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administrative assistant Jobs in Istanbul

administrative assistant

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executive assistant / corporate administrator Jobs in Istanbul

executive assistant / corporate administrator

office admin assistant

EPS, Ekspres Personel Servis ve Danışmanlık A.Ş.

<div>
 <p>
  We are looking for an
  <strong>
   "Office Admin Assistant"
  </strong>
  for our multinational client, for whom we provide consultancy services, based in
  <strong>
   Altunizade, Istanbul
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS
  </strong>
 </p>
 <ul>
  <li>
   University degree
  </li>
  <li>
   Good knowledge of written and spoken English
  </li>
  <li>
   Minimum 2 years administrative assistant experience in a corporate or professional environment
  </li>
  <li>
   Good knowledge of MS Office
  </li>
  <li>
   Strong organizational, communication, and interpersonal skills
  </li>
  <li>
   Proactive and strong attention to detail
  </li>
  <li>
   Ability to multitask &amp; prioritize daily workload
  </li>
  <li>
   Having a professional manner both in written and verbal communications
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB DESCRIPTION
  </strong>
 </p>
 <ul>
  <li>
   Maintain office files/documentation, handle incoming/out coming correspondences and telephones, direct calls to appropriate parties and take messages.
  </li>
  <li>
   Schedule and organize internal and external meetings, national and international travel, transfer and hotel arrangements, appointments and client meetings.
  </li>
  <li>
   Handle all courier requirements to and from the office.
  </li>
  <li>
   Greet clients and vendors upon arrival and direct them to appropriate people.
  </li>
  <li>
   Maintain and coordinate procurement of office and stationery supplies.
  </li>
  <li>
   Provide all other administrative support as required by the Finance, Accounting, HR team and management.
  </li>
 </ul>
</div>


Office Admin Assistant

SUBSEA 7

<div><div><div><p>We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.</p>
<p>At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.</p>
<p>In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.</p>
<p>Start your journey with us today.</p>
</div></div><div><div><div><div><p><b>Title: </b>Project Admin Assistant - Istanbul
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Istanbul, TR
</div></div></div></div><div><div><div><div><b>Job Closing Date: </b>19 Dec 2025
</div></div></div></div><div><div><div><div><div><div><div><div><b>What will you be doing?</b></div>
</div><div><div>
The Project Admin Assistant supports activity among Project Management and internal departments to support the Project. The primary interface is with Project Managers then Husbandry, SCM, Cost Control, and Service providers. to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.</div><br>
<div></div>
<div>
The Project Administrator supports Project Management with functional responsibility detailed below:</div><br>
<div></div>
<ul>
<li>Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.</li>
<li>May make local travel arrangements and reservations, schedule appointments, or administer personnel working schedules.</li>
<li>Engage with International Project Co-Ordinator&rsquo;s to record and track all Project Management travel and support services such as transport and accommodation.</li>
<li>Make necessary arrangements &amp; manage the allocation of cars / local Transportation of Subsea7 Turkish branch and project personnel in Istanbul.</li>
<li>Ensure that a &lsquo;Forwarding Control Document&rsquo; (FCD) is allocated to supplier for services requested. The FCD to be used as a tool to track all costs related to travel bookings and follow to the invoicing stage with involvement of Cost Control department.</li>
<li>Update relevant trackers within SharePoint database with all service requests and costs associated through to proforma and final Invoicing from supplier invoice ensuring the costs are allocated to the respective project cost function pre-determined by management.</li>
<li>May be responsible for filing or compiling periodic reports or updating a database.</li>
<li>May generate and maintain confidential files and reports.</li>
<li>Assist Project Management, Facilities &amp; Executive Assistant with administration tasks as per job description throughout the project.</li>
<li>Assist with recording of project related costs for the SCM / Cost Control procedure for local expenditure committed on behalf of the project.</li>
</ul></div></div><div><div><div><b>What experience would we like you to have?</b></div>
</div><div><ul><li>Bachelor's degree or equivalent in Administration or related field.</li>
<li>2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.</li>
<li>Must be fluent in English (oral and written).</li>
<li>Effective interpersonal and communication skills and accurate reporting, both written and verbal.</li>
<li>Medium/Advance knowledge on Microsoft Pack office.</li></ul><br>
<div></div>
<div><b>
We Welcome Applications from People with Disabilities</b></div><br>
<div></div>
<div><b>
As per Turkish Labor Law and our inclusive hiring policy, we:</b></div><br>
<div></div>
<ul>
<li>Run a fair and accessible recruitment process.</li>
<li>Announce all vacancies transparently and equally.</li>
<li>Interview candidates with disabilities who meet the minimum qualifications.</li>
<li>Make necessary workplace adjustments when needed.</li>
<li>Support employees who acquire a disability during employment.</li></ul><br>
<div></div>
<div>
#LI-SS1</div></div></div></div><br>
<div></div>
</div></div></div></div><div><div><p><b>An environment where you can thrive</b><br>
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.</p>
<p>We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.</p>
<p>Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.</p>
<p><b>What happens next?</b><br>
If you would like to apply for this role, simply click the Apply button found on this page.</p>
<p>You may be prompted to set up a profile with us. It&rsquo;s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.</p>
<p>Here are 3 top tips to help you submit a successful application:</p>
<ul><li>Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.</li><li>We would encourage you to include a cover letter as part of your application. It&rsquo;s your chance to tell us why you would be a brilliant addition to our team.</li><li>Take your time with your application and check there are no errors before final submission</li></ul>
<br>
Once you have submitted your application, we will be in touch as soon as possible with next steps.<br>
To find out more about Subsea7 visit our website here</div></div></div><p></p>

