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administration coordinator

office manager executive assistant

Qiddiya Investment Company

<div><p>At Qiddiya Investment Company, we are reshaping the future of leisure and entertainment in Saudi Arabia. We are seeking a detail-oriented and dynamic Executive Assistant to support our Head of Asset Management. This role calls for a collaborative professional who can enhance the efficiency of our executive operations through effective administration and project support.</p><p>
As an Executive Assistant, you will manage daily administrative tasks, coordinate communications, and assist in project tracking for asset management initiatives. Your organizational skills and proactive approach will be essential in ensuring the department meets its strategic objectives.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Provide dedicated administrative support to the Head of Asset Management, managing calendars, scheduling meetings, and coordinating travel logistics.</li>
<li>Prepare and review reports, presentations, and asset management documentation, ensuring high standards of accuracy and quality.</li>
<li>Facilitate communication among team members and with external stakeholders, maintaining effective information flow.</li>
<li>Coordinate and manage meetings, including agenda preparation, taking minutes, and tracking action items.</li>
<li>Assist in the management of asset management projects by tracking key performance indicators and milestones.</li>
<li>Maintain organized filing systems for both physical and digital documents, ensuring easy access to critical information.</li>
<li>Handle sensitive information with discretion and uphold confidentiality at all times.</li>
<li>Monitor office supplies and manage budgets related to executive functions.</li>
<li>Support the development and implementation of processes and best practices within the asset management unit.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's degree in Business Administration, Finance, or a related field.</li>
<li>5+ years of experience in an executive assistant role, preferably within asset management or finance sectors.</li>
<li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.</li>
<li>Strong analytical skills with the ability to track and report on project metrics.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Strong organizational and multitasking abilities, with keen attention to detail.</li>
<li>High level of integrity and professionalism, especially in handling confidential information.</li>
<li>Ability to thrive in fast-paced environments and adapt to changing priorities.</li>
<li>Familiarity with asset management terminology and processes is advantageous.</li>
</ul><p><b>Benefits</b></p><p>
Offering a comprehensive compensation and benefits package.</p></div>

Executive Assistant (Asset Management) - CDU6 - 20005461

Ibix Global Tech

<p><b>About the Role</b></p><p>We are seeking a proactive, confident, and detail-oriented Executive Assistant to the CEO to join our Operations Department. This role offers a unique opportunity to grow in business operations, strategy, and executive leadership support within a fast-paced global IT company.</p><p><b>Key Responsibilities</b></p><ul><li>Provide direct executive support to the CEO, including managing calendars, travel, meetings, and follow-ups.</li><li>Attend internal and external meetings, take minutes, track action items, and ensure timely completion.</li><li>Coordinate with cross-functional teams to monitor deliverables, projects, and KPIs.</li><li>Prepare POS proposals, invoices, presentations, reports, and formal business documentation.</li><li>Support internal communications and act as a bridge between the CEO and team members.</li><li>Communicate with clients confidently, understanding their technical requirements.</li><li>Represent the company by attending client meetings, workshops, and business events globally.</li><li>Participate in strategy discussions, assist in business planning, and contribute to performance reporting.</li><li>Understand IT-related requirements and prepare proper documentation (infrastructure, networking, or software development).</li></ul><p><b>Requirements</b></p><ul><li>1&ndash;2 years of experience in executive support, operations, or administration (fresh graduates with strong potential may also apply).</li><li>Bachelor&rsquo;s degree in Information Technology (or a related technical field).</li><li>Solid understanding of IT concepts, infrastructure, networking, and software development basics to effectively communicate with clients.</li><li>Excellent command of English (Arabic language skills are a plus).</li><li>Proficiency in Microsoft Office, Google Workspace, and project management tools (Trello, Notion, or similar).</li><li>Strong organizational, communication, and multitasking abilities.</li><li>Professional, confident personality with a can-do attitude.</li><li>Must be open to international travel for meetings, workshops, and business events.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Current and expected salary package ?</li><li>How soon will you join us? Can you join immediately?</li><li>Ibix Global provides IT services, and this role involves working on POS proposals along with other technical responsibilities. Do you have prior work experience or an educational background in IT, and are you confident that you can work on these responsibilities?</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul><p>Location:</p><ul><li>Riyadh (Required)</li></ul><p>Willingness to travel:</p><ul><li>100% (Required)</li></ul>

Executive Assistant to CEO - IT Operations (Females)

