administrative support coordinator (administrative support coordinator i), academic success and undergraduate advising

administrative support coordinator (administrative support coordinator ii), college of education - dean's office

administrative support coordinator (administrative support coordinator ii), college of social & behavioral sciences - dean's office

graduate admissions support coordinator (administrative support coordinator i), graduate studies

graduate admissions professional (student services professional ii), graduate studies

payroll technician (payroll technician ii), human resources division

administrative support coordinator (administrative support coordinator i), academic success and undergraduate advising Jobs in San Bernardino

administrative support coordinator (administrative support coordinator ii), college of education - dean's office Jobs in San Bernardino

administrative support coordinator (administrative support coordinator ii), college of social & behavioral sciences - dean's office Jobs in San Bernardino

graduate admissions support coordinator (administrative support coordinator i), graduate studies Jobs in San Bernardino

scheduling coordinator Jobs in San Bernardino

scheduling coordinator

medical office coordinator

Somnia Inc

<div>Overview:

POSITION DESCRIPTION:
The Medical Office Coordinator is to work with St. Bernardine Medical Center and Community Hospital. This role is a member of our administration team and works directly with the Regional Practice Administrator. The Medical Office Coordinator will partner with Somnia&rsquo;s executive management team as well as local hospital leadership. Strong interpersonal, organizational and time management skills are a must.
Responsibilities:

