administration technician

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administrative coordinator Jobs in Jeddah

administrative coordinator

front office receptionist

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office administrator

<div>
 
 
 Cox
 
 is a global utility company in water and energy, vertically integrated, that applies innovative technological solutions for sustainable development.
 
 
 
 
 
 Cox T&amp;I is looking for a Administration Technician to provide administrative and office support to ensure smooth day-to-day operations of the project.
 
 
 
 
 
 Key Responsabilities:
 
 <ul>
 <li>
 Support day-to-day office administrative activities in coordination with project teams.
 </li>
 <li>
 Manage office maintenance and general services, including supplies, utilities, and service providers.
 </li>
 <li>
 Make proper records and follow up for company vehicles, accommodations, and other logistics support.
 </li>
 <li>
 Coordinate with HR for exit/re-entry processing, travel arrangements, and ticket bookings.
 </li>
 <li>
 Process and track invoices, purchase requests, and expense registrations in SAP.
 </li>
 <li>
 Provide time to time support to project teams for documentation, including registration of work orders in CMMS and DMS.
 </li>
 <li>
 Coordinate with internal departments and external vendors to ensure timely service delivery.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Diploma/Degree
 </li>
 <li>
 Minimum 3 years of experience in administrative or office support roles
 </li>
 </ul>
</div>

Administration Technician

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

IHG Hotels & Resorts

<div>Job Responsibility
<ul><li>Provide general administrative support to the Hotel F&amp;B Department</li></ul>
<ul><li>Provide general clerical and project based administrative support
</li></ul><ul><li>Assist with preparation of department reports and presentations
</li></ul><ul><li>Good communication skills with the team
</li></ul><ul><li>Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
</li></ul><ul><li>Ensure that the department&rsquo;s processes are in line with company requirements
</li></ul><ul><li>Any other duties as may reasonably be requested by the management team
</li></ul><ul><li>Other analysis and follow-up as required by the Hotel F&amp;B Department.
</li></ul>Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&amp;B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.
Operational Support: Coordinates daily replacements for all Hotel F&amp;B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&amp;B Department operation needs; tracks and follows up as necessary to ensure closure.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Administrative Assistant - InterContinental Jeddah

KONE

<div><div><div>Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency by putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.
It's time to make a move. Join our flow.
We are looking for an energetic and organized Project Admin &amp; Documents Controller, to be based in Jeddah.
In this role you will supports the Project Managers by performing project management tasks which include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, monitoring invoicing status vs. billing plan and reports deviations.
What will you do?
 <ul><li>Collect information for Project Manager&rsquo;s and Supervisor decision making.
</li><li>Monitor the project schedule to help maintain the project plan and notify Project Manager about the need to update schedules.
</li><li>Support Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, prepare documentation for the right stakeholders and ensure that all documentation is available when needed and correctly archived.
</li><li>Responsible for monitoring invoicing status vs. billing plan and reports deviations.
 </li><li>Verify collection and report deviations, prepare status information for forecast reviews and for contacting customer when issues are found.
 </li><li>Responsible for monitoring and updating cost forecast with actuals and incoming invoices.
</li><li>Handle project&rsquo;s requests for logistics needs and supports PM and Supervisor, coordinating with Logistics Coordinator.
 </li><li>Prepare revenue and cost plan status information for forecast reviews.
</li><li>Responsible for administration of change orders / variation sale.
</li><li>Handle the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation.
</li><li>Document management: Create, update, and maintain a system for managing the entire lifecycle of documents, including creation, review, and version control
</li></ul><ul><li>Are you the one?
</li></ul><ul><li>Bachelor degree in Business Administrator.
</li><li>3 - 5 years&rsquo; experience in similar role.
</li><li>Excellent communication, coordination and follow up skills.
</li><li>Strong user of MS Office applications specially MS Excel.
</li><li>SAP experience is mandatory.
</li>Excellent Arabic and English language skills. 
<li>
</li></ul></div></div>At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Project Administrator & Documents Controller

Mövenpick Hotels & Resorts

<div>
 
 Company Description
 
 
 
 
 Join
 
 
 us at Accor,
 
 
 where
 
 
 life pulses
 
 
 with
 
 
 passion!
 