Siemens Healthineers

<div><div>Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.<br>
</div><div></div><br>
<div>Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.<br>
</div><div></div><br>
<div>Apply now for the position of <b>Executive Assistant</b>, and you will be working alongside the Management assisting with and managing communications with employees, suppliers, and clients.<br>
</div><div></div><br>
<div><b>Your role:<br>
</b></div><div></div><br>
<div><ul><li>Working alongside the Management assisting with and managing communications with employees, suppliers, and clients.
</li><li>Preparing presentations for management and key employees as required.
</li><li>Supporting Management as required with travels, hotel bookings and expense claims.
</li><li>Managing and carrying out secretarial and office work.
</li><li>Managing meetings and ensuring a healthy maintained calendar Management.
</li><li>Assisting the Management in the preparation of board meetings.
</li><li>Supporting Management in the preparation of financial reports.
</li><li>Responsible for Management office internal filing system.
</li><li>Ability to work under pressure with multitasking with self-motivation.
</li><li>Manages the C.F.O. calendar to prioritize and resolve conflicts and to ensure all commitments and deadlines are met.
</li><li>Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments.
</li><li>Undertakes special assignments or projects on a wide variety of responsibilities as assigned by the C.F.O.
</li><li>Supports and coordinates Audit and Finance meeting arrangements including teleconferences and minute taking and following up on the action plans.
</li>Assists the C.F.O. in coordinating departmental daily activities as well as annual audits to ensure commitments and deadlines are met.<br>
<li>
</li></ul></div><div></div><br>
<div><b>Your expertise and Qualifications:<br>
</b></div><div></div><br>
<ul><li>Bachelor&rsquo;s degree in business administration or related field
</li><li>Saudi national
</li><li>From 5-9 Years of experience in a similar role and previous experience as an executive assistant is a must
</li><li>Excellent command in English (written/ spoken)
</li><li>Strong technical and interpersonal skills
</li><li>Ownership and effective communication at C-level
</li><li>Presentation and Reporting skills
</li><li>Have a professional eye for quality to evaluate and enhance the whole business process.
</li><li>High ability to apply change management measures proposing value and handling resistance.
</li><li>High ability to apply change management measures proposing value and handling resistance.
</li><li>Must have the ability to observe and maintain a high degree of confidentiality and professionalism.
</li><li>Must be proficient, detailed-oriented and accurate to assist in running a smooth office environment.
</li><li>Must demonstrate creativity, flexible, foresight and mature judgment in anticipating and solving problems and in dealing with a variety of situations and conflicts.<br>
</li></ul><div></div><br>
<div><b>Who we are:<br>
</b></div><div></div><br>
<div>We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.<br>
</div><div></div><br>
<div><b>How we work:<br>
</b></div><div></div><br>
<div>When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual&rsquo;s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world&rsquo;s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site<br>
</div><div></div><br>
<div>As an equal opportunity employer, we welcome applications from individuals with disabilities.<br>
</div><div></div><br>
<div>We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities.<br>
</div><div></div><br>
<div><b>To all recruitment agencies:<br>
</b></div><div></div><br>
<div>Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.</div></div><div></div>

Executive Assistant - CFO Riyadh/Saudization

Maximus KSA | ماكسيموس السعودية

<div>
 <p>
  We are seeking a
  <strong>
   highly experienced Senior Executive Assistant
  </strong>
  to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage professional matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
  </li>
  <li>
   Handle sensitive and confidential information with discretion and professionalism.
  </li>
  <li>
   Coordinate travel arrangements, itineraries, and logistics for it.
  </li>
  <li>
   Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
  </li>
  <li>
   Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
  </li>
  <li>
   Support in organizing both corporate events.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Requirements
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 4+
   <strong>
    years of experience
   </strong>
   as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
  </li>
  <li>
   Strong bilingual communication skills (Arabic and English, spoken and written).
  </li>
  <li>
   Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
  </li>
  <li>
   High level of discretion, integrity, and professionalism.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and digital collaboration tools.
  </li>
 </ul>
 <p>
  If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments we invite you to apply.
 </p>
</div>


Senior Executive Assistant

Avensys Consulting

<div>
 <p>
  Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are currently looking to hire an
  <strong>
   Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia (onsite)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   CEO&rsquo;s Strategic Support: Orchestrate end-to-end schedule (travel, meetings, conferences), gate communications, represent CEO in select meetings, and deliver crisp meeting minutes.
  </li>
  <li>
   Document &amp; Workflow Excellence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
  </li>
  <li>
   Office Operations: Maintain supplies inventory, ensure equipment functionality, and optimize admin policies.
  </li>
  <li>
   Cross-Functional Collaboration: Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills:
  </strong>
 </p>
 <p>
  &bull; 3+ years supporting C-suite/executives (tech or fast-paced industry preferred).
 </p>
 <p>
  &bull; Proven SAP ERP proficiency (HR, Finance, Sales modules).
 </p>
 <p>
  &bull; Mastery of calendar mgmt, document control, and stakeholder communication.
 </p>
 <p>
  &bull; Proactive problem-solver who anticipates needs and drives efficiency.
 </p>
 <p>
  <br/>
 </p>
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  <br/>
 </p>
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  <br/>
 </p>
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  <br/>
 </p>
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 </p>
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  <br/>
 </p>
 <p>
  <strong>
   WHAT&rsquo;S ON OFFER
  </strong>
 </p>
 <p>
  You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.
 </p>
 <p>
  To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to
  <strong>
   Hanin@aven-sys.com
  </strong>
  . Your interest will be treated with strict confidentiality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  CONSULTANT DETAILS
 </p>
 <p>
  Consultant Name: Hanin
 </p>
 <p>
  Avensys Consulting Pte Ltd
 </p>
 <p>
  EA Licence 12C5759
 </p>
 <p>
  <br/>
 </p>
 <p>
  Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' personal information and privacy policy.
 </p>
</div>


