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administrative coordinator

office manager executive assistant

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant - MGB Thoracic Surgery

Tufts Medical Center

<div><div><p><b>Title: </b>Executive Assistant III</p><div><div><div><div><div><div><div><div><div><p><b>
Hours: </b>40 hours per week; M-F - 8:00 AM to 4:30 PM</p><p><b>
Location: </b>Primarily onsite - 2 days in person in Burlington, Massachusetts (Corporate HQ) and 2 days in person at Tufts Medical Center in Boston, Massachusetts. 1 remote working day available at the discretion of the manager.</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Profile</b><b> Summary</b></p></div><div><p>
 This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. A senior level role that requires advanced knowledge of job area typically obtained through advanced education and work experience. Typically, responsible for: managing projects / processes, working independently with limited supervision, coaching and reviewing the work of lower level professionals, resolving difficult and sometimes complex problems.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
Assumes the responsibility for administrative support and a acts as office coordinator for the department. This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Independently investigates assigned problems determining method of research data requirements as well as analysis techniques. Prepares reports and recommendations for action by supervisor. Contacts organization personnel at all levels to gather information and prepare reports. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications:</b></p></div><div><p>
1. Bachelor&rsquo;s Degree.</p></div><div><p>
2. Five (5) years of progressively responsible secretarial/administrative experience including three (3) years of secretarial/administrative experience to a senior-level executive.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Produces correspondence, memos, minutes, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p></div><div><p>
2. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p></div><div><p>
3. Coordinates all department level meetings, arranges dates and place, books conference call line, notifies participants via Outlook calendar invitations; collects, copies and distributes meeting materials.</p></div><div><p>
4. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p></div><div><p>
5. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p></div><div><p>
6. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p></div><div><p>
7. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p></div><div><p>
8. Provides assistance with administrative processes associated with the department or function and expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p></div><div><p>
9. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p></div><div><p>
10. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p></div><div><p>
11. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p></div><div><p>
12. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p></div><div><p>
13. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p></div><div><p>
14. May perform the following lead duties to coordinate activities and assigned personnel (where applicable): Plays a lead role in implementing new or revised systems and procedures. Performs basic trouble-shooting and provides feedback on process improvements; Relays work instructions provided by supervisor; Schedules, distributes, and monitors the flow of work on behalf of the Executive.</p></div><div><p>
15. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p></div><div><p>
16. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p></div><div><p>
17. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p></div><div><p>
18. Supports compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><div><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p></div><div><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p></div><div><p>
5. Requires ability to see computer screen and reports.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to write and spell in English to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p></div><div><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.
</p><p>12. Adapts quickly to changing priorities for organizational alignment.</p><p>
13. Anticipates needs and take a proactive approach to needs of assigned personnel.</p><p>
14. Has a proactive mindset.</p><p>
15. High level of resourcefullness.</p></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$72,371.94 - $90,464.92</div>

