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medical practice operations manager

Cardiovascular Center of Tampa

<p><b>Job Summary:</b></p><p>To provide essential administrative and clerical support to ensure smooth daily operations of Cardiovascular Center of Tampa, PA., facilitating efficient patient flow and support to healthcare providers.</p><p><b>Responsibilities/ Front Desk</b></p><p>Patient Relations: Manage check in check out personal.</p><p>Fill in this position if staff is out.</p><p>Review schedules day prior for:</p><p>a. Insurance and referral problems. Notify staff to contact the patient for clarification.</p><p>b. Front office staff to notify patient the day prior that we do not have a referral. Try to reschedule the patient.</p><p>c. Review patient account for current insurance cards.</p><p>d. Review patient accounts for past due balances.</p><p>e. Train staff to use the IE for insurance verification.</p><p>f. Train staff in checking to see if a current insurance card is on file.</p><p>g. Train staff to collect co pays, past due balances.</p><p>h. Train staff to remove anyone from the schedule daily who was not seen.</p><p>i. Train staff to complete their daily closing paper work. Balance against the end of day report.</p><p>j. Train staff in taking proper messages.</p><p>a. Non urgent medical questions go to the assigned MA for that doctor.</p><p>b. Prescription refills go to the assigned MA for the doctor.</p><p>c. Urgent medical problems or questions are taken directly to the doctor or texted directly to them.</p><p>d. Billing questions go to PWMD.</p><p><b>RESPONSIBILITIES/ ADMINISTRATIVE/</b></p><p>EMR</p><p>a. Setting up office schedules for the year.</p><p>b. Setting up new and referring physicians.</p><p>c. Setting up new employees: User name and password, computer rights.</p><p>d. Blocking schedules for physicians and staff vacations, time off and holidays.</p><p>e. Adding and linking pharmacies.</p><p>f. Adding insurance companies.</p><p>g. Scanning</p><p><b>FINANCIALS / BILLING</b></p><p>a. Creating and billing all diagnostic office studies.</p><p>b. Review Holter, event, MCT reports in Rhythm Express</p><p>c. Posting payments.</p><p>d. Creating claims and payments for medical records.</p><p>e. Closing and balancing the daily office with the front desk.</p><p>f. Make the deposits at the bank.</p><p>g. Run credit card report daily</p><p>h. how to void credit card transaction.</p><p>i. Work collection reports.</p><p>j. Work encounter without claims report.</p><p>k. Working the t jelly bean for claims and phone encounters.</p><p>l. Gather missing hospital records for PWMD.</p><p><b>CLERICAL / COMMUNICATIONS.</b></p><p>a. Respond to patient inquires, delivering exceptional customer service and ensuring clear communication with staff.</p><p>b. Answer phones when needed.</p><p>c. Manage emails.</p><p>d. Act as a liaison between patient, staff and providers.</p><p>e. Order office supplies.</p><p>f. Order medical supplies.</p><p>g. Filing, scanning.</p><p>h. Run reports as requested.</p><p>i. Oversee the cleanliness and functionality of the office.</p><p>j. Notifying Pro-Assurance of any potential claim.</p><p>k. Review subpoenas from attorneys prior to medical records being sent.</p><p>l. Running the copy machine report monthly.</p><p>m. Work the T jelly bean for all phone encounters sent to you.</p><p>Pay: $22.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Medical Practice Operations Manager

