2026 newburyport fire captain sole ac w/ect&e

executive assistant

administrative assistant

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant – legal Jobs in Boston

administrative assistant – legal

assistant

office assistant

Beacon Hill

<div>
 <p>
  <strong>
   Administrative Assistant to $65K - Make Impact Supporting a Dynamic Non Profit!
  </strong>
 </p>
 <p>
  Our client, a mission-driven nonprofit organization, is seeking an Administrative Assistant to ensure smooth day-to-day operations and help scale programs and operations. In this pivotal role, you'll manage administrative workflows, coordinate logistics, and support communications across internal teams and external partners. The ideal candidate brings 2+ years of experience in administration or operations and thrives in a fast-paced, collaborative environment.
 </p>
 <p>
  Position Details:
 </p>
 <ul>
  <li>
   Location: Boston, MA
  </li>
  <li>
   Work Model: In Office
  </li>
  <li>
   Degree: Preferred
  </li>
  <li>
   Responsibilities include coordinating flight bookings and verifying volunteer hours; managing database records and generating reports; supporting donor stewardship and board communications; preparing meeting agendas and tracking action items; assisting with events, team logistics, and internal workflows; serving as a point of contact for partners and stakeholders; and maintaining organized systems to ensure operational efficiency.
  </li>
  <li>
   The ideal candidate possesses strong organizational and multitasking skills; excellent written and verbal communication abilities; proficiency in Salesforce and Microsoft Office Suite; ability to adapt quickly to changing priorities; discretion in handling confidential information; and a proactive, team-oriented mindset.
  </li>
 </ul>
 <p>
  Join a growing nonprofit offering the chance to make a meaningful impact, work alongside passionate professionals, and contribute to a mission that strengthens families!
  <br/>
 </p>
 <p>
  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
 <br/>
 <p>
  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
 <br/>
 <p>
  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
 <br/>
 <p>
  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
  <br/>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
 <br/>
 <p>
  Benefits Information:
 </p>
 <br/>
 <p>
  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
 <br/>
 <p>
  <br/>
  <br/>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future (TM)
 </p>
</div>


Administrative Assistant

Hattie B. Cooper Community Center

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions to provide administrative and special project support. The Administrative Assistant will perform specific functions and duties related to administrative, bookkeeping, data entry, operational support, safety and compliance, and human resources - including payroll functions. and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. The ideal candidate is proactive, tech-savvy, bilingual , and possesses a passion for delivering outstanding customer service.</p><p><b>Specific Responsibilities </b></p><p>Assist with payroll functions and activities, including time and attendance review, payroll processing and enrolling employees into the company&rsquo;s benefits programs including: 401K, health, dental and other supplemental insurance.</p><p>&middot; Assist with human resources administration; including recruitment, HR onboarding documentation, staff orientation, personnel file maintenance and benefits administration.</p><p>&middot; Oversee office inventory control, which includes ordering, receipt and distribution of supplies, business integrity, risk assessment, and quality assurance, i.e., safety and security systems, and maintenance and inspection of equipment.</p><p>&middot; Perform data entry into company systems, and verify the information to ensure accuracy and accessibility.</p><p>&middot; Answer phone calls and assist with new family registration &amp; enrollment inquiries, and collection of tuition payments.</p><p>&middot; Assist the CEO to ensure effective and efficient management of the center&rsquo;s business affairs, including managing the flow of contract documents, reporting and compliances, re-licensing and other applications required by donors, etc.</p><p><b>SPECIFIC QUALIFICATIONS</b></p><p>&middot; Must possess excellent quantitative and organizational skills, with a strong ability to pay close attention to detail.</p><p>&middot; Three to four years of demonstrated work experience as an Administrative Assistant or Executive Assistant working in a high-volume nonprofit environment or child care center.</p><p>&middot; A demonstrated ability to work in a fast-paced environment and the ability to meet concurrent deadlines and organize time and priorities appropriately.</p><p>&middot; Experience working with accounting software systems.</p><p>&middot; Effective written and verbal communication skills, with high-level proficiency in Microsoft Outlook, Word, Excel and PowerPoint.</p><p>&middot; Ability to prioritize and coordinate projects and tasks efficiently.</p><p>&middot; Spanish and English dual language proficiency desired but not required.</p><p>&middot; Bachelor&rsquo;s degree in business administration or in a relevant field desired.</p><p>Join us as an Administrative Assistant where your enthusiasm meets your expertise! Be part of a team that values your contributions by providing a supportive environment that encourages growth. Your proactive attitude will help us deliver exceptional service while streamlining office operations. We are committed to paying all team members fairly for their vital work&mdash;apply today to become an essential part of our organization!</p><p>Pay: $24.89 - $29.97 per hour</p><p>Work Location: In person</p>

