administrative assistant

administrative assistant (in office) Jobs in Boston

administrative assistant (in office)

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative assistant, front desk reception Jobs in Boston

administrative coordinator Jobs in Boston

administrative coordinator

office assistant

MB EVENTS

<p><b>Job Summary</b><br/>We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and enjoys providing exceptional support to ensure smooth office operations. As an Office Assistant, you will be the first point of contact, manage administrative tasks, and assist with various office functions. Your positive attitude, strong organizational skills, and attention to detail will help create a welcoming and efficient workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.</p><p><b>Duties</b></p><ul><li>answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for accurate record-keeping</li><li>Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments or meetings for staff members</li><li>Support office management activities such as supply inventory, order processing, and basic bookkeeping</li><li>Provide excellent customer service by addressing inquiries promptly and professionally in person or via phone or email</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with QuickBooks or similar accounting software for bookkeeping tasks</li><li>Strong organizational skills with the ability to prioritize multiple tasks effectively</li><li>Excellent verbal and written communication skills; bilingual abilities are a plus</li><li>Familiarity with multi-line phone systems and phone etiquette standards</li><li>Proven clerical experience including data entry, proofreading, filing, and document management</li><li>Ability to handle customer support scenarios with professionalism and patience</li><li>Knowledge of office management principles along with strong time management skills</li><li>Personal assistant experience or calendar management skills are highly valued</li></ul><p>Join us as an Office Assistant and become a vital part of our team! Your dedication will help us maintain an efficient, welcoming environment where everyone feels valued. We&rsquo;re excited to support your professional growth in this rewarding role!</p><p>Pay: $20.00 - $30.00 per hour</p><p>Work Location: Hybrid remote in Boston, MA 02133</p>

Office Assistant

Lighthouse Realty Management, LLC

<p><b>WE ARE</b></p><p>Boston-based property management firm dedicated to providing detail-focused services to our clients. Located in the Back Bay, we manage a wide array of clients and provide an expansive range of services from daily property operations to large-scale replacement and maintenance projects.</p><p>With over 10 years in business, our goal is to provide the best opportunities for our clients, team members, customers, and communities. We understand the importance of our customers and strive to develop a highly motivated, world-class workforce committed to meeting their needs.</p><p><b>Our work environment includes:</b></p><ul><li>modern office setting</li><li>growth opportunities</li><li>business casual work attire</li><li>hands-on training</li><li>strong team-driven ethos</li></ul><p><b>THE BASICS</b></p><ul><li>Type: Full-time</li><li>Where: Copley Square</li><li>Pay: Starting From $20.00-25.00 per hour</li><li>Schedule: 8:30am-5:00pm, Monday to Friday</li></ul><p><b>YOU ARE</b></p><p>We are seeking an energetic, motivated, multitasking Administrative Assistant eager to join a team. This role includes answering phones, assisting clients, data processing, and filing. Successful candidates have a willingness to learn and grow with an open, dynamic, strong, and cohesive team.</p><p><b>The ideal candidate is:</b></p><ul><li>collaborative</li><li>customer focused</li><li>critical thinker</li><li>dependable</li><li>organized</li><li>outcome oriented</li><li>proactive</li><li>resourceful</li><li>self motivated</li></ul><p><b>The ideal candidate has:</b></p><ul><li>general understanding of administrative procedures/systems</li><li>excellent customer service, verbal, and written communication skills</li><li>friendly, professional demeanor and good telephone communication etiquette</li><li>organizational skills with the ability to prioritize tasks effectively</li><li>strong attention to detail and accuracy in all work tasks</li></ul><p><b>The ideal candidate can:</b></p><ul><li>handle complex and confidential situations and requests</li><li>hold yourself and the team accountable</li><li>learn basic new systems</li><li>manage multiple projects with little supervision</li><li>multitask in a fast-paced environment</li><li>stay level-headed during moments of stress</li><li>think outside the box</li></ul><p><b>YOU WILL</b></p><ul><li>Receive and provide general support by fielding telephone calls and emails, dispatching appropriately and directly assisting with inquiries.</li><li>Provide general administrative support such as mailing, scanning, copying, filing, data entry, data mining, meeting and appointment coordination, and calendar management.</li><li>Manage the company office by overseeing inventory and resources such as supplies, equipment, furniture, service providers, and maintaining an organized space.</li><li>Prepare and modify documents including correspondence, reports, drafts, meeting materials, presentations, memos and emails.</li><li>Help with personal assistant duties for company executives if needed, support other departments as required, and additional tasks as requested.</li></ul><p><b>YOU MUST HAVE</b></p><ul><li>High school diploma or equivalent.</li><li>Proficiency in computer use including Microsoft Suite.</li><li>Ability to maintain professionalism and a positive service attitude at all times.</li><li>Exceptional customer service and interpersonal skills.</li><li>Strong sense of urgency and problem solving skills.</li><li>Meticulous attention to detail and excellent organizational skills.</li><li>Capability to handle multiple tasks with superb accuracy and achieve deadlines under pressure.</li></ul><p><b>ALSO COOL</b></p><ul><li>Previous experience in processing accounts payable is a positive.</li><li>Some college coursework or business vocational school education is helpful.</li><li>Previous experience in a property management environment preferred but not required.</li><li>Bilingual/Spanish/Portuguese/Mandarin is a plus.</li></ul><p><b>YOU GET</b></p><p>We offer competitive and attractive compensation packages. Salary depends on skills and experience. Benefits begin accruing on day one.</p><p><b>Excellent health coverage, workflow flexibility, time off plans include:</b></p><ul><li>Vacation PTO</li><li>Personal PTO</li><li>Holiday PTO</li><li>Cost-sharing medical, dental, and vision plan options</li><li>Employer-paid disability and life insurance plans</li><li>Parental leave plans</li><li>401(k) retirement plan with employer match</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant, Front Desk Reception

