administrative assistant

admin assistant

department assistant

front desk/admin assistant

office manager

Talent 360 ME

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 1 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

CEO Assistant / Office Manager (Fluent Speaker)

<div>
 We are seeking a highly organized, proactive, and professional CEO Assistant / Office Manager to support top management and ensure smooth daily operations.
 
 
 Location: Masr El Gededa
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and management
 </li>
 <li>
 Manage calendars, meetings, and appointments efficiently
 </li>
 <li>
 Organize meetings, take minutes, and follow up on action points
 </li>
 <li>
 Handle confidential documents with a high level of discretion
 </li>
 <li>
 Coordinate with internal teams and external clients when needed
 </li>
 <li>
 Prepare reports, presentations, and Excel sheets
 </li>
 <li>
 Maintain organized filing systems and office operations
 </li>
 <li>
 Support ongoing projects and ensure timely follow-ups
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field
 </li>
 <li>
 Minimum 2 year of experience in a similar role (Executive Assistant / Office Manager)
 </li>
 <li>
 Previous experience in Real Estate or Banking is a plus
 </li>
 <li>
 Fluent in English &amp; Arabic (written and spoken)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail
 </li>
 <li>
 Willingness and ability to travel outside Egypt when required (especially dubai)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Personal Assistant to CEO (Fluent English Speaker)

<div>
 At JTI we celebrate differences, and everyone truly belongs.
 
 46,000 people from all over the world
 
 are continuously building their unique success story with us.
 
 83% of employees feel happy
 
 working at JTI.
 
 
 To make a difference with us, all you need to do is bring your
 
 human best.
 
 
 
 What will your story be? Apply now!
 
 
 
 Learn more jti.com
 
 
 
 
 Admin Supervisor
 
 
 
 The Admin Supervisor supports the General Manager and Management Team by keeping priorities, schedules, and communication well coordinated -ensuring leaders stay prepared, aligned, and focused. In addition, the role helps ensure the administrative team delivers smooth day-to-day office operations by coordinating workloads, improving processes, and acting as a key connector across functions. This position requires strong reliability, discretion, attention to detail, and the ability to perform under pressure in a fast-paced environment.
 
 
 
 Position
 
 
 
 As the Admin Supervisor, you will
 
 
 <ul>
 <li>
 Manage the GM&rsquo;s calendar, schedule appointments, and coordinate internal meetings and conference calls
 </li>
 <li>
 Organize travel arrangements, including flights, accommodation, and itineraries
 </li>
 <li>
 Prepare briefing materials, reports, presentations, meeting agendas, and correspondence in a timely and accurate manner
 </li>
 <li>
 Support the GM in documenting key meetings, business reviews, and strategic planning sessions
 </li>
 <li>
 Coordinate weekly management team meetings, ensuring schedules are aligned, materials are prepared, and minutes are accurately recorded and distributed
 </li>
 <li>
 Support the management team in driving cross-functional projects and initiatives
 </li>
 <li>
 Assist in the preparation and follow-up of management presentations and strategic updates
 </li>
 <li>
 Organize and manage logistics for business visitors, including scheduling, hospitality, and onsite arrangements; serve as a point of contact for visiting executives
 </li>
 <li>
 Handle the settlement of the Management Team&rsquo;s expenses in coordination with the accounting department
 </li>
 <li>
 Act as a communication bridge between the GM&rsquo;s office and other departments, ensuring clear and timely information flow
 </li>
 <li>
 Serve as a point of contact for admin-related requests, ensuring smooth office operations and consistent service delivery
 </li>
 <li>
 Support the Admin Manager in identifying areas for process improvement and supporting the development of the admin staff
 </li>
 <li>
 Support the General Services Manager in overseeing the daily activities of the administrative team
 </li>
 <li>
 Handle sensitive information with the utmost discretion and professionalism
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 5+ years of experience in an executive assistant or administrative role
 </li>
 <li>
 Fluent in English &amp; Arabic
 </li>
 <li>
 Strong organizational and multitasking abilities; ability to work under pressure
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative tools
 </li>
 <li>
 Excellent presentation skills
 </li>
 <li>
 Creative, proactive mindset; thinks outside the box
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 High level of reliability, discretion, and professionalism
 
 
 </li>
 </ul>
 
 What To Expect
 
 
 
 Expect well-being initiatives, flexible work arrangements, growth opportunities, and excellent benefits, including a unique family leave policy. For more details on local policies, speak with the Talent Advisor.
 
