administrative assistant

hr assistant

accounts assistant

assistant accountant

assistant coordinator

logistics assistant

Anotech

<div>
 
 
 Business Development Executive Assistant
 
 
 
 
 
 
 This role offers an exciting opportunity to work in a complex international
 
 energy/oil &amp; gas environment
 
 , supporting business operations, executive coordination, HSE compliance, commercial activities, data management, and logistics.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 ✅ Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications
 
 
 ✅ Prepare presentations, reports, meeting materials, and executive correspondence
 
 
 ✅ Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements
 
 
 ✅ Support HSE, Integrity, and Compliance requirements in line with company policies
 
 
 ✅ Maintain document management systems and archive key Division records
 
 
 ✅ Track deliverables, deadlines, and follow-ups to ensure timely execution of priorities
 
 
 ✅ Support commercial activities including quotations, RFS tracking, invoice follow-up, and coordination with Finance and HQ teams
 
 
 ✅ Coordinate onboarding/offboarding activities for staff and secondees
 
 
 ✅ Assist with offshore and medical pass applications and facility coordination
 
 
 ✅ Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)
 
 
 
 
 
 
 Requirements:
 
 
 
 🔹 5+ years of experience as an Executive Assistant, preferably within the
 
 energy, oil &amp; gas, or international operations sector
 
 
 
 🔹 Strong organizational and multitasking skills with attention to detail
 
 
 🔹 Experience supporting senior executives in a fast-paced environment
 
 
 🔹 Excellent communication and stakeholder management skills
 
 
 🔹 Ability to handle confidential information with professionalism
 
 
 🔹 Strong proficiency in administrative tools, reporting, and document management
 
</div>

Business Development Executive Assistant

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

Nutra Gulf

Hiring Admin Specialist (Female) for 1-year extendable contract, QatarJob SummaryThe Admin Specialist is responsible for providing comprehensive administrative and operational support to business functions, ensuring efficient office operations and high-quality support services. The role focuses on improving operational efficiency, maintaining compliance, coordinating logistics, managing vendors, and supporting SAP-based administrative processes.Qualifications&middot; Bachelor's degree in Business Administration or an equivalent discipline.&middot; Minimum 10 years of experience in administrative support or administration specialist roles.&middot; Minimum 5 years of experience working in a multinational company (MNC).&middot; Working knowledge of SAP, including Material Master, Purchase Requisitions (PR), Purchase Orders (PO), and invoice/payment processes.&middot; Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.Core Competencies&middot; Office Administration and Vendor Management&middot; Executive Administration and Business Support&middot; Logistics Coordination&middot; ERP (SAP) Operations &ndash; Material Master, PR/PO, Invoice &amp; Payment Processing&middot; Budget Monitoring and Cost Control&middot; Internal Controls and Compliance&middot; Documentation and Records Management&middot; Planning, Coordination, and Communication&middot; Time Management and Organizational SkillsKey Responsibilities&middot; Provide day-to-day administrative support to business functions and leadership.&middot; Manage office stationery procurement, inventory, distribution, tracking, and reporting.&middot; Coordinate travel arrangements, accommodation bookings, and related logistics.&middot; Prepare reports, presentations, correspondence, and organizational documents.&middot; Documentation &amp; Records Management&middot; Compile, verify, analyze, and present information for management reporting.&middot; Transportation &amp; Logistics Coordination&middot; Maintain logistics records and prepare periodic reports.&middot; Training &amp; Vendor Management&middot; Coordinate mandatory training programs and medical examinations with external service providers for onshore and offshore personnel mobilization.&middot; Arrange OMFC medical cards and related documentation.&middot; Track employee training records, gate pass validity, and certification expiry dates, and coordinate timely renewals.&middot; Coordinate Safety Induction and Permit to Work (PTW) training sessions.&middot; Liaise with external vendors to ensure timely and quality service delivery.&middot; Compliance &amp; Executive Support&middot; Serve as the primary point of contact for administrative enquiries via phone and email.&middot; Prioritize requests and respond appropriately based on urgency.&middot; Provide confidential administrative support to management and business leaders.&middot; Ensure compliance with company policies, internal controls, and administrative procedures.&middot; Facility Coordination&middot; Coordinate with Integrated Facility Management, Country Administration, and Human Resources on office and facility-related matters.&middot; Support workplace maintenance and operational requirements.&middot; Organize internal and external business events, meetings, workshops, and conferences.&middot; Coordinate travel, accommodation, visitor arrangements, conference registrations, and event logistics.&middot; Support Material Master creation and maintenance in SAP.&middot; Create and process Purchase Requisitions (PRs) and support Purchase Order (PO) activities.&middot; Coordinate bank guarantee documentation and processing.&middot; Manage facility utility documentation, including energy bill administration.&middot; Support invoice verification and payment coordination.Job Types: Full-time, ContractApplication Question(s):<ul><li>Notice period / time require to join ? </li><li>Are you in Qatar with valid QID? </li><li>Are you able to manage Food, accommodation and transport by yourself ? </li><li>Are you interested for 1 year extendable project ? </li><li>Do you have experience in SAP? </li></ul>Work Location: In person