fillir

<p>Overview</p><p>Fillir is seeking a highly motivated and organized <b>Practice Manager</b> to lead the daily operations of our new Tampa location. This role is responsible for ensuring the practice operates efficiently while delivering an exceptional client experience consistent with fillir's brand standards.</p><p>The Practice Manager will oversee clinic operations, team leadership, financial performance, and administrative systems while supporting providers and maintaining compliance with medical and aesthetic industry regulations. This individual will serve as the operational leader of the location, fostering a positive team culture and ensuring the highest level of service for our clients.</p><p>This is a hands-on leadership role that requires strong organizational skills, attention to detail, and a passion for delivering outstanding client experiences in a fast-paced aesthetic practice.</p><p>Responsibilities:</p><p><b>Operational Leadership</b></p><ul><li>Oversee all aspects of daily clinic operations, including scheduling, client flow, treatment room utilization, and administrative workflows to ensure efficiency and a seamless client experience</li><li>Maintain fillir's high standards for client care, service excellence, and professionalism</li><li>Ensure the practice environment is organized, welcoming, and operating at peak efficiency</li><li>Collaborate with fillir leadership on operational improvements and implementation of company initiatives</li></ul><p><b>Team Management</b></p><ul><li>Supervise and support clinic staff including client coordinators, nurses, aestheticians, and administrative team members</li><li>Lead hiring, onboarding, training, and ongoing development of team members</li><li>Conduct performance evaluations and provide coaching to support staff success</li><li>Foster a positive, collaborative, and accountable team culture aligned with Fillir values</li></ul><p><b>Financial &amp; Business Management</b></p><ul><li>Support financial performance through operational efficiency and strong scheduling management</li><li>Monitor daily revenue, appointment utilization, and provider productivity</li><li>Assist leadership with budgeting, expense management, and financial reporting</li><li>Ensure proper handling of client transactions, product sales, and service revenue</li></ul><p><b>Client Experience</b></p><ul><li>Ensure every client receives an exceptional experience from arrival to checkout</li><li>Address client concerns or service recovery situations with professionalism and care</li><li>Support front desk operations and ensure smooth scheduling, communication, and follow-up</li></ul><p><b>Compliance &amp; Administration</b></p><ul><li>Maintain accurate and compliant medical records in accordance with HIPAA and healthcare regulations</li><li>Ensure adherence to all medical spa regulations, safety standards, and company policies</li><li>Oversee inventory management for medical supplies, retail products, and operational materials</li><li>Ensure proper documentation, consent forms, and treatment protocols are followed</li></ul><p><b>Systems &amp; Workflow Management</b></p><ul><li>Utilize Electronic Medical Record (EMR/EHR) and practice management systems to ensure documentation accuracy and operational efficiency</li><li>Monitor reporting dashboards and operational metrics to identify opportunities for improvement</li><li>Implement best practices in scheduling, client communication, and operational workflow</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;5+ years of experience in <b>medical practice management, med spa management, or healthcare office management</b></li><li>Strong leadership and team management experience in a fast-paced environment</li><li>Experience in <b>aesthetic medicine, dermatology, plastic surgery, or medical spa operations</b> preferred</li><li>Proven ability to manage clinic operations, staff performance, and client experience</li><li>Strong financial awareness including revenue tracking, scheduling optimization, and expense management</li><li>Familiarity with <b>EMR/EHR systems and practice management software (Boulevard)</b></li><li>Knowledge of <b>HIPAA regulations, medical documentation standards, and healthcare compliance requirements</b></li><li>Exceptional organizational, communication, and problem-solving skills</li><li>Ability to multitask and adapt in a high-growth environment</li></ul><p><b>What We&rsquo;re Looking For</b></p><p>The ideal candidate is a <b>strong leader, highly organized, and passionate about delivering exceptional service.</b> They thrive in fast-paced environments, take ownership of operations, and are committed to helping both the team and the business succeed.</p><p>At fillir, we believe the client experience always comes first. Our Practice Manager will play a key role in ensuring every client feels welcomed, cared for, and confident in the services we provide.</p><p>Pay: $56,235.51 - $67,724.48 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Practice Manager