Executive Assistant III - Tufts Medicine Medical Group

Suffolk Construction

<div>Overview:
<div><div><b>
About Suffolk</b></div><div><br>
</div></div><div><div>Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.</div></div><div></div><div><div><br>
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.</div></div><div></div><div><div><br>
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.</div></div><div></div><div><div><br>
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.</div></div>
Responsibilities:
<div>
Freedom Source is a supply chain arm that is revolutionizing the way Suffolk procures. The Executive Assistant plays a critical role in supporting the day-to-day administrative and coordination needs of the Head of Freedom Source. This role will work with the Freedom Source team and departments across Suffolk.</div><div><br>
</div><div>This position is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in delivering accurate, polished work. The role will primarily focus on executive support, calendar and meeting coordination, travel planning, event logistics, presentation preparation, and departmental organization.</div><div></div><div><br>
The successful candidate will work closely with leadership and cross-functional teams across the organization to help ensure priorities stay organized, meetings and events run smoothly, and administrative operations are executed efficiently and professionally.</div><div></div><div><br>
While the primary focus of the role is administrative support, there will also be opportunities over time to take on additional coordination responsibilities and support departmental initiatives as needed. There will also be exposure to strategic business concepts, financial concepts and executive decision-making.</div><div></div><div><br>
This role is based on‑site in our Boston or New York office four days a week with 1 remote day optional. Standard hours begin around 7:30 a.m., with some earlier starts required based on team meetings. Both offices offer amenities that contribute to a welcoming culture and distinctive workplace environment!</div><div></div><div><b><br>
Responsibilities:</b></div><p>
Executive &amp; Administrative Support</p><br>
<p></p><ul><li>
Provide day-to-day administrative support to the Head of Freedom Source.</li><li>
Manage complex calendars, meeting scheduling, and coordination across multiple stakeholders and time zones.</li><li>
Coordinate travel arrangements, itineraries, expense reports, and related logistics.</li><li>
Prepare, format, and proofread presentations, reports, meeting materials, and communications.</li><li>
Maintain organized departmental documentation and distribution lists.</li><li>
Handle sensitive and confidential information with professionalism and discretion.</li></ul><p><br>
Meeting &amp; Event Coordination</p><br>
<p></p><ul><li>
Schedule and coordinate meetings, leadership sessions, team events, offsites, and department summits.</li><li>
Prepare agendas, capture meeting notes, track action items, and distribute follow-up materials.</li><li>
Support logistics for department meetings and events, including room coordination, materials preparation, catering, and on-site support when needed.</li><li>
Coordinate with internal administrative teams and business partners to ensure seamless execution of meetings and events.</li></ul><p><br>
Departmental &amp; Operational Support</p><br>
<p></p><ul><li>
Assist with preparation and distribution of recurring operational reports and department updates.</li><li>
Support the organization and maintenance of departmental trackers, files, presentations, and templates.</li><li>
Help ensure consistency and accuracy across departmental communications and materials.</li></ul><p><br>
Commitment</p><br>
<ul><li>
This role supports senior leadership in a dynamic environment where priorities may shift frequently.</li><li>
Flexibility, responsiveness, and strong organizational skills are important to success in this position.</li><li>
Occasional early mornings, evenings, or event support outside standard business hours may be required based on business needs.</li></ul><p><br>
Growth Opportunity</p><br>
<ul><li>
Gain exposure to Suffolk&rsquo;s operational processes and leadership team.</li><li>
Develop knowledge of the construction and supply chain industry.</li><li>
Expand responsibilities over time through increased involvement in departmental coordination and operational initiatives.</li></ul>
Qualifications:<div></div><p><b><br>
Qualifications</b></p><br>
<ul><li>
5+ years of experience in an executive assistant, senior administrative, or administrative management role.</li><li>
Experience supporting senior leadership in a corporate or fast-paced environment.</li><li>
Strong organizational and time management skills with exceptional attention to detail.</li><li>
Excellent written, verbal, and interpersonal communication skills.</li><li>
Proven ability to manage multiple priorities and coordinate complex schedules and logistics.</li><li>
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel.</li><li>
Ability to work independently, prioritize effectively, and anticipate administrative needs.</li><li>
Professionalism and discretion in handling confidential information.</li><li>
Bachelor&rsquo;s degree preferred; equivalent professional experience considered.</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div>
Compensation Information:
<div>
Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk&rsquo;s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.</div></div>

