receptionist

admin assistant

adminstrative assistant

maintenance manager

accounting manager

office manager

Chillara

<div>
 
 
 Overview
 
 
 
 Design. Visualize. Execute.
 
 
 
 
 
 We are a specialized contractor offering integrated Architectural Design and MEP (Mechanical, Electrical &amp; Plumbing) solutions for residential, retail, and hospitality projects.
 
 
 From detailed 2D drawings to immersive 3D visualizations using 3ds Max with VRay &amp; Corona Renderer, we deliver designs that are both visually stunning and technically sound.
 
 
 We bring creative vision and engineering precision together &mdash; transforming ideas into functional, beautiful, and build-ready spaces.
 
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Prepare and issue necessary shop drawings for all allocated projects, ensuring accuracy and quality standards while identifying conflicts between design components.
 </li>
 <li>
 Create and submit all required technical submittals.
 </li>
 <li>
 Study and prepare Requests for Information (RFIs) for any missing, unclear, or conflicting technical matters during construction.
 </li>
 <li>
 Discuss and propose technical solutions for design drawings.
 </li>
 <li>
 Conduct quantity surveys for all finishing works across trades, using computer programs or manual methods to ensure accuracy in the Bill of Quantities (BoQ).
 </li>
 <li>
 Visit sites to compile necessary measurements and coordinate with surveying engineers to provide relevant information.
 </li>
 <li>
 Participate in value engineering studies and change order evaluations as requested.
 </li>
 <li>
 Assist in preparing invoices for subcontractors and clients.
 </li>
 <li>
 Update the shop drawing log before submitting drawings to the consultant for approval.
 </li>
 <li>
 Attend progress technical meetings as required.
 </li>
 <li>
 Carry out drafting tasks as needed.
 </li>
 <li>
 Review contracts from a technical perspective.
 </li>
 <li>
 Contribute to the preparation of construction method statements and work plans.
 </li>
 <li>
 Ensure clients' needs are met as the project evolves.
 </li>
 <li>
 Maintain comprehensive project documentation.
 </li>
 <li>
 Collaborate with the design team on value engineering as per client budget constraints.
 </li>
 <li>
 Inform the Principal and General Manager of any unexpected project delays.
 </li>
 <li>
 Perform additional tasks as requested by the Principal or General Manager.
 </li>
 <li>
 Develop and maintain accurate project documentation, tracking changes, delays, and regular progress reports throughout the project duration.
 </li>
 <li>
 Archive all project closure documents for future reference.
 </li>
 <li>
 Prepare as-built drawings and verify them against actual site dimensions.
 </li>
 <li>
 Coordinate with suppliers and lighting designers as needed.
 </li>
 <li>
 Review, study, and coordinate design drawings, BoQ, specifications, subcontractors&rsquo; shop drawings, and cost estimates.
 </li>
 <li>
 Communicate with site personnel to follow up on design conflicts, site measurements, and variation orders.
 </li>
 <li>
 Produce CAD drawings for presentations, including plans, elevations, sections, and architectural specifications.
 </li>
 <li>
 Prepare workshop drawings for woodwork and furniture details, including joinery, doors, cornices, architraves, bathrooms, and kitchens.
 </li>
 <li>
 Collaborate closely with the design team to develop and produce client concept designs and presentation documents, including plans, elevations, perspective visuals, and furniture drawings.
 </li>
 <li>
 Source furniture, fixtures, and equipment (FF&amp;E) and liaise with suppliers.
 </li>
 <li>
 Consider materials and costs in accordance with the established budget.
 </li>
 <li>
 Develop architectural and interior design solutions effectively.
 </li>
 <li>
 Manage technical documentation and coordinate project workflows to enhance efficiency and design quality.
 </li>
 <li>
 Solid Experience in Tender
 </li>
 <li>
 Review the tender documents (including Instruction to Tender (ITT)) to analyze the prequalification requirements,
 </li>
 <li>
 Coordinate with the Procurement department to get feedback about subcontractors&rsquo; prices (whenever needed), and analyze, revise, and provide guidance to tender engineers on, the breakdown of, and comparisons between, price offers from subcontractors and suppliers.
 </li>
 <li>
 Keep track of projects&rsquo; statuses, create checklist for assigned duties and tasks, and report relevant information to GM.
 </li>
 <li>
 Perform full partial/ project break down by himself according to the task assigned to him from GM.
 </li>
 <li>
 Make sure that final direct cost is complying with project documents or list deviations if any.
 </li>
 <li>
 Assist in hand over the project related papers and documents to the executive team in case of being awarded.
 </li>
 <li>
 Prepare/ revise comparison sheet of related subcontractors/ suppliers offers.
 </li>
 <li>
 Fit out and fine finishes project experience is a must
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in architectural engineering/interior Design With 10 Years of Experience.
 