 
 
 As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.
 
 
 By joining us, you will become a Heartist&reg;, because hospitality is, first and foremost, a work of heart.
 
 
 You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!
 
 
 You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.
 
 
 Everything you will do with us, regardless of your profession, will offer a deep sense of meaning to create lasting, memorable and impactful experiences for our customers, for our colleagues and for the planet.
 
 
 
 Hospitality
 
 
 is
 
 
 a
 
 
 work
 
 
 of
 
 
 heart
 
 
 ,
 
 
 
 
 Join
 
 
 us and
 
 
 become
 
 
 a
 
 
 Heartist
 
 
 &reg;.
 
 
 
 
 Job Description
 
 
 
 We are seeking an enthusiastic and customer-focused Assistant Front Office Manager to join our team in Jeddah, Saudi Arabia. In this role, you will support the Director of Rooms in overseeing the daily operations of our front office, ensuring exceptional guest experiences and maintaining the highest standards of service.
 
 
 <ul>
 <li>
 Assist in planning and executing all front office activities to ensure smooth operations
 </li>
 <li>
 Address guest concerns, conflicts, and emergencies promptly and professionally
 </li>
 <li>
 Collaborate with other departments to maximize cooperation, productivity, and guest satisfaction
 </li>
 <li>
 Oversee check-in and check-out processes, ensuring efficiency and guest comfort
 </li>
 <li>
 Monitor and maintain credit control procedures, adhering to company policies
 </li>
 <li>
 Conduct regular audits of front office areas, identifying maintenance or refurbishment needs
 </li>
 <li>
 Train and mentor front office staff, promoting a culture of excellence and teamwork
 </li>
 <li>
 Analyze occupancy trends and identify sales opportunities
 </li>
 <li>
 Ensure compliance with grooming and uniform standards among team members
 </li>
 <li>
 Contribute to the development and implementation of front office strategies and procedures
 </li>
 </ul>
</div>

Assistant Front Office Manager - Saudi only

Mövenpick

<div>Company Description 
Join us at Accor, where life pulses with passion!
As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.
By joining us, you will become a Heartist&reg;, because hospitality is, first and foremost, a work of heart.
You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!
You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.
Everything you will do with us, regardless of your profession, will offer a deep sense of meaning to create lasting, memorable and impactful experiences for our customers, for our colleagues and for the planet.
Hospitality is a work of heart,
 
Join us and become a Heartist&reg;. 
Job Description 
We are seeking an enthusiastic and customer-focused Assistant Front Office Manager to join our team in Jeddah, Saudi Arabia. In this role, you will support the Director of Rooms in overseeing the daily operations of our front office, ensuring exceptional guest experiences and maintaining the highest standards of service.<ul><li>
Assist in planning and executing all front office activities to ensure smooth operations</li><li>
Address guest concerns, conflicts, and emergencies promptly and professionally</li><li>
Collaborate with other departments to maximize cooperation, productivity, and guest satisfaction</li><li>
Oversee check-in and check-out processes, ensuring efficiency and guest comfort</li><li>
Monitor and maintain credit control procedures, adhering to company policies</li><li>
Conduct regular audits of front office areas, identifying maintenance or refurbishment needs</li><li>
Train and mentor front office staff, promoting a culture of excellence and teamwork</li><li>
Analyze occupancy trends and identify sales opportunities</li><li>
Ensure compliance with grooming and uniform standards among team members</li><li>
Contribute to the development and implementation of front office strategies and procedures</li></ul></div>

DP World

<div>
 Job Description:
 
 Compliance Management:-Ensure the organization complies with Saudi government regulations, industry standards, and any legal requirements.-Stay updated on changes in laws, regulations, and governmental procedures and communicate these updates to relevant departments.-Work closely with People and Legal teams to ensure all business operations align with regulatory requirements.-Act as the main point of contact between the organization and various government agencies, fostering positive relationships to aid business operations.-Manage and resolve any issues or concerns raised by government bodies, ensuring a proactive approach to maintaining good relations.-Work closely with relevant departments to troubleshoot issues, resolve disputes, and manage crises with governmental bodies when necessary.
 
