accommodation assistant

administration assistant

administrative assistant

assistant banquet manager

hr assistant

logistics assistant

Freshqa Trading

<p><b>Job Title:</b> GPS Tracking Logistics Assistant</p><p><b>Department:</b> Logistics / Operations<br/><b>Reports to:</b> Logistics Supervisor / Operations Manager</p><p><b>Job Purpose:</b></p><p>The GPS Tracking Logistics Assistant is responsible for monitoring the company&rsquo;s vehicle fleet and delivery activities through GPS tracking systems. The role ensures efficient vehicle utilization, timely delivery schedules, compliance with routes, and supports the logistics team with daily operational tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Monitor real-time GPS tracking systems to oversee vehicle locations, routes, and delivery status.</li><li>Ensure drivers follow assigned routes and schedules; report deviations or delays.</li><li>Maintain communication with drivers to provide support in case of breakdowns, route changes, or emergencies.</li><li>Assist in route planning, trip assignments, and optimizing delivery schedules.</li><li>Generate daily/weekly/monthly GPS and logistics performance reports.</li><li>Track fuel usage, idle time, and vehicle efficiency through GPS data.</li><li>Report incidents such as route violations, speeding, or misuse of company vehicles.</li><li>Coordinate with the warehouse and dispatch team to ensure smooth operations.</li><li>Maintain records of vehicle movement, delivery completion, and compliance logs.</li><li>Support in resolving customer delivery queries by providing accurate vehicle status updates.</li></ul><p><b>Requirements &amp; Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Logistics, Supply Chain, Business Administration, or related field.</li><li>1&ndash;3 years of experience in logistics, dispatch, fleet management, or GPS tracking systems.</li><li>Knowledge of GPS tracking software and logistics operations.</li><li>Good communication and coordination skills.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li><li>Problem-solving and quick decision-making abilities.</li></ul><p><b>Key Skills:</b></p><ul><li>GPS and Fleet Tracking Systems</li><li>Route Optimization</li><li>Communication &amp; Coordination</li><li>Time Management</li><li>Reporting &amp; Documentation</li><li>Attention to Detail</li></ul><p>Job Type: Full-time</p><p>Pay: Up to QAR3,000.00 per month</p>

Logistic Assistant

Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Ensure that items requested by the vessel, the company, business partner and JVS are quoted, approved, ordered and delivered in accordance with user requirement, in a timely manner and as per the applicable policies and procedures.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Core Accountabilities:</b></p>
<p>1. Ensure the timely ordering of the day-to-day requisitions received from End User, by using the procurement system and implementing Company&rsquo;s relevant policies, procedures, and initiatives.<br>
2. Monitor requisitions entered in Company&rsquo;s procurement system from vessels and generate &lsquo;Request for Quotation&rsquo; from Approved suppliers, implementing Company&rsquo;s relevant policies, procedures, and initiatives.<br>
3. Analyze quotations on a value cost basis commensurate with Quality and availability in order to ensure cost efficiency.<br>
4. Raise &lsquo;Purchase Orders&rsquo; once the End User approves the RFQ and monitor &lsquo;Purchase Orders&rsquo; from Supplier via warehouses and freight forwarders till delivery on-board vessel.<br>
5. Monitor the Purchase Requisitions/Orders/GRNs/Invoice life cycle ensuring timely operation during the whole process following SLA requirements.<br>
6. Assist the Accounting function for disputed invoices related to goods and/or services.<br>
7. Assist the End User/ Superintendent in the preparation of the budget.<br>
8. Ensure the goods/services delivered follow International Rules and regulations applicable to the End User, (SOLAS, Wheel mark, etc.) by correcting the material description where necessary.<br>
9. Coordinate the purchase of Lube Oil to the vessels in order to ensure smooth and timely delivery.<br>
10. Evaluate suppliers in collaboration with the Marine Category Officers &amp; Senior Marine Purchasing Officer in order to maintain cooperation with the most valuable suppliers for the company, using records justifying performance.<br>
11. Monitor and manage suppliers&rsquo; performance and lead suppliers&rsquo; improvement programs in order to enhance competitiveness and progress.<br>
12. Apply the most appropriate Purchasing strategies, including efficient procurement processes and supplier-base management, wherever possible ensuring fair and free competition between potential suppliers.<br>
13. Assist in providing standardized reports on purchasing performance, through analyzing all available data and propose plans to the Senior Marine Purchasing Officer to meet individual, team or Supply department objectives.<br>
14. Monitor logistic team arranging freight shipments, consolidated where possible. Oversee monitoring of all Freight and Logistics activity.</p>
<p><b>Record Management:</b><br>
15. Maintain accurate departmental records for audit trail purposes as per Policies &amp; Procedures (P&amp;P) of the purchasing section.<br>
16. Maintain appropriate records to ensure that the procurement process and the contractual agreements are accurately documented for accountability and audit purposes.<br>
17. Provide assistance in managing the administrative process from preparation of all documents till the award of the contract.<br>
18. Assist the Senior Marine Purchasing Officer in maintaining all related procurement documents and manuals.<br>
19. Assist in the preparation of Requests for Quotation, Initiation to Bid, Requests for Proposal and ensure timely dispatch of these documents to concerned parties.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities - 2</b></h2>
</div><div><p><b>
Generic Accountabilities:</b></p>
<p><b>Quality, Health, Safety, &amp; Environment (QHSE):</b><br>
20. Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides safe, world class, secure and environmentally responsible service to customers, the public and its own people.</p>
<p><b>Policies, Systems, Processes &amp; Procedures:</b><br>
21. Follow all relevant departmental policies and procedures so that work is carried out in a controlled and consistent manner.<br>
22. Work with other team members to streamline and optimize the related processes to improve the efficiency of the Section.</p>
<p><b>Others:</b><br>
23. Build and maintain healthy relationships with new and existing suppliers.<br>
24. Carry out any other duties as directed by the immediate supervisor.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Key Result Areas</b></h2>
</div><div><ul><li>Provide timely goods/service to End Users as per the SLA requirements.</li><li>Comply with international, local, company rules and regulations.</li><li>Provide KPIs on the performance generated.</li></ul>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><div><b>
Qualifications:</b><br>
<ul><li>Diploma in Procurement and Supply Chain preferred,</li><li>Recognized international certification in Supply Chain or Logistics is a plus.</li></ul></div>
<div><b>Experience:</b><br>
<ul><li>2+ years in a purchasing/procurement assistant role or similar position.</li><li>Experience in a maritime sector (with a Ship Owner/Ship Manager) or Oil &amp; Gas Industry experience will be a distinct advantage.</li></ul></div>
<div><b>Job Specific Skills:</b><br>
<ul><li>Good knowledge of marine environment.</li><li>Computer literate with sound knowledge of SAP and Microsoft suite of products.</li></ul></div>
</div></div></div>
</div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Purchasing Assistant
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Supply
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Logistics, Pre-Sales, RFP, Supply Chain, QA, Operations, Sales, Quality
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