RESPONSIBILITIES:<ul><li>
RCM ** work with the Regional Practice Administrator<ul><li>
Follow standard chart batching and scanning process according to Somnia&rsquo;s billing partner&rsquo;s policies and procedures.</li><li>
Work with hospital, Somnia and the RCM department to scan directly to pertinent imaging system.</li><li>
Submit 100% of charts within 3 business days</li><li>
Thoroughly scrub charts for all the pertinent pieces of information including but not limited to:<ul><li>
DOS</li><li>
Provider(s) names / signatures</li><li>
Start / End times</li><li>
Accurate and complete procedure / specificity</li><li>
Diagnosis / specificity / ICD-10 compliant</li><li>
SCIP measures (temp, beta blocker, sterile technique, etc even if just for internal audit)</li><li>
Documentation of who completed any ancillary services (ie blocks, lines, etc)</li><li>
Service Location (Hospital, ASC)<ul><li>
Sub-Location (ie: OR1, OB, Endo, etc)</li><li>
Ensure VP of Patient Revenue has complete lists of service locations and sub locations</li></ul></li><li>
Legibility</li></ul></li><li>
Maintain 100% accurate case log<ul><li>
Information entered in the Admin Database within 3 business days of DOS and updated daily</li><li>
Reconciliation within 1 week of email notice when discrepancies with billing case log when identified</li></ul></li><li>
Assist in ensuring the enrollment of new clinicians with payers prior to start date including but not limited to:<ul><li>
Follow up to ensure paperwork is sent to new clinician</li><li>
Fully completed paperwork is returned and received</li><li>
Send out Start Date Notification email no later than 45 days prior to starting. If a quicker start is needed, please notify Payer Enrollment and Clinician affairs as soon as possible<ul><li>
Send updated notification if start date changes</li></ul></li><li>
Do NOT schedule new clinician until payer enrollment documents are received by payers (point of contact to check status &ndash; Lashawn McCullough)</li></ul></li><li>
Review billing IR log daily. Keep IR list to less than 7% of monthly case volume.<ul><li>
Address pending items within 48 business hours.</li><li>
to determine a site-specific process for following up on self-pay accounts.</li></ul></li><li>
Billing coding /compliance</li></ul></li><li>
Operations<ul><li>
Complete HIPAA Compliance Officer training<ul><li>
Implement new role after education received from Corporate Compliance Officer</li><li>
Distribute annual and/or updated compliance and HIPAA materials to providers<ul><li>
Obtain and track acknowledgement forms</li></ul></li><li>
100% adherence to the compliance program is expected. Rates are monitored and calculated by compliance and will be shared with sites monthly.</li></ul></li><li>
Maintain all required information on the Intranet<ul><li>
FTE model &ndash; weekly</li><li>
Clinician Contact list &ndash; reviewed monthly for accuracy</li><li>
Upload presentations, education pieces, staff meeting minutes</li><li>
Other materials as they are developed</li></ul></li><li>
Maintain all work on network drive<ul><li>
Migrate any locally saved work to intranet or network folder</li></ul></li><li>
Sign in to Chart Tracker daily</li><li>
Clinician Support Tasks<ul><li>
Implement TLO for time keeping system</li><li>
Submit payroll data on Friday of payroll week ensuring 100% accuracy</li><li>
Capture and report on actual hours worked</li><li>
Include locum hours when reporting total work hours for account review</li><li>
Fully integrate QGenda scheduling system</li><li>
Ensure all clinicians utilize it to full functionality</li><li>
Ensure QGenda data is updated if changes are made after publishing schedule (i.e.: swapping shifts, vacation time, unpaid days off, sick calls, etc.)</li><li>
Create and follow standard process for when a clinician leaves your group<ul><li>
Collect keys, badges, etc.</li><li>
Send e-mail to the last day notification group indicating the last day the clinician provided services.</li><li>
Follow MSO guidelines for termination of privileges.</li></ul></li></ul></li><li>
Credentialing and Enrollment Support<ul><li>
Be point person for collecting and distributing provider information for initial and re-credentialing process</li><li>
Review lists of expiring or expired credentialing items, obtain outstanding information and send them to Somnia credentialing and hospital medical staff office (when appropriate)</li><li>
Support Joint Commission process and standards for all PD staff</li></ul></li><li>
Onboarding &ndash; lead onboarding process for assigned clinicians<ul><li>