 </li>
 <li>
 Accuracy and Attention to Details.
 </li>
 <li>
 Comprehensive Knowledge of Architectural and MEP Standards and Codes.
 </li>
 <li>
 Comprehensive Knowledge of Computer-aided Design Auto Cad &amp;software and Tools Related
 </li>
 <li>
 to the Architectural Department.
 </li>
 <li>
 Very Good Communication Skills.
 </li>
 <li>
 Very Good Leadership Skills.
 </li>
 <li>
 Very Good Problem-solving Skills.
 </li>
 <li>
 Excellent Level of English Language.
 </li>
 <li>
 Thorough and Professional Level of Experience in Design Software (AutoCAD, Revit SketchUp).
 </li>
 <li>
 An Ability to Prepare Schedules and Step-by-step Action Plans.
 </li>
 <li>
 Solid Organizational Skills, Including Multitasking and Time-management.
 </li>
 <li>
 Well Organized and Efficient.
 </li>
 <li>
 Able to Manage the Workload and Meet Deadlines Without Fail.
 </li>
 <li>
 Attention to Details and Flexible and Self-motivated.
 </li>
 <li>
 Good Technical Knowledge with the Ability to Produce Detailed Interior Architecture and Joinery.
 </li>
 <li>
 Flexible and Self-motivated.
 </li>
 <li>
 Ability to Prepare Presentations Through the Use of Adobe Software Programs Such as PowerPoint
 </li>
 </ul>
 
 
 
 
 If you Interested, you can apply here or mail: M.kotb@chillara-eg.com Or What's App: 01050207088
 
</div>

Technical Office Manager

CBRE Excellerate

<div>
 
 Job Purpose
 
 
 
 To manage Facility Services as assigned by Site Facility manager
 
 
 
 Job Location: Cairo, Egypt
 
 
 
 
 Key Tasks
 
 
 
 <ul>
 <li>
 Act as a local support / backfill to the site lead
 </li>
 <li>
 Cover the reception / host function when needed.
 </li>
 <li>
 Training &amp; monthly recaps with office / tea boys and cleaners to perform Daily checks of meeting rooms and office successfully and reporting failures and faults in a timely manner.
 </li>
 <li>
 Walk through the office on scheduled inspections.
 </li>
 <li>
 Ensuring all SI7 Requests and issues are closed in a timely manner with regular updates to management.
 </li>
 <li>
 Maintain security and safety standards as required at all locations also compliant with Uber security policies, ensuring that visitors are escorted, and contractors do not have access to areas without the appropriate authorization or supervision.
 </li>
 <li>
 Familiar with all emergency prevention and operational controls and processes.
 </li>
 <li>
 Report all accidents, occupational illnesses and emergencies through the online tool and training all subcontractors on site to do the same.
 </li>
 <li>
 Quality control in all areas within each office, and report any issues to FM
 </li>
 <li>
 Support with the supervision of receptionists and office assistants at all locations.
 </li>
 <li>
 Control of storerooms and stock and monthly orders and deliveries at all locations. All delivery and stock control documents are in order and compliant.
 </li>
 <li>
 Manage consumables at all locations, tracking when it's needed and how to minimize excess usage.
 </li>
 <li>
 Support FM Manager with management of all services at all locations (I.e. Soft Services, Hard Services, Security, HSE, &hellip;etc)
 </li>
 <li>
 Supplier management: Control on delivery only with PO. Invoice matching to PO for each CBRE Supplier and
 
 
 </li>
 </ul>
 submission of supplier invoices in a timely manner.
 