Admin Specialist (Female) 1 year extendable contract, Qatar

Swan Global

<div>
 
 
 Job Title: Contract Manager
 
 
 
 
 Job Location: Doha, Qatar
 
 
 
 
 Employment Type : Long-Term Contract
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking an experienced
 
 Contract Manager
 
 to oversee the overall performance of a government contract. The successful candidate will serve as the primary point of contact with the Government Contracting Officer (KO) and Contracting Officer's Representative (COR), ensuring full compliance with contractual requirements while managing personnel, operations, safety, quality, and reporting.
 
 
 
 
 
 
 Mandatory Requirements &amp; Qualifications:
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven experience managing
 
 U.S. Government or military contracts
 
 .
 </li>
 <li>
 Strong background in contract management, operations, logistics, warehouse, or facility management.
 </li>
 <li>
 Demonstrated experience leading multidisciplinary teams.
 </li>
 </ul>
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, Logistics, Engineering, or a related field.
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Contract administration and compliance.
 </li>
 <li>
 Workforce planning and team supervision.
 </li>
 <li>
 Reporting, quality assurance, and safety management.
 </li>
 <li>
 Strong communication and stakeholder management skills.
 </li>
 </ul>
 
 
 Mandatory Criteria:
 
 
 <ul>
 <li>
 
 U.S. Citizen (Mandatory).
 
 </li>
 <li>
 Ability to act as the primary liaison with Government KO and COR.
 </li>
 <li>
 Experience managing contract performance and ensuring compliance with contractual requirements.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the overall execution and performance of the government contract.
 </li>
 <li>
 Serve as the primary liaison with the Government Contracting Officer (KO) and Contracting Officer's Representative (COR).
 </li>
 <li>
 Supervise all contract personnel and ensure effective workforce management.
 </li>
 <li>
 Ensure full compliance with contract requirements, policies, and procedures.
 </li>
 <li>
 Manage staffing, reporting, quality assurance, safety, and operational performance.
 </li>
 <li>
 Monitor contract deliverables, timelines, and performance metrics.
 </li>
 <li>
 Lead and mentor the contract team while maintaining high service standards.
 </li>
 </ul>
 
 
 
</div>

Contract Manager

<div>
 
 The Contract Supervisor is responsible for overseeing the day-to-day execution of contract operations, ensuring personnel perform assigned duties safely, efficiently, and in accordance with the Performance Work Statement (PWS). The role supports the Contract Manager by coordinating workforce activities, monitoring schedules, maintaining operational readiness, and ensuring compliance with contractual and government requirements.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Supervise daily contract operations and ensure efficient execution of all assigned tasks.
 </li>
 <li>
 Coordinate and monitor workforce activities to meet operational requirements.
 </li>
 <li>
 Assign work, monitor productivity, and ensure personnel adhere to established schedules.
 </li>
 <li>
 Support the Contract Manager in the administration and execution of contract requirements.
 </li>
 <li>
 Ensure all work is performed in compliance with the Performance Work Statement (PWS), company policies, and government regulations.
 </li>
 <li>
 Monitor employee attendance, performance, and operational effectiveness.
 </li>
 <li>
 Conduct routine inspections to verify quality standards and contract compliance.
 </li>
 <li>
 Maintain accurate operational records, reports, and documentation.
 </li>
 <li>
 Coordinate with Government representatives, subcontractors, and internal departments as required.
 </li>
 <li>
 Ensure compliance with safety, security, environmental, and quality assurance requirements.
 </li>
 <li>
 Identify operational issues and implement corrective actions to maintain mission readiness.
 </li>
 <li>
 Assist with workforce planning, scheduling, and resource allocation.
 </li>
 <li>
 Support emergency response activities and operational contingencies when required.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 
 U.S. Citizen (Mandatory).
 
