front office manager

admin / accountant

admin coordinator

admin executive

admin officer

office administrator

Surbana Jurong Private Limited

<div><div>Job Description</div><div>
Position Title: Admin Coordinator</div><div>
Reports to: Project Office Administrator</div><div>
Location: SJ JEDCO Project</div><div>
Employment Type: Full-Time</div><div>
1. Administrative &amp; Project Support</div><ul><li>Schedule project meetings and coordinate suitable time slots with team members.</li><li>Prepare and arrange meeting rooms, ensuring all facilities and resources are ready.</li><li>Handle daily administrative tasks, including correspondence, filing, and document control.</li><li>Support logistics such as travel, accommodation, and site access for team members and visitors.</li><li>Facilitate onboarding of new joiners, including workspace preparation, induction schedules, and coordination with HR/IT.</li><li>Act as the focal point for office supplies and stationery, ensuring stock management and replenishment.</li><li>Assist the Project Office Administrator in internal coordination and communication across teams.</li><li>Ensure compliance with company administrative policies, procedures, and reporting requirements.</li></ul><div>
2. Learning &amp; Development (L&amp;D) Support</div><ul><li>Assist in coordinating and administering training programs, workshops, and learning initiatives (in-person and online).</li><li>Maintain training schedules, calendars, attendance records, and resource libraries (materials, templates, survey results, pictures).</li><li>Support the collection, analysis, and reporting of training feedback to drive continuous improvement.</li><li>Coordinate pre- and post-training assignments, including competency assessments from participants and line managers.</li><li>Curate and track monthly Knowledge Transfer Program (KTP) reports in collaboration with L&amp;D leads.</li><li>Disseminate relevant L&amp;D-related communications and updates to stakeholders.</li><li>When required, represent the L&amp;D team under guidance of senior leadership in client-facing discussions.</li></ul><div>
Qualifications &amp; Requirements</div><ul><li>Saudi Nationals Only.</li><li>Bachelor&rsquo;s degree in Business Administration, Project Management, Human Resources, Education, or related field.</li><li>2&ndash;3 years of experience in an administrative or coordination role, preferably within Learning &amp; Development, HR, or project environments.</li><li>Strong organizational and multitasking skills, with the ability to prioritize competing demands.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., MS Teams).</li><li>Strong communication skills in English &amp; Arabic (written and spoken).</li><li>Ability to work under supervision while managing multiple priorities with professionalism.</li></ul><div>
Key Competencies</div><ul><li>Teamwork and collaboration across diverse functions.</li><li>Time management, planning, and attention to detail.</li><li>Adaptability and willingness to learn new tools and processes.</li><li>Strong stakeholder engagement and relationship management.</li><li>Professionalism, accountability, and a results-driven mindset.</li><li>Basic knowledge of Learning Management Systems (LMS) and project management-</li></ul><div>
principles (desirable not a must).</div><div></div><div><br>
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!</div></div>

Admin Coordinator

Sealy Mattress Middle East

<div><p>Sealy Mattress Middle East, a prominent player in the consumer goods industry and a distinguished operation licensee of Sealy Inc. includes a rich heritage and a commitment to excellence in providing quality bedding solutions across the MENA region. We are currently seeking an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office. With our state-of-the-art production facility located in Jeddah, Saudi Arabia, we have established our presence since 1990 as a leader in high-end mattress products. As an Executive Secretary, you will play a key role in facilitating communication, managing schedules, and providing administrative support to our leadership, ensuring that daily operations run seamlessly. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to join our dedicated team at Sealy Mattress Middle East.</p><h3 class="jobSectionHeader"><b><br>
Responsibilities</b></h3><ul>
<li>Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and distribute correspondence, reports, and presentations as needed.</li>
<li>Coordinate and facilitate internal and external communications with stakeholders.</li>
<li>Maintain filing systems and ensure accuracy and confidentiality of documents.</li>
<li>Assist with project coordination and monitor deadlines to ensure timely completion of tasks.</li>
<li>Act as the point of contact for inquiries directed to the executive office.</li>
<li>Support ad-hoc projects and administrative functions as required.</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li>
<li>Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.</li>
<li>Strong organizational skills and the ability to manage multiple priorities effectively.</li>
<li>Excellent written and verbal communication skills in Arabic and English.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong attention to detail and the ability to maintain confidentiality in all matters.</li>
<li>Ability to work independently and collaboratively in a team environment.</li>
<li>Male / Female</li>
<li>Age: 27 to 35 years old</li>
<li>Saudi, Egyptian or Syrian national</li>
</ul><p><b>
Benefits</b></p><ul>
<li>
Private Health Insurance</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Secretary