 Permit and Licensing Management:-Facilitate the processing, renewal, and cancellation of government permits, licenses, and approvals necessary for business operations.-Coordinate with government authorities on applications for permits or licenses, ensuring that all required documentation is prepared accurately and submitted on time.-Manage visa, work permit, and residency processes for expatriate employees, ensuring compliance with Saudi labor laws.-Coordinate with HR to ensure the timely processing of employee visas, iqamas, and related documentation. Strategic Partnership Development:-Identify and build relationships with key government stakeholders, enhancing the organization&rsquo;s network and influence in the industry.-Facilitate strategic partnerships that align with the organization&rsquo;s objectives and support future growth.
 
 Policy and Process Development:-Assist in developing internal policies and procedures to ensure compliance with government regulations.-Collaborate with various departments to streamline processes related to government documentation, reporting, and renewals.
 
 Documentation and Reporting:-Oversee the preparation and submission of all required documentation, including compliance reports, permits, and certifications.-Maintain accurate records of interactions with government agencies and track all correspondence for audit and compliance purposes.
 
 Administrative Management:-Supervise and coordinate the activities of administrative personnel, including office assistants and clerical staff.-Develop and implement administrative procedures and policies to streamline operations and enhance efficiency.-Manage employees&rsquo; needs and workplace look and feel. -Oversee office supplies, inventory and procurement processes.
 
 Office Management:-Oversee facilities including parking management, and office facilities such as pantries and canteen.-Welcome visitors to the office, responding to questions, and answering queries.-Supporting the day-to-day organization of Office management. -Day-to-day management of office suppliers, supporting payment management as required (invoicing and recharges). -Management of deliveries and payment &amp; reconciliation of petty cash.-Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
 
 Travel &amp; Logistics:-Coordinate travel &amp; logistics arrangements both internationally &amp; domestically if required.-Act as the point of contact/greet if in case of a business visit, such as Senior Leadership visit or external visitors to the business unit.-Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.-Oversee travel accommodations, booking flights, hotels, car rentals, and coordinating activities.-Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms.-Assisting with any travel-related issues that may arise.-Arranging travel accommodation for business visitors.-Preparing and analyzing travel costs and budget reports.
 
 Financial Management:-Assist in budget preparation and monitoring for related expenses.-Review and approve invoices, expense reports, and other financial documents related to Administration requirements. Qualifications:Bachelor&rsquo;s degree in business administration, Public Relations, or a related field.
 
 Experience:-Required 5 years of experience in similar role at managerial level in government relations, administration, or a related field within the Saudi market.-Must have a proven record of accomplishment of successfully managing interactions with government bodies, regulatory agencies, and other key stakeholders like the following:-Saudi Ports Authority.-Ministry of Transport and Logistic Services.-Ministry of Human Resources and Social Development.-General Organization for Social Insurance .-Ministry of Interior.-Ministry of Foreign Affairs.-Ministry of Investment. -Ministry of Commerce.-Zakat, Tax and Customs Authority.-Ministry of Health.-Jeddah Municipality.-Other Government Authorities when required.
</div>

ASSISTANT MANAGER - ADMIN AND GOVERNMENT RELATIONS

Explore 103+ Office administrator in Jeddah this January. Find roles across top companies and apply now to boost your career.

103 office administrator jobs IN Jeddah

Administration Technician

Administrative Coordinator

Administrative Assistant - InterContinental Jeddah

Project Administrator & Documents Controller

Assistant Front Office Manager - Saudi only

Assistant Front Office Manager - Saudi only

ASSISTANT MANAGER - ADMIN AND GOVERNMENT RELATIONS