First American

<div><h2 class="jobSectionHeader"><b>Who We Are</b></h2><p></p>
Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For&reg; list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.<p></p><h2 class="jobSectionHeader"><b>
What We Do</b></h2><p></p>
Join a collaborative team where your organizational expertise and customer-focused approach help drive operational excellence. At First American, we provide our employees with the tools, technology, and support needed to succeed while delivering exceptional service across the organization. We are seeking an Administrative Assistant to provide critical support to a department, management team, and/or executive leadership. In this role, you will help ensure the efficient day-to-day operation of the office by coordinating administrative activities, managing communications, and serving as a key resource for department and company information. Working with confidential and sensitive information, you will play an important role in supporting business objectives, fostering collaboration, and contributing to the overall success of the team.<p><b>
What You'll Do</b></p><ul><li>
Provide administrative support to a department, leadership team, or executive, helping drive efficiency and day-to-day operations.</li><li>
Serve as a trusted resource for department and company information, responding to inquiries and connecting team members with the right resources.</li><li>
Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.</li><li>
Research, gather, and organize information for reports, projects, and special assignments.</li><li>
Manage calendars, schedule meetings, coordinate travel arrangements, and support related logistics.</li><li>
Review and prioritize meeting requests, gathering relevant information and facilitating scheduling decisions.</li><li>
Screen and respond to phone calls and email inquiries with professionalism and a customer-focused mindset.</li><li>
Coordinate department meetings and events, including logistics, materials, and follow-up activities.</li><li>
Prepare meeting notes, track action items, and help ensure timely completion of key deliverables.</li><li>
Support office operations through activities such as ordering supplies, processing expense reports, maintaining records, and assisting visitors.</li><li>
Handle confidential and sensitive information with discretion and sound judgment.</li><li>
Contribute to special projects and other responsibilities as assigned.</li><li>
Intake original closing documents for internal distribution</li><li>
Distribute post-closing packages to customers as well as other file wrap up tasks as needed</li></ul><p></p><p><b>
What You'll Bring</b></p><ul><li>
High school diploma or equivalent required; some college coursework preferred.</li><li>
2&ndash;4 years of administrative support experience, preferably in a fast-paced professional environment.</li><li>
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</li><li>
Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.</li><li>
Excellent written and verbal communication skills, including strong grammar and proofreading abilities.</li><li>
Demonstrated attention to detail and commitment to producing accurate, high-quality work.</li><li>
Ability to exercise discretion and maintain confidentiality when handling sensitive information.</li><li>
Strong problem-solving skills and the ability to think proactively and independently.</li><li>
A positive, service-oriented approach with a commitment to supporting colleagues, leaders, and customers.</li><li>
Ability to build effective working relationships and collaborate across teams.</li></ul><p></p><h2 class="jobSectionHeader"><b>
What We Offer</b></h2><p></p>
By choice, we don&rsquo;t simply accept individuality &ndash; we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.<p></p>
Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.</div>