Executive Assistant

SERVIER

<b>Date posted:</b> Jul 8, 2026
<br><br>
<b>City:</b> Boston
<br><br>
<b>Country/Region:</b> US
<br><br>
<b>Type of Contract:</b> Full-time Employment / Unlimited
<br><br>
<b>Job Requisition ID:</b> 12241
<br><br>
Executive Assistant
<br><br>
About Servier
<br><br>
Servier in the U.S. is a Boston-based, commercial-stage biopharmaceutical company launched by Servier Group in 2018. As a privately held organization, Servier is uniquely positioned to advance cutting-edge science, tackle underserved therapeutic areas and make patients the focus of every strategic decision.
<br><br>
Role Summary
<br><br>
The Executive Assistant will provide administrative support to the VP, Sales, VP, Market Access, Executive Director, Marketing and other leaders as assigned. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative responsibilities. The ideal candidate will have a strong background in administrative support with experience supporting leaders at complex, global organizations. The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.
<br><br>
Primary Responsibilities
<br><br>
Calendar Management
<br><br>
Manage complex calendars across multiple leaders, prioritizing competing requests and ensuring alignment with business objectives
<br>Coordinate internal and external appointments, resolve scheduling conflicts, and proactively adjust plans as priorities shift
<br>Maintain accurate calendar details including meeting purpose, attendees, locations, and required preparation materials
<br><br>
Meeting Management
<br><br>
Plan and coordinate meetings from initiation through follow-up, including scheduling, logistics, and distribution of materials
<br>Arrange conference rooms, virtual meeting links, catering, and technology setup to ensure a seamless meeting experience
<br><br>
Expense Management
<br><br>
Prepare, submit, and reconcile expense reports in a timely manner while ensuring accuracy and compliance with Servier’s travel and expense policy
<br>Monitor invoices, corporate card transactions, and reimbursements, following up as needed to resolve discrepancies
<br><br>
Travel Management
<br><br>
Arrange domestic and international travel itineraries, including flights, hotel accommodations, ground transportation, and visa documentation where required.
<br>Adapt travel arrangements quickly in response to changes, cancellations, or urgent business needs while minimizing disruption.
<br><br>
Job Description
<br><br>
Candidate Profile
<br><br>
Education and Required Skills
<br><br>
Bachelor’s degree or equivalent experience.
<br>3-5+ years of experience in administrative support
<br>Strong track record of providing high level support in calendaring, travel (domestic and international), expenses, meeting management to multiple stakeholders
<br>Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint with an ability and desire to learn new technology to drive efficiency across the organization; sincere interest in understanding and utilizing AI tools
<br>Must possess excellent interpersonal skills and maintain strong relationships with internal and external stakeholders on behalf of assigned leaders
<br>Ability to work in a deadline driven environment, manage multiple leaders with competing priorities, while displaying a high level of professionalism and a positive attitude
<br><br>
Travel and Location
<br><br>
Must be Boston-based, 2-3 days onsite per week or as needed
<br>Willingness to be available after hours and on weekends as needed for time sensitive requests and large events
<br>Minimal travel expected
<br><br>
Servier’s Commitment
<br><br>
Servier is committed to modeling diversity, equity, and inclusion within the industry. We are dedicated to fostering an environment that maintains equitable treatment for all and we welcome applicants who are passionate, committed, and innovative individuals. We encourage candidates to apply to our open roles as we are always willing to consider experiences and skills beyond what is listed in the job description.
<br><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
<br><br>
Salary Range
<br><br>
The salary range for this role is $85-$117k. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. We may ultimately pay more or less than the posted range, and the range may be modified in the future. Employees in this position are also eligible for Short-Term and Long-Term incentive programs. Servier also offers a competitive and comprehensive benefits package that includes benefits such as medical, dental, vision, flexible time off (Servier provides unlimited sick time and flex time, and does not accrue time off), 401(k), life and disability insurance, recognition programs among other great benefits (all benefits are subject to eligibility requirements). For more information on our benefits, please visit this link .
<br><br>
<b>Nearest Major Market:</b> Louisville

