executive assistant

operations manager

admin assistant

admin. officer

administrative assistant

office manager

Waffarha

<div>
 
 Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s and Upper Management Executives' calendars, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Act as a gatekeeper, managing incoming communication and prioritizing requests.
 </li>
 <li>
 Prepare and organize materials for meetings, presentations, and reports.
 </li>
 <li>
 Draft, proofread, and send out correspondence on behalf of the CEO.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 
 
 </li>
 </ul>
 
 Meeting &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person engagements.
 </li>
 <li>
 Prepare agendas, take notes during meetings, and track follow-up action items.
 </li>
 <li>
 Organize company events, off-sites, and team-building activities as requested by the CEO and Executives.
 
 
 </li>
 </ul>
 
 Travel Coordination
 
 
 
 <ul>
 <li>
 Arrange detailed travel itineraries, including flights, accommodations, and transportation.
 </li>
 <li>
 Ensure all travel logistics align with the CEO and the Executives schedules and preferences.
 
 
 </li>
 </ul>
 
 Project Support
 
 
 
 <ul>
 <li>
 Assist with the management of special projects, including research, data gathering, and preparing reports or
 
 
 </li>
 </ul>
 presentations.
 
 
 <ul>
 <li>
 Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
 </li>
 <li>
 Maintain and update project tracking systems and timelines.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Build and maintain relationships with clients, investors, partners, and other key contacts.
 </li>
 <li>
 Ensure the CEO&rsquo;s priorities and communications align with organizational goals.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Maintain the CEO&rsquo;s files, records, and documents in an organized manner.
 </li>
 <li>
 Manage expenses, reimbursements, and invoices related to the CEO&rsquo;s activities.
 </li>
 <li>
 Perform ad-hoc administrative tasks as needed to support the CEO and Executives.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience in business, finance, or a related field.
 </li>
 <li>
 5+ years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced or tech-driven environment.
 </li>
 <li>
 Strong Business Acumen, specifically in Fintech/ App.
 </li>
 <li>
 Proficiency in English.
 </li>
 <li>
 Exemplary planning and time management skills.
 </li>
 <li>
 Up-to-date with advancements in office gadgets and applications.
 </li>
 <li>
 Ability to multitask and prioritize daily workload.
 </li>
 <li>
 High-level verbal and written communications skills.
 </li>
 <li>
 Discretion and confidentiality.
 </li>
 <li>
 Strong understanding of the fintech industry and/or financial services is highly desirable.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other productivity tools.
 </li>
 <li>
 Excellent organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Strong verbal and written communication skills, with the ability to interact with senior executives, investors, and stakeholders.
 </li>
 <li>
 High level of professionalism, discretion, and the ability to handle sensitive information.
 </li>
 <li>
 Strong problem-solving skills, attention to detail, and ability to anticipate the CEO&rsquo;s needs.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience with CRM systems, project management tools (e.g., Asana, Trello), and video conferencing platforms (e.g., Zoom, Microsoft Teams).
 </li>
 </ul>
</div>

CEO Office Manager

ACOUSTIEG

<div>
 Welcome to where every role drives real change. At ACOUSTIEG, we don't just offer jobs, we offer the chance to shape industries and transform communities. Join professionals who wake up knowing their work matters, solving challenges that impact millions. Founded in 2018, ACOUSTIEG is one of Saudi Arabia&rsquo;s leading companies in acoustic treatment and sound isolation. We deliver innovative solutions tailored to various sectors, from healthcare and education to residential and commercial projects. Ready to do work that matters? Explore our roles and join those making a real difference.
 
 
 Description
 
 We&rsquo;re Hiring!
 
 
 * CEO Assistant
 
 
 * &NoBreak;CEO Coordinator
 
 
 * Office Manger
 
 
 * Executive Assistant
 
 
 * Executive Coordinator
 
 
 Location: Egypt
 
 
 Work Model: Hybrid (Full-time)
 
 
 Job Description:
 
 
 We are looking for a highly organized and proactive professional to support the CEO in managing daily operations, priorities, and key initiatives. This role involves coordinating schedules, following up on projects, handling communications, and ensuring smooth office and executive workflows. The ideal candidate is detail-oriented, reliable, and comfortable working closely with senior leadership in a fast-paced environment.
 
 
 
 Requirements
 
 
 
 &bull; 2&ndash;5 years of experience in a similar role (Executive Assistant, Office Manager, or CEO Assistant).
 
 
 &bull; Strong organizational and time-management skills.
 
 
 &bull; Excellent communication skills in English (Arabic is a plus).
 
 
 &bull; High level of professionalism and confidentiality.
 