Utilize, reference and refer people to on boarding spreadsheet for accurate and up to date clinician information</li><li>
Send Start Date Notification email as described above</li></ul></li><li>
Somnia University<ul><li>
Complete modules as assigned</li><li>
Participate in the development of content when requested</li><li>
Monitor and follow up with clinicians to ensure they complete their assigned training</li></ul></li></ul></li><li>
Quality ** Work with the Associate Vice President &ndash; Quality and Compliance<ul><li>
Hospital QA Department relationship: Provide support to ensure a positive and supportive working relationship with the hospital quality department to include periodic visits and emails to ensure that we are meeting the goals and expectations of the hospital.<ul><li>
Communicate any issues to Somnia&rsquo;s Quality Department</li></ul></li><li>
Clinical Audits: Facilitate and support improvements in conducting periodic clinical practice audits and maintaining accurate records/reporting.<ul><li>
Clinically focused audits (6 per year)</li><li>
Store audit results on server or intranet (if no PHI)</li><li>
Facilitate evaluation and use of audit methods; ie: paper, smartphone, etc.</li></ul></li><li>
Formally Document on-going PI projects (not just on HAR spreadsheet)</li><li>
Ensure TIMELY completion of F/OPPEs<ul><li>
Load on shared drive folder and provide copy to hospital MSO.</li></ul></li><li>
Ensure OB epidural tracking times are reported and either captured locally or sent to RCM</li><li>
Patient Satisfaction: Facilitate and support improvements, especially with OB patient satisfaction, ie: patient education, tablet e-survey roll-out, etc.<ul><li>
Ensure competency with accessing and using the MTC web portal to access data, update practice info, produce reports, etc.</li></ul></li><li>
Outcomes Forms &ndash; ensure an Outcomes Form is completed in full for each case.</li><li>
Incident Reporting: Facilitate and support improvements in reporting rates<ul><li>
Ensure an electronic incident report is completed for each adverse event at the end of the Outcomes Form for that case</li><li>
Help identify reporting trends and address suspected under reporting</li><li>
Facilitate timely chief reviews and processing within guidelines</li></ul></li><li>
QM database: Maintain complete, accurate, and timely database entries<ul><li>
Frequent database maintenance</li><li>
Competent at pulling data and reports as needed for practice and Somnia</li><li>
Be able to discuss trends in the types of incidents reported.</li><li>
Facilitate entry of timely chief reviews in the database</li></ul></li><li>
Peri-op/OR data: If the site doesn&rsquo;t already have readily available and accurate Peri-op/OR data on the traditional KPI metrics, facilitate and support a process to either implement a new electronic tracking process or one by hardcopy form</li><li>
Support and facilitate the use of the data for F/OPPEs and Chief reviews.</li><li>
Staff Awareness/Education: Support and facilitate the regular presentation and discussion of compliance and quality related data and issues during staff meetings, etc.<ul><li>
Post compliance/quality related data and materials at appropriate locations to for staff reminders and awareness of goals and performance.</li></ul></li></ul></li><li>
Special Projects as assigned.</li></ul>
Qualifications:

SKILLS/QUALIFICATIONS:<ul><li>
Strong organization skills with a problem-solving attitude.</li><li>
Strong interpersonal &amp; communication skills (both written and verbal).</li><li>
Proficiency: Microsoft Word (Intermediate/Advanced), Outlook (Intermediate), Zoom (Intermediate), Excel (Intermediate/Advanced), PowerPoint (Intermediate/Advanced).</li></ul>
EDUCATION/EXPERIENCE:<ul><li>
Bachelor&rsquo;s degree preferred or 2-5 years&rsquo; equivalent experience.</li><li>
Follow-up initiatives are crucial.</li><li>
Availability: Standard work schedule with night and/or weekend as needed.</li><li>
Must be able to travel reliably to and between St. Bernardine Medical Center and Community Hospital of San Bernardino.</li></ul></div>

Medical Office Coordinator

California State University

<div><div>Job no: 556393 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

The Graduate Admissions Coordinator provides administrative support and is responsible for coordinating the application process for graduate programs at CSUSB. This involves ensuring that applications are complete, maintaining student records, responding to student inquiries, and performing general office support tasks.