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services, the public defender agency for Massachusetts, is seeking a full-time Supervising Administrative Assistant for our Training Department. The Supervising AA provides high level support to the Training Chief and supervises administrative staff in the Training Department. This position is a hybrid position, requiring a minimum of two days per week in Boston or Worcester.</p><div><br>
</div><div><b>We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the </b><b>rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div><br>
</div><div><b>C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><p></p><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><div></div><div><b><br>
TRAINING DEPARTMENT OVERVIEW</b></div><div></div><div><br>
The CPCS Training Department develops and delivers comprehensive, practice-driven education for staff and private assigned counsel across all areas of public defense. Through a team of experienced practice area trainers in Criminal Defense, Children and Family Law, Youth Advocacy, and Mental Health Litigation, the Department provides rigorous substantive instruction alongside advanced skills training that reflects the realities of modern indigent defense practice. Our programming is informed by evolving law, interdisciplinary collaboration, and the lived needs of the clients we serve, and is designed to meet the highest standards of excellence in public defense training nationwide.</div><div></div><div><br>
In addition to core practice-area offerings, the Department leads agency-wide training initiatives in areas such as: appellate and post-trial advocacy; emerging adult representation; forensic issues; holistic defense; leadership, management, and professional development; and wellness, These integrated training pathways equip attorneys not only with technical legal proficiency, but with the strategic, collaborative, and management competencies required for effective client-centered advocacy. By investing in continuous professional development, the Training Department strengthens the quality, consistency, and impact of representation provided by CPCS staff and private counsel statewide.</div><div></div><p><b><br>
POSITION OVERVIEW</b></p><div></div><p><br>
The Supervising AA is responsible for supervising the Administrative Assistants in the Training Department, including delegation of work responsibilities, preparation of annual performance evaluations, and approval of time and attendance. The Supervising AA must be able to provide excellent support for staff as well as coordinate communications with other CPCS units across the Agency and the public.</p><p></p><p><br>
This is a full-time (35 hours/week) position and reports directly to the Training Chief. This position is a hybrid position, requiring a minimum of two days per week in Boston or Worcester.
</p>Qualifications:
<div><b>
MINIMUM ENTRANCE REQUIREMENTS</b></div><div></div><p><br>
Applicants must have:</p><ul><li>
Associate&rsquo;s degree in a related area; at least four years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, experience, and skills; and,</li><li>
Access to reliable transportation to assist in the execution of training programs at various locations; and,</li><li>
Access to home internet access sufficient to work remotely.</li></ul><div><b>
QUALIFICATIONS/SKILLS</b></div><div></div><p><br>
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protecting the fundamental legal rights of indigent persons.</p><p><br>
</p><p>The ideal candidate will have:</p><ul><li>
Expertise in computer and technological skills and in-depth knowledge of relevant software, including MS Word, Excel, PowerPoint, and Outlook;</li><li>
Strong communication, organizational, and detail skills;</li><li>
Knowledge of standard office administrative practices and procedures;</li><li>
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;</li><li>
Strong cultural competency and diplomacy skills;</li><li>
Excellent problem-solving skills;</li><li>
Flexibility, and strict adherence to confidentiality;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience a plus; and,</li><li>
Foreign language skills are beneficial.</li></ul>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div><b><br>
</b></div><p>The responsibilities of the Supervising AA include, but are not limited to:
</p><ul><li>Supporting the Training Chief in the day-to-day duties of running the Training Department;</li><li>
Supervising Training Department Administrative Assistant staff, including delegation of work, preparation of annual performance evaluations, approval of time &amp; attendance, and professional training as well as participating in the recruitment, selection, and hiring of Administrative Assistant staff;</li><li>
Providing high level administrative support to the Training Department, including information organization and analysis, scheduling, arranging travel, resource maintenance and updating, and handling correspondence;</li><li>
Working closely with the Training Technologist and the Training Department Project Coordinator to ensure that Department objectives and goals are met;
</li><li>Ensuring that office systems and agency processes are administered effectively and communicating effectively with internal and external contacts at all levels;</li><li>
Coordinating and assisting with in-person and remote training, program evaluation, correspondence with faculty and participants, coordinating registration, communicating and negotiating with hotels, conference facilities and other vendors and other tasks that support the creation and delivery of training;</li><li>
Maintaining ongoing administrative projects such as ordering and organizing library materials, maintaining a department-wide training calendar, updating various membership lists and coordinating use of MCLE vouchers;</li><li>
Coordinating support for the department from HR, Facilities and IT as well as external partners; and,</li><li>
Other duties as assigned.</li></ul><div></div><p><br>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

Supervising Administrative Assistant - Training Department

EF (Education First)

