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administration assistant

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office secretary

Candidzone

<p><b>Office Manager and Office Secretary</b></p><p><b>Duration:</b> 3 months and renewable</p><p><b>Nationality: </b>Any</p><p><b>Language: </b>English, (Arabic is an added advantage)</p><p><b>Location:</b> Lusail, Qatar<br/><b>Nearest Transport:</b> Marina South Tram Station<br/><b>Working Hours:</b> 8 hours per day + break<br/><b>Work Days:</b> 5 days a week</p><p><b>Job Summary:</b><br/>We are seeking a professional and highly organized <b>Office Manager / Secretary</b> to oversee office operations and provide administrative support. The ideal candidate will ensure smooth daily workflow, assist management, and maintain a well-structured office environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Preferably with experience in e-publishing or e-design.</li><li>Prepare reports, presentations, and documents as required.</li><li>Manage daily office operations and maintain efficiency.</li><li>Act as the main point of contact for internal staff, clients, and visitors.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain electronic and paper filing systems.</li><li>Manage office supplies and place orders as necessary.</li><li>Assist in budget tracking, invoices, and expense reports.</li><li>Ensure adherence to company policies and maintain confidentiality.</li><li>Support HR functions including onboarding, leave management, and employee records.</li><li>Coordinate special projects and office events.</li><li>Communicate with the landlord regarding any office issues or small inconveniences.</li><li>Communicate with suppliers when necessary to ensure smooth office operations.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field preferred.</li><li>Proven experience as an Office Manager, Secretary, or in an administrative role.</li><li>Proficient in Microsoft Office Suite and office management software.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Professional demeanor with strong interpersonal abilities.</li></ul><p><b>Desired Attributes:</b></p><ul><li>Detail-oriented, proactive, and adaptable.</li><li>Problem-solving mindset with ability to anticipate needs.</li><li>Discreet, trustworthy, and customer-service oriented.</li><li>Friendly, approachable, and professional.</li><li>Must have valid qatar id</li></ul><p>Apply now :- Send CV to WhatsApp +97430662111</p><p>Job Types: Full-time, Temporary<br/>Contract length: 3 months</p>

Hiring Now: Office Manager / Office Secretary

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Executive Secretary

Al Nasr Driving Academy

<p><b>IMMEDIATE REQUIREMENT!!!</b></p><p><i><b>Actively hiring for ( Female) Secretary for one month contract locally in Doha (Qatar).</b></i></p><p><b>JOB TITLE</b>: Administrative Secretary</p><p><b>JOB TYPE</b>: One Month Contract</p><p><b>WORKING HOURS</b>: 8 hours/day</p><p><b>LOCATION</b>: (Doha) Qatar</p><p><b>PAY RANGE</b>: To be discussed</p><p><b>LANGUAGE</b>: English (Required)</p><p><b>EDUCATIONAL REQUIREMENTS</b>: At least 4 years Course</p><p><b>Experience</b>: At least 1 to 2 years of experience.</p><p>Additional Requirements: Ready to join immediately.</p><p><b>JOB DESCRIPTION</b>:</p><p>&middot; Reporting to management and performing secretarial duties.</p><p>&middot; Processing, typing, editing, and formatting reports and documents.</p><p>&middot; Filing documents, as well as entering data and maintaining databases.</p><p>&middot; Liaising with internal departments and communicating with the Clients.</p><p>&middot; Directing internal and external calls, emails, and faxes to designated departments.</p><p>&middot; Arranging and scheduling appointments, meetings, and events.</p><p>&middot; Monitoring office supplies and ordering replacements.</p><p>&middot; Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</p><p>&middot; Preparing facilities and arranging refreshments for events, if required.</p><p>&middot; Observing the best business practices and etiquette.</p><p><i><b>If you are interested feel free to reach me at (Email:careers.alnasrstargroup@gmail.com)</b></i></p><p><b>About us</b>:</p><p>AL NASR STAR GROUP is part of a prominent group of businesses exceling in Security, Cleaning &amp; Hospitality, manpower supply, recruitment of both white collar and blue collar, Contracting &amp; Real Estate.</p><p>Our fully integrated management system and adherence to high quality standards of service enables Al Nasr Star Group to maintain it's distinctive reputation. The scope of our service, depth of experience and the quality of our people has positioned us at the front of the pack.</p><p>Job Types: Contract, Temporary<br/>Contract length: 1 month</p><p>Pay: QAR2,700.00 - QAR3,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Administrative Secretary (One Month Contract)