Purchasing Assistant

NICHE TRADING

<p><b>About Us</b><br/>Niche Trading is a leading FMCG distributor in Qatar and the GCC, specializing in premium beauty, personal care, and lifestyle products. We work with international brands and deliver exceptional service to our retail partners across supermarkets, pharmacies, and department stores.</p><p><b>Position Overview</b><br/>We are seeking a detail-oriented and proactive <b>Logistics Associate</b> to join our operations team. The ideal candidate will play a key role in managing day-to-day logistics activities, ensuring smooth coordination between suppliers, warehouse, and retail clients.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate inbound and outbound shipments, ensuring timely delivery.</li><li>Manage customs clearance, shipping documentation, and compliance with local regulations.</li><li>Monitor inventory levels, stock movement, and update records in the system.</li><li>Support warehouse operations including order preparation, packing, and dispatching.</li><li>Work closely with the sales, procurement, and warehouse teams to align supply chain activities.</li><li>Track shipments, handle delays, and resolve logistics issues effectively.</li><li>Maintain accurate reports and support management with logistics KPIs.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain, or related field (preferred).</li><li>1&ndash;3 years of experience in logistics, supply chain, or warehouse operations.</li><li>Strong knowledge of customs procedures and import/export documentation.</li><li>Proficient in MS Office; knowledge of ERP/Odoo is an advantage.</li><li>Strong communication and problem-solving skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li><li>Fluent in English (Arabic is a plus).</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow in a dynamic and expanding FMCG business.</li><li>Professional and supportive team environment.</li></ul><p><b>How to Apply</b><br/>Interested candidates are invited to submit their updated CV via Indeed. Only shortlisted applicants will be contacted.</p><p>Job Types: Full-time, Permanent</p>

LOGISTICS ASSOCIATE

Candidzone

<p><b>Logistic Assistant</b></p><p>Must have with GPS tracking experiences food companies</p><p>minimum 2-3 years local market experiences</p><p>Age 25-35 Years</p><p>Should have Valid Qatar id and able to join immediate.</p><p><b>Apply now: - Interested candidates can share the CVs to </b></p><p><b>WhatsApp Caren +97430662111</b></p><p><b>Email id: - c.caren@candidzone.net</b></p><p>Job Types: Full-time, Permanent</p>