Administrative Assistant (In Office)

Massachusetts General Hospital

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
This role supports healthcare teams by assisting with both clinical and non-clinical patient services under the direction of healthcare providers. Key responsibilities include taking vital signs, documenting patient information, scheduling appointments, and managing patient flow. This role involves direct interaction with patients to ensure their comfort and address concerns, as well as collaboration with physicians, nurse practitioners, and nursing staff to facilitate efficient care.<br>
<br>
Does this position require Patient Care? Yes<br>
<br>
Essential Functions:<br>
<ul><li>Interview patients to obtain medical information and measure their vital signs, weight, and height.
</li><li>Show patients to examination rooms and prepare necessary equipment for healthcare providers.
</li><li>Record patients' medical history, vital statistics, or information such as test results in medical records.
</li><li>Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms. Acts as a liaison with other departments and advocates for patients with a positive customer service approach.
</li><li>Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing.
</li><li>Prepare treatment rooms for patient examinations, keeping the rooms neat and clean and supplies stocked.
</li><li>Clean and sterilize instruments and dispose of contaminated supplies.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education<br>
High School Diploma or Equivalent required<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
Basic Life Support [BLS Certification] - Data Conversion - Various Issuers preferred Certified Medical Assistant [National Certification] - Data Conversion - Various Issuers preferred Emergency Medical Technician - Basic [Massachusetts] - Massachusetts Office of Emergency Medical Services preferred</p><p></p><p><b>
Medical Assistant: Principle Duties and Responsibilities - Clinical</b></p><p></p><p>
Provides safe, compassionate patient care under the supervision of the Nurse Manager and licensed personal (RNs) working with the MA on a daily basis</p><p></p><p>
Performs all duties and responsibilities as described in the Medical Assistant position description</p><p></p><p>
Facilitates flow of patients from waiting room to infusion chairs in a timely manner as close as possible to scheduled appointment times Observes, reports and records vital signs, height and weight, pain level, and allergies as directed by the provider</p><p></p><p>
Obtains vital signs, height and weight, pain level and allergies. Documents results in the patient&rsquo;s record (LMR).</p><p>
Monitors vital signs on patient receiving ketamine administration as per protocol.</p><p>
Promptly informs the MD, anesthesiologist, or staff nurse of any significant change in vital signs or acute symptoms</p><p>
Conducts a brief focused assessment of the patient, including interval changes
</p><p></p><p>Performs a variety of complex patient treatments and procedures according to standard policies and procedures, these may include but are not limited to:</p><p></p><p>
Blood pressure cuff, pulse oximetry probe placement and 02 saturation measurement provides snack, blankets, ice packs, comfort items help with discharge procedures, linen change helps coordinate change in infusion schedule with MD and administrative assistant prepares forms for informed consent</p><p></p><p>
Physically prepares patients for and assists care providers with examinations and therapeutic procedures
</p><p>Instructs and assists patients while getting infusions</p><p>
 Instructs patients and families for expectations in the clinic</p><p>
Participates in daily operational activities necessary for a safe patient and staff environment. Maintains JACHO standards on the unit</p><p>
Cares for medical equipment and supplies and monitors sterilization of appropriate equipment.</p><p>
