executive assistant

admin and social media assistant Jobs in Jeddah

admin and social media assistant

administrative supervisor

office administrator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Secretary - Saudi National </b>to join our team! In this role you will get to work on one of the unique hospitality projects in the kingdom.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li>
Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to Client and Parsons guidance and policy.</li><li>
Manage the day-to-day activities of a large, professional office team, including directing support staff as the team grows.</li><li>
Coordinate with key administrative stakeholders to ensure smooth operation of the delivery team office and uninterrupted support to the senior leadership team.</li><li>
Perform tracking and management of internal and external tasks as required by the senior leadership team.</li><li>
Monitor and track overall financial administration efforts and ensure compliance with policy and guidance, in coordination with internal stakeholders as required.</li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li>
Exemplary professional attitude and demonstrated ability in exercising tact, diplomacy, good judgment, and customer service and support, as well as the ability to interface effectively with a variety of people.</li><li>
Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.</li><li>
Demonstrated experience with supporting large, professional teams in challenging environments, working to deadlines and budgets.</li><li>
Demonstrated experience utilizing standard business application software for presentations, word processing, and spreadsheets.</li><li>
Ability to manage and work in a team, deliver objectives and targets.</li><li>
Liaise with other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or investors, or others as necessary.</li><li>
Perform various coordinating tasks and administrative duties such as maintaining department documentation.</li><li>
Perform administrative functions between other offices as necessary.</li><li>
Filing, photocopy documents and distribute as required per Client standard procedures.</li><li>
Maintain documents by listing the documents and storing them at the designated places.</li><li>
Act as point of contact and coordinate departmental telephone calls as required.</li><li>
Prepare and develop statistical work-related reports as needed.</li><li>
Provide administrative support in work related responsibilities.</li></ul><p></p><p><b>
What preferred education/ experience is required:</b></p><ul><li>
Bachelor&rsquo;s in administration or professional equivalent.</li><li>
Demonstrated experience of managing significant size professional offices.</li><li>
Demonstrated experience of managing significant size office support staff team.</li><li>
Demonstrated experience of managing the budget for significant size professional office.</li><li>
Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, graphic documents, and maintaining associated websites</li><li>
Strong written and verbal communication (English and Arabic), organizational, and interpersonal skills, as and the ability to meet deadlines.</li><li>
5+ years of directly related work experience.</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Secretary - Saudi National

Procter & Gamble

<div>
 <strong>
  Job Location
  <br/>
  <br/>
 </strong>
 JEDDAH JAMEEL SQUARE OFFICE
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Overview of the job
  <br/>
  <br/>
 </strong>
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 <br/>
 <br/>
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Role
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
  </li>
  <li>
   Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
  </li>
  <li>
   Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
  </li>
  <li>
   Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
  </li>
  <li>
   Must be professional and exercise discretion when handling sensitive information.
  </li>
  <li>
   Role Requirements
  </li>
  <li>
   3-5 years of relevant work experience
  </li>
  <li>
   Arabic &amp; English fluency (written &amp; spoken)
  </li>
  <li>
   Exceptional attention to detail
  </li>
  <li>
   Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
  </li>
  <li>
   Strong organization and follow through skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Role Requirements
  </li>
  <li>
   3-5 years of relevant work experience
  </li>
  <li>
   Arabic &amp; English fluency (written &amp; spoken)
  </li>
  <li>
   Exceptional attention to detail
  </li>
  <li>
   Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
  </li>
  <li>
   Strong organization and follow through skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Schedule
  <br/>
  <br/>
 </strong>
 Full time
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 <strong>
  Job Number
  <br/>
  <br/>
 </strong>
 R000140930
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 <strong>
  Job Segmentation
  <br/>
  <br/>
 </strong>
 Experienced Professionals
</div>


Executive Assistant

<div><h2 class="jobSectionHeader"><b>Overview of the job</b></h2><p>
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.</p><p>
You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.</p><h2 class="jobSectionHeader"><b><br>
Responsibilities of the role</b></h2><ul><li>
Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.</li><li>
Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.</li><li>
Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.</li><li>
Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.</li><li>
Must be professional and exercise discretion when handling sensitive information.</li><li><b>
Role Requirements</b></li><li>
3-5 years of relevant work experience</li><li>
Arabic &amp; English fluency (written &amp; spoken)</li><li>
Exceptional attention to detail</li><li>
Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.</li><li>
Strong organization and follow through skills.</li></ul></div><p></p>