Orlando Health

<div>Position Summary:
<div><b>
Florida Medical Clinic Orlando Health</b></div><div></div><div><b><br>
Job Title: </b>Front Office Assistant</div><div><b>
Full Time: </b>Monday - Friday, 8:00 AM to 5:00 PM</div><div><b>
Department: </b>Cardiology</div><div><b>
Location:</b> This position travels to two locations, M-W at 14320 Bruce B downs, TH, F at 2727 MLK.</div><div></div><div><b><br>
Job Summary:</b> The front office assistant provides support with the daily activities for ambulatory/physician office operations, including patient registration, telephone coverage, appointment scheduling, and patient referrals under the supervision of Manager Practice Operations, Medical Office Manager, Academic Program Manager, Academic Nurse Manager and/or Practice Site Supervisor.</div><div></div><div><b><br>
Why is Florida Medical Clinic Orlando Health your best place to work?</b></div><div>
✅ <b>Education &amp; Career Growth</b> &ndash; Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.<br>
✅ <b>Health &amp; Wellness</b> &ndash; Comprehensive medical, dental, vision, free virtual visits, and well-being programs.<br>
✅ <b>Financial &amp; Retirement</b> &ndash; Up to <b>5% employer match</b> on retirement contributions.<br>
✅ <b>Work-Life Balance</b> &ndash; <b>Four weeks of paid parental leave, PTO, and flexible leave options.</b><br>
✅ <b>Family &amp; Pet Support</b> &ndash; Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.</div>
Responsibilities:
<div><b>
Essential Functions</b></div><ul><li>
Schedules patient appointments according to practice specific scheduling protocols and patient preference, to include obtaining required pre-certification and authorization for office visit(s) when required.</li><li>
Obtains accurate and complete patient demographic and insurance information.</li><li>
Processes all requests for medical records according to Orlando Health and department specific policies and procedures.</li><li>
Adheres and assures compliance with Orlando Health and OHPE (OHPG, OPN) policy, procedures, and value statements.</li><li>
Demonstrates competency in use of office equipment, technology, and answers telephone calls appropriately.</li><li>
Demonstrate a Commitment to Excellence standards and actively engages to improve overall patient satisfaction experience.</li><li>
Interacts with patients and families in a professional manner.</li><li>
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.</li><li>
Maintains compliance with all Orlando Health policies and procedures.</li></ul><div></div><div><b><br>
Other Related Functions</b></div><ul><li>
Participates in Quality Assurance/Quality Indicator activities as assigned.</li><li>
Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies.</li><li>
Practices the efficient use of supplies.</li><li>
Assists billing service as requested.</li></ul>
Qualifications:
<div><b>
Education/Training
</b></div><ul><li>High School graduate or equivalent.
</li></ul><div><b>Licensure/Certification
</b></div><ul><li>None.
</li></ul><div><b>Experience
</b></div><ul><li>Six (6) months experience in a clerical office, or general business, and/or customer service setting</li></ul></div>

Front Office Assistant

Tampa General Hospital

<div>
 Under general supervision of the department manager, nursing staff, and SMA/LMA, the Medical Assistant (MA) follows policies, procedures, professional guidelines, and provides clinical and clerical support such as assistance with medical procedures, cleaning of equipment, filing, retrieval of information, and performance of screening examinations.
 <br/>
 <br/>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 High School Diploma or GED
 <br/>
 <br/>
 <strong>
  Certification
  <br/>
  <br/>
 </strong>
 BLS
 <br/>
 <br/>
 <strong>
  Work Experience
  <br/>
  <br/>
 </strong>
 3 months of healthcare experience
 <br/>
 <br/>
 <strong>
  Technical Knowledge, Skills, And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical Terminology
  </li>
  <li>
   Ability to assist with routine patient care tasks such as vital signs, preparing examination rooms
  </li>
  <li>
   Ability to effectively communicate and explain procedures and provide clear instructions
  </li>
  <li>
   Demonstrates the ability to prepare for and assist with medical procedures.
  </li>
  <li>
   Demonstrates the ability to perform various clerical duties essential to the operations of the practice, including but not limited to, answering phones professionally, greeting patients, filing, faxing and scanning of documents.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Primary Location
  <br/>
  <br/>
 </strong>
 Tampa
 <br/>
 <br/>
 <strong>
  Work Locations
  <br/>
  <br/>
 </strong>
 TGH Main Campus
 <br/>
 <br/>
 <strong>
  Eligible for Remote Work
  <br/>
  <br/>
 </strong>
 Hybrid Remote
 <br/>
 <br/>
 <strong>
  Job
  <br/>
  <br/>
 </strong>
 Nursing (Technical/Clerical)
 <br/>
 <br/>
 <strong>
  Organization
  <br/>
  <br/>
 </strong>
 Florida Health Sciences Center Tampa General Hospital
 <br/>
 <br/>
 <strong>
  Schedule
  <br/>
  <br/>
 </strong>
 Full-time
 <br/>
 <br/>
 <strong>
  Scheduled Days
  <br/>
  <br/>
 </strong>
 Thursday
 <br/>
 <br/>
 <strong>
  Shift
  <br/>
  <br/>
 </strong>
 Day Job
 <br/>
 <br/>
 <strong>
  Job Type
  <br/>
  <br/>
 </strong>
 Hybrid Remote
 <br/>
 <br/>
 <strong>
  Shift Hours
  <br/>
  <br/>
 </strong>
 0800-1700
 <br/>
 <br/>
 <strong>
  Minimum Salary
  <br/>
  <br/>
 </strong>
 35,110.40
 <br/>
 <br/>
 <strong>
  Job Posting
  <br/>
  <br/>
 </strong>
 Mar 6, 2026, 2:52:41 PM
</div>