 
 <ul>
 <li>
 Financials: CBRE invoice submission and control on aged debt report. Ensure correct monthly billing across all sites.
 
 
 </li>
 </ul>
 Be commercially aware and have a sound knowledge of cost controls and daily financial planning.
 
 
 <ul>
 <li>
 Ensure opportunities for additional works are realized.
 </li>
 <li>
 Ensure CBRE preferred suppliers are utilised.
 </li>
 <li>
 Coordinates and manages daily staff meal orders for all locations.
 </li>
 <li>
 Required to perform additional duties i.e. CBRE SSR uploads, Report Meter reading data from all offices to FM, EHS reporting documents reporting online and documents filed at each office, Monthly data with waste information updated
 
 
 </li>
 </ul>
 monthly. Support FM Manager with Continuous Improvement Tracker updates and ideas.
 
 
 <ul>
 <li>
 Utilities tracking completed in a timely manner: Submission to Uber when required.
 </li>
 <li>
 Supplier management focuses on savings each month.
 </li>
 <li>
 Assignment management, (require competitive vendor quotes, PO&rsquo;s approved and created, CBRE PO created and closed, CBRE Invoice submitted and CBRE Vendor invoice submitted with GR of PO.)
 </li>
 <li>
 Understanding account budgets and savings plans for the year working closely with FM Manager to achieve all targets.
 
 
 </li>
 </ul>
 
 Experience And Qualifications
 
 
 
 <ul>
 <li>
 A bachelor's degree in any discipline
 </li>
 <li>
 Very good command of both Arabic and English languages
 </li>
 <li>
 Good Computer skills
 </li>
 <li>
 Administration and financial experience
 </li>
 <li>
 Leadership skills and proactive reaction
 </li>
 <li>
 Computer literate Preferably some data entry experience
 </li>
 <li>
 Extremely Presentable
 </li>
 <li>
 Good basic education (Degree preferred, not essential)
 </li>
 <li>
 Experience in a customer facing role - min 1 year
 </li>
 <li>
 Environment, Health and Safety: Follow all Health &amp; Safety and Environmental requirements that are defined on work instructions or communicated in training. Follow required emergency prevention and operational controls.
 
 
 </li>
 </ul>
 Key Performance Indicators
 
 
 <ul>
 <li>
 Internal Relationships: Client employees, client visitors
 </li>
 <li>
 External Relationships: 3rd party vendors and contractors
 </li>
 </ul>
</div>

Facility Coordinator/ Ambassador (Cairo)

Hilton

<div>
 
 Waldorf Astoria has continued to pioneer exceptional experiences that redefine the art of hospitality; Join our team and be part of a legacy where we shape the future of luxury hospitality.
 
 
 
 
 It's not just a job vacancy, we will help you elevate your career by offering a variety of learning &amp; development programs, career growth &amp; thousands of opportunities all around the world. Take the next step and be the star of your own success story!
 
 
 
 
 What we offer:
 
 
 
 Thriving work environment.
 
 
 Team members' special rates for Hilton hotels worldwide.
 
 
 Thousand opportunities for career growth and development.
 
 
 Comprehensive learning &amp; development programs that fits all fields.
 
 
 Opportunity to give back to the community and have a bigger social impact through Social Responsibility Hilton programs.
 
 
 
 Competitive Compensation And Benefits.
 
 
 
 Daily duty meal.
 
 
 Life insurance.
 
 
 
 What will I be doing?
 