 
 Are you ready to join us? Build your success story at JTI. Apply now!
 
 
 Next Steps
 
 
 After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor &gt; Assessment tests &gt; Interviews &gt; Offer. Each step is eliminatory and may vary by role type.
 
 
 At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
</div>

Admin Supervisor

EYouth

<div>
 
 We are looking for a highly organized, proactive, and trustworthy Senior Executive Assistant to
 
 
 serve as the CEO&rsquo;s right hand. This role is critical in ensuring the CEO operates at maximum
 
 
 efficiency by managing communications, priorities, and daily operations with precision and
 
 
 discretion.
 
 
 
 
 
 Key Responsibilities
 
 
 &bull; Manage and oversee the CEO&rsquo;s inbox: prioritize, draft, and respond to emails on his
 
 
 behalf
 
 
 &bull; Coordinate high-level external communications with partners, ministries, and key
 
 
 stakeholders
 
 
 &bull; Own and manage the CEO&rsquo;s calendar, including scheduling, meeting preparation, and
 
 
 follow-ups
 
 
 &bull; Prepare meeting briefs, summaries, and action points
 
 
 &bull; Track tasks, projects, and deadlines across different departments
 
 
 &bull; Ensure alignment and follow-through on CEO priorities
 
 
 &bull; Support day-to-day operational needs and act as a communication bridge between the
 
 
 CEO and internal teams
 
 
 &bull; Maintain strict confidentiality and handle sensitive information with professionalism
 
 
 &bull; Anticipate needs and proactively solve problems before they arise
 
 
 
 
 
 Requirements
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or a related field
 
 
 &bull; Fluency in English and Arabic (written &amp; verbal) with strong executive-level writing skills
 
 
 &bull; 3&ndash;5+ years of experience in a similar role (Executive Assistant / Office Manager /
 
 
 Operations role)
 
 
 &bull; Exceptional organizational skills and attention to detail
 
 
 &bull; High level of discretion and professionalism
 
 
 &bull; Strong communication and stakeholder management skills
 
 
 &bull; Proficiency in Google Workspace, Microsoft Office, and AI productivity tools
 
 
 &bull; Ability to multitask, prioritize, and work under pressure
 
 
 &bull; Proactive mindset with strong problem-solving skills
 
</div>

Senior Executive Assistant - CEO

<div>
 We are currently seeking a detail-oriented and proactive Operational Officer to join our team.
 
 
 Location: Heliopolis, Cairo
 
 
 Working Hours: Sunday to Thursday (10:00 AM - 6:00 PM)
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate between departments to ensure smooth workflow
 </li>
 <li>
 Follow up on operational tasks and ensure timely completion
 </li>
 <li>
 Maintain organized records and documentation systems
 </li>
 <li>
 Prepare and track operational reports
 </li>
 <li>
 Support daily operational activities and ongoing processes
 </li>
 <li>
 Assist in implementing administrative and operational procedures
 </li>
 <li>
 Handle communication and coordination with internal teams
 </li>
 <li>
 Monitor progress and report any issues or delays
 </li>
 <li>
 Ensure accuracy and efficiency in all operational tasks
 </li>
 <li>
 Support management in various operational requirements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or any related field
 </li>
 <li>
 At least 1 year of experience in real state operation field
 </li>
 <li>
 Previous experience in roles such as Sales Admin / Sales Coordinator / Office Manager is a plus
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Good command of MS Office
 </li>
 <li>
 Ability to multitask and work under pressure
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social Insurance
 </li>
 <li>
 Medical Insurance
 </li>
 <li>
 Laptop provided
 </li>
 </ul>
</div>