 </li>
 <li>
 High School Diploma required; Associate's or Bachelor's degree preferred.
 </li>
 <li>
 Minimum
 
 3&ndash;5 years
 
 of supervisory experience in operations, logistics, facility management, or government contract support.
 </li>
 <li>
 Experience supervising multi-disciplinary teams in a fast-paced operational environment.
 </li>
 <li>
 Strong leadership, organizational, and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to prepare reports, maintain records, and coordinate daily operations.
 </li>
 <li>
 Ability to obtain and maintain required security clearances and base access, if applicable.
 </li>
 </ul>
 
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Previous supervisory experience supporting
 
 U.S. Government, Department of Defense (DoD), or military contracts
 
 .
 </li>
 <li>
 Experience working on military bases or logistics operations.
 </li>
 <li>
 Background in operations management, workforce coordination, or facilities support.
 </li>
 <li>
 Knowledge of government contract requirements, quality assurance processes, and operational reporting.
 </li>
 <li>
 Experience managing contract personnel in overseas contingency or deployed environments.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Leadership and Team Supervision
 </li>
 <li>
 Workforce Coordination
 </li>
 <li>
 Operations Management
 </li>
 <li>
 Contract Compliance
 </li>
 <li>
 Scheduling and Resource Planning
 </li>
 <li>
 Problem Solving and Decision Making
 </li>
 <li>
 Communication and Interpersonal Skills
 </li>
 <li>
 Safety and Quality Assurance
 </li>
 <li>
 Time Management and Organization
 </li>
 </ul>
 
 
 
</div>

Contract Supervisor (U.S. Citizen)

Al Mutla Trading W.L.L.