 
 
 As Front Office Agent, you will serve on the Front Office Team, to provide services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Guest Service Agent truly influences the first impressions of our Guests and, therefore, are responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Achieve positive outcomes from Guest queries in a timely and efficient manner.
 </li>
 <li>
 Ensure an efficient reception experience for Guests, including check in/out, and complete audit procedures, as required
 </li>
 <li>
 Ensure that the Front Office Manager is kept fully aware of any relevant feedback from guests and, or, other departments
 </li>
 <li>
 Demonstrate a high level of customer service at all times
 </li>
 <li>
 Demonstrate a knowledge of hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties
 </li>
 <li>
 Maximize room occupancy and use up-selling techniques to promote hotel services and facilities
 </li>
 <li>
 Use the correct procedures regarding the acceptance of foreign currencies, credit cards and cash in accordance with the hotel credit policy
 </li>
 <li>
 Comply with hotel security, fire regulations and all health and safety legislation
 </li>
 <li>
 Act in accordance with policies and procedures when working with front of house equipment and property management systems
 </li>
 <li>
 Follow company brand standards
 </li>
 <li>
 Assist other departments, as necessary
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Front Office Agents serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in a customer-focused industry
 </li>
 <li>
 Positive attitude and good communication skills
 </li>
 <li>
 Commitment to delivering a high level of customer service
 </li>
 <li>
 Calm, efficient, and organized with great attention to detail
 </li>
 <li>
 Ability to multi-task while maintaining a positive attitude when working with a Guest
 </li>
 <li>
 Professional manner with an emphasis on hospitality and guest service
 </li>
 <li>
 Ability to work on your own and as part of a team
 </li>
 <li>
 Competent level of IT proficiency
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience using ONQ system
 </li>
 <li>
 Previous work experience in a luxury hotel enviroment
 </li>
 <li>
 Previous experience in cash handling
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Waldorf Astoria Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Waldorf Astoria Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Front Office Agent - Waldorf Astoria Cairo Heliopolis

Red Bull

<div>
 As a Facility &amp; Procurement Specialist, you will be responsible for ensuring the smooth operation and maintenance of our main office and regional offices. Your role will involve managing facility-related requests, resolving maintenance issues promptly, and ensuring all office spaces meet the highest standards of functionality and professionalism. You will play a key role in sourcing, finishing, and furnishing new regional offices to align with the organization&rsquo;s needs, while maintaining consistency across all locations.
 
 
 In addition to managing facilities, you will support procurement tasks assigned by the Procurement Manager, including vendor sourcing, cost optimization, and ensuring timely delivery of goods &amp; services and. You will also take ownership of Health, Safety, and Environmental (HSE) compliance across all offices, ensuring all locations adhere to safety regulations and sustainability initiatives.
 
 
 This is an exciting opportunity to contribute to the organization by creating efficient, safe, and inspiring workspaces that reflect the brand's values, while supporting strategic procurement efforts.
 
 
 
 All the responsibilities we'll trust you with:
 
 
 
 
 Facility Management
 
 
 
 Oversee the maintenance and operations of the main office and all regional offices. Manage facility-related requests for all offices, ensuring timely resolution of maintenance issues and snags. Source, finish, and furnish new regional offices as required by the organization, ensuring they meet brand standards and operational needs. Create and implement processes for maintaining consistency across all office spaces, including policies and procedures. Manage cleaning services, pest control, and other recurring operational needs for all offices. Coordinate and manage office renovations, and closures, ensuring seamless execution. Compile monthly reports on facility-related metrics. Ensure preventative maintenance plans are implemented and adhered to across all locations. Ensure compliance and adherence to KPIs and SLAs with the facility management partner, addressing gaps and driving continuous improvement. Ensure all Office Policies &amp; Protocols related to the facility are current, adhered to and published, and presented at onboarding of all new staff. Management of service provider relationships and facilitate monthly meetings and ratings. Source quotes when required for new and alternative facility suppliers. Ensure supplier invoices are submitted for payment monthly and approved. Follow up on outstanding invoices or provide accruals. Ensure office branding is &ldquo;brand fit&rdquo; Manage new installations within the office when required
 
 
 
 Procurement/Vendors
 
 
 
 Work with vendors to ensure timely delivery of goods &amp; services at agreed pricing and quality standards. Identify and implement cost-saving opportunities in collaboration with the Procurement Manager. Manage the set-up process of new office/facility related vendors and ensure all relevant documents are attached archived. Assist with Procurement Projects as requested by the Procurement Manager (source suppliers, quotes, source/order products etc.). Set up valuable interactions with potential new suppliers to facilitate working relationships and new business ventures. Monthly update of running costs vs budget reporting and accrual of costs, while setting proposed budgets when required. Manage relationships with service providers, ensuring adherence to Service Level Agreements (SLAs). Conduct monthly performance reviews and ratings for service providers
 