Hiring Now :- Logistic Assistant

PetroWhite Alpha

<p>We are seeking a highly motivated <b>Logistics &amp; Sales Administrator</b> to join our team. This role combines <b>sales administration, logistics coordination, and customer relationship management</b>, offering a dynamic opportunity for someone who enjoys working independently and taking ownership of end-to-end processes.</p><p>You will be responsible for handling local and international logistics, ensuring smooth order processing, supporting the sales team, and maintaining excellent customer service. This position reports directly to the <b>Sales Director</b>.</p><p><b>Key Responsibilities</b></p><p><b>Sales Administration &amp; Customer Support</b></p><ul><li>Process customer orders, manage transport bookings, and ensure accurate documentation.</li><li>Handle invoicing and coordinate with Sales and Accounts teams.</li><li>Follow up on late payments, monitor credit limits, and support yearly customer credit checks.</li><li>Report and manage customer complaints, ensuring issues are handled promptly and professionally.</li><li>Maintain and develop functional sales administration systems to meet service-level agreements.</li></ul><p><b>Logistics &amp; Operations</b></p><ul><li>Manage local and international logistics (by sea and road) across Qatar, UAE, Saudi Arabia, and beyond.</li><li>Negotiate competitive freight rates and maintain strong relationships with logistics providers.</li><li>Oversee multimodal shipments including break bulk, ISO tanks, flexibags, and bulk cargo.</li><li>Handle customs formalities (Bayan, certificates of origin, Chamber of Commerce, weight limits, inspections, ISO container surveys).</li><li>Coordinate closely with plant operations to ensure flawless shipments.</li><li>Prevent detention charges by proactive follow-up and container inspections.</li></ul><p><b>Continuous Improvement &amp; Collaboration</b></p><ul><li>Communicate effectively with Sales Executives, Documentation, and Plant teams.</li><li>Propose improvements and corrective actions to enhance efficiency and customer experience.</li><li>Present confidently in customer meetings, providing insights and reports to management.</li><li>Develop innovative ideas to improve customer satisfaction and support sales growth.</li><li>Continuously expand knowledge relevant to sales and logistics through training and collaboration.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Business, Logistics, Supply Chain, or equivalent.</li><li>Proven experience in sales administration and logistics (preferably import/export in the GCC region).</li><li>Strong knowledge of shipping formalities, customs clearance, and multimodal transport.</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently with minimal supervision, while managing multiple priorities.</li><li>Strong organizational and problem-solving abilities.</li><li>Proficiency in MS Office and familiarity with ERP/CRM systems is an advantage.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you worked with import/export documentation and customs clearance? </li><li>Please describe your experience with multimodal shipments (e.g., ISO tanks, break bulk, flexibags).</li><li>Have you ever been directly involved in negotiating freight rates with carriers or transport providers?</li></ul>

Logistics and Sales Administrator

Azadea Group

<div>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling
  </li>
  <li>
   Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support
  </li>
  <li>
   Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion
  </li>
  <li>
   Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
  </li>
  <li>
   Maintain an organized filing system, ensuring accurate and accessible documentation. - Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized
  </li>
  <li>
   Participate in meetings, take minutes, and follow up on action items in coordination with the manager
  </li>
  <li>
   Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality
  </li>
  <li>
   Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees
  </li>
  <li>
   Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals
  </li>
  <li>
   Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules
  </li>
  <li>
   Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards
  </li>
  <li>
   Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped
  </li>
  <li>
   Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   4 to 6 years of experience in a similar role
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Azadea Group is an Equal Employment Employer &ndash; All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.
  </em>
 </p>
 <p>
 </p>
</div>


Executive Assistant

People Dynamics

<p><b>Male candidates are preferred to enhance gender balance within the team. </b></p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Senior Personal Assistant</b> to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chief&rsquo;s schedule, correspondence, meetings, and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times.</p><p><b>Key Responsibilities</b></p><ul><li>Deliver comprehensive secretarial and administrative assistance to the Chief of Division.</li><li>Draft, review, and manage all correspondence, ensuring timely and accurate responses.</li><li>Organize and coordinate meetings, including agenda preparation and minute-taking.</li><li>Safeguard confidential information and maintain secure records.</li><li>Serve as the primary liaison for internal and external stakeholders.</li><li>Manage the Chief&rsquo;s calendar, prioritize commitments, and optimize time usage.</li><li>Prepare and compile reports, circulars, and divisional documentation.</li><li>Arrange travel logistics such as ticketing, transportation, and accommodation.</li><li>Contribute to process improvements and support workflow efficiency initiatives.</li></ul><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.</li><li>Exceptional organizational, coordination, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in computer applications with strong record-keeping accuracy.</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>High level of professionalism and discretion.</li><li>Strong communication and interpersonal skills.</li><li>Ability to prioritize and manage multiple tasks effectively.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR1.00 per month</p><p>Application Question(s):</p><ul><li>How many years experience do you have as PA/ Secretary within BFSI/ Finance industry?</li></ul>

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

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