 
 &bull; Ability to multitask and work under pressure.
 
 
 &bull; Proficiency in Microsoft Office, Google Workspace, and basic project management tools.
 
 
 &bull; Strong attention to detail and problem-solving skills.
 
 
 &bull; Proactive, reliable, and able to work in a fast-paced environment.
 
 Roles And Responsibilities
 
 
 
 &bull; Manage the CEO&rsquo;s calendar, meetings, and daily priorities.
 
 
 &bull; Coordinate internal and external communications on behalf of the CEO.
 
 
 &bull; Follow up on tasks, projects, and action items across departments.
 
 
 &bull; Prepare meeting agendas, minutes, and executive reports.
 
 
 &bull; Organize travel arrangements, appointments, and official visits.
 
 
 &bull; Support the CEO in operational and administrative matters.
 
 
 &bull; Handle confidential documents and sensitive information with discretion.
 
 
 &bull; Assist in planning company events, executive meetings, and special projects.
 
 
 &bull; Ensure smooth day-to-day office operations and coordination between teams.
 
 
 
</div>

CEO Assistant - CEO Coordinator - Office Manger - Executive Assistant - Executive Coordinator

<div>
 At JTI we celebrate differences, and everyone truly belongs.
 
 46,000 people from all over the world
 
 are continuously building their unique success story with us.
 
 83% of employees feel happy
 
 working at JTI.
 
 
 To make a difference with us, all you need to do is bring your
 
 human best.
 
 
 
 What will your story be? Apply now!
 
 
 
 Learn more jti.com
 
 
 
 
 Admin Supervisor
 
 
 
 The Admin Supervisor supports the General Manager and Management Team by keeping priorities, schedules, and communication well coordinated -ensuring leaders stay prepared, aligned, and focused. In addition, the role helps ensure the administrative team delivers smooth day-to-day office operations by coordinating workloads, improving processes, and acting as a key connector across functions. This position requires strong reliability, discretion, attention to detail, and the ability to perform under pressure in a fast-paced environment.
 
 
 
 Position
 
 
 
 As the Admin Supervisor, you will
 
 
 <ul>
 <li>
 Manage the GM&rsquo;s calendar, schedule appointments, and coordinate internal meetings and conference calls
 </li>
 <li>
 Organize travel arrangements, including flights, accommodation, and itineraries
 </li>
 <li>
 Prepare briefing materials, reports, presentations, meeting agendas, and correspondence in a timely and accurate manner
 </li>
 <li>
 Support the GM in documenting key meetings, business reviews, and strategic planning sessions
 </li>
 <li>
 Coordinate weekly management team meetings, ensuring schedules are aligned, materials are prepared, and minutes are accurately recorded and distributed
 </li>
 <li>
 Support the management team in driving cross-functional projects and initiatives
 </li>
 <li>
 Assist in the preparation and follow-up of management presentations and strategic updates
 </li>
 <li>
 Organize and manage logistics for business visitors, including scheduling, hospitality, and onsite arrangements; serve as a point of contact for visiting executives
 </li>
 <li>
 Handle the settlement of the Management Team&rsquo;s expenses in coordination with the accounting department
 </li>
 <li>
 Act as a communication bridge between the GM&rsquo;s office and other departments, ensuring clear and timely information flow
 </li>
 <li>
 Serve as a point of contact for admin-related requests, ensuring smooth office operations and consistent service delivery
 </li>
 <li>
 Support the Admin Manager in identifying areas for process improvement and supporting the development of the admin staff
 </li>
 <li>
 Support the General Services Manager in overseeing the daily activities of the administrative team
 </li>
 <li>
 Handle sensitive information with the utmost discretion and professionalism
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 5+ years of experience in an executive assistant or administrative role
 </li>
 <li>
 Fluent in English &amp; Arabic
 </li>
 <li>
 Strong organizational and multitasking abilities; ability to work under pressure
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative tools
 </li>
 <li>
 Excellent presentation skills
 </li>
 <li>
 Creative, proactive mindset; thinks outside the box
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 High level of reliability, discretion, and professionalism
 
 
 </li>
 </ul>
 
 What To Expect
 
 
 
 Expect well-being initiatives, flexible work arrangements, growth opportunities, and excellent benefits, including a unique family leave policy. For more details on local policies, speak with the Talent Advisor.
 
 
 Are you ready to join us? Build your success story at JTI. Apply now!
 
 
 Next Steps
 
 
 After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure Phone screening with Talent Advisor &gt; Assessment tests &gt; Interviews &gt; Offer. Each step is eliminatory and may vary by role type.
 
