project admin assistant

receptionist

document controller

it supervisor

admin / accountant

office administrator

Vanderlande

<div>
 Job Title
 
 
 Project Admin Assistant
 
 
 
 Job Description
 
 
 
 External Job Description
 
 
 
 Job Purpose Statement
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and logistical support to ensure
 
 
 </li>
 </ul>
 smooth and efficient operations at the site.
 
 
 <ul>
 <li>
 Coordinating with various stakeholders and maintaining essential
 
 
 </li>
 </ul>
 documentation and supplies.
 
 
 
 Scope
 
 
 
 <ul>
 <li>
 Covering site administration and logistics operations at the airport.
 </li>
 <li>
 Interfacing with management, technical teams, vendors, and finance,
 
 
 </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 
 
 
 Qualification And Abilities
 
 
 
 <ul>
 <li>
 A bachelor's degree or equivalent with strong computer skills.
 </li>
 <li>
 At least 2-3 years of relevant administrative or office management
 
 
 </li>
 </ul>
 experience.
 
 
 <ul>
 <li>
 Excellent communication skills (in English and Arabic).
 </li>
 <li>
 Experience handling multiple tasks in a high-performing environment.
 </li>
 <li>
 MS Office skills (Word, Excel, PowerPoint).
 </li>
 <li>
 Detail-oriented, self-starter, and proactive personality.
 </li>
 <li>
 Must be punctual, dedicated, and responsible.
 </li>
 <li>
 Decision-making ability.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative assistance to management.
 </li>
 <li>
 Track, log, and up-keep of documentation, records of work visas,
 
 
 </li>
 </ul>
 passports, and resident IDs.
 
 
 <ul>
 <li>
 Manage airport pass applications and renewals.
 </li>
 <li>
 Manage vendor coordination for timely delivery of orders/supplies.
 </li>
 <li>
 Collect POs, payment cheques, and deposit in the bank.
 </li>
 <li>
 Collaborate with Finance for billing.
 </li>
 <li>
 Prepare entry/exit gate passes.
 </li>
 <li>
 Keep tracked records of work visas, passports, and resident IDs.
 
 
 </li>
 </ul>
 Supervise security Team if required.
</div>

Project Admin Assistant

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div> 
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div> 
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div> 
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Petrolube Oil Company KSA

<div>
 
 
 
 About Petrolube:
 
 
 
 
 Petrolube is the largest lubricants producer and supplier in Saudi Arabia.
 
 
 Home to the iconic Petromin brand, Petrolube offers customers superior quality products that meet their evolving needs. We do this through an unrivalled range of high-quality, increasingly sustainable, and diverse portfolio of brands.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 Provide secretarial and administrative support to Plant Manager Jeddah plant, by recording the plant expenditures, compiling the time sheets and labor overtime records, and maintaining suppliers.
 
 
 Act as plant&rsquo;s IT focal point to resolve staff&rsquo;s IT related issues.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Petty Cash/Expense Report
 
 
 
 Make expense reports for the expenses incurred at the Jeddah plant to keep records of all expenditures as per the budget allocation. Includes following:
 
 <ul>
 <li>
 Receive all invoices from plant purchase.
 </li>
 <li>
 Allocate the expenses to respective cost canters and enter in system.
 </li>
 <li>
 Tracking the Payment and Approval Status for the submitted claims through System.
 </li>
 <li>
 Making required follow-ups and reporting to Plant Manager, if required extra supports.
 </li>
 </ul>
 
 
 
 
 
 Time Sheets, Overtime and Shift Allowance Allocation
 
 
 
 Make time sheet, over time records and shift allowance for the staff to calculate their respective monthly salary. This includes:
 
 <ul>
 <li>
 Collect the report from system and calculate the work hours for each staff.
 </li>
 <li>
 Forward time sheet for contract staff to Plant Manager for approval.
 </li>
 <li>
 Send the approved time sheet to respective contractors, for processing monthly salaries for respective employees.
 </li>
 <li>
 Allocation of shift allowance for company employees.
 </li>
 </ul>
 
 
 
 
 
 Filing Documents
 
 
 
 Keep all the records/documents in files in a manner that these are easily accessible whenever required. This includes:
 
 <ul>
 <li>
 Open different file for the respective documents.
 </li>
 <li>
 Filing copy of invoices and sending original for payment to finance.
 </li>
 <li>
 Check each document on receipt, carry out required action, file the copy, and send original to Head Office.
 </li>
 <li>
 Filing of employee related documents
 </li>
 <li>
 Filing Supplier contracts
 </li>
 </ul>
 
 
 