Al-Futtaim

<div><p><b>Job Requisition ID: </b>172839</p>
<p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p>
<p>By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day</p><p><br>
<b>
Overview Of The Role:</b></p><br>
<p>
The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.</p><p><br>
<b>
What You Will Do:</b></p><br>
<h4 class="jobSectionHeader"><b>
Property Management</b></h4><br>
<p></p>
<ul>
<li>Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.</li>
<li>Ensure all lease agreements are created in REFX and properly tracked.</li>
<li>Ensure leases are attested as per the requirements of the Kingdom.</li>
<li>Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Data Management</b></h4><br>
<p></p>
<ul>
<li>Ensure all administrative data is consistently updated, error-free, and securely managed.</li>
<li>Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Office Maintenance</b></h4><br>
<p></p>
<ul>
<li>Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.</li>
<li>Ensure all office premises meet the highest hygiene standards.</li>
<li>Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.</li>
<li>Oversee vendor coordination and performance monitoring.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Physical Asset Management</b></h4><br>
<p></p>
<ul>
<li>Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.</li>
<li>Monitor and document the movement of assets.</li>
<li>Ensure inventory lists are always up to date and conduct yearly inventory assessments.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Other Admin Duties</b></h4><br>
<p></p>
<ul>
<li>Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.</li>
<li>Ensure timely payment of utilities and telecommunications to avoid service interruptions.</li>
<li>Maintain a tracker for record-keeping and analysis.</li>
<li>Monitor stock levels and maintain records for stationery and cafeteria supplies.</li>
<li>Coordinate replenishment based on consumption trends and business needs.</li></ul><br>
<p></p>
<h4 class="jobSectionHeader"><b>
Fleet &amp; Vehicle Management</b></h4><br>
<p></p>
<ul>
<li>Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).</li>
<li>Schedule regular maintenance, repairs, and inspections.</li>
<li>Track fuel usage, mileage, and vehicle performance.</li>
<li>Coordinate with drivers for vehicle availability and assignments.</li>
<li>Ensure all transportation activities comply with company policies and government regulations.</li>
<li>Monitor transportation expenses and support cost optimization initiatives.</li>
<li>Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.</li></ul><p><br>
<br>
<b>Required Skills To Be Successful:</b></p><br>
<ul>
<li>Organizational and systematic ability to manage multiple tasks simultaneously.</li>
<li>Attention to detail ensuring accuracy in data management and reporting.</li>
<li>Strong communication skills for effective collaboration with stakeholders.</li>
<li>Team player with a positive attitude and ability to work collaboratively.</li></ul><br>
<p><br>
<b>What Equips You For The Role:</b></p><br>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.</li>
<li>Proficiency in MS Office applications, especially Word and Excel.</li>
<li>Minimum 2-3 years of experience in administration or a related field.</li>
<li>Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.</li></ul><br>
<p></p>
<p><b>
About Al-Futtaim Contracting</b><br>
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.<br>
<br>
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.<br>
<br>
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.<br>
<br>
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</p></div><p></p>

