ceo assistant / office manager (fluent speaker)

receptionist

administrative assistant

admin assistant

ceo assistant / office manager (fluent speaker) Jobs in Cairo

department assistant

office manager

Tawzef for Recruitment & HR Consultancy

<div>
 
 ✨Hiring for a leading European Company✨
 
 
 
 
 
 We're looking for *"HR &amp; Office Manager"* to join a leading European cybersecurity and risk management provider with headquarters in Larnaca, Cyprus, and regional operations across Greece and Egypt, is expanding its Security Operations team in Cairo.
 
 
 
 
 
 📍Location: Maadi, Cairo
 
 
 
 
 
 Job Description:
 
 
 
 
 
 HR Responsibilities:
 
 
 * Manage full recruitment cycle: sourcing, interviewing, hiring, and onboarding.
 
 
 * Support employee onboarding and offboarding processes.
 
 
 * Conduct and manage performance evaluations and feedback cycles.
 
 
 * Handle employee relations, grievances, and disciplinary actions.
 
 
 * Develop and implement HR policies, procedures, and initiatives.
 
 
 * Manage compensation, benefits, and leave administration.
 
 
 * Support talent management, employee engagement, and retention strategies.
 
 
 * Ensure compliance with labor laws and HR best practices.
 
 
 * Collaborate with leadership on workforce planning and HR strategy.
 
 
 * Monitor HR trends and recommend improvements.
 
 
 * Foster a positive and productive work environment.
 
 
 
 
 
 Office Management Responsibilities:
 
 
 * Manage day-to-day office operations and administration.
 
 
 * Handle incoming calls, emails, and general correspondence.
 
 
 * Manage office supplies, equipment, and maintenance.
 
 
 * Coordinate with vendors and building management.
 
 
 * Organize meetings, schedules, and internal events.
 
 
 * Ensure the office is well-organized and presentable.
 
 
 * Plan and coordinate company events, social activities, and training sessions.
 
 
 * Oversee logistics for deliveries and office needs.
 
 
 
 
 
 
 
 
 Requirements:-
 
 
 
 
 
 * Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 
 
 * 3&ndash;5 years of experience in HR and/or office management.
 
 
 * Strong knowledge of labor laws and HR practices.
 
 
 * Excellent communication (verbal &amp; written) in English.
 
 
 * Strong interpersonal and negotiation skills.
 
 
 * High level of organization and attention to detail.
 
 
 * Proficiency in Microsoft Office (Excel, Word, PowerPoint).
 
 
 * Familiarity with HR systems/software (or ability to learn quickly)
 
 
 
</div>

HR & Office Manager

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

<div>
 We are currently seeking a detail-oriented and proactive Operational Officer to join our team.
 
 
 Location: Heliopolis, Cairo
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate between departments to ensure smooth workflow
 </li>
 <li>
 Follow up on operational tasks and ensure timely completion
 </li>
 <li>
 Maintain organized records and documentation systems
 </li>
 <li>
 Prepare and track operational reports
 </li>
 <li>
 Support daily operational activities and ongoing processes
 </li>
 <li>
 Assist in implementing administrative and operational procedures
 </li>
 <li>
 Handle communication and coordination with internal teams
 </li>
 <li>
 Monitor progress and report any issues or delays
 </li>
 <li>
 Ensure accuracy and efficiency in all operational tasks
 </li>
 <li>
 Support management in various operational requirements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or any related field
 </li>
 <li>
 At least 1 year of experience in real state operation field
 </li>
 <li>
 Previous experience in roles such as Sales Admin / Sales Coordinator / Office Manager is a plus
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Good command of MS Office
 </li>
 <li>
 Ability to multitask and work under pressure
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Operational Officer

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 8 brands, we have more than 160 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As an administrative assistant, you will be the company's first point of contact, providing administrative and front office support, while also contributing to a positive and engaging workplace environment. You will manage the flow of people through the business and ensure all reception responsibilities are completed accurately and delivered with high quality and in a timely manner and assist in the execution of workplace experience and engagement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 
 Reception Management
 
 
 
 <ul>
 <li>
 Maintain the reception area to ensure it is clean and tidy and kept up to a professional standard
 </li>
 <li>
 Answer and distribute calls/messages in a timely and professional manner
 </li>
 <li>
 Meet &amp; greet external visitors in a professional and polite manner
 </li>
 <li>
 Distribute office post &amp; courier deliveries
 </li>
 <li>
 Schedule courier collections and deliveries
 </li>
 <li>
 Report on any maintenance issues to the concerned department
 </li>
 <li>
 Serve as the first point of contact for visitors, clients, and employees at the front office, ensuring a welcoming and professional experience and keeping the clients' tracking system updated
 </li>
 <li>
 Coordinate the scheduling of meeting rooms, conference calls, and other front office resources efficiently
 </li>
 <li>
 Assist in the onboarding process for new employees, including providing access badges, orientation materials, and office tours
 