Ensures patient safety</p><p>
Escorts patients from waiting area to and from treatment areas</p><p>
Rounds on patients routinely for to assist with falls prevention</p><p>
Aids patients with toileting (including escorting patients to and from bathroom to prevent patient falls)</p><p>
Assists with patient transfers (i.e. wheelchair to/from bed/stretcher; stretcher to/from bed) and bed positioning</p><p>
Provides nutritional snacks for patients as appropriate</p><p>
Collaborates with Medical Director to identify and meet learning needs</p><p>
 7.1 Attends educational programs to advance knowledge and skill</p><p>
 7.2 Adheres to the standards of required training</p><p></p><p><b>
Patient Services Coordinator II: Principal Duties and Responsibilities - Administrative</b></p><p></p><p>
Cross trained to provide back up for all check in and checkout functions as outlined by the MGH/MGPO Front Desk Standards and Cadence Front Desk Check In User without Registration Training Track.</p><p></p><p>
Maintains confidentiality and privacy which is consistent with HIPAA guidelines.</p><p></p><p>
Provides basic information/instructions to patients regarding Hospital and practice procedures. Will arrange escort or interpreter services as needed.</p><p></p><p>
Is competent in the use of automated systems used on the unit.</p><p>
Basic understanding of Ambulatory Patient Tracking System.</p><p>
Knowledge of Voalte communicating system</p><p>
Competence in scheduling patient appointments via Epic Hyperspace</p><p>
Prints upcoming schedules for patient verification and confirmation.</p><p></p><p>
Performs the daily management of encounter form processing and reconcilement.</p><p>
Knowledge of scanning procedures and label printing.</p><p>
Ensures completeness of all encounter forms by the patient as required for processing</p><p></p><p>
Remains current on any changing issues within the unit which affects initial patient flow</p><p></p><p><b><br>
Additional Job Details (if applicable)</b></p><p>
Under the direction of the Nurse Manager, the Medical Assistant works in the clinical setting providing direct and indirect service for patients and providers. The medical assistant works with the interdisciplinary health team in providing a wide variety of clinical, administrative and technical support functions in the delivery of healthcare in the Ketamine Infusion Unit. The Medical Assistant for the Ketamine Infusion Unit will also be cross-trained to perform the administrative responsibilities of the Patient Service Coordinator II.<br>
Shifts needed are Tuesday, Thursday, Friday 8:30-5. Evenings and weekends are available to pick up as well.</p><p></p><p><b>
Physical Requirements</b></p><ul><li>
Standing Frequently (34-66%)</li><li>
Walking Frequently (34-66%)</li><li>
Sitting Occasionally (3-33%)</li><li>
Lifting Frequently (34-66%) 35lbs+ (w/assisted device)</li><li>
Carrying Frequently (34-66%) 20lbs - 35lbs</li><li>
Pushing Occasionally (3-33%)</li><li>
Pulling Occasionally (3-33%)</li><li>
Climbing Rarely (Less than 2%)</li><li>
Balancing Frequently (34-66%)</li><li>
Stooping Occasionally (3-33%)</li><li>
Kneeling Occasionally (3-33%)</li><li>
Crouching Occasionally (3-33%)</li><li>
Crawling Rarely (Less than 2%)</li><li>
Reaching Frequently (34-66%)</li><li>
Gross Manipulation (Handling) Frequently (34-66%)</li><li>
Fine Manipulation (Fingering) Frequently (34-66%)</li><li>
Feeling Constantly (67-100%)</li><li>
Foot Use Rarely (Less than 2%)</li><li>
Vision - Far Constantly (67-100%)</li><li>
Vision - Near Constantly (67-100%)</li><li>
Talking Constantly (67-100%)</li><li>
Hearing Constantly (67-100%)</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Parkman Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
32<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$22.00 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Medical Assistant I