Project Admin Assistant - Istanbul

Philips

<div><h3 class="jobSectionHeader"><b>Job Title
</b></h3>Services and Solutions Delivery Specialist - Billing Admin
<p></p><h3 class="jobSectionHeader"><b>Job Description
</b></h3><p><b>Services and Solutions Delivery Specialist - Billing Admin
</b></p><p>Ensure timely preparation and delivery of Contract and Time &amp; Material invoices following service completion.<br>
</p><p><br>
<b>Your role:
</b></p><ul><li>Sends Contract and Time &amp; Material invoices to all customers in G&amp;L Region.
</li><li>Being part of Services and Solutions Delivery Team as a Billing Admin closely collaborate with Account Managers, Field Service Engineers Manager, Credit Collection and Finance teams.
</li><li>Close communication with Philips&rsquo; customers (Public and private hospitals) in G&amp;L. We are working in a Hybrid model.
</li><li>From family friendly Private Health Insurance to annual incentive a career at Philips comes with all sorts of wonderful benefits.
</li></ul><p></p><p><b>You're the right fit if:
</b></p><p>1. Minimum 3 years of experience in Customer Services or Customer Relations,
</p><p>2. Attention to detail and financial facts,
<br>
3. Excellent communication skills &amp; high ownership,
</p><p>4. Bachelor&rsquo;s degree,
<br>
5. Native in Turkish; business professional proficiency in English.
</p><p></p><p><b>How we work together
</b></p><p>We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
</p><p>Indicate if this role is an office role in Istanbul.
</p><p></p><p><b>About Philips
</b><br>
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
<br>
&bull; Learn more about our business .
<br>
&bull; Discover our rich and exciting history .
<br>
&bull; Learn more about our purpose .
<br>
<br>
If you&rsquo;re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here .
</p><div><b>About Philips
</b><br>
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
<br>
<ul><li>Learn more about our business .
</li><li>Discover our rich and exciting history .
</li><li>Learn more about our purpose .
</li></ul>If you&rsquo;re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here .
</div><p></p><p>#LI-EU
</p><p>#LI-HYBRID</p></div>