Responsibilities:
<div>Graduate Application Downloading/Processing: 
<ul><li>Ensure applications are complete by communicating with applicants and coordinating the intake of any missing application materials.</li><li>Download or scan official transcripts and store them in OnBase system.</li><li>Download applications from WebAdMIT to PeopleSoft system and prepare them for admission review by graduate coordinators.</li></ul></div>
<div>
Graduate Admissions Review Process: 
<ul><li>Initiate transcript review workflow in WebAdMIT/CSU Apply in accordance with established processing procedures.</li><li>Examine application documents to confirm required materials are complete and organized in accordance with established admissions procedures prior to Graduate Coordinator evaluation.</li><li>Organize and document academic coursework and graduate examination materials to ensure required information is complete and prepared for Program Coordinator review.</li><li>Verify institutional accreditation status using established reference tools and document findings for review.</li><li>Prepare the Graduate Summary Work Sheet detailing all degree and demographic information pertaining to each graduate student applicant.</li></ul></div>
<div>
Student Admitting and Record Maintenance: 
<ul><li>Monitor Web AdMIT/CSU Apply dashboard for queued student applicant changes, including but not limited to Major / Concentration updates, Corrections, Academic Plan/Program, and other changes.</li><li>Coordinate student record updates with the Registrar&rsquo;s Office following documented workflows.</li><li>Determine if additional information is needed from student applicants to assess eligibility.</li><li>Update PeopleSoft status in conjunction with Web Admit and OnBase.</li><li>Process admission status updates and facilitate distribution of acceptance communications in accordance with established procedures.</li><li>Communicate appeal information to program coordinators.</li><li>Follow-up with program coordinators regarding pending student status.</li></ul></div>
<div>
Receptionist Duties: 
<ul><li>Respond to routine inquiries regarding general graduate admission requirements, deadlines, and application procedures.</li><li>Maintain the Grad Admissions e-mail and route inquiries to appropriate staff as needed.</li><li>In person, email or via telephone, provide standard explanations of published requirements and refer complex academic or eligibility questions to Graduate Coordinators.</li></ul></div>
<div>
Office Support: 
<ul><li>Place office supply orders monthly.</li><li>Initiate purchase requisitions, as needed.</li></ul></div>

Other classification-related duties as assigned.

Minimum Qualifications:
High School diploma or its equivalent AND three (3) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:

Typical knowledge and skill requirements: 
Experience to be fully functional in all technical aspects of work assignments. 
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. 
Thorough knowledge of English grammar, punctuation, and spelling. 
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. 
Ability to independently handle multiple work unit priorities and projects. 
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. 
Working knowledge of budget policies and procedures. 
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 
Ability to draft and compose correspondence and standard reports. 
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications:

A bachelor&rsquo;s degree from an accredited four-year college or university in a related field. Preferred experience includes working in higher education, admissions offices, administrative/student services roles, or a related field. 
Comprehensive understanding of the admissions process, covering application prerequisites, deadlines, and selection criteria. 
Proficiency in using office software, databases, and CRM systems is important for managing applicant information and communications. 
Ability to rapidly grasp new office support technologies and software applications. 
Attention to detail, ensuring precision in admissions processing. 
Provide excellent customer service to prospective students, answering their questions, and guiding them through the application process. 
Strong verbal and written communication skills. 
Ability to effectively communicate with prospective students, faculty, staff, and other stakeholders. 
Robust interpersonal skills for relationship building and collaborative teamwork. 
Independently handling simultaneous priorities and projects spanning multiple work units.

License / Certification

Valid CA Drivers License

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Apr 02 2026 Pacific Daylight Time</div>

Graduate Admissions Support Coordinator (Administrative Support Coordinator I), Graduate Studies

InnovAge

<div>
 
 Responsibilities
 
 
 
 The
 
 Scheduling Coordinator
 
 assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.
 
