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assistant manager - front office

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Pen & Voice

Job Vacancy: Administrative AssistantPen &amp; Voice LLC &ndash; Doha, Qatar (QFC Registered)Pen &amp; Voice LLC, a leading Public Relations and Media Production agency based in Media City Qatar, is seeking a highly organized and proactive Administrative Assistant to join our team.Key Responsibilities<ul><li>Provide day-to-day administrative and office support</li><li>Manage schedules, coordinate meetings, and handle internal communication</li><li>Assist with documentation, filing, data entry, and basic reporting</li><li>Support PR and media operations with logistical tasks when needed</li><li>Maintain a professional and welcoming office environment</li></ul>Requirements<ul><li>Strong communication skills (English required; Arabic is a plus)</li><li>Excellent organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and standard admin tools</li><li>Positive attitude, reliability, and ability to multitask</li><li>Previous experience in admin or office support roles preferred</li></ul>Salary &amp; Benefits<ul><li>Monthly Salary: QAR 3,000</li><li>Supportive work environment</li><li>Growth and development opportunities</li><li>Chance to be part of an international PR &amp; media team</li></ul>How to ApplyInterested candidates may send their CV to:careers@penandvoice.net Subject: Administrative Assistant ApplicationJob Types: Full-time, PermanentPay: Up to QAR3,000.00 per month

Administrative Assistant

Gulf Falcon Contracting Co.

Receptionist cum Admin AssistantLocation: Doha, QatarRequirements:<ul><li>Minimum 2&ndash;3 years of experience in a similar role</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent communication and organizational skills</li><li>Presentable, professional, and detail-oriented</li><li>Ability to multitask and handle office correspondence efficiently</li></ul>Responsibilities:<ul><li>Greet and assist visitors in a professional manner</li><li>Handle incoming calls, emails, and correspondence</li><li>Maintain and organize office documents and records</li><li>Assist in daily administrative operations and coordination between departments</li><li>Support HR and management with documentation and scheduling tasks</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Nationality is?</li></ul>

Receptionist cum Admin Assistant

NUMERIC TRADING and CONTRACTING

Job descriptionWe are looking for a proactive and organized Administrative Assistant to join our team. The ideal candidate will handle day-to-day administrative tasks, support different departments, and ensure smooth office operations.Key Responsibilities:<ul><li>Manage office correspondence, phone calls, and emails.</li></ul><ul><li>Prepare reports, documents, and meeting notes.</li></ul><ul><li>Organize and maintain files and records.</li></ul><ul><li>Arrange meetings, appointments, and travel schedules.</li></ul><ul><li>Assist HR and accounts departments with documentation and data entry.</li></ul><ul><li>coordinate sales and delivery</li></ul><ul><li>Provide general administrative support to management and staff.</li></ul>Requirements:<ul><li>Minimum of a diploma or degree in administration or business preferred.</li></ul><ul><li>1&ndash;3 years of experience in an administrative or office assistant role.</li></ul><ul><li>Good communication and interpersonal skills.</li></ul><ul><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Organized, reliable, and able to multitask effectively.</li></ul>Job Type: Full-time

Admin Assistant

Gulf Overseas HR Consultancy

We are seeking a proactive and organized Administrative Assistant to support our office operations in Qatar. The ideal candidate will provide day-to-day administrative and clerical assistance to ensure the smooth functioning of our office and departments. This role requires excellent communication skills, attention to detail, and the ability to handle multiple priorities efficiently in a fast-paced environment.Key ResponsibilitiesAdministrative Support:<ul><li>Manage and coordinate daily administrative activities for the office or department.</li><li>Prepare and manage correspondence, reports, and documents.</li><li>Handle incoming and outgoing emails, calls, and official communication.</li><li>Maintain proper filing systems &mdash; both digital and hard copy &mdash; ensuring confidentiality of company records.</li></ul>Office Coordination:<ul><li>Support HR and operations with staff attendance, leave records, and documentation.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Maintain office supplies inventory and coordinate with procurement for replenishment.</li><li>Assist in organizing company events, travel arrangements, and logistics.</li></ul>Documentation &amp; Reporting:<ul><li>Prepare purchase requests, quotations, and other administrative forms as required.</li><li>Maintain updated databases for vendors, clients, and internal contacts.</li><li>Support the finance department with invoice tracking, petty cash management, and expense reports.</li><li>Compile daily, weekly, and monthly reports as requested by management.</li></ul>Communication &amp; Coordination:<ul><li>Liaise with internal teams and external stakeholders to ensure smooth workflow.</li><li>Handle inquiries professionally and ensure timely responses.</li><li>Provide support in preparing presentations and internal memos.</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>2&ndash;4 years of experience in administrative or office assistant roles (experience in Qatar or GCC preferred).</li><li>Excellent verbal and written communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Positive attitude and professional appearance.</li></ul>Preferred Skills<ul><li>Knowledge of ERP systems or office management software.</li><li>Basic accounting or HR documentation experience.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: From QAR2,500.00 per month

Manforce Group

<div>
 
 Job Description:
 
 Responsible for accurate data entry, document handling and
 
 
 general administrative support. Must be detail-oriented, fast and proficient in
 
 
 MS
 
 
 Office applications. Handle confidential information with discretion.
 