Services and Solutions Delivery Specialist - Billing Admin

Apollo

<div>
 <p>
  Enerjisi y&uuml;ksek, d&uuml;zeni seven ve hem ofis operasyonlar&inodot;n&inodot; hem de y&ouml;neticilerin temposunu u&ccedil;uracak bir Office &amp; Executive Assistant ar&inodot;yoruz!
 </p>
 <p>
  Apollo&rsquo;da i&scedil;ler h&inodot;zl&inodot;, dinamik ve her g&uuml;n yeni. Bu rol ise tam kalbinde: hem &scedil;irket k&uuml;lt&uuml;r&uuml;n&uuml;n y&uuml;z&uuml; olacaks&inodot;n hem de y&ouml;neticilerin i&scedil;ini kolayla&scedil;t&inodot;ran gizli g&uuml;&ccedil;.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   📍 &Idot;stanbul &ndash; Onsite
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   🌟 Kimi Ar&inodot;yoruz?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull;	Minimum 2 y&inodot;l Office Assistant / Executive Assistant deneyimi
 </p>
 <p>
  &bull;	Takvim y&ouml;netimi, toplant&inodot; planlama, seyahat organizasyonu konusunda g&uuml;&ccedil;l&uuml; bir el
 </p>
 <p>
  &bull;	Operasyonel s&uuml;re&ccedil;lerde pratik, sistem kurmay&inodot; seven bir yakla&scedil;&inodot;m
 </p>
 <p>
  &bull;	Ofis i&ccedil;i ihtiya&ccedil;lar&inodot;n takibi, sat&inodot;n alma, onboarding ve g&uuml;nl&uuml;k d&uuml;zeni y&uuml;r&uuml;tme kas&inodot;
 </p>
 <p>
  &bull;	&Idot;leti&scedil;imi kuvvetli, &ccedil;&ouml;z&uuml;m odakl&inodot;, pozitif ve g&uuml;venilir bir duru&scedil;
 </p>
 <p>
  &bull;	MS Office / Google Workspace etkin kullan&inodot;m
 </p>
 <p>
  &bull;	Startup dinami&gbreve;ine ve y&uuml;ksek tempoya uyum
 </p>
 <p>
  <br/>
 </p>
 <p>
  🎯
  <strong>
   Rol&uuml;n Sorumluluklar&inodot;
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <p>
  &bull;	CEO ve y&ouml;neticilerin takvim, toplant&inodot;, seyahat ve ileti&scedil;im trafi&gbreve;ini y&ouml;netmek
 </p>
 <p>
  &bull;	&Ouml;zetleme, raporlama, sunum haz&inodot;rlama deste&gbreve;i
 </p>
 <p>
  &bull;	&Ouml;ncelikleri d&uuml;zenlemek, ak&inodot;&scedil;&inodot; kolayla&scedil;t&inodot;rmak ve &ldquo;bottleneck&rdquo;i azaltmak
 </p>
 <p>
  &bull;	Gerekti&gbreve;inde proje ve etkinlik koordinasyonuna destek
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations
  </strong>
 </p>
 <p>
  &bull;	Ofisin g&uuml;nl&uuml;k d&uuml;zenini sa&gbreve;lamak, ihtiya&ccedil;lar&inodot; takip etmek
 </p>
 <p>
  &bull;	Sat&inodot;n alma, kargo/posta, s&ouml;zle&scedil;me takibi, tedarik&ccedil;i ileti&scedil;imi
 </p>
 <p>
  &bull;	Yeni &ccedil;al&inodot;&scedil;an onboarding s&uuml;re&ccedil;lerine destek
 </p>
 <p>
  &bull;	&Scedil;irket i&ccedil;i etkinlik, toplant&inodot; ve organizasyonlar&inodot;n koordinasyonu
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   💛&nbsp;Neden Apollo?
  </strong>
 </p>
 <p>
  &bull;	ClimateTech ve enerji d&ouml;n&uuml;&scedil;&uuml;m&uuml; alan&inodot;nda &ouml;nc&uuml; bir &uuml;r&uuml;n geli&scedil;tiren ekibin par&ccedil;as&inodot; olursun.
 </p>
 <p>
  &bull;	Series A haz&inodot;rl&inodot;&gbreve;&inodot;ndaki h&inodot;zl&inodot; b&uuml;y&uuml;yen bir &ldquo;rocket-ship&rdquo; tak&inodot;ma kat&inodot;l&inodot;rs&inodot;n.
 </p>
 <p>
  &bull;	H&inodot;z, iddia ve sahiplenmenin ger&ccedil;ekten ya&scedil;and&inodot;&gbreve;&inodot; bir ortamda &ccedil;al&inodot;&scedil;&inodot;rs&inodot;n &mdash; sadece slogan olarak de&gbreve;il.
 </p>
</div>


Ofis & Yönetici Asistanı

<div><h3 class="jobSectionHeader"><b>Job Title
</b></h3>Services and Solutions Delivery Specialist- Installed Base Admin
<p></p><h3 class="jobSectionHeader"><b>Job Description
</b></h3><p><b>Job title:
</b><br>
Services and Solutions Delivery Specialist - Installed Base Admin<br>
</p><p><br>
<b>Your role:
</b></p><ul><li>Registration of installed products based on sales orders and handover documents in SAP.
</li><li>Collect all necessary information required for the registration of new Installed Base (IB) items, including system code, BOM, PMG Serial Number, Tech ID, customer details, project number, and handover date.
</li><li>Carrying out on daily basis analysis of data accuracy including providing data for field audits
</li><li>Providing solutions and support to user tickets, requests in Middle East , Turkey and Africa Countries.
</li><li>Contacting with customers, forwarders and business partners by phone or email
</li><li>Solving errors in SAP for existing Install Base records when required
</li><li>Managing META Install Base KPI&rsquo;s on-time solution with expected quality
</li>Supporting DX IB Activities, if needed<br>
<li>
</li></ul><p><br>
<b>You're the right fit if:
</b></p><ul><li>Bachelor&rsquo;s degree
</li><li>Minimum 2 years of professional experience in Business management, Customer service
</li><li>Fluency in English both verbal and written,
</li><li>Knowledge of SAP and Salesforce would be a strong advantage
</li><li>Strong communication skills with a proactive approach to customer needs
</li><li>Problem-solving mindset with the ability to identify improvement opportunities
</li>Strong numerical, analytical and conceptual skills; logical thinker.<br>
<li>
</li></ul><p><br>
<b>How we work together
</b><br>
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.<br>
</p><p><br>
Indicate if this role is an office role in Istanbul
</p><p></p><div><b>About Philips
</b><br>
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
<br>
<ul><li>Learn more about our business .
</li><li>Discover our rich and exciting history .
</li><li>Learn more about our purpose .
</li></ul>If you&rsquo;re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here .
</div><p></p><p>#LI-EU
</p><p>#LI-HYBRID
</p><p>#EOS</p></div>