Bon Appétit

<div><ul><li>We are hiring immediately for a full time <b>ADMINISTRATIVE ASSISTANT</b> position.</li><li><b>
Location:</b> Fidelity CwP - 200 Seaport Boulevard, Boston, Massachusetts 02210. <i>Note: online applications accepted only.</i></li><li><b>
Schedule:</b> Full time; Monday through Friday, hours may vary. More details upon interview.</li><li><b>
Requirement:</b> Prior administrative assistant experience is preferred.</li><li><b>
Fixed Pay Rate:</b> $28.85 per hour.</li><li><i>Internal Employee Referral Bonus Available</i></li></ul><p></p><p><b><br>
We Make Applying Easy! </b>Want to apply to this job via text messaging? Text <b>JOB</b> to <b>75000 </b>and search <b>requisition ID number</b><b> 1522624.</b></p><p>
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg</p><p>
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!</p><p>
Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We&rsquo;re hiring! Bon App&eacute;tit Management Company operates more than 1,000 caf&eacute;s around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We&rsquo;ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients.</p><p></p><p><br>
Learn more about careers with Bon App&eacute;tit: http://www.bamco.com/careers/</p><div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2></div><div><p><br>
<b>
Summary: </b>Responsible for clerical functions and administrative support of food service programs.
<br>
<br>
<b>Essential Duties and Responsibilities:
</b></p><ul><li>Answer telephones and direct inquiries in a professional and client centric manner.</li><li>
Maintain confidential personnel files.</li><li>
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.</li><li>
Assist with staffing, including finding staff when employees call out on short notice.</li><li>
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.</li><li>
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.</li><li>
Enter weekly cash sales and meal counts using computer.</li><li>
Perform daily bank deposit reconciliation.</li><li>
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.</li><li>
Perform monthly vendor statement reconciliation.</li><li>
Prepare monthly state claim form for reimbursement.</li><li>
Assist in preparation of end of month financial reports.</li><li>
Attend in-service and/or safety meetings as required.</li><li>
Maintain clean and safe work environment; ability to perform job safely.</li><li>
Performs other duties as assigned.</li></ul></div></div></div><p><b>
Associates at Bon App&eacute;tit are offered many fantastic benefits.</b></p><p><b>
Full-time and part-time positions offer the following benefits</b> to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program</p><p></p><p><b><br>
Full-time positions also offer the following benefits</b> to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)</p><p></p><p><i><br>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, </i><i>click here</i><i> </i><i>or copy/paste the link below for paid time off benefits information. </i><i>https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf</i></p><p></p><p><b><br>
About Compass Group: Achieving leadership in the foodservice industry</b></p><p>
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.</p><p><br>
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.</p><p>
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/</p><p>
Applications are accepted on an ongoing basis.</p><p></p><p><br>
Bon Appetit maintains a drug-free workplace.</p><p>
[[filter4]]</p></div>

ADMINISTRATIVE ASSISTANT (FULL TIME)