 
 At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
</div>

Admin Supervisor

Emirates NBD

<div>
 <ul>
 <li>
 Provide support to COO related to assigned tasks
 </li>
 <li>
 Manage and maintain COO schedule
 </li>
 <li>
 Create and maintain filing systems, keeping dairies, arranging meetings/ appointments
 </li>
 <li>
 Prepare agendas and arrange for committees and other meetings
 </li>
 <li>
 Perform general office duties such as ordering supplies, maintaining records management systems.
 </li>
 <li>
 Handle tasks assigned by the COO related to Projects follow ups, preparing committee documents and reports, or any other requested task.
 </li>
 <li>
 Compile, transcribe and distribute minutes of meetings.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 1 to 5 years of experience in relevant field.
 </li>
 <li>
 Expert knowledge of MS Applications.
 </li>
 </ul>
 
 
</div>

COO Admin Assistant

Li & Fung

<div>
 
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 
 
 
 
 Here is what you need to know about the job:
 
 
 
 
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 
 
 
 
 Here is what you need to know about the job:
 
 
 
 At Li &amp; Fung, we are driving the future of global supply chains by prioritizing innovation, collaboration, and sustainability. As the world of commerce evolves with new technologies, we are transforming how businesses operate and connect with consumers. Our goal is to build efficient, forward-thinking supply chains that unlock new possibilities and provide tangible value to every part of the process.
 
 
 Embracing a culture of entrepreneurship, we use cutting-edge digital tools to enhance teamwork, spark creativity, and push the boundaries of what&rsquo;s achievable.
 
 
 Our values are at the heart of everything we do, guiding our relationships with our team, clients, suppliers and the communities we serve.
 
 
 In line with our growth ambitions in
 
 Egypt
 
 , we are seeking a dynamic and driven professional to join our team in New Cairo as an
 
 Admin Officer
 
 . If you&rsquo;re passionate about innovation and eager to contribute to the future of global supply chains, we&rsquo;d love to hear from you.
 
 
 
 Job Descriptions
 
 
 
 <ul>
 <li>
 Track and manage all invoice processes, ensuring timely submission, approval, and payment follow-ups
 </li>
 <li>
 Coordinate approval workflows in line with company policies and internal controls
 </li>
 <li>
 Support contract-related and procurement processes, including documentation and follow-up with suppliers
 </li>
 <li>
 Handle day-to-day administrative operations of the office
 </li>
 <li>
 Act as a coordination point between HR, Administration, Finance, Procurement, and Management teams
 </li>
 <li>
 Maintain accurate records, files, and administrative documentation
 </li>
 <li>
 Support office-related needs such as service providers, vendors, and facility-related follow-ups
 </li>
 <li>
 Ensure compliance with internal procedures and local regulations
 </li>
 <li>
 Provide general administrative support to management when required
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from university
 </li>
 <li>
 Very good command of English, both written and spoken
 </li>
 <li>
 Minimum 1-3 years of experience in administrative, office management, or coordination roles
 </li>
 <li>
 Experience in invoice tracking, approval processes, or procurement coordination is highly preferred
 </li>
 <li>
 Strong organizational and follow-up skills with attention to detail
 </li>
 <li>
 Ability to work cross-functionally with multiple teams
 </li>
 <li>
 Proficient in MS Office applications
 </li>
 <li>
 Strong communication and coordination skills
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively
 
 
 </li>
 </ul>
 
 If this sounds like you, Apply Now!
 
 
 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization&rsquo;s Declaration on Fundamental Principles and Rights at Work.
 
 
 
 
 If this sounds like you, Apply Now!
 
 
 
 
 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization&rsquo;s Declaration on Fundamental Principles and Rights at Work.
 
</div>

Admin Officer

Elsewedy Technical Academy - STA

<div>
 
 
 Job Purpose
 
 
 
 The Executive Assistant is responsible for providing personalized secretarial and administrative support to the CEO
 
 
 in a well-organized and timely manner. She will work on various tasks related to the CEO&rsquo;s working life and communication.
 