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary The role supports healthcare teams by assisting with both clinical and non-clinical patient services under the direction of healthcare providers. Key responsibilities include taking vital signs, documenting patient information, scheduling appointments, and managing patient flow. This role involves direct interaction with patients to ensure their comfort and address concerns, as well as collaboration with physicians, nurse practitioners, and nursing staff to facilitate efficient care.
<br>
<br>
Does this position require Patient Care? Yes
<br>
<br>
Essential Functions<br>
<br>
Assists junior Medical Assistants with day-to-day questions and responsibilities and helps facilitate their learning by participating in onboarding training.
<br>
<br>
<ul><li>Show patients to examination rooms, prepare necessary equipment for healthcare providers, and interview patients to obtain medical information, measure their vital signs, weight, and height, and record information in the patient's medical record.
</li></ul><br>
<ul><li>Explain treatment procedures, medications, diets, and physician instructions to patients, ordering and organizing educational materials to reinforce patient education.
</li></ul><br>
<ul><li>Perform general office duties, such as answering phones, taking dictation, and completing insurance forms, while acting as a liaison with other departments and advocating for patients with a positive customer service approach.
</li></ul><br>
<ul><li>Collect blood, tissue, or other laboratory specimens, log them, and prepare them for testing; perform phlebotomy if competence is demonstrated.
</li></ul><br>
<ul><li>Maintains inventory of immunizations and check expiration dates.
</li></ul><br>
<ul><li>Provides immunizations (as applicable) which requires certification or 3 years of experience administering a vaccine and supervision of a provider.
</li></ul><br>
<ul><li>Responsible for improving appropriate departmental quality initiatives, such as two patient identifiers and hand hygiene.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required or Associate's Degree Medical Assisting preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Basic Life Support [BLS Certification] - Data Conversion - Various Issuers preferred Certified Medical Assistant [National Certification] - Data Conversion - Various Issuers preferred Experience Direct MA experience or medical field work 1-2 years required Knowledge, Skills and Abilities - Strong interpersonal and communication skills are essential for success in this position. - Ability to prioritize tasks in complex and busy environments. - Accuracy and attention to detail. - Comply with all local, state, and federal privacy and confidentiality rules and regulations. - Ability to take vital signs and manual blood pressure, as well as collect blood samples and other specimens. - Comprehensive knowledge of medical terminology, procedures, and protocols. - Proficiency in electronic health record (EHR) systems and medical office software. - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. - Managing one's own time and the time of others.<p></p><p><b><br>
Additional Job Details (if applicable)</b></p><b>
Physical Requirements</b><ul><li>
Standing Frequently (34-66%)
</li></ul><ul><li>Walking Frequently (34-66%)
</li></ul><ul><li>Sitting Occasionally (3-33%)
</li></ul><ul><li>Lifting Frequently (34-66%) 35lbs+ (w/assisted device)
</li></ul><ul><li>Carrying Frequently (34-66%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Occasionally (3-33%)
</li></ul><ul><li>Pulling Occasionally (3-33%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Frequently (34-66%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Occasionally (3-33%)
</li></ul><ul><li>Crouching Occasionally (3-33%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Frequently (34-66%)
</li></ul><ul><li>Gross Manipulation (Handling) Frequently (34-66%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
221 Longwood Avenue<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$22.75 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Medical Assistant II

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>Job Summary: Provides administrative support to physicians in their clinical practice, academic and research roles.&lt;br&gt;&lt;br&gt;</p>
<p></p>
<p><b>Job Description:</b></p>
<p><b>
Essential Responsibilities:
</b></p><div><ul><li>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.</li></ul>
<ul><li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.</li></ul>
<ul><li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.</li></ul>
<ul><li>Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.</li></ul>
<ul><li>Maintains physicians&rsquo; clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.</li></ul>
<ul><li>Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.</li></ul>
<ul><li>Obtains authorization for radiologic exams as needed.</li></ul>
<ul><li>Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.</li></ul>
<ul><li>Participates in and is responsible for special projects and process improvement initiatives as requested.</li></ul>
</div>
<p><b>Required Qualifications:</b></p>
<div>
<ul><li>High School diploma or GED required. Associate&rsquo;s degree preferred.</li></ul>
<ul><li>1-3 years related work experience required.</li></ul>
<ul><li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</li></ul>
</div>
<p><b>Preferred Qualifications:</b></p>
<div>
<ul><li>Healthcare experience.</li></ul>
</div>
<p><b>Competencies:</b></p>
<div>
<ul><li><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</li></ul>
<ul><li><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</li></ul>
<ul><li><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</li></ul>
<ul><li><b>Team Work: </b>Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.</li></ul>
<ul><li><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</li></ul>
</div>
<p><b>Physical Nature of the Job:</b><br>
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally</p><br>
<p></p>
<p></p>
<p><b>Pay Range:
</b></p><p>$21.00 &ndash; $28.26</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative / Executive Assistants</div></li>
<li><div><b>Pay Range:</b> $21.00 - $28.26</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR96921</div></li></ul></div>