<div><p><b>Business Development Manager, Travel Advisor Channel
</b></p><p><b>Target Start Date: </b>September 1, 2026
</p><p><b>Application Deadline: </b>July 31, 2026
</p><p><b>Office: </b>This is a fully <b>remote </b>position. To be considered, applicants must reside in one of the following states: CA, CO, CT, FL, IL, KS, MA, MD, ME, MI, MN, NC, NH, NJ, NY, OH, OR, RI, TX, VA, VI, VT, WA, WI
</p><p><b>In-Office Expectation: </b>This is a remote role with the expectation of traveling to our Boston office monthly to connect with your manager and team.
</p><p><b>About the Role:
</b></p><p>EF Go Ahead Tours is looking for a driven, relationship-first Business Development Manager to grow our Travel Advisor channel. This is a ground-floor opportunity where you will own the full lifecycle from identifying and signing new advisors to activating their first booking and building the long-term volume that follows. You&rsquo;ll be the face of EF Go Ahead Tours to the advisor community: part sales, part educator, part territory entrepreneur.
</p><p>This role is B2B at its core. As one of EF&rsquo;s first hires in this channel, you will help build the strategy, tools, and processes needed to scale our Travel Advisor program nationally. This is a unique opportunity to shape a growing priority channel and define how we partner with advisors for long-term success.
</p><p><b>What You&rsquo;ll Do:
</b></p><p><b>Grow the Advisor Network
</b></p><ul><li>Prospect, sign, and activate Travel Advisors and agency accounts across your territory.
</li><li>Execute a territory plan: call cadences, agency visits, trade shows, consortium events, and virtual presentations.
</li><li>Hit monthly and quarterly new-activation targets.
</li><li>Reactivate lapsed advisors and convert them into consistent producers.
</li></ul><p><b>Drive Bookings from Your Portfolio
</b></p><ul><li>Own booking volume across your active advisor book; accountable to quarterly revenue quotas.
</li><li>Serve as the primary EF Go Ahead Tours contact for top-producing advisors, delivering training, promotional support, and account-level plans that include co-op marketing.
</li></ul><p><b>Represent the Brand
</b></p><ul><li>Attend tradeshows, consortium events, and industry conferences.
</li><li>Equip advisors with co-op materials and booking incentives in collaboration with Marketing.
</li></ul><p><b>Manage Your Territory Rigorously
</b></p><ul><li>Maintain accurate CRM data; track pipeline, activities, and booking attribution.
</li><li>Report on KPIs weekly and, as a founding channel member, contribute to the advisor program playbook, portal requirements, and commission tier design.
</li></ul><p><b>What We&rsquo;re Looking For:
</b></p><p><b>Required
</b></p><ul><li>5+ years of B2B sales or business development experience in the travel industry (tour operator, cruise line, Destination Management Company, or similar).
</li><li>Demonstrated track record of prospecting and closing new accounts, not just managing existing relationships.
</li><li>Deep familiarity with the Travel Advisor distribution channel: consortia (Virtuoso, Ensemble, Signature, Travel Leaders), host agencies (Fora, Nexion, Outside Agents), and independent agencies.
</li><li>Self-starter who can build a territory from scratch with minimal day-to-day oversight, comfortable operating in ambiguity.
</li><li>Strong presentation and communication skills, comfortable training a room of advisors or pitching a consortium executive.
</li><li>Ability to travel up to 40%, including overnight stays and occasional domestic and international travel for company events.
</li><li>Must have at least 4 years of relevant work experience or a 4-year degree.
</li></ul><p><b>Preferred
</b></p><ul><li>Existing relationships with travel advisors, agency owners, or consortium contacts.
</li><li>Experience with guided tour operators (escorted touring, river cruise, or similar product categories).
</li><li>Passion for travel and firsthand experience with international destinations.
</li><li>Proficiency with salesforce.
</li></ul><p><b>Why you&rsquo;ll love working here: Perks, Benefits, and more!
</b></p><p>This is the most fun, high caliber place you&rsquo;ll ever work. Ask any employee why they love EF (whether they&rsquo;ve been here 10 minutes or 10 years) and they&rsquo;ll probably tell you the same thing: it&rsquo;s the people. When you work at EF, you join a purpose-driven, international and energetic community that thrives on continuous learning, fearless innovation and mutual support.
</p><p>In addition, you can expect:
</p><ul><li>Commitment to professional growth: robust monthly calendar of trainings and workshops
</li><li>Four weeks paid vacation your first year, ten paid holidays, and two floating holidays
</li><li>Exciting business travel opportunities
</li><li>25% company match on your 401(k) contributions
</li><li>Market-leading medical, dental and vision coverage, along with options for life and disability insurance, accident and hospital insurance, legal and pet insurance
</li><li>Dependent care, healthcare and commuter Flex Spending Accounts (FSAs)
</li><li>Access to fertility care and family-building support
</li><li>Wellness benefits including a yearly fitness reimbursement
</li><li>Frequent social and learning events, including access to our employee-run resource groups
</li><li>Robust Employee Assistance Program
</li><li>Tenure-based sabbatical eligibility
</li><li>EF Product Discounts (discounts on travel, international language schools, Au Pair program and more)
</li><li>Discounts at local venues and businesses
</li><li><b>Compensation: </b>The base salary range for this role will be $70,000-$75,000 commensurate with experience, with additional $30,000-$35,000 bonus potential based on performance</li></ul></div>

