admin coordinator

adminstrative assistant / secretary Jobs in Bahrain

adminstrative assistant / secretary

office admin/secretary

office and marketing staff - female only Jobs in Bahrain

office and marketing staff - female only

office manager

office admin secretary

VGA Holdings

Job SummaryWe are looking for an experienced and detail-oriented Office / Operation Manager to oversee the daily administrative and operational activities of the company in Bahrain. The ideal candidate will be responsible for managing office operations, supervising support staff, coordinating vendors and facilities, monitoring budgets, and ensuring compliance with Bahrain labor regulations including LMRA and WPS requirements. The candidate should possess strong organizational, leadership, and communication skills, along with the ability to manage multiple responsibilities efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and oversee the day-to-day office operations and administrative functions</li><li>Supervise administrative and support staff, including hiring, onboarding, and performance monitoring</li><li>Coordinate office maintenance, facility management, health &amp; safety, and workplace organization</li><li>Liaise with landlords, building management, and external service providers</li><li>Source, negotiate, and manage vendors for office supplies, IT services, maintenance, cleaning, and procurement</li><li>Monitor office expenses, process invoices, and assist in budget tracking and financial administration</li><li>Maintain organized records, documentation, and filing systems</li><li>Utilize digital collaboration and productivity platforms such as Microsoft 365,and Google Workspace</li><li>Ensure smooth coordination between departments to improve operational efficiency</li><li>Support payroll and HR-related administrative processes in compliance with Bahrain labor regulations</li><li>Assist with LMRA documentation, WPS compliance, GOSI-related coordination, and employee records management</li><li>Identify and implement process improvements to enhance office productivity and efficiency</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>Minimum 3&ndash;5 years of experience in office management, administration, or operations</li><li>Proven experience managing teams and supervising office staff</li><li>Strong knowledge of office administration, facilities management, and vendor coordination</li><li>Familiarity with Bahrain labor laws, LMRA procedures, WPS, and GOSI processes is preferred</li><li>Strong financial administration skills including invoice processing, budgeting, and expense tracking</li><li>Proficiency in Microsoft Office, Google Workspace, and project management platforms</li><li>Excellent organizational, communication, and multitasking abilities</li><li>Ability to work independently and handle confidential information professionally</li></ul>Interested applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Application Question(s):<ul><li>1. How many years of experience do you have managing office operations and administrative teams?</li></ul>2. Have you managed vendor relationships and negotiated contracts with suppliers (IT, facilities, cleaning, procurement, etc.)? Please provide examples3. What experience do you have handling office budgets, invoice processing, expense tracking, or financial administration?4. Have you worked in Bahrain before?<ul><li>Yes</li><li>No</li></ul>5. Which office and project management tools are you confident using?6. What is your current monthly salary (or most recent salary) and What is your expected monthly salary in BHD?7. What is your current visa status in Bahrain?8. Why are you leaving your current role?Work Location: In person

Office Manager

Projects Access and Scaffolding

We are Hiring &ndash; Bahraini Guest Service AgentJoin our dynamic team at Lagoona Beach Luxury Resort &amp; SpaWe are currently looking for a passionate and professional Bahraini Guest Service Agent to be part of our Front Office team.Requirements:<ul><li>Bahraini National</li><li>Minimum 3&ndash;4 years of experience in Front Office operations within a 4/5-star hotel or resort</li><li>Good knowledge of PMS Opera is mandatory</li><li>Excellent communication and guest handling skills</li><li>Pleasant personality with a professional appearance</li><li>Ability to work flexible shifts</li></ul>Key Responsibilities:<ul><li>Welcome and assist guests during check-in and check-out</li><li>Handle guest inquiries and requests professionally</li><li>Coordinate with different departments to ensure guest satisfaction</li><li>Maintain accurate guest records using Opera PMS</li></ul>Only shortlisted candidates will be contacted.Work Location: In person

Bahraini Guest Service Agent

GNJ Group

Key ResponsibilitiesAssist with daily finance and administrative tasksHandle invoices, payment follow-ups, and maintain financial recordsSupport payment plans and collection trackingPerform basic accounting duties and data entryPrepare reports, documents, and correspondence as requiredMaintain organized filing systems and accurate documentationCoordinate with suppliers, customers, and internal departmentsManage schedules, emails, and general office administrationEnsure confidentiality and accuracy of company informationRequirementsPrevious experience in administrative or finance support rolesBasic accounting background is requiredExperience in the F&amp;B industry is preferredGood knowledge of Microsoft Office, especially ExcelStrong communication and organizational skillsAbility to multitask and work independentlyAttention to detail and professionalismQualificationsDiploma or Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field is an advantageMinimum 2 years of relevant experience preferredPay: BD280.000 - BD300.000 per monthWork Location: In person