Office Manager (Reporting to CEO)

Accutree Consulting

<p><b>Job Title:</b> Executive Assistant &amp; Operations Coordinator<br/><b>Location:</b> Riyadh, Saudi Arabia.</p><p><b>About Us</b></p><p>We are expanding in the MEA region and seeking an <b>Entry-Level Executive Assistant &amp; Operations Coordinator</b> to support our MEA VP and regional operations.</p><p><b>Key Responsibilities</b></p><ul><li><b>Executive Support:</b> Calendar management, travel arrangements, expense tracking, and confidential correspondence.</li><li><b>Operations Coordination:</b> Support strategic planning, customer engagement, project tracking, and cross-functional collaboration.</li><li><b>Follow-up &amp; Accountability:</b> Document action items from meetings and ensure timely execution.</li><li><b>Reporting &amp; Forecasting:</b> Assist in weekly, monthly, and quarterly reports, supporting accurate forecasts and business planning.</li><li><b>Client &amp; Stakeholder Liaison:</b> Serve as a point of contact for internal teams, clients, and external partners.</li><li><b>Office &amp; Event Management:</b> Oversee office logistics, supplies, and event coordination.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Management, or related field</b>.</li><li>Strong <b>organizational, follow-up, and project coordination</b> skills.</li><li>Excellent <b>communication</b> (written &amp; verbal) and stakeholder management.</li><li>Analytical mindset with the ability to <b>interpret data and generate insights</b>.</li><li>Proficient in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Adaptable, proactive, and able to thrive in a <b>fast-paced environment</b>.</li></ul><p><b>What We Offer</b></p><ul><li>Growth and career development opportunities.</li><li>A <b>dynamic, inclusive, and supportive work environment</b>.</li><li>Opportunity to make a <b>meaningful impact</b> in a rapidly growing cybersecurity company.</li></ul><p>Job Types: Full-time, Permanent</p>

Executive Assistant & Coordinator

Nano Health Suite

<p><b>Executive Assistant &ndash; UAE &amp; KSA (Two Positions)- Female</b></p><p><b>Locations:</b></p><ul><li><b>Riyadh, Kingdom of Saudi Arabia</b></li></ul><p><b>Position Type:</b> Full-time<br/><b>Experience Level:</b> Mid to Senior-Level Executive Support<br/><b>Reporting To:</b> C-Level Executive</p><p><b>About the Role</b></p><p>We are hiring two highly capable and driven <b>Executive Assistants</b> &mdash; one based in <b>Dubai</b> and one in <b>Riyadh</b> &mdash; to support a senior executive with a demanding, fast-paced, and often unpredictable schedule.</p><p>This role requires someone with <b>exceptional organization, emotional intelligence, and resilience</b>. You will act as a trusted partner to the executive, handling everything from calendar management and travel coordination to stakeholder communication and operational follow-through.</p><p>Success in this role depends on your ability to <b>stay calm under pressure, manage shifting priorities</b>, and bring order and structure to a dynamic environment.</p><p><b>Key Responsibilities</b></p><ul><li>Proactively manage complex calendars and high-volume scheduling</li><li>Coordinate travel logistics, visas, accommodations, and itineraries</li><li>Serve as the point of contact between the executive and internal/external stakeholders</li><li>Draft and manage high-level communication, reports, and meeting materials</li><li>Ensure confidentiality and discretion at all times</li><li>Anticipate the executive&rsquo;s needs and resolve issues before they escalate</li><li>Track deadlines, follow-ups, and action items independently</li><li>Assist with occasional personal tasks or logistics when required</li><li>Maintain alignment with the other EA in the region to ensure smooth cross-border coordination</li></ul><p><b>Ideal Candidate Profile</b></p><ul><li><b>3&ndash;5 years</b> of experience supporting senior leadership, ideally in fast-moving environments</li><li>Fluent in <b>English</b>; Arabic is a plus</li><li>Highly organized, with a strong ability to manage shifting priorities and tight deadlines</li><li>Emotionally intelligent, diplomatic, and composed under pressure</li><li>Confident working independently and handling difficult or unpredictable personalities</li><li>Tech-savvy and proficient in MS Office, Google Workspace, and productivity tools</li><li>Familiarity with <b>UAE and/or KSA</b> business culture and etiquette</li><li>Willingness to occasionally support or coordinate across both markets</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Martial Status: </li></ul><p>Experience:</p><ul><li>Healthcare and IT Sector: 1 year (Required)</li><li>Executive Assistant: 4 years (Preferred)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul><p>Willingness to travel:</p><ul><li>25% (Preferred)</li></ul>

Executive Assistant

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