 
 Participant Scheduling and Support &ndash; 75%
 
 
 <ul>
 <li>
 Schedules appointments with internal providers and with external network specialists&rsquo; offices for consultations and procedures as ordered by PACE primary care physicians.
 </li>
 <li>
 Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow.
 </li>
 <li>
 Works as a liaison to these specialists&rsquo; offices for coordinating care and relaying information to PACE operations leadership team as appropriate.
 </li>
 <li>
 Coordinates with the transportation department to schedule outside and special in-house appointments for participants.
 </li>
 <li>
 Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements.
 </li>
 <li>
 Coordinates escorts with the ADHC staff.
 </li>
 <li>
 Takes information from participants to start the triage process for those seeking care without a scheduled appointment
 
 
 
 </li>
 </ul>
 Clinic and Support &ndash; 25%
 
 
 <ul>
 <li>
 Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information.
 </li>
 <li>
 Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested.
 </li>
 <li>
 Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures.
 </li>
 <li>
 Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available.
 </li>
 <li>
 Performs any necessary filing or clerical duties necessary to complete charting requirements.
 </li>
 <li>
 Completes weekly audits as assigned.
 </li>
 <li>
 Confirms that lab results are received and contact the lab company as needed for additional information.
 </li>
 <li>
 Requests consultation notes and diagnostic tests by fax as needed.
 
 
 
 </li>
 </ul>
 
 Required
 
 
 
 <ul>
 <li>
 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
 </li>
 <li>
 1+ yr scheduling experience
 </li>
 <li>
 Medical Terminology
 </li>
 <li>
 EMR
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Using Epic EMR
 </li>
 <li>
 Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate
 </li>
 <li>
 Clinic health care experience in a geriatrics setting
 </li>
 <li>
 Experience as a Nursing Assistant in home care, long-term care, daycare or group home
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
 
 
 InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&amp;D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
 
 
 Applicants are considered until the position is filled.
 
 
 
 Additional Information
 
 
 
 
 Compensation Disclaimer
 
 
 
 The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.
 
 
 
 Attention Florida Applicants
 
 
 
 This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse.
 
 
 For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com
 
 
 
 Agency Disclaimer
 
 
 
 InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.
</div>

Scheduling Coordinator

<div><div>Job no: 556364 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

Serves as the primary point of contact for the advising office, providing comprehensive administrative support to the Director of Advising. This role maintains departmental contracts, coordinates with Financial Operations to ensure accurate budgeting, and assist with recruitments, training, and lead work direction of student assistants to maintain an efficient and welcoming front office environment.

Responsibilities:
<div>Administrative Coordination 
<ul><li>Coordinates the Director&rsquo;s travel arrangements, including but not limited to booking transportation and lodging, registering for conferences and workshops, processing related fees, providing itinerary information, and preparing and submitting travel authorizations and claims.</li><li>Tracks and maintains staff vacation requests on Outlook calendar, ensuring approval from Director.</li><li>Schedules and tracks the Director's outlook calendar for meetings, appointments, and calls.
</li><li>Under general supervision, submits, processes, and monitors monthly payroll for all staff members in the department, including receiving proper approvals in accordance to payroll deadlines.
</li><li>Provides comprehensive clerical and administrative support to the Director of Advising.</li><li>Notifies appropriate supervisor of staff absences and coordinates adjustments to ensure coverage and meet operational needs.
</li><li>Receives department orders (i.e. Staples) and verifies that the inventory received matches the original order submitted.</li><li>Obtains and distributes paychecks for advising. Serves as backup if the AVP office cannot pick up checks.
</li><li>Updates and maintains the front desk operational manual for the Administrative Support Coordinator (ASC) and student assistants.
</li><li>Applies reasoning and judgment to provide input on office procedures.
</li><li>Schedules meetings via Zoom and Teams for the department.
</li><li>Compiles and creates standard Qualtrics surveys and shares results with the advising directors.
</li><li>Utilizes the Event Management System (EMS) via PeopleSoft (PS) to prepare and submit event scheduling requests. Ensures approval is received from the Director and Financial Operations Analyst (FOA) budget.
</li><li>Prepares general correspondences, memorandums, and letters.
</li><li>Schedules and maintains conference room UH-329.</li><li>Attends committee meetings as needed, transcribes minutes, drafts memorandums and correspondences, and follows up on action items.
</li><li>Maintains and monitors onboarding and offboarding employee checklists to ensure proper access and training requirements.
</li><li>Serve as the CIA access for advising staff.</li></ul></div>
<div>
Customer Service 
<ul><li>Serves as the first point of contact for students, staff, and visitors.
</li><li>Applies working knowledge of departments to screen incoming calls and office visitors to provide accurate information or refer callers to the appropriate individuals or other campus offices.</li><li>Takes messages and coordinates the scheduling of appointments, interviews, and meetings for the Advising Director and staff.
</li><li>Answers routine questions from University personnel and the general public regarding ASUA -Advising and/or any of ASUA's other departments.
</li><li>Sends information to individuals inquiring about the Advising program.</li></ul></div>
<div>
Student Assistance 
<ul><li>Assists with the recruitment and onboarding of student assistants by coordinating job postings, scheduling interviews, and preparing hiring documentation in collaboration with the Financial Operations Analyst.</li><li>Collaborates with the AVP office Manager on student assistant training and professional development.</li><li>Provides lead work direction to the front office student assistants.</li><li>Reviews and approves student assistant hours in CHRS system and provides tasks.</li><li>Maintains and distributes the student assistant work schedule each semester and shares updates with the Advising team.</li><li>Monitors the student assistant budget and collaborates with the FOA to track student assistant positions, funding levels, and employment status updates for Advising.</li><li>Works with the FOA to post student assistant jobs. May provide input for selecting candidates and schedules the interviews.</li><li>Ensures all student evaluations are signed and completed by May by all required parties.</li></ul></div>
<div>
Budget 
<ul><li>Collaborates with the FOA to ensure all fiscal year (FY) deadlines are met and completed on time.
</li><li>Coordinates and tracks department contracts (i.e., copy machine, telephones) in collaboration with the FOA to maintain accurate budget records.
</li><li>Prepares and processes state and Philanthropic travel advances, expense claims, and mileage reimbursements in collaboration with the FOA to maintain accurate budget records.
</li><li>Submits online Staples orders for office supplies, equipment, hardware, and software on a needed basis. Ensures all required requisitions and hospitality forms are completed, approved, and properly documented.</li><li>Prepares, submits, and tracks departmental duplicating and printing requests, maintaining detailed records in the budget spreadsheet in coordination with the FOA.</li></ul></div>
<div>
Office Duties 
<ul><li>Operate all office machines and equipment necessary to support daily departmental operations.</li><li>Assist in maintaining office supply storage.</li><li>Maintains front desk area in an orderly manner.</li><li>Maintains department bulletin board and signage with the assistance of student staff.</li><li>Receives, logs, date-stamps, and distributes incoming mail and office supply deliveries in a timely manner.</li><li>Attends staff meetings.</li><li>Prepares mailing materials.</li><li>Assists with special projects or assignments as directed by the Director or AVP Office.</li><li>Participates in university-provided training and professional development opportunities to enhance job knowledge and skills.</li><li>Other classification related duties as assigned.</li></ul></div>