Here's an upgraded version of the job description that emphasizes people management, operations leadership, production control, and carpentry/joinery in addition to steel fabrication. It better matches the type of Operations Manager your company needs.Job Vacancy: Operations &amp; Production Engineer (Steel, Carpentry &amp; Fabrication)Company: Al Mutla Trading &amp; Contracting Location: QatarJob SummaryAl Mutla Trading &amp; Contracting is seeking an experienced Operations &amp; Production Engineer to lead our workshop operations, production teams, and site coordination across multiple trades including steel fabrication, carpentry, joinery, aluminum, WPC, outdoor structures, and fit-out works.The successful candidate must combine strong technical expertise with excellent leadership skills, capable of managing people, improving productivity, solving technical challenges, and ensuring projects are delivered safely, efficiently, and on schedule.This is a leadership role requiring daily coordination between design, procurement, workshop production, logistics, and installation teams while maintaining high standards of quality and operational performance.Key ResponsibilitiesOperations &amp; Production Management<ul><li>Plan, organize and supervise all daily workshop operations.</li><li>Manage production activities for steel fabrication, carpentry, joinery, aluminum, WPC, pergolas, gates, carports, doors, fences, and custom fabrication works.</li><li>Develop and monitor weekly and monthly production schedules.</li><li>Coordinate between design, procurement, workshop, logistics, and site teams.</li><li>Monitor workshop productivity and continuously improve operational efficiency.</li><li>Ensure projects are completed within planned deadlines.</li></ul>Team Leadership &amp; People Management<ul><li>Lead, supervise, and motivate workshop supervisors, foremen, fabricators, carpenters, welders, painters, installers, and laborers.</li><li>Allocate manpower efficiently according to project priorities.</li><li>Conduct daily toolbox talks and production meetings.</li><li>Monitor staff attendance, discipline, productivity, and performance.</li><li>Identify training needs and develop team capabilities.</li><li>Build a positive, accountable, and safety-focused working culture.</li><li>Resolve conflicts and operational issues within workshop and site teams.</li><li>Evaluate employee performance and recommend promotions or corrective actions where necessary.</li></ul>Fabrication &amp; Technical Responsibilities<ul><li>Review fabrication drawings, shop drawings, and cutting lists.</li><li>Verify BOQs before production.</li><li>Ensure fabrication complies with approved drawings and project specifications.</li><li>Supervise welding, assembly, carpentry works, finishing, galvanizing, powder coating, and painting.</li><li>Provide technical guidance to workshop and installation teams.</li><li>Resolve fabrication, installation, and production challenges quickly.</li></ul>Carpentry &amp; Joinery Operations<ul><li>Supervise production of custom furniture, doors, wardrobes, cabinets, pergolas, wooden cladding, and interior joinery works.</li><li>Ensure accurate cutting, machining, assembly, finishing, and installation.</li><li>Optimize timber utilization and minimize material wastage.</li><li>Coordinate closely with designers to maintain quality and dimensions.</li></ul>Material &amp; Inventory Control<ul><li>Coordinate material planning with procurement.</li><li>Monitor stock levels and material consumption.</li><li>Reduce production waste through proper planning.</li><li>Verify incoming materials before production.</li><li>Ensure accurate inventory records for workshop materials and finished products.</li></ul>Site Coordination<ul><li>Coordinate installation schedules with site supervisors.</li><li>Conduct site visits for measurements, inspections, and technical coordination.</li><li>Support installation teams with technical guidance.</li><li>Resolve site issues affecting production or installation.</li><li>Coordinate logistics and delivery of fabricated items.</li></ul>Quality Assurance<ul><li>Ensure all fabricated products meet company quality standards.</li><li>Inspect finished products before delivery.</li><li>Maintain quality throughout fabrication and installation.</li><li>Implement continuous improvement initiatives within workshop operations.</li></ul>Health, Safety &amp; Compliance<ul><li>Enforce workshop and site HSE policies.</li><li>Conduct regular safety inspections.</li><li>Ensure proper use of PPE and safe work practices.</li><li>Maintain clean and organized workshop environments.</li></ul>Reporting &amp; Performance Monitoring<ul><li>Prepare daily, weekly, and monthly operational reports.</li><li>Track production KPIs and workforce productivity.</li><li>Report delays, risks, and corrective actions to management.</li><li>Monitor project progress against schedules and budgets.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor's Degree in Mechanical Engineering, Production Engineering, Industrial Engineering, Civil Engineering, or a related discipline.</li><li>Minimum 5 years of experience managing workshop production and fabrication operations.</li><li>Proven experience supervising multi-disciplinary teams in steel fabrication, carpentry, aluminum, or construction.</li><li>Strong knowledge of:</li><li>Structural steel fabrication</li></ul>Add ons:<ul><li>Carpentry &amp; Joinery</li><li>Aluminum fabrication</li><li>WPC works</li><li>Outdoor structures</li><li>Gates &amp; fences</li><li>Pergolas &amp; carports</li><li>Ability to read and interpret:</li><li>Shop drawings</li><li>Fabrication drawings</li><li>BOQs</li><li>Material cutting lists</li><li>Strong planning, scheduling, and organizational skills.</li><li>Excellent leadership and people management abilities.</li><li>Strong problem-solving and decision-making skills.</li><li>Proficiency in AutoCAD, Microsoft Office, and production planning tools.</li><li>Experience with ERP systems is an advantage.</li><li>Valid Qatar Driving License is preferred.</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR6,500.00 per monthWork Location: In person

Production Engineer

Telephony Communication Technologies LLC

<ul><li>Ensuring daily installation reports are prepared and shared to customer. Responsible for collecting the necessary approval to request for material replacement.</li><li>Creating material inventory request (IR) to replaced consumed materials.</li><li>Coordinate the dispatch and delivery of client installation materials with driver from client logistic warehouse to TCT internal warehouse.</li><li>Maintain accurate stock lists and manage inventory audit processes.</li><li>Analyze logistical problems and develop new solutions.</li><li>Interface daily with client logistic teams and resolve any MCR/ICR report errors.</li></ul>Requirement:<ul><li>Experience dealing with high volume material delivery and project coordination.</li><li>Minimum 1 to 2 years experience in a similar role.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Are you willing to accept the salary range mentioned?</li><li>What is your notice period?</li></ul>Experience:<ul><li>high volume logistics coordination: 1 year (Required)</li></ul>Work Location: In person

Logistics Coordinator

Explore 28+ Logistics assistant in Doha this August. Find roles across top companies and apply now to boost your career.