Admin Executive

Vanderlande Industries

<div><div>Job Title</div>
IT Support Assistant<div></div><div>
Job Description</div><div>
IT Support Administrator</div><div></div><div>
Introduction</div><div>
Vanderlande Jeddah office has a requirement to provide IT support for the MENA region covering IT asset management and initial problem solving.</div><div>
As an ICT Support Administrator you are driven to provide the best possible IT customer support service.</div><div></div><div>
Your responsibilities:</div><div>
IT Office support functions including network, ISP supplier management. desk equipment and printer mgt ensuring continuity of office services.</div><div></div><div>
Manage the IT asset database ensuring the IT assets are recorded and kept updated from purchase to initial issue to disposal when end of life.</div><div></div><div>
Manage the IT stock and liaise with the framework supplier to ensure the timely supply of replacement and new assets.</div><div></div><div>
Act as liaison for support issues for regional staff and escalating when required for solutions.</div><div></div><div>
Manage the communications supplier and leverage efficiencies and savings where possible.</div><div>
Support the office network management in coordination with the head office.</div><div></div><div>
Your profile:</div><div></div><div>
You are a graduate looking to gain experience to kickstart your career in IT and develop your competencies.</div><div></div><div>
As an ICT Support Administrator you are a teamplayer looking to make our department everyday better. Your communication skills, both verbal and written, are strong. We are an international company of many different offices around the world with many cultures. You enjoy supporting others and solving problems in a logical manner.</div><div></div><div>
Competences:</div><div>
Graduate in a computer science related field.</div><div>
Experience working with Microsoft Office 365, Windows 11 and Active directory</div><div>
You are service oriented, customer friendly and have strong communication skills</div><div>
English is the main language being able to read/write/speak, Arabic is beneficial.</div><div></div><div>
Our company:</div><div></div><div>
Vanderlande is the global market leader for future-proof logistic process automation at airports &ndash; from London Heathrow to Singapore Changi &ndash; and in the parcel market, for main players such as UPS and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, including one of the largest e-commerce leaders providing logistics, payments, hardware, data storage, and media solutions and Walmart, which seamlessly integrate innovative systems, intelligent software and life-cycle services.</div><div></div><div>
If you aspire to a position of responsibility &ndash; and want to make a difference by facilitating the delivery of what matters most to consumers, passengers and businesses &ndash; then the next step on your path to global opportunities is to join Vanderlande. As part of our network and unique culture of freedom and flexibility, you will be connected to our dedicated people, build strong relationships and rise to the challenge of industry-leading projects.</div><div></div><div>
You will grow, take ownership and make every day better as you continue on the road to success with your spirit of adventure &ndash; and fulfil your ambitions for personal development through our Academy. Vanderlande will give you the necessary knowledge, tools and support, so that together we have the confidence and ability to exceed our customers&rsquo; expectations in over 100 countries.</div><div></div><div>
To achieve our collective goals, you will have a hands-on role working in a positive environment to deliver tangible, state-of-the-art products and improve the competitiveness of our highly visible customers. As an integral part of our team, you will have the enthusiasm and be driven to reach our destination before your next journey with Vanderlande begins&hellip;</div><div></div><div>
What we offer:</div><div></div><div>
In the challenging and responsible position of ICT Support Administrator you will have the chance to make a significant contribution to the growth and profitability of Vanderlande Industries. We offer a full-time position in a friendly and professional working environment with a lot of scope for personal development.</div></div>