Minimum Qualifications:
High School diploma or its equivalent and three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Experience to be fully functional in all technical aspects of work assignments.</li><li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.</li><li>Thorough knowledge of English grammar, punctuation, and spelling.</li><li>Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.</li><li>Ability to independently handle multiple work unit priorities and projects.</li><li>Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.</li><li>Working knowledge of budget policies and procedures.</li><li>Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.</li><li>Ability to draft and compose correspondence and standard reports.</li><li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li></ul>

Preferred Qualifications:
<ul><li>Higher Education experience preferred.</li><li>Experience in processing travel and timekeeping, and Public contract experience preferred.</li><li>Knowledge of PeopleSoft and Microsoft Office preferred.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Apr 02 2026 Pacific Daylight Time</div>

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising

California State University, San Bernardino

<div><div>Job no: 556364 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div>
<div>Job Summary:

Serves as the primary point of contact for the advising office, providing comprehensive administrative support to the Director of Advising. This role maintains departmental contracts, coordinates with Financial Operations to ensure accurate budgeting, and assist with recruitments, training, and lead work direction of student assistants to maintain an efficient and welcoming front office environment.

Responsibilities:
<div>Administrative Coordination 
<ul><li>Coordinates the Director&rsquo;s travel arrangements, including but not limited to booking transportation and lodging, registering for conferences and workshops, processing related fees, providing itinerary information, and preparing and submitting travel authorizations and claims.</li><li>Tracks and maintains staff vacation requests on Outlook calendar, ensuring approval from Director.</li><li>Schedules and tracks the Director's outlook calendar for meetings, appointments, and calls.
</li><li>Under general supervision, submits, processes, and monitors monthly payroll for all staff members in the department, including receiving proper approvals in accordance to payroll deadlines.
</li><li>Provides comprehensive clerical and administrative support to the Director of Advising.</li><li>Notifies appropriate supervisor of staff absences and coordinates adjustments to ensure coverage and meet operational needs.
</li><li>Receives department orders (i.e. Staples) and verifies that the inventory received matches the original order submitted.</li><li>Obtains and distributes paychecks for advising. Serves as backup if the AVP office cannot pick up checks.
</li><li>Updates and maintains the front desk operational manual for the Administrative Support Coordinator (ASC) and student assistants.
</li><li>Applies reasoning and judgment to provide input on office procedures.
</li><li>Schedules meetings via Zoom and Teams for the department.
</li><li>Compiles and creates standard Qualtrics surveys and shares results with the advising directors.
</li><li>Utilizes the Event Management System (EMS) via PeopleSoft (PS) to prepare and submit event scheduling requests. Ensures approval is received from the Director and Financial Operations Analyst (FOA) budget.
</li><li>Prepares general correspondences, memorandums, and letters.
</li><li>Schedules and maintains conference room UH-329.</li><li>Attends committee meetings as needed, transcribes minutes, drafts memorandums and correspondences, and follows up on action items.
</li><li>Maintains and monitors onboarding and offboarding employee checklists to ensure proper access and training requirements.
</li><li>Serve as the CIA access for advising staff.</li></ul></div>
<div>
Customer Service 
<ul><li>Serves as the first point of contact for students, staff, and visitors.
</li><li>Applies working knowledge of departments to screen incoming calls and office visitors to provide accurate information or refer callers to the appropriate individuals or other campus offices.</li><li>Takes messages and coordinates the scheduling of appointments, interviews, and meetings for the Advising Director and staff.
</li><li>Answers routine questions from University personnel and the general public regarding ASUA -Advising and/or any of ASUA's other departments.
</li><li>Sends information to individuals inquiring about the Advising program.</li></ul></div>
<div>
Student Assistance 
<ul><li>Assists with the recruitment and onboarding of student assistants by coordinating job postings, scheduling interviews, and preparing hiring documentation in collaboration with the Financial Operations Analyst.</li><li>Collaborates with the AVP office Manager on student assistant training and professional development.</li><li>Provides lead work direction to the front office student assistants.</li><li>Reviews and approves student assistant hours in CHRS system and provides tasks.</li><li>Maintains and distributes the student assistant work schedule each semester and shares updates with the Advising team.</li><li>Monitors the student assistant budget and collaborates with the FOA to track student assistant positions, funding levels, and employment status updates for Advising.</li><li>Works with the FOA to post student assistant jobs. May provide input for selecting candidates and schedules the interviews.</li><li>Ensures all student evaluations are signed and completed by May by all required parties.</li></ul></div>
<div>
Budget 
<ul><li>Collaborates with the FOA to ensure all fiscal year (FY) deadlines are met and completed on time.
</li><li>Coordinates and tracks department contracts (i.e., copy machine, telephones) in collaboration with the FOA to maintain accurate budget records.
</li><li>Prepares and processes state and Philanthropic travel advances, expense claims, and mileage reimbursements in collaboration with the FOA to maintain accurate budget records.
</li><li>Submits online Staples orders for office supplies, equipment, hardware, and software on a needed basis. Ensures all required requisitions and hospitality forms are completed, approved, and properly documented.</li><li>Prepares, submits, and tracks departmental duplicating and printing requests, maintaining detailed records in the budget spreadsheet in coordination with the FOA.</li></ul></div>
<div>
Office Duties 
<ul><li>Operate all office machines and equipment necessary to support daily departmental operations.</li><li>Assist in maintaining office supply storage.</li><li>Maintains front desk area in an orderly manner.</li><li>Maintains department bulletin board and signage with the assistance of student staff.</li><li>Receives, logs, date-stamps, and distributes incoming mail and office supply deliveries in a timely manner.</li><li>Attends staff meetings.</li><li>Prepares mailing materials.</li><li>Assists with special projects or assignments as directed by the Director or AVP Office.</li><li>Participates in university-provided training and professional development opportunities to enhance job knowledge and skills.</li><li>Other classification related duties as assigned.</li></ul></div>

Minimum Qualifications:
High School diploma or its equivalent and three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Experience to be fully functional in all technical aspects of work assignments.</li><li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.</li><li>Thorough knowledge of English grammar, punctuation, and spelling.</li><li>Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.</li><li>Ability to independently handle multiple work unit priorities and projects.</li><li>Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.</li><li>Working knowledge of budget policies and procedures.</li><li>Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.</li><li>Ability to draft and compose correspondence and standard reports.</li><li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li></ul>

Preferred Qualifications:
<ul><li>Higher Education experience preferred.</li><li>Experience in processing travel and timekeeping, and Public contract experience preferred.</li><li>Knowledge of PeopleSoft and Microsoft Office preferred.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: 19 Mar 2026 Pacific Daylight Time 
Applications close: 02 Apr 2026 Pacific Daylight Time</div>

<div><div>Job no: 556390 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div>
<div>Job Summary:

This position is responsible for providing a wide range of operational and procedural administrative support for all academic programs in the College of Social &amp; Behavioral Sciences (CSBS) in a team environment. Day-to-day work is performed relatively independently with general instructions from the CSBS academic departments and the Dean&rsquo;s office leadership.