 
 
 </li>
 </ul>
 
 Administration:
 
 
 
 <ul>
 <li>
 Responsible for office sundry replenishment, including stationery, refreshments, and other items
 </li>
 <li>
 Ensuring the office pantry is always stocked by placing orders, tracking the inventory and issuing periodical reports.
 </li>
 <li>
 Manage and implement the internal event calendar, from small initiatives to engagement activities
 </li>
 <li>
 Efficiently manage and execute all domestic and international travel bookings, including flights, accommodation, ground transportation, and visa processing, ensuring adherence to the company's travel policy
 </li>
 <li>
 Update the Caf&eacute; monitor and all display monitors with useful information
 </li>
 <li>
 Manage meeting room booking system, including upkeep of meeting rooms
 </li>
 <li>
 Responsible for administration duties as and when requested by various departments
 </li>
 <li>
 Check-in attendees for Bayut Academy or any other external or internal trainings
 
 
 
 </li>
 </ul>
 
 Employee Experience Support:
 
 
 
 <ul>
 <li>
 Collaborate with HR and management to develop and implement employee engagement initiatives, programs, and events
 </li>
 <li>
 Organize and execute workplace events, including team-building activities, wellness programs, and celebrations, with a focus on fostering a positive and inclusive atmosphere
 </li>
 <li>
 Gather employee feedback to identify opportunities for improvement in the workplace experience
 </li>
 <li>
 Act as a liaison between employees and management to address concerns, facilitate open communication, and resolve workplace-related issues
 </li>
 <li>
 Provide cover and take over other ad hoc responsibilities in the absence of team members and when requested by the Line Manager
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree is required. Majoring in Business Administration/Management or any related field is a plus
 
 
 
 </li>
 </ul>
 Experience:
 
 
 <ul>
 <li>
 Proven working experience in a front office handling receptionist responsibility.
 </li>
 <li>
 1-3 years of experience in front office management, engagement, CSR coordination, student activities, etc
 
 
 
 </li>
 </ul>
 Knowledge:
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite. (Canva is a plus.)
 </li>
 <li>
 Fluent in English and Arabic, speaking and writing
 
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Solid communication skills, both written and verbal;
 </li>
 <li>
 Ability to be resourceful and proactive in dealing with issues that may arise;
 </li>
 <li>
 Ability to organise, multitask, prioritise and work under pressure;
 </li>
 <li>
 Exceptional interpersonal and communication skills. Strong organizational and multitasking abilities
 
 
 
 </li>
 </ul>
 Traits:
 
 
 <ul>
 <li>
 Professional attitude and appearance;
 </li>
 <li>
 Friendly and well-spoken;
 </li>
 <li>
 Customer service attitude;
 </li>
 <li>
 A can-do and flexible approach;
 </li>
 <li>
 Can perform under pressure and operate in a fast-paced environment;
 </li>
 <li>
 Strong collaborative skills;
 </li>
 <li>
 High energy with a passion for building internal relationships;
 </li>
 <li>
 Creativity and enthusiasm for fostering a positive workplace culture;
 </li>
 <li>
 A passion for social responsibility and community involvement
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Administrative Assistant

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage incoming calls and direct them appropriately.
 </li>
 <li>
 Welcome visitors and ensure professional hospitality standards.
 </li>
 <li>
 Coordinate meeting room bookings and meeting setup.
 </li>
 <li>
 Handle courier services and incoming/outgoing mail.
 </li>
 <li>
 Manage inbound leads and ensure accurate logging in the CRM system.
 </li>
 <li>
 Update CRM records and track follow-ups.
 </li>
 <li>
 Coordinate with the business development team to ensure timely lead assignment and response.
 </li>
 <li>
 Maintain organized records of client communications and inquiries.
 </li>
 <li>
 Handle procurement of office supplies and service requirements.
 </li>
 <li>
 Coordinate vendor payments and invoice processing.
 </li>
 <li>
 Oversee maintenance, office repairs, and service contracts.
 </li>
 <li>
 Ensure smooth day-to-day office functionality.
 </li>
 <li>
 Support staff travel arrangements including flight bookings and accommodation.
 </li>
 <li>
 Coordinate visa processing and required documentation.
 </li>
 <li>
 Assist in organizing company events and internal meetings.
 </li>
 <li>
 Lead and supervise office support staff (drivers, office assistants, reception backup).
 </li>
 <li>
 Act as the point of coordination between management and support staff
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience in reception, office administration, or operations coordination.
 </li>
 <li>
 Experience handling CRM systems and vendor coordination is preferred.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or relevant field preferred.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
 </li>
 <li>
 Experience using CRM systems.(preferably)
 </li>
 <li>
 Basic financial handling knowledge (petty cash &amp; invoice tracking).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High level of accuracy and attention to detail.
 </li>
 <li>
 Professional communication skills.
 </li>
 <li>
 Ability to supervise and coordinate small teams.
 </li>
 <li>
 Strong sense of ownership and accountability.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 </ul>
 