Administrative Assistant II- Urology Needham Site

Summation Financial Services

<div><h3 class="jobSectionHeader"><b>Mobile Business Office Manager (On-Site, Travel Required)</b></h3>
<p><b>
Summation Financial Services</b><br>
Boston, MA (Greater Boston Area)<br>
Full-Time</p>
<p></p>
<h3 class="jobSectionHeader"><b>Position Overview</b></h3>
<p>
Summation Financial Services is hiring a <b>Mobile Business Office Manager</b> to support business office operations across skilled nursing facilities in the Boston and Greater Boston area.</p>
<p>
This is a <b>fully on-site, travel-based role</b> requiring regular local travel between facilities. This position is not remote.</p>
<p>
In this role, you will provide hands-on leadership, training, and operational support to ensure strong financial performance, accurate billing, and compliance across multiple locations.</p>
<p></p>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<p><b>
Accounts Receivable &amp; Billing</b></p>
<ul>
<li>Manage and oversee <b>Medicare, Medicaid, and private pay billing</b></li>
<li>Monitor <b>accounts receivable aging</b>, collections, and cash flow</li>
<li>Identify and resolve billing discrepancies and denials</li>
<li>Report delinquent accounts and trends to leadership</li>
</ul>
<p><b>Operational Support &amp; Coverage</b></p>
<ul>
<li>Step in as needed to perform <b>Business Office Manager or Billing Assistant duties</b></li>
<li>Provide coverage during staffing shortages or transitions</li>
<li>Ensure continuity of business office operations across facilities</li>
</ul>
<p><b>Training &amp; Process Improvement</b></p>
<ul>
<li>Train and support on-site staff in billing systems and best practices</li>
<li>Implement standardized processes to improve <b>accuracy, compliance, and efficiency</b></li>
<li>Assist with system implementations and workflow improvements</li>
</ul>
<p><b>Compliance &amp; Reporting</b></p>
<ul>
<li>Ensure adherence to <b>state, federal, and payer regulations</b></li>
<li>Maintain accurate documentation and audit readiness</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>Minimum <b>2+ years of experience in healthcare billing, accounts receivable, or business office operations</b></li>
<li>Experience in <b>skilled nursing facilities (SNF) or long-term care strongly preferred</b></li>
<li>Strong knowledge of <b>Medicare, Medicaid, and insurance billing processes</b></li>
<li>Proven ability to improve AR performance and resolve complex billing issues</li>
<li>Excellent organizational, communication, and problem-solving skills</li>
<li>Ability to travel locally between facilities on a regular basis</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits</b></h3>
<p>
We offer a competitive compensation package including:</p>
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Prescription Coverage &amp; Telemedicine</li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li>Company-Paid Life Insurance</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off (PTO)</li>
<li>Employee Assistance Program (EAP)</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Why Join Summation Financial Services?</b></h3>
<ul><li>Work in a <b>high-impact role</b> supporting multiple healthcare facilities</li>
<li>Gain exposure to <b>diverse operational environments</b></li>
<li>Be a key contributor in improving <b>financial performance and compliance</b></li>
<li>Join a team focused on <b>support, structure, and results</b></li>
</ul><p></p><h3 class="jobSectionHeader"><b>Apply Today</b></h3>
<p>
If you have a background in healthcare billing and enjoy a hands-on, fast-paced role with travel, we encourage you to apply.</p><br>
<p></p>
<div>
SFSMBOM</div></div><p></p>

Mobile Business Office Manager (On-Site, Travel Required)

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