The Administrative Support Coordinator (ASC) will handle confidential information regarding sensitive issues with tact and independent judgement and diplomacy, in accordance with established University procedures. Serves as a resource for dept. chairs, faculty, and students to ensure a smooth workflow and support. Work collaboratively in a team environment to track and complete assignments. Meet all required University, College, Dept., and office deadlines inclusive of forms, processing, scheduling, contracts, assignments, etc. Stay up to date with current policies and acceptable practices.

Responsibilities:
<div>Student Support:
 
<ul><li>Provide administrative student support by responding to questions from current and prospective students and directing inquiries to appropriate resources.
</li><li>Responsible for meeting University, College, and Dept. deadlines and ensuring compliance with established procedures and timelines.</li><li>Maintain efficient operations through evaluation and recommendations in consultation with the dept. chairs and college leadership.</li><li>In consultation with dept. chairs, coordinate class schedules, maintain course updates, work with departments to review enrollment, and assist students with course permits.
</li><li>Maintain any required department databases related to admissions, enrollments, etc., inclusive of administrative support for graduate programs, Palm Desert Campus (PDC) programs, and individual department honors lists.</li><li>Maintain correspondence with students as required.</li><li>In consultation with department chairs, submit job description ads during recruitment for students and faculty, assist with CHRS processes, and track the progress of recruitment and hiring actions.</li></ul></div>
<div>
Faculty Support:
 
<ul><li>Provide clerical and administrative support for department chairs, school directors, faculty, and instructors.</li><li>Assist in initiating, tracking, and processing part-time faculty hire paperwork in accordance with established university procedures.</li><li>Maintain and update part-time faculty personnel files.</li><li>Initiate and follow through on the process to hire independent contractors, ensuring all required documentation is completed and routed for approval in accordance with university policies.</li><li>Assist faculty with travel requests/reimbursements.
</li><li>Maintain the calendar for conference rooms and labs to support efficient scheduling.</li><li>Process and report time sheets ensuring signatures from dept. chairs and submit to Master Timekeeper in College Office.
</li><li>Assist student employees and their work leads (faculty members) with the CHRS timesheet process, including questions about entering time in CHRS or how to report time on paper timesheets, as needed.</li><li>Assist in identifying system access needs for faculty, adjunct faculty, and student employees and communicate those needs to the college analyst for processing. Support separation procedures by coordinating the removal of departing faculty, adjuncts, and student employees from department listservs, collecting department property, and completing or forwarding required separation paperwork to the appropriate offices.</li><li>In consultation with department chairs, run and monitor reports for term faculty workload, including Full-Time Equivalent (FTE) and Weighted Teaching Units (WTU).</li><li>Communicate with the Office of Faculty Affairs and Development as needed.</li><li>Assist faculty candidates with reimbursement and expense paperwork.</li></ul></div>
<div>
Budget Support:
 
<ul><li>Monitor departmental and school budgets including operating, professional development, University Enterprises Corporation (UEC), Professional and Continuing Education (PaCE), Philanthropic, and other funds.</li><li>Reconcile internal budget reports.
</li><li>Proactively monitor budget and spending to keep department chairs and school directors apprised of budget status and availability of funds.
</li><li>Regularly attend Financial Affairs Collaboration Team (FACT) meetings.</li></ul>
Process various documents, including but not limited to, timesheets, financial forms, invoice requests, direct expenditures, purchase requisitions, special consultant, and independent contractor requests to ensure payment to appropriate accounts, persons, or vendors and procurement of items. 
<ul><li>Submit monthly reconciliation of corporate cards to Procurement Services.</li><li>Follow rules and regulations that govern proper and appropriate use of funds.</li><li>Follow up to ensure payments are processed in a timely manner.</li><li>Monitor faculty PDF, organize documentation, and keep faculty updated on balances and expirations.</li></ul></div>
<div>
Events:
 
<ul><li>Reserve rooms, order food and refreshments on campus through appropriate campus programs.
</li><li>Process all event paperwork such as invoices, payment, hospitality forms, attendance forms, arrange parking passes, etc.
</li><li>Review department websites and make changes and updates as needed.
</li><li>Responsible for maintaining established business open hours for main office.</li></ul></div>
<div>
Supplies:
 
<ul><li>Order necessary supplies for departments.</li><li>Initiate work orders and requests for departmental or building areas in need of repair and/or service.</li></ul></div>
<ul><li>Other classification related duties as assigned.</li></ul>

Minimum Qualifications:
High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.</li><li>Thorough mastery of English grammar, punctuation, and spelling.</li><li>Expertise in using office software packages, technology, and systems.</li><li>Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.</li><li>Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.</li><li>Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.</li><li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li><li>Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.</li><li>Ability to effectively write and present own reports.</li><li>Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.</li><li>Ability to use negotiation and persuasion skills to achieve results and expedite projects</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,367 per month for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6,362 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: 19 Mar 2026 Pacific Daylight Time 
Applications close: 02 Apr 2026 Pacific Daylight Time</div>

Administrative Support Coordinator (Administrative Support Coordinator II), College of Social & Behavioral Sciences - Dean's Office

<div><div>Job no: 556359 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

The incumbent will report to the Dean in the Watson College of Education (WCOE) while working closely with the dean&rsquo;s Executive Assistant. Must have the ability to coordinate, prioritize and monitor projects through their completion with accountability for end results while establishing priorities to meet deadlines.