 
 
 IT Support
 
 
 
 Co-ordinate with IT to resolve IT related issues at Jeddah plant. This includes:
 
 <ul>
 <li>
 Troubleshooting the issues and report to IT.
 </li>
 <li>
 Visit the staff reporting IT related issues to resolve their complaint.
 </li>
 <li>
 Get administrative access, if required, from IT head office and then resolve the problem.
 </li>
 <li>
 Arrange remote access for the IT at head office to the staff&rsquo;s computer if the issue is not resolved locally.
 </li>
 </ul>
 
 
 
 
 
 HR &amp; Administrative Support
 
 
 
 Provide the HR &amp; administrative support to all operation staff at the plant to complete day to day work formalities. This includes:
 
 <ul>
 <li>
 Draft letter for Production Manager for service providers.
 </li>
 <li>
 Handle all incoming/outgoing postal/calls.
 </li>
 <li>
 Preparation and sending of announcement mails on behalf of Plant Manager.
 </li>
 <li>
 Prepare staff leave requests.
 </li>
 <li>
 Handle travel requests.
 </li>
 <li>
 Coordinate with travel agents for issuing tickets for employees.
 </li>
 <li>
 Coordinate with Contractors for any contract employee related issues.
 </li>
 <li>
 Coordinate with Contractors &amp; HR for hiring new employees
 </li>
 <li>
 Keeping training records for the plant staffs.
 </li>
 </ul>
 
 
 
 
 
 Permit Issuance and Entry to Jeddah Plant
 
 
 
 Coordinate with JP Security team for issuance of permits and their process. This includes:
 
 <ul>
 <li>
 Filing and reviewing of Early out gate passes for employees.
 </li>
 <li>
 Collecting required documents from visitors to issue the VGP.
 </li>
 <li>
 Issuance of Visitors Gate Pass through system and coordinate with JP security for smooth entry.
 </li>
 <li>
 Coordinate with JP Security for issuance of Work permits for temporary labors and other contract workers.
 </li>
 <li>
 Issue exit permits for vehicles to take out the materials from JP.
 </li>
 <li>
 Coordinate with Security team to issue/renew of staff ID cards.
 </li>
 <li>
 Coordinate with Security team to issue/renew of vehicle entry permits.
 </li>
 </ul>
 
 
 
 
 
 Jeddah Plant Scrap Sales Management
 
 
 
 Handling scarp selling and their documentation. This includes:
 
 <ul>
 <li>
 Coordinating with the Scrap handling staff at backyard for timely shifting/loading of scrap waste.
 </li>
 <li>
 Issuing exit permits for scarp collecting vehicles
 </li>
 <li>
 Filing all the records related to scarp selling.
 </li>
 <li>
 Coordinating with the scarp customer for timely deposition of scrap amounts collected to company accounts.
 </li>
 <li>
 Handling financial records of scrap amounts and materials sold.
 </li>
 <li>
 Follow up with Finance &amp; Treasury team for Scrap Manual Invoice and Cash receipt for the closed scrap amounts.
 </li>
 <li>
 Be a part of the committee for negotiation of scrap amounts and implementation of contracts as per business needs.
 </li>
 </ul>
 
 
 
 
 
 Waste Removal Management
 
 
 <ul>
 <li>
 Monitoring timely removal of sewage/trash wastes from JP.
 </li>
 <li>
 Handling records and documents related to waste removal.
 </li>
 </ul>
 
 
 
 
 
 Stationary Store Keeping
 
 
 
 Responsible to maintain the required level of stationary items at JP stationary store.
 
 <ul>
 <li>
 Replenish the stock for stationary before it gets dries out.
 </li>
 <li>
 Keep record for gift and stationary items
 </li>
 <li>
 Handling of distribution and keeping enough stock of uniforms for Plant staff.
 </li>
 <li>
 Keeping enough stock for Booklets, stickers, etc. related to production.
 </li>
 </ul>
 
 
 
 
 
 ACA Submission
 
 
 <ul>
 <li>
 Preparation and submission of all approved CAPEX projects
 </li>
 <li>
 Tracking and Follow-ups for submitted ACAs.
 </li>
 </ul>
 
 
 
 
 
 PR Creation &amp; Tracking
 
 
 <ul>
 <li>
 Coordinate with Procurement department to get the required quotations
 </li>
 <li>
 Creating PR as per the available quotation.
 </li>
 <li>
 Keeping track of PRs and following up with Procurement for POs.
 </li>
 </ul>
 
 
 
 
 