Medical Assistant - TGH Virtual Care

<div><div><b>Medical Assistant - TGH Virtual Care</b> <b>-</b> <b>(</b><b>2600001C</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
Under general supervision of the department manager, nursing staff, and SMA/LMA, the Medical Assistant (MA) follows policies, procedures, professional guidelines, and provides clinical and clerical support such as assistance with medical procedures, cleaning of equipment, filing, retrieval of information, and performance of screening examinations.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Education:</b></p><p>
High School Diploma or GED</p><p><b>
Certification:</b></p><p>
BLS</p><p><b>
Work Experience:</b></p><p>
3 months of healthcare experience</p><p><b>
Technical Knowledge, Skills, and Abilities</b>:</p><ul><li>Medical Terminology</li><li>Ability to assist with routine patient care tasks such as vital signs, preparing examination rooms</li><li>Ability to effectively communicate and explain procedures and provide clear instructions</li><li>Demonstrates the ability to prepare for and assist with medical procedures.</li><li>Demonstrates the ability to perform various clerical duties essential to the operations of the practice, including but not limited to, answering phones professionally, greeting patients, filing, faxing and scanning of documents.</li></ul><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Nursing (Technical/Clerical)</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Thursday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Shift Hours</b><b>:</b> 0800-1700</div><div><b>
Minimum Salary</b><b>:</b> 35,110.40</div><div><b>
Job Posting</b><b>:</b> Mar 6, 2026, 8:52:41 AM</div></div>

<div><div><b>Medical Assistant Certified - USFTGP Otolaryngology</b> <b>-</b> <b>(</b><b>250004BO</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
Under general supervision of the department manager, medical staff, nursing staff, and Sr Medical Assistant/Lead Medical Assistant, the Certified Medical Assistant follows policies, procedures, and professional guidelines. The Certified Medical Assistant provides clinical and clerical support such as patient rooming in addition to assistance with medical procedures, cleaning of equipment, chart preparation, obtaining referral notes, images and lab results prior to patient visits.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Required Skills</b>:</p><p>
High School Diploma or GED - Required</p><p><b>
Certified - </b>Clinical Medical Assistant Or</p><p>
Registered Medical Assistant Or</p><p>
MA-ARMA And</p><p>
Basic Life Support</p><p><b>
Work Experience and Additional Information</b></p><p>
Minimum of 3 months of experience in a healthcare setting</p><p><b>
Technical Knowledge, Skills, and Abilities</b></p><ul><li>Demonstrates a strong understanding of medical terminology, anatomy, and basic clinical procedures.</li><li>Skill in drawing blood for laboratory testing and ensuring proper specimen handling</li><li>Competency in using electronic health record systems for accurate documentation and retrieval of patient information</li><li>Proficient in performing clinical tasks, including patient rooming, and ensuring proper cleaning and maintenance of medical equipment.</li><li>Competent in using electronic health record systems for accurate documentation and retrieval of patient information.</li><li>Demonstrates the ability to prepare for and assist with medical procedures.</li><li>Demonstrates the ability to perform various clerical duties essential to the operations of the practice, including but not limited to, answering phones professionally, greeting patients, filing, faxing and scanning of documents.</li><li>Demonstrates all of the Medical Assistant KSA's</li></ul><p><br>
</p><div>
</div></div><div><b>Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> University Professional Center 3500 E. Fletcher Ave Tampa 33613</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Nursing (Technical/Clerical)</div><div><b>
Organization</b><b>:</b> Academic Medical Group Inc</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Minimum Salary</b><b>:</b> 37,252.80</div><div><b>
Job Posting</b><b>:</b> Mar 12, 2026, 8:44:19 AM</div></div>

