li></ul>Additional Duties: <ul><li>Automate recurring processes (requests, reports, backups).</li></ul><ul><li>Collaborate with HR and Operations to improve workflow efficiency.</li></ul><ul><li>Train employees on system use and digital security awareness.</li></ul><ul><li>Report monthly on system performance and incidents.</li></ul>Requirements: <ul><li>3+ years of experience as System Administrator or IT Support (preferably in service or government-related sector).</li></ul><ul><li>Strong knowledge of Windows, Google Workspace, Linux, VPN, and CCTV systems (Docker is an advantage).</li></ul><ul><li>Understanding of data security principles and backup management.</li></ul><ul><li>Good documentation and reporting skills.</li></ul><ul><li>Fluency in English (Arabic or Russian is an advantage).</li></ul>Company Overview: Tad Beer Center operates under Vicekeeper Group, a Dubai-based ecosystem providing domestic staffing, training, and visa services under MOHRE authorization. The center focuses on professional domestic worker placement, training, and legal documentation through high service standards and digital transformation.Job Type: Full-time

System Administrator – TadBeer Center

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