 Invoice Processing, Submission &amp; Expense Tracking
 
 
 <ul>
 <li>
 Submission of Invoices to Procurement/Finance on timely basis.
 </li>
 <li>
 Proper allocation of expenses to the respective cost center.
 </li>
 <li>
 Tracking and follow up for payment of invoice.
 </li>
 </ul>
 
 
 
 
 
 Reports &amp; Dashboards
 
 
 <ul>
 <li>
 Track and update sustainability reports
 </li>
 <li>
 Monthly PIMS reports
 </li>
 <li>
 Update Production DATA on EMS Dashboards
 </li>
 </ul>
 
 
 
 
 
 Vacations Support
 
 
 
 Performs duties of other staff members when they are on leave to have a smooth operation at the plant. It includes:
 
 <ul>
 <li>
 Support to complete duties for Operational Coordinator in his absence.
 </li>
 <li>
 Complete responsibilities and duties assigned on behalf of Operation Coordinator.
 </li>
 </ul>
 
 
 
 
 
 
 Job Knowledge:
 
 
 
 
 
 Academic:
 
 
 
 Bachelor&rsquo;s degree, IT background
 
 
 
 
 
 
 Additional Training:
 
 
 <ul>
 <li>
 Office 365
 </li>
 </ul>
 
 
 
 
 
 Related Work Experience
 
 
 
 2-3 Years
 
 
 
 
 
 
 Language skills:
 
 
 
 English is essential. Arabic preferred.
 
</div>

Plant Coordinator

Ibix Global Tech

We are seeking a skilled Microsoft Engineer with proven expertise in Active Directory migrations, Office 365 security, and enterprise-grade email/network protection solutions. The ideal candidate will be responsible for implementing secure Microsoft environments, troubleshooting synchronization issues, and deploying best-in-class email and endpoint security platforms such as Darktrace, Bitdefender, Mimecast, Proofpoint, and Forcepoint.Key Responsibilities<ul><li>Plan, execute, and manage Microsoft Active Directory migrations and upgrades (on-prem, hybrid, or cloud).</li><li>Diagnose and resolve directory synchronization issues in hybrid environments.</li><li>Implement and manage Office 365 email security solutions (ATP, DKIM, SPF, DMARC, encryption, retention policies).</li><li>Deploy and integrate third-party security solutions including:</li><li>Darktrace (AI-driven threat detection &amp; response)</li><li>Bitdefender (endpoint security &amp; EDR/XDR)</li><li>Mimecast, Proofpoint, Forcepoint (email &amp; data security, DLP, phishing protection)</li><li>Other enterprise-grade tools as required</li><li>Perform Vulnerability Assessment and Penetration Testing (VAPT) &ndash; both automated and manual &ndash; to identify and mitigate risks.</li><li>Lead implementation of network security controls (firewalls, VPNs, IDS/IPS, zero-trust, endpoint protection).</li><li>Collaborate with client teams and vendors to deliver secure, reliable, and compliant environments.</li><li>Document architecture, configurations, and incident response playbooks.</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Computer Science, IT, or related field (or equivalent experience).</li><li>2&ndash;5 years of proven experience in Microsoft ecosystem and security domain.</li><li>Hands-on expertise in Active Directory migration, upgrade, and hybrid troubleshooting.</li><li>Strong administration knowledge of Microsoft 365 security &amp; compliance features.</li><li>Practical experience with enterprise-grade security platforms (Darktrace, Bitdefender, Mimecast, Proofpoint, Forcepoint, etc.).</li><li>Solid understanding of email security, endpoint security, and DLP solutions.</li><li>Proficiency in VAPT (manual &amp; automated testing) and remediation.</li><li>Familiarity with network security infrastructure (firewalls, IDS/IPS, SIEM).</li><li>Preferred certifications: Microsoft Security Administrator, Azure Administrator, Security+, CEH, or equivalent.</li></ul>What We Offer<ul><li>Competitive salary &amp; performance-based incentives</li><li>Opportunities for training and certifications in Microsoft and leading security solutions</li><li>Work on enterprise-level projects across Microsoft, email security, and network defense domains</li><li>Collaborative and fast-paced environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join Immediately?</li><li>What is your expected monthly package in SAR?</li><li>What is your current monthly package SAR?</li><li>Can you describe your hands-on experience with Microsoft Active Directory migrations and troubleshooting synchronization issues in hybrid environments?</li><li>What specific Office 365 security and compliance features have you implemented &mdash; such as ATP, DKIM, SPF, DMARC, or data encryption policies?</li><li>Which enterprise-grade security platforms (e.g., Darktrace, Bitdefender, Mimecast, Proofpoint, or Forcepoint) have you deployed or managed, and what was your role in their implementation?</li><li>Can you walk us through your process for conducting Vulnerability Assessment and Penetration Testing (VAPT), both automated and manual?</li><li>What experience do you have implementing or managing network security controls such as firewalls, VPNs, IDS/IPS, or zero-trust architecture?</li><li>What is your level of experience with virtualization and cloud technologies (e.g., Azure, Hyper-V, VMware), and how have you integrated them within secure enterprise environments?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Microsoft Engineer