IT Support Assistant

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>Saudi Arabia
</div></div><div><div>Province/City
</div><div>Jeddah
</div></div><div><div>Hiring Entity
</div><div>Rosewood Jeddah
</div></div><div><div>Department
</div><div>Rooms - Front Office
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><div>Responsibilities</div><div></div><ul><li><br>
Responsible for the smooth operation of the Front Office, the Concierge, and the health club.
</li><li>Determines own schedule, sets objectives for the staff, and leads the team in an exemplary manner
</li><li>Ensures that all the staff follows the personal hygiene, freshness, well-groomed and always maintain cleanliness specially using deodorant and mouthwash at the beginning and during the duty.
</li><li>Develops and implements realistic action plans aiming at introducing and/or improving services. Ensures proper functioning of the Front Office
</li><li>Acts promptly and professionally on guest needs.
</li><li>Enforces operational procedures related to Front Office operation.
</li><li>Ensures the privacy of our guests.
</li><li>Maintains an excellent reputation in the eyes of the guests and the staff.
</li><li>Maintains the Maximum Operating Standards and the Rosewood Standards.<br>
</li></ul></div></div></div></div></div><div></div><br>
<div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div>Rosewood Jeddah is situated in the heart of Jeddah&rsquo;s Corniche in the fashionable northern corner of the city within easy reach of key business, diplomatic and designer shopping districts. The hotel itself is a distinctive modern building situated along the shores of the Red Sea with memorable views from the hotel&rsquo;s guestrooms and luxury facilities, making it a popular destination for a Saudi Arabia vacation. The hotel&rsquo;s name is inspired by the traditional culture and architecture of the city of Jeddah. The city&rsquo;s history dates back more than two thousand years. As a major port on the Red Sea, Jeddah has been a destination on many adventurers&rsquo; voyages and journeys. Unesco described the oldest areas of Jeddah as a unique example of the historic urban architecture of the Mediterranean and the Arabian Peninsula. At Rosewood Jeddah the very best of modern design and technology is combined with the heritage, culture and traditions of the kingdom. The hotel appeals to both business and leisure travelers offering elegance and unparalleled personal service. One of the finest hotels in Jeddah and Saudi Arabia, Rosewood Jeddah was the first hotel in Jeddah to offer 24-hour butler service for all rooms. The hotel&rsquo;s 127 rooms and suites are thoughtfully furnished and many offer stunning views of the Red Sea.</div></div></div></div></div></div>

Front Office Manager

The First Group

<div>Overview:
<div>
Silver Sands Beach Jeddah is a premier hospitality destination renowned for its contemporary design, exceptional service, and commitment to providing guests with a luxurious and comfortable experience. As part of a leading hospitality group, Silver Sands Beach Jeddah embodies the essence of modern elegance and Saudi Arabian hospitality, catering to both business and leisure travelers with world-class amenities, dining, and personalized service.<br>
https://silversandsksa.com/</div><br>
<div></div>
Job Description:
<div>
The <b>Front Office Manager</b> is responsible for leading and managing all front office operations to ensure the highest levels of guest satisfaction, efficiency, and profitability. This role oversees daily front desk activities, including guest check-in/check-out, room assignments, reservations, and coordination with other departments to deliver a seamless guest experience.</div><div><b>
Key Responsibilities:</b></div><div></div><ul><li><div><br>
Supervise and coordinate all front office staff and activities.</div></li><li><div>
Ensure exceptional guest service and handle all guest inquiries and complaints professionally.</div></li><li><div>
Monitor room occupancy, rates, and revenue to optimize hotel performance.</div></li><li><div>
Coordinate with housekeeping, engineering, and F&amp;B departments for smooth operations.</div></li><li><div>
Conduct regular training and performance evaluations for front office team members.</div></li><li><div>
Maintain accurate financial and operational records, ensuring compliance with company policies and standards.</div></li><li><div>
Uphold brand standards and contribute to a welcoming and professional environment.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li>Saudi National (mandatory requirement).</li><li>
Bachelor&rsquo;s degree or diploma in Hospitality Management or related field.</li><li>
Minimum 3&ndash;5 years of experience in a front office leadership role within a 4 or 5-star hotel.</li><li>
Strong leadership and interpersonal skills with the ability to motivate and manage a diverse team.</li><li>
Excellent communication skills in Arabic &amp; English.</li><li>
Proficiency in hotel property management systems (e.g., Opera, Fidelio, PMS).</li><li>
Strong problem-solving and decision-making abilities.</li><li>
Exceptional customer service orientation with attention to detail.</li><li>
Ability to work under pressure and maintain a calm, professional demeanor.</li></ul></div>

The First Collection

Explore 110+ Office administrator in Jeddah this November. Find roles across top companies and apply now to boost your career.

110 office administrator jobs IN Jeddah

Admin Coordinator

Executive Secretary

Admin Executive

IT Support Assistant

Front Office Manager

Front Office Manager

Front Office Manager