 
 
 HSE
 
 
 
 Ensure all offices comply with HSE policies and procedures, including fire safety, first aid, and preventative maintenance. Conduct regular audits of all offices, ensuring compliance with safety standards and protocols. Maintain and update HSE policies annually, ensuring alignment with local regulations and company standards. Oversee the stocking and maintenance of HSE consumables (e.g., first aid kits) across all office locations. Conduct quarterly HSE meetings, reporting on compliance and taking minutes.
 
 
 
 Sustainability
 
 
 
 Lead sustainability efforts for the company, identifying and implementing projects that align with HQ guidelines. Monitor and report on sustainability metrics, including energy and waste management. Promote and implement sustainable practices within all office environments.
 
 
 
 Your areas of knowledge and expertise that matter most for this role:
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in facility management, complemented by a junior-level background in procurement.
 </li>
 <li>
 Proficiency in MS office (experience email tools, spreadsheets and databases).
 </li>
 <li>
 Time management skills and ability to multi-task and prioritize work.
 </li>
 <li>
 Attention to details and problem solving.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Strong organizational and planning skills in a fast-paced environment.
 </li>
 <li>
 A creative mind with ability to suggest improvements and implement.
 </li>
 <li>
 Customer service orientated.
 </li>
 <li>
 Budgets and reconciliations.
 </li>
 </ul>
</div>

Facility & Procurement Specialist

LC Waikiki

<div>
 
 
 About Us
 
 
 
 LC Waikiki Retail Company is a leading fashion retail company with a turnover of $ 4,4 billion. LC Waikiki&rsquo;s journey started in France in 1988, continuing after 1997 as a Turkish brand under the umbrella of LC Waikiki Ma&gbreve;azac&inodot;l&inodot;k Hizmetleri Ticaret A.&Scedil;.
 
 
 Today LC Waikiki trades with more than 1300 stores in 60 countries, with the company&rsquo;s philosophy that
 
 &ldquo;Everyone Deserves to Dress Well&rdquo;
 
 enabling people to enjoy accessible fashion through quality products at affordable prices.
 
 
 There are around 6000 employees working at LC Waikiki&rsquo;s corporate office, more than 50,000 people in Turkey and abroad.
 
 
 
 
 
 
 At LC Waikiki, our values being virtuous, achieving together, extensive
 
 
 
 
 expertise, being customer-oriented, challenging the difficulties.
 
 
 
 
 So, if you ready to dynamism and want to grow with challenges, come and
 
 
 
 
 join us!
 
 
 
 
 
 
 
 
 We Crown Our Successes with Awards
 
 
 
 <ul>
 <li>
 We ranked 1st in &ldquo;Young People&rsquo;s Most Desired Retail Company to Work at&rdquo; by
 </li>
 <li>
 Youthall Youth Awards 2021.
 </li>
 <li>
 1st in &ldquo;The Biggest Retail Companies According to Square Meter Abroad&rdquo;
 </li>
 <li>
 We ranked 1st in Women Employee Friendly &amp; Women Manager Friendly Companies in Capital Women Friendly Companies Survey 2020. We received The Most Reputable Brand of the Year &ndash; Turkey Award by The One Awards in 2020.
 </li>
 </ul>
 
 
 
 
 
 
 With Us, You Will Be Responsible
 
 
 