WinnCompanies

WinnCompanies is looking for an Administrative Assistant to join our team at Jackson Commons Unit 2, an 8-unit mixed-income housing community located in Roxbury, MA,
<br>In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents.
<br><br>
The pay range for this role is $21.00-$22.00 per hour dependent on experience.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping.</li>
<li>Support team members with accurate, timely expense reports and detailed travel arrangements.</li>
<li>Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)</li>
<li>Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).</li>
<li>Obtain work orders from residents and documenting the work orders appropriately.</li>
<li>Assist with collecting documentation from residents for recertifications.</li>
<li>Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.</li>
<li>Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.</li>
<li>Complete special projects as needed.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>High school diploma or GED equivalent.</li>
<li>Less than 1 year of relevant work experience.</li>
<li>Basic familiarity with computer systems and web-based applications.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>A welcoming, can-do attitude and a professional presence.</li>
</ul>
<b>Preferred Qualifications:</b><br>
<ul>
<li>Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0.</li>
</ul>
<b>Our Benefits:</b><br>
Regular full-time US employees are eligible to participate in the following benefits:
<br><ul>
<li>Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)</li>
<li>401(k) plan options with a company match</li>
<li>Various Comprehensive Medical, Dental, & Vision plan options</li>
<li>Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution</li>
<li>Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance</li>
<li>Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)</li>
<li>Tuition Reimbursement program and continuous training and development opportunities</li>
<li>Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options</li>
<li>Employee Corporate Discount Programs</li>
<li>Flexible and/or Hybrid schedules are available for certain roles</li>
<li>Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families</li>
<li>To learn more, visit winnbenefits.com</li>
</ul>
Why WinnCompanies?
<br><b>A job you can be proud of:</b> WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.
<br><b>A job that challenges you:</b> Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.
<br><b>A job you can learn from:</b> We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.
<br><b>A team that cares:</b> We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.
<br><br>
<b>About Us:</b><br>
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico.
<br><br>
Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
<br><br>
If you are a California Resident, please see our Notice of Collection here.
<br>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
<br>Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.
<br><br>
<b>Internal candidates, please apply here:</b> Internal Careers Hub

Administrative Assistant (Jackson Commons Unit 2)

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Department: DOM Lung Center<br>
<br>
The pay rate for this position starts at $20.00 per hour, with increases based on the candidate's years of experience<br>
<br>
Schedule: Monday - Friday 8:30am-5pm, Onsite<br>
<br>
Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass &amp; more!<br>
Step into a role where your work truly makes a difference every day! As a vital member of our clinical operations team, you&rsquo;ll provide administrative support to ensure our practice runs smoothly and efficiently. In this dynamic, fast-paced role, you&rsquo;ll be the friendly face that plays a key role in creating a positive, efficient, and compassionate environment for both patients and clinical staff.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
<br>
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform routine administrative and clerical duties relating to a clinical service or physician practice office.
</li><li>Make patient appointments and maintain appointment records.
</li><li>Greet and assist patients.
</li><li>Answer telephones, assist callers with routine inquiries, and schedule appointments.
</li><li>File materials in patient folders, and print appointment schedules.
</li><li>Process patient billing forms and scan documents to patient medical record/LMR.
</li><li>Call for patient medical records and laboratory test results.
</li><li>Open and distribute unit mail or faxes.
</li><li>Type forms, records, schedules, memos, etc., as directed.
</li><li>May be required to accept co-payments.
</li><li>Handles, screens and/or takes messages related to prior authorizations,
</li><li>provider questions, prescription refills, and test results.
</li><li>Acts as &quot;Super User&quot; for scheduling, registration and billing systems.
</li><li>Provides assistance and training to others in these areas.
</li><li>May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Licenses and Credentials Certified Medical Administrative Assistant [CMAA] - Data Conversion - Various Issuers preferred Experience office experience 2-3 years required Knowledge, Skills and Abilities - Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing. - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate. - Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively. - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages. - Managing one's own time and the time of others. - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$17.71 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Practice Assistant II