Admin Coordinator

Jumeirah

<div>
 
 About Jumeirah
 
 
 
 Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates a portfolio of 29 exceptional properties across 11 countries in the Middle East, Europe, Asia, and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and since then the brand has become known for its distinguished beachfront resorts, esteemed city hotels, and exclusive branded residences. Jumeirah is synonymous with Arabian luxury hospitality and the ability to craft distinctive, purposeful experiences for the world&rsquo;s most discerning travelers.
 
 
 
 About Jumeirah Gulf Of Bahrain
 
 
 
 Located on the pristine beaches of Bahrain&rsquo;s West Coast, the resort features stunning ocean views, verdant greenery, and meandering waterways with modern, spacious rooms and suites as well as an exclusive Gulf Summer House, located directly on the beach. Guests can enjoy a variety of water sports activities, the resort&rsquo;s five pools, and book treatments at Jumeirah&rsquo;s signature Talise Spa.
 
 
 
 About The Job
 
 
 
 An exciting opportunity has arisen for a
 
 
 
 Guest Relations Executive &ndash; Front Office
 
 
 
 to join
 
 
 
 Jumeirah Gulf of Bahrain.
 
 
 
 
 
 
 The Main Duties And Responsibilities Of This Role Include
 
 
 
 <ul>
 <li>
 Build and maintain strong relationships with repeat guests and VIPs, ensuring personalized service and recognizing loyalty.
 </li>
 <li>
 Actively solicit and review guest feedback, using insights to implement improvements and enhance guest satisfaction.
 </li>
 <li>
 Handle and resolve complex guest issues with empathy and professionalism, working to achieve timely and satisfactory resolutions.
 </li>
 <li>
 Assist with the coordination of guest events or special occasions, ensuring all arrangements exceed expectations.
 </li>
 <li>
 Identify opportunities for service enhancement and contribute to the implementation of best practices that elevate the guest journey.
 </li>
 <li>
 Promote hotel services and packages in a personalized manner to enrich the guest experience and create memorable stays.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications:
 
 
 <ul>
 <li>
 Previous Experience or internships in Front Office department preferable
 </li>
 <li>
 Good knowledge of Opera PMS
 </li>
 <li>
 Intermediate computer skills (Microsoft Office)
 </li>
 <li>
 A minimum of 1&ndash;2-year work experience for a luxury hotel.
 
 
 </li>
 </ul>
 
 About The Benefits
 
 
 
 At Jumeirah, we are dedicated to fostering a workplace where colleagues feel valued, supported, and inspired to grow. Our benefits package reflects this commitment by combining rewarding financial incentives, comprehensive healthcare, and opportunities for professional development.
 
 
 
 Benefits Include
 
 
 
 <ul>
 <li>
 Opportunities for internal mobility within our global network
 </li>
 <li>
 Colleague discounts on food, beverage, and hotel stays worldwide
 </li>
 <li>
 Health care and insurance benefits
 </li>
 <li>
 Locally competitive tax-free salary and incentive structure
 
 
 </li>
 </ul>
 
 Primary Location
 
 
 
 Bahrain-Manama
 
 
 
 Organization
 
 
 
 MEASA Region [Main]
 
 
 
 Job Posting
 
 
 