Operational Officer

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 8 brands, we have more than 160 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As an administrative assistant, you will be the company's first point of contact, providing administrative and front office support, while also contributing to a positive and engaging workplace environment. You will manage the flow of people through the business and ensure all reception responsibilities are completed accurately and delivered with high quality and in a timely manner and assist in the execution of workplace experience and engagement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 
 Reception Management
 
 
 
 <ul>
 <li>
 Maintain the reception area to ensure it is clean and tidy and kept up to a professional standard
 </li>
 <li>
 Answer and distribute calls/messages in a timely and professional manner
 </li>
 <li>
 Meet &amp; greet external visitors in a professional and polite manner
 </li>
 <li>
 Distribute office post &amp; courier deliveries
 </li>
 <li>
 Schedule courier collections and deliveries
 </li>
 <li>
 Report on any maintenance issues to the concerned department
 </li>
 <li>
 Serve as the first point of contact for visitors, clients, and employees at the front office, ensuring a welcoming and professional experience and keeping the clients' tracking system updated
 </li>
 <li>
 Coordinate the scheduling of meeting rooms, conference calls, and other front office resources efficiently
 </li>
 <li>
 Assist in the onboarding process for new employees, including providing access badges, orientation materials, and office tours
 
 
 
 </li>
 </ul>
 
 Administration:
 
 
 
 <ul>
 <li>
 Responsible for office sundry replenishment, including stationery, refreshments, and other items
 </li>
 <li>
 Ensuring the office pantry is always stocked by placing orders, tracking the inventory and issuing periodical reports.
 </li>
 <li>
 Manage and implement the internal event calendar, from small initiatives to engagement activities
 </li>
 <li>
 Efficiently manage and execute all domestic and international travel bookings, including flights, accommodation, ground transportation, and visa processing, ensuring adherence to the company's travel policy
 </li>
 <li>
 Update the Caf&eacute; monitor and all display monitors with useful information
 </li>
 <li>
 Manage meeting room booking system, including upkeep of meeting rooms
 </li>
 <li>
 Responsible for administration duties as and when requested by various departments
 </li>
 <li>
 Check-in attendees for Bayut Academy or any other external or internal trainings
 
 
 
 </li>
 </ul>
 
 Employee Experience Support:
 
 
 
 <ul>
 <li>
 Collaborate with HR and management to develop and implement employee engagement initiatives, programs, and events
 </li>
 <li>
 Organize and execute workplace events, including team-building activities, wellness programs, and celebrations, with a focus on fostering a positive and inclusive atmosphere
 </li>
 <li>
 Gather employee feedback to identify opportunities for improvement in the workplace experience
 </li>
 <li>
 Act as a liaison between employees and management to address concerns, facilitate open communication, and resolve workplace-related issues
 </li>
 <li>
 Provide cover and take over other ad hoc responsibilities in the absence of team members and when requested by the Line Manager
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree is required. Majoring in Business Administration/Management or any related field is a plus
 
 
 
 </li>
 </ul>
 Experience:
 
 
 <ul>
 <li>
 Proven working experience in a front office handling receptionist responsibility.
 </li>
 <li>
 1-3 years of experience in front office management, engagement, CSR coordination, student activities, etc
 
 
 
 </li>
 </ul>
 Knowledge:
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite. (Canva is a plus.)
 </li>
 <li>
 Fluent in English and Arabic, speaking and writing
 
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Solid communication skills, both written and verbal;
 </li>
 <li>
 Ability to be resourceful and proactive in dealing with issues that may arise;
 </li>
 <li>
 Ability to organise, multitask, prioritise and work under pressure;
 </li>
 <li>
 Exceptional interpersonal and communication skills. Strong organizational and multitasking abilities
 
 
 
 </li>
 </ul>
 Traits:
 