The Hollister Group

<div>
 <p>
  <strong>
   Front Office Receptionist
  </strong>
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  Our client is seeking a polished and dependable Front Office Receptionist to serve as the welcoming face of their bustling workplace. In this vital role, you'll ensure a seamless front desk experience across multiple reception areas, embodying professionalism and hospitality while supporting efficient office operations. This position offers an engaging opportunity for those who excel in dynamic environments and take pride in providing exceptional service to visitors, colleagues, and vendors alike.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
 </p>
 <p>
  $65,000.00 annually (not including a sign on bonus)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Deliver comprehensive coverage at all reception points, maintaining a professional and inviting atmosphere.
  </li>
  <li>
   Greet employees, visitors, clients, and vendors with warmth, confidence, and courtesy.
  </li>
  <li>
   Answer and direct phone calls, emails, and walk-in questions promptly and effectively.
  </li>
  <li>
   Oversee visitor preclearance and security procedures for smooth entry management.
  </li>
  <li>
   Keep the reception areas and adjacent communal spaces tidy, welcoming, and fully functional.
  </li>
  <li>
   Assist with scheduling conference rooms and coordinate workspace bookings to optimize office use.
  </li>
  <li>
   Liaise with Facilities and IT teams to report and resolve maintenance, AV, or other technical issues.
  </li>
  <li>
   Offer flexible support to various teams and adapt to changing office needs as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 3 years&rsquo; experience in customer service, office management, hospitality, or facilities coordination, ideally within a corporate environment.
  </li>
  <li>
   Maintains a professional appearance and demeanor suitable for a corporate setting.
  </li>
  <li>
   Demonstrates excellent verbal and written communication abilities.
  </li>
  <li>
   Quickly adapts to diverse work environments with professionalism.
  </li>
  <li>
   Capable of moving between floors and managing multiple responsibilities daily.
  </li>
  <li>
   Strong organizational and problem-solving skills, with careful attention to detail.
  </li>
  <li>
   Proficiency in Microsoft Office; familiarity with front desk software such as Zoom, Slack, or Robin is a plus.
  </li>
  <li>
   High school diploma or equivalent required; higher education is preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Commitment to Inclusion &amp; Belonging
  </strong>
 </p>
 <p>
  The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
 </p>
</div>


Receptionist

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Full time onsite<br>
Monday -Friday<br>
7:30 am to 4pm<p></p><p><b><br>
Job Summary</b></p>
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations, under minimal supervision. Performs administrative duties related to patient visits including scheduling, check-in, check-out duties (performs all duties of the other levels at highest proficiency level).
<br>
<br>
Essential Functions-Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Assist callers with routine inquiries and schedule appointments. Process patient billing forms and scan documents to patient medical record/LMR.
<br>
<ul><li>Acts as &quot;Super User&quot; for scheduling, registration and billing systems. Provides assistance and training to others in these areas. May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.
</li><li>Provides functional guidance to Office and Practice Assistants.
</li><li>In conjunction with Supervisor oversees daily activities of practice staff.
</li><li>May be required to accept co-payments. Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required<br>
<br>
Experience<br>
office experience 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Strong technology and MS Office skills &ndash; Advanced Outlook, Word, Excel, PowerPoint Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.</li><li>Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.</li><li>Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively.</li><li>Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.</li><li>Managing one's own time and the time of others.</li><li>Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.</li><li>Ability to proofread and edit written documents.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
1620 Tremont Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$19.37 - $27.71/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Practice Assistant Senior

Explore 120+ Office assistant in Boston this April. Find roles across top companies and apply now to boost your career.

120 office assistant jobs In Boston

Administrative Assistant

Administrative Assistant

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant (Jackson Commons Unit 2)

Practice Assistant II

Receptionist

Practice Assistant Senior