 <ul>
 <li>
 Provide full administrative support to the management team by providing secretarial functions where appropriate,
 </li>
 <li>
 Provides support for business travel for booking tickets and hotels, liaises with travel agencies,
 </li>
 <li>
 Receives correspondence / drafts, verifies documents before signing by General Manager,
 </li>
 <li>
 Prepares required documentation for stationery, office supplies, technical equipment, services, and contracts;
 </li>
 <li>
 Review internal office procedures,
 </li>
 <li>
 Maintain document workflow;
 </li>
 <li>
 Assist in the coordination and preparation of internal and external meetings, conferences, seminars, workshops and studies,
 </li>
 <li>
 Controls room decoration, advertising and informational materials preparation for visitors;
 </li>
 <li>
 Welcomes external visitors and directs them to the conference rooms,
 </li>
 <li>
 Applies as directed by management in business negotiations, meetings and other meetings with partners (clients); Prepares the necessary information for meetings and negotiations;
 </li>
 <li>
 Use the software package such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc. to compile correspondence and documents, presentations, records, spreadsheets, and the database for use by the team of management;
 </li>
 <li>
 Monitor orders for consumables such as office supplies and stationery as needed; controls proper usage of office equipment and reasonable expense of stationary, cartridges and other supplies
 </li>
 <li>
 Stay in touch with the express courier service provider,
 </li>
 <li>
 Keep track of monthly costs for mobile phone bills for company employees,
 </li>
 <li>
 Keep track of the stock of mobile phones and employees who received mobile phones,
 </li>
 <li>
 Provides office employees with business center pass cards. Controls timely payment of pass card preparation invoices;
 </li>
 <li>
 Executes other instruction and directions of Country Manager.
 </li>
 </ul>
 
 
 
 
 
 
 The Candidate We Are Looking For
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or associate degree in a relevant field (such as Business Administration, Office Management, or Information Management).
 </li>
 <li>
 Strong interpersonal, customer service and communication skills,
 </li>
 <li>
 Advanced level of English,
 </li>
 <li>
 Ability to multitask,
 </li>
 <li>
 Proficient in Microsoft Office Suite,
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 What LCWaikiki Offers to You
 
 
 
 <ul>
 <li>
 Opportunity to take responsibility in one of the fastest growing companies of the retail.
 </li>
 <li>
 Open communication, teamwork and strong company culture. An organization that greatly values teamwork, development, and innovation.
 </li>
 <li>
 A work environment that performance and talent is noticed and recognized.
 </li>
 <li>
 A promising career by constant opportunities to learn, growth, and challenge.
 </li>
 <li>
 A chance to be a part of LCWaikiki Team that advances to the 2026 Goals.
 </li>
 </ul>
 
 
</div>

Administrative Affairs Executive

PaxeraHealth

<div>
 
 Job Summary:
 
 
 
 The Office Manager is responsible for overseeing administrative, procurement, marketing and activities, while ensuring smooth daily operations and providing strong support to the projects and operations departments. This role includes managing office resources, coordinating cross-departmental communication, attending and documenting meetings, and ensuring efficient execution of administrative, procurement, and operational tasks.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Administrative Management
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations, ensuring a well-organized and professional work environment
 </li>
 <li>
 Provide comprehensive administrative support, including calendar management, correspondence, and document preparation
 </li>
 <li>
 Organize and maintain records, databases, and filing systems
 </li>
 <li>
 Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional
 </li>
 <li>
 Manage vendor relationships related to office administration and services
 </li>
 <li>
 Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking. Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items
 </li>
 <li>
 Schedule, organize, and facilitate internal and external meetings and workshops
 </li>
 <li>
 Arrange business travel and accommodation for staff when required
 </li>
 <li>
 Assist in planning and executing projects, monitoring progress, and preparing reports for management
 </li>
 <li>
 Support onboarding and orientation of new team members, ensuring smooth integration
 </li>
 <li>
 Process expense reports, invoices, and other financial documentation
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred)
 </li>
 <li>
 3&ndash;5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment
 </li>
 <li>
 Proficiency in Salesforce (required)
 </li>
 <li>
 Strong leadership, organizational, and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
 </li>
 <li>
 Proven ability to capture and distribute accurate meeting minutes and follow up on action points
 </li>
 <li>
 High level of discretion, professionalism, and adaptability in a fast-paced environment
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
 DriINIaabj
</div>

Admin Assistant

SSC HR Solutions

<div>
 <ul>
 <li>
 Job Purpose
 
 
 </li>
 </ul>
 Managing administration involves overseeing and coordinating the essential functions that support the smooth
 
 
 operation of an organization. This role encompasses a range of responsibilities, including managing office
 
 
 operations, maintaining records, and ensuring compliance with policies and regulations. Key duties include
 
 
 handling correspondence, organizing meetings, and managing office supplies and equipment. Additionally, it
 
 
 involves supervising administrative staff, coordinating with other departments, and addressing any operational
 
 
 issues that arise. The goal is to ensure efficient administrative processes, support organizational objectives,
 
 
 and maintain a productive and orderly work environment.
 