Medical Assistant Certified - USFTGP Otolaryngology

University of South Florida Tampa General Physicians

<p></p><div><div>- (250004BO)</div><div></div><div><p><br>
Under general supervision of the department manager, medical staff, nursing staff, and Sr Medical Assistant/Lead Medical Assistant, the Certified Medical Assistant follows policies, procedures, and professional guidelines. The Certified Medical Assistant provides clinical and clerical support such as patient rooming in addition to assistance with medical procedures, cleaning of equipment, chart preparation, obtaining referral notes, images and lab results prior to patient visits.</p></div><div></div><div><p><b><br>
Required Skills</b>:</p><p>
High School Diploma or GED - Required</p><p><b>
Certified - </b>Clinical Medical Assistant Or</p><p>
Registered Medical Assistant Or</p><p>
MA-ARMA And</p><p>
Basic Life Support</p><p><b>
Work Experience and Additional Information</b></p><p>
Minimum of 3 months of experience in a healthcare setting</p><p><b>
Technical Knowledge, Skills, and Abilities</b></p><ul><li>Demonstrates a strong understanding of medical terminology, anatomy, and basic clinical procedures.</li><li>Skill in drawing blood for laboratory testing and ensuring proper specimen handling</li><li>Competency in using electronic health record systems for accurate documentation and retrieval of patient information</li><li>Proficient in performing clinical tasks, including patient rooming, and ensuring proper cleaning and maintenance of medical equipment.</li><li>Competent in using electronic health record systems for accurate documentation and retrieval of patient information.</li><li>Demonstrates the ability to prepare for and assist with medical procedures.</li><li>Demonstrates the ability to perform various clerical duties essential to the operations of the practice, including but not limited to, answering phones professionally, greeting patients, filing, faxing and scanning of documents.</li><li>Demonstrates all of the Medical Assistant KSA's</li></ul><p><br>
</p><div>
</div></div><div><b>Primary Location</b> Tampa</div><div><b>
Work Locations</b> University Professional Center 3500 E. Fletcher Ave Tampa 33613</div><div><b>
Eligible for Remote Work</b> On Site</div><div><b>
Job</b> Nursing (Technical/Clerical)</div><div><b>
Organization</b> Academic Medical Group Inc</div><div><b>
Schedule</b> Full-time</div><div><b>
Scheduled Days</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b> Day Job</div><div><b>
Job Type</b> On Site</div><div><b>
Minimum Salary</b> 37,252.80</div><div><b>
Job Posting</b> Mar 12, 2026, 8:44:19 AM</div></div>

Explore 377+ Medical practice operations manager in Tampa this March. Find roles across top companies and apply now to boost your career.

377 medical practice operations manager jobs In Tampa

Medical Practice Operations Manager

Practice Manager

Front Office Assistant

Medical Assistant - TGH Virtual Care

Medical Assistant - TGH Virtual Care

Medical Assistant Certified - USFTGP Otolaryngology

Medical Assistant Certified - USFTGP Otolaryngology