IHG Hotels & Resorts

<div><p>Job Responsibility
</p><ul><li>Provide general administrative support to the Hotel F&amp;B Department</li></ul>
<ul><li>Provide general clerical and project based administrative support
</li></ul><ul><li>Assist with preparation of department reports and presentations
</li></ul><ul><li>Good communication skills with the team
</li></ul><ul><li>Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
</li></ul><ul><li>Ensure that the department&rsquo;s processes are in line with company requirements
</li></ul><ul><li>Any other duties as may reasonably be requested by the management team
</li></ul><ul><li>Other analysis and follow-up as required by the Hotel F&amp;B Department.
</li></ul><p></p><p>Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&amp;B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.
</p><p></p><p>Operational Support: Coordinates daily replacements for all Hotel F&amp;B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&amp;B Department operation needs; tracks and follows up as necessary to ensure closure.
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

Administrative Assistant - InterContinental Jeddah

Canonical

<div>
 Canonical is a leading provider of open-source software and operating systems for global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1200+ colleagues in more than 80 countries and very few office-based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
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 <br/>
 The company is founder led, profitable and growing.
 <br/>
 <br/>
 We are hiring a
 <strong>
  Jira Administrator
 </strong>
 to manage the Atlassian Jira Cloud at Canonical, including the administration, configuration, automation, and integration responsibilities. We expect the highest engineering quality, rigorous documentation practices, and effective stakeholder management abilities. Our goal is to enable Canonical engineering and business teams to leverage the power of Atlassian Jira, work on challenging assignments, and enable teams to make data-driven decisions.
 <br/>
 <br/>
 The role is in the Commercial Systems team that integrates business systems used at Canonical to ensure reliable data flows at the right time to the right place, and to automate business processes across the company. We own a wide range of systems including popular SaaS solutions, such as Jira, Salesforce, NetSuite, Greenhouse, GSuite, and a few dozen others. To achieve this goal, we leverage Python and Go in combination with open source tools, such as Airbyte and Temporal. Our work helps to make data-driven decisions, and increases the efficiency of business operations.
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 This role can be held anywhere in EMEA time zones.
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 <br/>
 <strong>
  The role entails
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage Atlassian Jira Cloud at Canonical
  </li>
  <li>
   Design, document, and implement processes and automation in Jira
  </li>
  <li>
   Design, document, and implement integrations between Jira and the data warehouse
  </li>
  <li>
   Create analytical dashboards to enable stakeholders make data-driven decisions
  </li>
  <li>
   Create learning resources that scale
  </li>
  <li>
   Work with engineering, operations, and support teams at a global scale
  </li>
  <li>
   Take ownership of critical escalations and resolve them in a timely manner
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What we are looking for in you
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional academic track record from both high school and university
  </li>
  <li>
   Experience with Atlassian Jira and its ecosystem as an administrator
  </li>
  <li>
   Understanding of common Jira usage patterns for various technical and non-technical departments
  </li>
  <li>
   Experience as a software developer in Python
  </li>
  <li>
   Professional written and spoken English
  </li>
  <li>
   Excellent interpersonal skills, curiosity, flexibility, and accountability
  </li>
  <li>
   Ability to collaborate remotely with a diverse set of team members and stakeholders, remain highly motivated, productive, and organized in a fully remote environment
  </li>
  <li>
   Ability to travel internationally twice a year, for company events up to two weeks long
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Nice-to-have skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A perspective on process architecture
  </li>
  <li>
   Experience with complex cross-project automation
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What we offer colleagues
  <br/>
  <br/>
 </strong>
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance-driven annual bonus or commission. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 <br/>
 <br/>
 <ul>
  <li>
   Distributed work environment with twice-yearly team sprints in person
  </li>
  <li>
   Personal learning and development budget of USD 2,000 per year
  </li>
  <li>
   Annual compensation review
  </li>
  <li>
   Recognition rewards
  </li>
  <li>
   Annual holiday leave
  </li>
  <li>
   Maternity and paternity leave
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Opportunity to travel to new locations to meet colleagues
  </li>
  <li>
   Priority Pass, and travel upgrades for long haul company events
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Canonical
  <br/>
  <br/>
 </strong>
 Canonical is a pioneering tech firm at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open-source projects and the platform for AI, IoT and the cloud, we are changing the world of software. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do. Most colleagues at Canonical have worked from home since its inception in 2004. Working here is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game.
 <br/>
 <br/>
 <strong>
  Canonical is an equal opportunity employer
  <br/>
  <br/>
 </strong>
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 <br/>
 <br/>
</div>