 
 Salary: QAR 4,000 (Full Package)
 
 
 Apply: Send CV with subject &ldquo;Assistant Secretary&rdquo; to: Email &ndash;
 
 
 site.support@manforcegroup.com or WhatsApp/ Call: 00974 55541077
 
 
 
 Apply Now
 
 
 
 Your name Your email Phone Number Your message (optional) Note:You will not be considered if you do not submit your resume.
</div>

Assistant Secretary

H&Z Contracting Trading & Services Co

About the Role: We are looking for a proactive and well-organized Document Controller cum Admin Assistant to join our team in Doha, Qatar. The successful candidate will be responsible for managing project documentation while also providing day-to-day administrative and office support to ensure smooth operations.Key Responsibilities:Document Control:<ul><li>Manage and control all project and office documents in both electronic and hard copy formats.</li><li>Maintain accurate filing systems, ensuring easy retrieval of records.</li><li>Track, distribute, and update project drawings, reports, and correspondences.</li><li>Ensure documents comply with company and client standards.</li><li>Coordinate with project teams to ensure proper document flow and version control.</li></ul>Administrative Support:<ul><li>Assist in preparing letters, reports, memos, and presentations.</li><li>Handle incoming and outgoing correspondence (emails, calls, courier, etc.).</li><li>Maintain and update employee records, attendance, and office inventory.</li><li>Support HR and procurement departments in documentation and coordination.</li><li>Schedule meetings, prepare minutes, and assist in daily office operations.</li><li>Perform general clerical duties such as photocopying, scanning, and filing.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree.</li><li>Minimum 2 years of experience in a relevant role (Document Control / Administration).</li><li>3&ndash;5 years of total work experience preferred.</li><li>Proficient in MS Office</li><li>Excellent organizational and communication skills.</li><li>Ability to multitask and work independently with attention to detail.</li><li>Transferable visa with NOC preferred.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Benefits in accordance with Qatar Labour Law.</li></ul>Job Type: Full-time

Document Controller cum Admin Assistant

Thabt Gulf Digital Soulution

ob DescriptionWe are looking for a receptionist who is friendly, well-presented, and eager to learn, with basic knowledge of marketing and sales. The ideal candidate will manage front desk operations, assist with customer inquiries, and provide administrative and marketing support to the team. This role is perfect for someone with less experience but a strong willingness to grow and develop in a dynamic work environment.Key Responsibilities<ul><li>Greet and welcome visitors, clients, and guests in a professional and courteous manner.</li><li>Answer, screen, and direct phone calls efficiently.</li><li>Maintain records of incoming and outgoing correspondence and calls.</li><li>Handle customer inquiries via phone, email, and in person.</li><li>Coordinate with internal departments for administrative and marketing support needs.</li><li>Assist in basic marketing and sales activities, such as preparing promotional materials, updating client databases, and supporting marketing campaigns.</li><li>Schedule appointments and manage meeting room bookings.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Assist with administrative duties such as filing, data entry, and documentation.</li><li>Ensure visitor logbooks and ID verification procedures are properly followed.</li><li>Handle complaints courteously and provide appropriate solutions in a timely manner.</li></ul>Requirements<ul><li>Female candidate aged 25&ndash;32 years who can join immediately.</li><li>Minimum High School Diploma or equivalent; a degree/diploma in Business Administration, Marketing, or related field is an advantage.</li><li>1&ndash;2 years of experience as a Receptionist, Customer Service Representative, or Administrative Assistant (freshers with the right attitude are encouraged to apply).</li><li>Basic understanding of marketing and sales principles.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Professional appearance, positive attitude, and strong interpersonal skills.</li><li>Organized, proactive, and able to multitask effectively.</li><li>Ability to work independently and under pressure.</li><li>Fluency in English (knowledge of Arabic or other languages is a plus).</li></ul>Job Type: Full-time

Receptionist (With Basic Knowledge of Marketing & Sales)

Explore 822+ Office assistant in Doha this November. Find roles across top companies and apply now to boost your career.

822 office assistant jobs IN Doha

Administrative Assistant

Receptionist cum Admin Assistant

Admin Assistant

Admin Assistant

Assistant Secretary

Document Controller cum Admin Assistant

Receptionist (With Basic Knowledge of Marketing & Sales)