Services and Solutions Delivery Specialist- Installed Base Admin

IPEKYOL GROUP

<div>
 <p>
  As I
  <strong>
   pekyol Group
  </strong>
  , we have played a significant role in the Turkish retail sector with our brands
  <strong>
   &Idot;pekyol
  </strong>
  ,
  <strong>
   Twist
  </strong>
  , and
  <strong>
   Machka
  </strong>
  since 1986. Our mission is to provide women with a fashion experience that makes them feel special, while our vision is to become a global fashion player who creates value for society by understanding the expectations and needs of the modern woman with innovative solutions and a strong belief.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking to meet and grow with talented individuals who are passionate about fashion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We believe, TOGETHER WE ARE STRONGER!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for an
  <strong>
   Executive Assistant Associate
  </strong>
  with an excellent command of English to support the daily workflow of our General Manager and
  <strong>
   Senior Executive Assistant.
  </strong>
  This role will
  <strong>
   report directly to the Senior Executive Assistant.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   GENERAL QUALIFICATIONS
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Strong organizational and follow-up ability,
  </li>
  <li>
   High sense of confidentiality,
  </li>
  <li>
   Team-oriented and responsible,
  </li>
  <li>
   Able to take initiative and solution-oriented,
  </li>
  <li>
   A clear career ambition in executive assistance,
  </li>
  <li>
   Curiosity for digital and AI productivity tools,
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics,
  </li>
  <li>
   University graduate (Preferably from Economics, Business Administration, Sociology etc.),
  </li>
  <li>
   Excellent written and spoken English ,
  </li>
  <li>
   Proficient in MS Office programs (Word, Excel, PowerPoint, etc.),
  </li>
  <li>
   Previous experience in office/assistant roles is an asset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB DESCRIPTION
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supporting the CEO and Senior Executive Assistant in:
  </li>
  <li>
   Managing calendars and meetings,
  </li>
  <li>
   Coordinating travel and organizational processes,
  </li>
  <li>
   Preparing reports and presentations,
  </li>
  <li>
   Handling phone and e-mail communication,
  </li>
  <li>
   Maintaining documents and filing systems,
  </li>
  <li>
   Communicating professionally with internal and external stakeholders.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  &Idot;pekyol Group olarak Aday Ayd&inodot;nlatma Metnimize ve A&ccedil;&inodot;k R&inodot;za Metnimize a&scedil;a&gbreve;&inodot;daki linklerden ula&scedil;abilirsiniz.
 </p>
 <p>
  <u>
   https://kariyerim.ipekyol.com.tr/calisan-adayi-aydinlatma-metni.html
  </u>
 </p>
 <p>
  https://kariyerim.ipekyol.com.tr/calisan-adaylarinin-ozgecmislerinin-saklanmasina-iliskin-acik-riza-beyani.html
 </p>
 <p>
 </p>
</div>


Executive Assistant Associate

DenizBank

<div>
 <p>
  <strong>
   General Qualities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   University Graduate,
  </li>
  <li>
   At least 3 years of executive assistant experience,
  </li>
  <li>
   <strong>
    Fluent in English,
   </strong>
  </li>
  <li>
   Strong planning and organizational skills,
  </li>
  <li>
   Strong verbal and written communication skills,
  </li>
  <li>
   Proficient in MS Office programs
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  To be responsible for the calendar control of the manager, making appointments, meetings and travel organizations, managing telephone and e-mail traffic correctly, quickly and effectively, welcoming and hosting guests.
 </p>
 <p>
  We are looking for a Senior Executive Assistant to be assigned at DenizBank Financial Services Group - Head Office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Ba&scedil;vurunuz nedeni ile payla&scedil;m&inodot;&scedil; oldu&gbreve;unuz veriler 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (&ldquo;KVKK&rdquo;) kapsam&inodot;nda korunmakta ve i&scedil;lenmektedir. Ayr&inodot;nt&inodot;l&inodot; bilgi i&ccedil;in
  </em>
  https://basvuru.denizbank.com/KVKK.aspx
  <em>
   adresini ziyaret edebilirsiniz.
  </em>
 </p>
 <p>
 </p>
</div>


Executive Assistant

Explore 986+ Office admin assistant in Istanbul this December. Find roles across top companies and apply now to boost your career.