Business Development Manager, Travel Advisor Channel

Whoop

<div><div><div><p>At WHOOP, we're on a mission to unlock human performance and healthspan. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.</p>
<p>
WHOOP is hiring a Senior Lead, DTC Commercial Planning &amp; Strategy to drive the commercial operating rhythm and revenue forecasting for the Direct-to-Consumer business. This role will serve as a key partner across Growth, Performance Marketing, Finance, Supply Chain, and Marketing Analytics to build out the commercial operating system of the DTC business (planning, forecasting, performance management, prioritization, and executive reporting). The ideal candidate combines strategic thinking with operational excellence, using data and cross-functional influence to translate ambitious goals into measurable business outcomes.</p>
</div></div><div><div><h3 class="jobSectionHeader"><b>
RESPONSIBILITIES:</b></h3><div><div><div>
<ul>
<li><p>Own the commercial planning and forecasting process for the DTC business, developing annual, quarterly, and monthly revenue plans that align cross-functional teams around key growth initiatives and company objectives.</p>
</li>
<li><p>Partner with Growth Marketing, Marketing Analytics, Finance, and Supply Chain leaders to evaluate business performance, identify opportunities, and prioritize strategic investments that maximize revenue and member growth.</p>
</li>
<li><p>Develop and present business reviews by translating complex quantitative analyses and qualitative insights into compelling, data-driven narratives that clearly communicate DTC performance, key risks, opportunities, and strategic recommendations to senior leadership.</p>
</li>
<li><p>Lead the DTC business operating cadence, including business reviews, forecasting, executive updates, and performance reporting, ensuring leaders have clear visibility into priorities, risks, and opportunities.</p>
</li>
<li><p>Develop actionable insights through quantitative analysis, customer trends, and market dynamics to inform commercial strategy, pricing, promotional planning, and go-to-market decisions.</p>
</li>
<li><p>Drive cross-functional initiatives from strategy through execution, aligning stakeholders, resolving ambiguity, and ensuring accountability for key deliverables across multiple teams.</p>
</li>
<li><p>Continuously improve commercial planning processes, decision-making frameworks, forecasting methodologies, and operational tools to increase organizational effectiveness and scalability.</p>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>QUALIFICATIONS:</b></h3><div><div><div>
<ul>
<li><p>8+ years of experience in strategy, commercial planning, business operations, consulting, finance, or related functions, with meaningful experience supporting high-growth consumer technology or subscription businesses.</p>
</li>
<li><p>Demonstrated ability to develop business strategy while driving operational execution across complex, cross-functional organizations.</p>
</li>
<li><p>Exceptional analytical and financial modeling skills with experience using data to influence executive decision-making and prioritize business investments.</p>
</li>
<li><p>Proven experience leading planning processes, forecasting, business reviews, or commercial operating cadences with senior stakeholders.</p>
</li>
<li><p>Strong executive communication and presentation skills, with the ability to distill complex analyses into clear recommendations for diverse audiences.</p>
</li>
<li><p>Highly organized with exceptional project management skills and the ability to manage multiple strategic initiatives simultaneously in a fast-paced environment.</p>
</li>
<li><p>Experience influencing cross-functional teams without direct authority, building strong partnerships through collaboration, credibility, and thoughtful leadership.</p>
</li>
<li><p>Strong commitment to embracing and leveraging AI tools in day-to-day tasks, ensuring AI-assisted work aligns with the same high-quality standards as personal contributions.</p>
</li>
</ul></div></div></div></div></div><div><div><p><b><i>This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.</i></b></p>
<p><i>
Interested in the role, but don&rsquo;t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.</i></p>
<p><i>
WHOOP is an Equal Opportunity Employer and participates in </i><i>E-verify </i><i>to determine employment eligibility</i></p>
<p><i>
The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.</i></p>
<p><i>
At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company&rsquo;s long-term growth and success.</i></p>
<p><i>
The U.S. base salary range for this full-time position is</i><i> $130,000 - $170,000. </i><i>Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.</i></p>
<p><i>
In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.</i></p>
<p><i>
These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate&rsquo;s specific qualifications, expertise, and alignment with the role&rsquo;s requirements.</i></p></div></div></div><p></p>

Senior Lead, DTC Commercial Planning & Strategy

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