 
</div>

Receptionist / Admin Assistant

Signify

<div>
 
 About Signify
 
 
 
 Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.
 
 
 At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.
 
 
 Join us, and together, we&rsquo;ll transform our industry, making a lasting difference for brighter lives and a better world.
 
 
 
 Job Summary
 
 
 
 
 More about the role
 
 
 
 Performs and coordinates administrative tasks to support management and teams with efficient office operations. Manages communication and schedules to facilitate organizational workflow.
 
 
 Key Areas of Responsibility
 
 
 <ul>
 <li>
 This role is responsible to support a team and/or senior leader with all administrative, organizational and operational matters in a timely manner.
 </li>
 <li>
 Support and organize own projects and events
 </li>
 <li>
 Data Management (including data storing and archive maintenance)
 </li>
 <li>
 Assist with On and Off boarding
 </li>
 <li>
 Provide travel booking and expense reporting support
 </li>
 <li>
 Process purchase orders
 </li>
 <li>
 Takes initiative and identifies problems in actual way of working, formulates alternatives and recommendations; develops and introduces new supporting sub-processes and improves existing processes
 </li>
 <li>
 Communication management (distribution lists, announcements, Microsoft Teams)
 </li>
 <li>
 Maintains confidential files and records with discretion.
 </li>
 <li>
 Facilitates communication between teams to enhance collaboration.
 </li>
 <li>
 Organizes and maintains office files and records to ensure easy access and retrieval.
 </li>
 <li>
 Schedules appointments and meetings to optimize time management for executives.
 </li>
 <li>
 Prepares and edits correspondence, reports, and presentations to support management.
 </li>
 <li>
 Handles incoming calls and inquiries to provide timely information and assistance.
 </li>
 <li>
 Coordinates travel arrangements and itineraries for staff and management.
 </li>
 <li>
 Assists in managing budgets and expense reports to maintain financial control.
 </li>
 <li>
 Supports project coordination by tracking deadlines and deliverables to ensure timely completion.
 
 
 </li>
 </ul>
 Critical Experiences
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field to ensure foundational knowledge in organizational and administrative functions.
 </li>
 <li>
 Minimum of 7 years experience in executive support or administrative roles involving calendar management, travel coordination, and confidential communication handling.
 </li>
 <li>
 No specific licenses required; however, proficiency certifications in Microsoft Office Suite and communication tools like Microsoft Teams are essential.
 
 
 </li>
 </ul>
 
 Everything we&rsquo;ll do for you
 
 
 
 You can grow a lasting career here. We&rsquo;ll encourage you, support you, and challenge you. We&rsquo;ll help you learn and progress in a way that&rsquo;s right for you, with coaching and mentoring along the way. We&rsquo;ll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
 
 
 Come join us, and together we can light up the future.
</div>

Executive Assistant

Magrabi Health

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support and process monthly payroll with accuracy
 </li>
 <li>
 Assist in HR budgeting and manpower planning activities
 </li>
 <li>
 Maintain employee records and HR databases
 </li>
 <li>
 Monitor attendance, leaves, and workforce data
 </li>
 <li>
 Handle employee inquiries and provide HR support
 </li>
 <li>
 Ensure compliance with company policies and labor laws
 </li>
 <li>
 Prepare HR reports related to payroll and headcount
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in HR, Business Administration, or related field
 </li>
 <li>
 Minimum
 
 2 years of experience
 
 in HR
 </li>
 <li>
 Good understanding of
 
 payroll, budgeting, and manpower planning
 
 </li>
 <li>
 Proficiency in Microsoft Excel and HR systems
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Fluent Arabic &amp; English; proficient with HRIS and MS Office
 </li>
 <li>
 Strong analytical, communication and problem-solving skills
 </li>
 </ul>
 
 
</div>

Human Resources Officer

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