 
 
 
 
 
 Key Accountabilities:-
 
 
 <ul>
 <li>
 Act as the point of contact between the CEO and internal/external clients and stakeholders.
 </li>
 <li>
 Screen and direct phone calls and distribute correspondence.
 </li>
 <li>
 Attend meetings to record minutes, Compile, transcribe, and distribute minutes for meetings.
 </li>
 <li>
 Handle requests and queries appropriately and on time.
 </li>
 <li>
 Manage diary and schedule meetings and appointments.
 </li>
 <li>
 Source and manage office supplies.
 </li>
 <li>
 Prepare reports, presentations and briefs.
 </li>
 <li>
 File and retrieve documents, records, and reports addressed to, or originating for proper filing.
 </li>
 <li>
 Devise and maintain the office filing system and keep it up-to-date.
 </li>
 <li>
 Producing reports, composing correspondence, and drafting letters and Interoffice memos.
 </li>
 <li>
 Creating presentations and other management-level reports.
 </li>
 <li>
 Coordinate with different departments for the arrangement of various events and visits.
 </li>
 </ul>
 
 
 Qualification &amp; Skills:-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or related field is required.
 </li>
 <li>
 5+ years of proven work experience as an Executive Assistant.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 MS Office and English proficiency
 </li>
 <li>
 Outstanding organizational and time management skills
 </li>
 <li>
 Ability to multitask and prioritize daily workload
 </li>
 <li>
 Excellent verbal and written communication skills at all levels
 </li>
 </ul>
 
 
</div>

Executive Assistant

Deloitte

<div>
 
 About Deloitte
 
 : When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award.
 
 
 
 Our Purpose
 
 
 
 Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
 
 
 Our shared values guide the way we behave to make a positive, enduring impact:
 
 
 <ul>
 <li>
 Lead the way
 </li>
 <li>
 Serve with integrity
 </li>
 <li>
 Take care of each other
 </li>
 <li>
 Foster inclusion
 </li>
 <li>
 Collaborate for measurable impact
 
 
 </li>
 </ul>
 During Your Tenure As a Receptionist, You Will Be The First Point Of Contact And Be Able To Confidently And Positively Communicate With Staff, Clients And Suppliers At All Levels. Additionally, You Will Provide General Secretarial, Clerical And Administrative Support And You Will Demonstrate And Develop Your Capabilities In The Following Areas
 
 
 <ul>
 <li>
 Acting as a main point of contact for all incoming telephone enquiries (answer telephone, take messages, transfer calls and provide information to other departments upon request)
 </li>
 <li>
 Maintaining the general filing system and filing all correspondence
 </li>
 <li>
 Assisting the Team with basic administration and tasks
 </li>
 <li>
 Managing stationery and other general office supplies and equipment and ensuring supplies are kept at a consistent level
 </li>
 <li>
 Responding to straightforward correspondence through email, written, and telephone communication
 </li>
 <li>
 Aligning and abiding by the business continuity plan for the office
 </li>
 <li>
 Maintaining records of extensions of Deloitte employees clients contact numbers
 </li>
 <li>
 Handling the preparation of paperwork such as engagement letters, cover letters, invoices and general letters
 </li>
 <li>
 Maintaining and preparing the excel sheet for the invoices on a monthly basis
 </li>
 <li>
 Handling the preparation of the financial statements by rolling out the previous year to the current one by including clients and auditors etc.
 </li>
 <li>
 Arranging the financial statement by thoroughly comparing between the Arabic and English versions and preparing their respective envelopes, labels and acknowledgements
 </li>
 <li>
 Handling the preparation and issuance of Agreed-Upon Procedure (AUP) reports
 </li>
 <li>
 Handling the formatting of the financial statements as well as their issuance upon obtaining the Engagement Quality Control Review (EQCR) docket, management representation letters and signed balance sheets from the client along with the signed audit reports by the Partners / Directors.
 
 
 </li>
 </ul>
 
 Leadership Capabilities
 
 
 
 <ul>
 <li>
 Builds own understanding of our purpose and values; explores opportunities for impact.
 </li>
 <li>
 Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.
 </li>
 <li>
 Understands expectations and demonstrates personal accountability for keeping performance on track.
 </li>
 <li>
 Actively focuses on developing effective communication and relationship-building skills.
 </li>
 <li>
 Understands how their daily work contributes to the priorities of the team and the business.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Degree in secretarial skills or related field and/or a university degree
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 An excellent telephone etiquette, verbal communication and strong interpersonal skills
 </li>
 <li>
 A positive attitude to dealing with people including staff, clients and suppliers at all levels
 </li>
 <li>
 Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
 </li>
 <li>
 Ability to use email and Internet applications
 </li>
 <li>
 Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
 </li>
 <li>
 Ability to work independently, including maintaining filing systems, databases and straightforward diary management
 </li>
 <li>
 Ability maintain trust and confidentiality in the provision of administration support
 </li>
 <li>
 Advanced level of technical proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft Management)
 </li>
 <li>
 Fluency in English (reading, speaking, and writing). Preference will be given to bilingual candidates (Arabic/English).
 </li>
 </ul>
</div>

Receptionist | Audit & Assurance | Admin | Cairo

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