 
 <ul>
 <li>
 Description :
 </li>
 <li>
 Oversee and manage daily office operations to ensure efficiency and productivity
 </li>
 <li>
 Coordinate office activities, including scheduling meetings, handling correspondence, and managing
 
 
 </li>
 </ul>
 office supplies.
 
 
 <ul>
 <li>
 Manage meeting room booking through employee requests and meeting room reservation policy,
 
 
 </li>
 </ul>
 arrange availability based on priority.
 
 
 <ul>
 <li>
 Supervise administrative staff, including office boys, drivers, and other support personnel
 </li>
 <li>
 Provide guidance, training, and performance feedback to ensure high-quality work and professional
 
 
 </li>
 </ul>
 development.
 
 
 <ul>
 <li>
 Handle administrative tasks such as document management, and office organization
 </li>
 <li>
 Ensure that office procedures and policies are followed and updated as needed
 </li>
 <li>
 Facilitate effective communication within the office and support interdepartmental collaboration
 </li>
 <li>
 Manage office supplies and equipment, including ordering and inventory control
 </li>
 <li>
 Greet and assist visitors, clients, and job candidates, coordinating with HR to distribute and collect job
 
 
 </li>
 </ul>
 application forms.
 
 
 <ul>
 <li>
 Manage flight and hotel reservations for employees traveling on business trips, ensuring cost-effective
 
 
 </li>
 </ul>
 and timely arrangements.
 
 
 <ul>
 <li>
 Plan and organize company events, conferences, and meetings, coordinating logistics, venues, and
 
 
 </li>
 </ul>
 vendors.
 
 
 <ul>
 <li>
 Receive, sort, and distribute office shipments, courier packages, and mail (e.g., DHL, FedEx) to the
 
 
 </li>
 </ul>
 relevant departments.
 
 
 <ul>
 <li>
 Maintain records of travel bookings, shipments, and office-related documentation for tracking and
 
 
 </li>
 </ul>
 reporting purposes.
 
 
 <ul>
 <li>
 Monitor and control the office budget, ensuring cost-effective practices and adherence to financial
 
 
 </li>
 </ul>
 guidelines.
 
 
 <ul>
 <li>
 Address and resolve any operational issues or conflicts that arise within the office environment
 </li>
 <li>
 Implement solutions to improve office processes and address any staff or administrative concerns
 </li>
 <li>
 Ensure compliance with health and safety regulations within the office environment
 </li>
 <li>
 Oversee maintenance and cleanliness of the office space to create a safe and pleasant work
 
 
 </li>
 </ul>
 environment.
 
 
 <ul>
 <li>
 Prepare and maintain reports on office activities, performance metrics, and any issues or
 
 
 </li>
 </ul>
 improvements needed.
 
 
 <ul>
 <li>
 Ensure accurate record-keeping and documentation for administrative processes
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications :
 
 
 <ul>
 <li>
 A bachelor's degree in Business Administration, Management, or a related field is preferred
 </li>
 <li>
 Previous experience in office management or a related administrative role is required
 </li>
 <li>
 Proven experience as an Office Manager or in a similar administrative role
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office) and office equipment
 </li>
 <li>
 Ability to manage budgets and handle financial tasks
 </li>
 <li>
 Knowledge of office procedures, health and safety regulations, and administrative best practices
 </li>
 </ul>
</div>

Explore 412+ Office manager in Cairo this October. Find roles across top companies and apply now to boost your career.

412 office manager jobs IN Cairo

Technical Office Manager

Facility Coordinator/ Ambassador (Cairo)

Front Office Agent - Waldorf Astoria Cairo Heliopolis

Facility & Procurement Specialist

Administrative Affairs Executive

Admin Assistant

Admin Assistant