Senior Jira Administrator

Azad Properties

<div><p>We are seeking a well-organised and personable individual to join our real estate organisation as a Receptionist. In this pivotal role, you will be the first point of contact for visitors, clients, and colleagues, ensuring a welcoming and professional environment at our front desk. If you thrive on delivering exceptional customer service, have strong communication skills, and take pride in creating a positive first impression, we encourage you to apply.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities for Receptionist in Real Estate Office</b></h2><ul>
<li>Greet visitors, clients, and staff in a friendly and professional manner, providing assistance and guidance as needed.</li>
<li>Manage the switchboard and handle incoming calls, directing enquiries to the appropriate team members efficiently.</li>
<li>Maintain the reception area, ensuring it is clean, tidy, and presentable at all times.</li>
<li>Coordinate with internal departments to schedule and prepare meeting rooms for appointments and events.</li>
<li>Manage incoming and outgoing mail, deliveries, and courier services.</li>
<li>Support administrative tasks such as data entry, filing, and document management.</li>
<li>Assist with calendar management, visitor logs, and related security procedures.</li>
<li>Provide accurate information about the company&rsquo;s services, office procedures, and facilities to visitors and callers.</li>
<li>Champion a client-centric approach and ensure all visitors receive excellent service in line with our company values.</li>
</ul><h3 class="jobSectionHeader"><b>Essential Qualifications and Experience for Receptionist Roles</b></h3><ul>
<li>Previous experience in a receptionist, front desk, or customer service role is preferred.</li>
<li>Excellent verbal and written communication abilities, with a polite and professional demeanour.</li>
<li>Strong organisational skills and attention to detail, with the capacity to multitask in a busy environment.</li>
<li>Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and familiarity with office equipment (phones, printers, etc.).</li>
<li>Ability to respond to enquiries confidently and resolve minor issues independently.</li>
<li>Commitment to upholding confidentiality and demonstrating discretion in managing sensitive information.</li>
<li>Fluency in English is essential; additional language skills are considered an asset.</li>
</ul><h4 class="jobSectionHeader"><b>Key Skills and Attributes for an Effective Receptionist</b></h4><ul>
<li>Excellent interpersonal skills to establish rapport with visitors and colleagues from diverse backgrounds.</li>
<li>A proactive and adaptable approach, with the ability to prioritise tasks and remain composed under pressure.</li>
<li>Strong customer focus, with a positive attitude and commitment to providing high-quality service.</li>
<li>Team-oriented mindset, supporting colleagues and contributing to a harmonious office environment.</li>
<li>Demonstrates reliability, punctuality, and a professional appearance aligned with company standards.</li>
</ul><h5 class="jobSectionHeader"><b>Desirable Competencies and Additional Attributes for Receptionists</b></h5><ul>
<li>Experience within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with reservations systems, visitor management software, or basic administrative tools.</li>
<li>Willingness to assist with general office duties and provide support to various departments as required.</li>
<li>Resilient, approachable, and enthusiastic about being part of a collaborative team.</li>
</ul><p>
If you are passionate about delivering exceptional first impressions and are eager to contribute to a welcoming and efficient office environment within the real estate industry, we invite you to submit your application. Join us in providing outstanding service to our clients, visitors, and staff as a valued member of our team.</p></div>

Receptionist

Explore 112+ Office administrator in Jeddah this December. Find roles across top companies and apply now to boost your career.

112 office administrator jobs IN Jeddah

Secretary - Saudi National

Executive Assistant

Executive Assistant

Executive Assistant

Administrative Assistant - InterContinental Jeddah

Senior Jira Administrator

Receptionist