 Apr 27, 2026, 7:31:53 AM
</div>

Guest Relations Executive – Front Office – Jumeirah Gulf of Bahrain

Era Projects

Job Description:&middot; Greeting and assisting of Owners /Tenants/clients/visitors in a professional and friendly manner&middot; Direct persons to correct destination&middot; Direct phone inquiries to the appropriate Department/ Staff members&middot; Deal the queries from the Owner /Tenant and Clients&middot; Maintaining the reception area in a tidy manner&middot; Perform other clerical front office duties such as filing, photocopying, scanning, faxing etc.&middot; Visitor&rsquo;s registration and issuing security pass for all deliveries&middot; Check, sort and forward emails to the appropriate staff&middot; Responding to email query&middot; Registering maintenance request&middot; Taking appointments for maintenance works&middot; Programming Access Cards&middot; Preparing daily &amp; monthly reports&middot; Responsible for reservation of Party Hall &amp; Swimming pool area&middot; Handling cash transactions with the customers&middot; Safe Cash handling and updating in master filesRequired Skills:<ul><li>Self-motivated</li><li>Team player</li><li>Innovative thinking</li><li>Strong interpersonal and communication skills</li><li>Able to multi-task and prioritize tasks consistent with business objectives</li><li>Computer literate with knowledge of Microsoft office tools</li><li>Must be fluent in English &amp; Arabic</li><li>Minimum of 2 years&rsquo; experience in the same position</li></ul>Work Location: In person

Front office Executive

Job OverviewWe are looking for a proactive and detail-oriented Logistics Assistant / Executive Assistant to support the company&rsquo;s daily logistics activities while providing administrative assistance directly to the Managing Director. As our logistics operations are currently light, this role combines basic distribution coordination with executive and office support responsibilities.This position requires an organized, professional, eager to learn, and interested in growing within a dynamic work environment.Key Responsibilities<ul><li>Manage and support daily operational activities, including coordination of deliveries, supplier follow-ups, inventory control, and general logistics operations to ensure smooth business processes</li><li>Handle end-to-end procurement and supply chain activities, including vendor coordination, purchase order processing, shipment tracking, and delivery follow-ups</li><li>Evaluate supplier quotations and select vendors based on pricing, quality, and lead time to support effective sourcing decisions</li><li>Issue, track, and monitor purchase orders while coordinating with suppliers, couriers, and internal departments</li><li>Oversee import/export documentation and ensure compliance with SCE, customs, and other regulatory requirements</li><li>Monitor shipments and maintain communication with suppliers, customers, and service providers to ensure timely deliveries and smooth operations</li><li>Provide administrative and executive support to the Managing Director, including calendar management, scheduling, document organization, and professional correspondence</li><li>Prepare reports, spreadsheets, and perform accurate data entry while maintaining organized operational and administrative records</li><li>Assist with office coordination, document submissions, LMRA-related processes, customs receipts, and other operational compliance activities within Bahrain</li></ul>Requirement &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field is preferred</li><li>Fresh graduates and entry-level candidates are encouraged to apply</li><li>Strong spoken and written English communication skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) or Google Workspace</li><li>Well-organized with strong attention to detail, multitasking, and time management abilities</li><li>Familiarity with commercial areas and local coordination within Bahrain is an advantage</li><li>Basic exposure to logistics coordination, courier handling, inventory monitoring, or administrative support is a plus</li><li>Ability to maintain confidentiality, handle tasks professionally, and work effectively with different stakeholders</li></ul>Interested Applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Work Location: In person

Logistics Assistant / Assistant to the CEO

Bahrain Jobs

Key Responsibilities:Provide secretarial services &ndash; for the engineering department like, pre-selection of incoming mail and requestsaccording to priority and responsibilities and phone calls, office supplies procurement / administration, address management,professional journals and newspapers in circulation, organize and maintain a proper department filing system, verify the travel authorization.Support the department managers &ndash; in his tasks, this includes to assistance in evaluation of documents; create, lead and interpret statistics,administration of presence-, vacation- and sick days, translating and care CV in the database, registration for trainings.Work in the engineering team in a supporting role &ndash; to ensure the smooth running of the department operations, for example applyfor work of ID cards, coordinate travel arrangements, hotel accommodation, claims etc.Maintain the data of the specific business applications &ndash; starting from creating new employees in SMS database, requisitions in Oracle,verify the outstanding Timesheets in Clarity, care of training sessions, workshops and certificates in the employee database.Active exchange &ndash; with the other Secretariat Division.Other duties &ndash; perform other additional specific duties, when requested by the business.Qualifications &amp; Requirements :Minimal 3 -5 years of experience in the respective industry.Must be an engineering graduate.Secretarial qualifications (commercial apprenticeship or equivalent)Fluently in English (speaking and writing skills)Professional and pleasant personality with good written and verbal communication and interpersonal skillsProactive, take initiative and well organizedProficient in MS Office applications (Excel, Words, Access, Powerpoint and Outlook) is a must and experiencein using Clarity, Oracle software is advantageousJob Type: Full-timePay: Up to BD650.000 per monthWork Location: In person

Executive Secretery - Engineering Department

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