 
 <ul>
 <li>
 Professional attitude and appearance;
 </li>
 <li>
 Friendly and well-spoken;
 </li>
 <li>
 Customer service attitude;
 </li>
 <li>
 A can-do and flexible approach;
 </li>
 <li>
 Can perform under pressure and operate in a fast-paced environment;
 </li>
 <li>
 Strong collaborative skills;
 </li>
 <li>
 High energy with a passion for building internal relationships;
 </li>
 <li>
 Creativity and enthusiasm for fostering a positive workplace culture;
 </li>
 <li>
 A passion for social responsibility and community involvement
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Administrative Assistant

MAGRABi Retail Group

<div>
 
 
 Job Purpose
 
 
 
 Provide administrative support and coordination for direct manager travel plans, meetings, conferences, and correspondences in addition to managing the executive&rsquo;s personal and business calendar, including making appointments and prioritizing the most sensitive matters, and any other special projects to enable the direct manager to properly manage their time and achieve their targets, along with maintaining comprehensive and accurate records and performing minor accounting duties.
 
 
 
 
 
 
 Qualifications and Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree of business administration &ndash; preferably business or finance major.
 </li>
 <li>
 Communication and relationship management skills
 </li>
 <li>
 Strong PR and interpersonal skills
 </li>
 </ul>
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 8 - 10 years&rsquo; experience in the field of office management with at least 5 years working with executives&rsquo; representative
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 <ul>
 <li>
 Plan for the whole year, in conjunction with the Executive, calendar based on set targets and activities to ensure proper settings of travel, meetings, conferences, strategic meetings, and committees.
 </li>
 <li>
 Handle and coordinate all travel logistics for all business and personal trips requested by the Executive in alignment with the set travel budget, to ensure all trips are successful.
 </li>
 <li>
 Plan and schedule for all internal and external meetings and coordinate with all attendees to effectively manage the Executive time and ensure sustainability of all department operations.
 </li>
 <li>
 Attend all meetings to collect, analyze and communicate all meeting minutes with all stakeholders and follow up on assignments to maintain all meetings effectiveness.
 </li>
 <li>
 Act as the Executive delegate, to attend meetings on his/her behalf with internal and external parties to maximize the Executive ability to multitask and manage their priorities.
 </li>
 <li>
 Handle VIP meetings logistics whether held at the company premises or externally and represent the Executive with guests and visitors to maintain the company image.
 </li>
 <li>
 Control the Executive budget in terms of travel, stationary, meetings and any other miscellaneous expenses and ensure it doesn&rsquo;t exceed the set limits.
 </li>
 <li>
 Build and sustain positive strong relationships with internal co-workers and managers and external parties, such as: vendors, banks, suppliers, hotels, and travel agencies to facilitate the Executive job responsibilities.
 </li>
 <li>
 Handle all Executive&rsquo;s personal and business bills payment and issuance on time to avoid delays and penalties.
 </li>
 <li>
 Handle Executive&rsquo;s personal and business PR to ensure their connectivity and update with all business-related news and communities to enable effective relationship management.
 </li>
 <li>
 Filter and review the Executive&rsquo;s e-mails, reply to inquiries and business e-mails, and prepare business briefings and reporting to support the Executive in managing their time more effectively.
 </li>
 <li>
 Follow up on projects with stakeholders and subordinates to ensure getting all the work done on time.
 </li>
 <li>
 Plan and coordinate direct reports vacations and leaves plans on calendar and on system to maintain availability of required authorizations in order not to hinder operations.
 </li>
 <li>
 Act as gate keeper for all issues, requests and conflicts that may arise and need the Executive&rsquo;s input to limit or diminish any sort of disturbance or waste of time for the Executive to facilitate accomplishing their job effectively.
 </li>
 <li>
 File and archive all important files and documents and maintain their confidentiality to enable ease of access and information retrieval.
 </li>
 <li>
 Take part and handle company special projects and events as requested in coordination with other Assistants and Executives and ensure those projects are completed successfully.
 </li>
 </ul>
</div>

Executive Assistant - Governance, Risk, Compliance & Property

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