<div>Have you ever imagined to be part of one of the biggest food companies in the world?
Nourish life is our commitment. This is not limited to food production &ndash; it extends to projects, initiatives and causes we embrace. In order to deliver quality products, we have a team dedicated to innovating every day. We have more than 100,000 employees worldwide. A large team that has a global vision, without leaving aside the local needs.
Each member of our team is important to make BRF one of the largest food companies in the world. We are guided by values that serve as a compass for our work. Ethics in all actions, transparency in our value chain and innovation are non-negotiable points for us.
Come and join us to be part of this food giant!
BRF values and promotes an inclusive and diverse culture. We consider persons with disabilities for all our opportunities.
<div><div><div><h2 class="jobSectionHeader">
Job Description</h2>
</div><div><ul><li>Provide the transportation according to the plan received by the departments (timing and number of people).</li>
<li>Support the execution of the activities related to the catering at the factory and monitor the catering provider.</li>
<li>Participate in the department meetings, support the employees and leaders in the topics related to Admin &amp; Facilities.</li>
<li>Support the internal events in the factory, helping with the organization and execution.</li>
<li>Participate in the internal and external audits
</li><li>Communication: Update the internal communication of the factory &ndash; TV, visual boards, support internal communication, creating visual communication for approval and implementation.</li>
<li>Relationship Management - Ensure the services that we are providing are up to the standard and the contract terms and ensure internal client satisfaction.</li>
<li>Reception/Services: Assisting the visitors / Receiving calls</li>
<li>Manage all the services related to contract (Invoice booking / contract management / supplier evaluation / supplier selection)</li>
<li>Responsible for analyzing and controlling the Admin &amp; Facilities packages budget monthly, as well as planning the forecast.</li>
<li>Administration and Compliance</li>
<li>Ensure that all administrative tasks are attended to and in compliance with BRF internal rules &amp; regulations.</li>
<li>Preparation of PR/PO for all services related invoices / timely booking to avoid any deviation / Provision control.</li>
<li>Comply with BRF Sustainability Policy guidelines, ensure adherence to BRF Sustainability Plan through activities in its routines that promotes compliance with the indicators and global ESG (Environmental, Social and Governance) commitments of the Company, ensuring the connection between its actions and sustainable development in the BRF chain.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader">Academic Background</h2>
</div><div><ul><li>Diploma in Administration or Management / Engineering</li>
</ul>
</div></div></div>Stay tuned on our Website to be aware about all the job opportunities we have!</div>

Admin & Facilities Analyst - GF

Thabt Gulf Digital Soulution

URGENT HIRING!!!Job Title: Tea Boy / Office BoyWe are currently hiring a Tea Boy / Office Boy to support daily operations in a professional office environment in the Kingdom of Saudi Arabia (KSA). The ideal candidate will be responsible for preparing refreshments, maintaining cleanliness, and providing basic support to office staff and guests.Key Responsibilities:Prepare and serve tea, coffee, and other beverages to staff and visitors.Ensure the cleanliness and organization of the office, pantry, and meeting rooms.Assist with basic clerical tasks such as filing documents, photocopying, and organizing supplies.Receive and direct visitors in a professional and courteous manner.Monitor and replenish pantry stock as needed.Support day-to-day office operations as required.Requirements:1&ndash;3 years of proven experience as a Tea Boy, Office Assistant, or in a similar role.Basic knowledge of beverage preparation and office maintenance tasks.Good communication skills in English (Arabic is a plus).Ability to work independently and manage multiple tasks efficiently.Professional appearance and good personal hygiene.Must be currently based in KSA with a valid or cancelled visa, or on a visit visa.Punctual, polite, respectful, and well-groomedEmail: nar.tasks@gmail.comJob Type: Full-time

Teaboy/ Karak maker

Explore 91+ Office administrator in Jeddah this October. Find roles across top companies and apply now to boost your career.

91 office administrator jobs IN Jeddah

Project Admin Assistant

Project Admin Assistant

Project Admin Assistant

Plant Coordinator

Microsoft Engineer

Admin & Facilities Analyst - GF

Teaboy/ Karak maker