Responsibilities:
Serve as the first point of contact for the WCOE Dean&rsquo;s Office. Provide excellent customer service to students, faculty, and other campus departments and colleges by applying comprehensive knowledge and interpretation of departmental and university policies, procedures, and practices.

Answer phone calls and assist with walk-in inquiries from faculty, staff and students with professionalism and mutual respect. Use judgment and discretion to resolve most office administration problems. Provide information to students about procedures on various matters, such as change of grade, course overload, class add and drop process.

Maintain office inventory and procure educational materials, office supplies, and equipment, through requisitions or corporate card purchases. Prepare appropriate documentation for business activities and events; and submit duplication or printing requests as needed.

Act as a liaison with procurement and suppliers, vendors, and campus departments to coordinate purchases. Process other forms when required (e.g., ICT Review/Approval, over $10K Approval, Sole Source/Brand Approval, Independent Contractor) and obtain required signatures. Reconcile corporate card purchases monthly.

Provide procurement support to the college Technology Support Specialist. Ensure university policy and procedures are followed to assist in expediting the process. Maintain ongoing communication with the Technology Support Specialist regarding the status of the order.

Maintain WCOE digital calendars related to atrium and laboratory space usage. Accurately document use of space and verify availability.

Coordinate the use of the college golf cart. Accurately track cart usage ensuring the cart is checked out, and checked back in as needed. Oversee the coordination of cart maintenance with appropriate campus offices ensuring cart is appropriately maintained. Coordinate cart storage during campus closures and the cart retrieval when campus opens up again.

Resolve a broad range of operational and procedural administrative problems which may require research, analysis, and evaluation of information may need to be solved. Project is coordinated through initiation, execution, coordination, implementation, and evaluation.

Develop and maintain processes to accurately collect data and maintain records. Create detailed college reports and publications, including newsletters, brochures, monthly highlights, projects seeking donor funding, and the annual college magazine for WCOE. Utilize Canva, Adobe Photoshop, and Adobe Stock to create and format these materials.

Under the direction of the Dean and as part of a college committee, act as the lead administrative support coordinator for the annual Educational Leadership Summit and a variety of small college events, meetings, and community building events, including WCOE faculty and staff meetings and faculty book club.

Coordinate all aspects of event planning and execution, including logistics, communication, documentation, and task tracking to ensure successful events. Effectively communicate event needs to WCOE leadership, faculty and staff. Collaborate with colleagues to confirm required tasks are executed in a timely manner, track event details through documentation of meeting minutes and utilize spreadsheets to track delegation of event duties. Collect detailed event information for post event reports and develop the final report for the dean.

Demonstrate expertise in using office software packages, technology, and systems. Utilize Drupal to maintain the internal WCOE faculty and staff website to ensure accurate and up-to-date information is added as needed. Maintain the WCOE social media accounts posting a variety of WCOE events and college highlight information on a regular basis.

Assist with the recruitment and supervision of student assistants in the WCOE dean&rsquo;s suite. Maintain current and accurate knowledge of Federal Work Study requirements. Facilitate the recruitment process, assign tasks, coordinate student work schedules, track award balances, collect and review time sheets, and provide input to annual evaluations.

Pick up pay warrants from Student Financial Services. Notify departments when pay warrants are available. Distribute pay warrants as needed.

Perform other classification related duties as assigned.

Minimum Qualifications:
High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.</li><li>Thorough mastery of English grammar, punctuation, and spelling.</li><li>Expertise in using office software packages, technology, and systems.</li><li>Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.</li><li>Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.</li><li>Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.</li><li>Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.</li><li>Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.</li><li>Ability to effectively write and present own reports.</li><li>Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.</li><li>Ability to use negotiation and persuasion skills to achieve results and expedite projects.</li></ul>

Preferred Qualifications:
<div>
Experience utilizing the following programs: 
<ul><li>MS Excel</li><li>Canva</li><li>Adobe Photoshop</li><li>Drupal</li></ul></div>

License / Certification

Valid CA Drivers License

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,367 per month for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6.362 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
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Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Apr 02 2026 Pacific Daylight Time</div>

Administrative Support Coordinator (Administrative Support Coordinator II), College of Education - Dean's Office

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