NEW STATE FACILITY MANAGEMENT

<p>We are seeking a <b>Female Receptionist cum Secretary</b> to join our team. The ideal candidate should be professional, well-presented, and able to manage front-office and administrative responsibilities efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle reception duties including answering calls and welcoming visitors</li><li>Manage daily administrative and clerical tasks</li><li>Maintain office records and documents</li><li>Schedule meetings and assist management with coordination</li><li>Handle emails, correspondence, and filing</li><li>Support daily office operations</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1&ndash;2 years experience in receptionist/secretary role</li><li>Good communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Fluent in English (Arabic is an advantage)</li><li>Presentable, well-organized, and able to multitask</li></ul><p><b>Benefits:</b></p><ul><li>Attractive salary package</li><li>Friendly and professional working environment</li></ul><p><b>Location:</b> Qatar<br/><b>Working Hours:</b> 9:00 AM to 8:00 PM<br/><b>Employment Type:</b> Full-time</p><p><b>How to Apply:</b><br/>Send your CV to: <b>cvforjobs7070@gmail.com</b><br/>Subject: <i>Receptionist cum Secretary Applicatio</i>n</p><p>Job Types: Full-time, Permanent</p><p>Pay: QAR3,000.00 - QAR3,500.00 per month</p>

Female Receptionist cum Secretary

NAFFCO Fire Fighting Equipment Safety Systems

<p><b>Job Opening: Secretary</b><br/><b>Location:</b> Doha, Qatar<br/><b>Employment Type:</b> Full-time</p><p>We are looking for a highly organized and professional <b>Secretary</b> with a strong background in <b>finance</b> to support our administrative and financial operations. The ideal candidate will be detail-oriented, proactive, and capable of handling confidential information with discretion.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative tasks including scheduling, correspondence, and filing.</li><li>Assist in preparing financial reports, invoices, and documentation.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Maintain records and databases related to finance and operations.</li><li>Support finance team with data entry, reconciliation, and reporting.</li><li>Handle internal and external communications professionally.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor's degree in Business Administration, Finance, or related field.</li><li>Minimum <b>2 years of experience</b> in a secretarial or administrative role.</li><li>Strong understanding of basic financial principles and documentation.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and financial software.</li><li>Excellent communication and organizational skills.</li><li>Ability to maintain confidentiality and work under pressure.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in finance-related industries or departments.</li><li>Familiarity with ERP systems or accounting tools.</li><li>Immediate availability is a plus.</li><li>With valid transferrable QID/NOC</li></ul><p>How to Apply:</p><p>Send your updated CV to recruitment@naffco.com or najergubat.hh@outlook.com with the subject line: &ldquo;Application &ndash; Secretary&rdquo;</p><p>Job Type: Full-time</p>

Secretary

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized and professional <b>Executive Medical Secretary</b> with a strong <b>pharmaceutical or medical background</b>. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage executive calendars, schedule appointments, and coordinate meetings</li><li>Prepare, edit, and format medical reports, correspondence, and presentations</li><li>Handle patient inquiries professionally via phone, email, or in person</li><li>Maintain and organize medical records, files, and confidential documents</li><li>Assist in coordinating meetings, conferences, and medical events</li><li>Liaise with healthcare professionals, pharmaceutical representatives, and internal teams</li><li>Ensure timely follow-up on tasks, communications, and project deadlines</li><li>Support medical executives in administrative duties, including travel arrangements and documentation</li><li>Handle office correspondence, including letters, emails, and memos</li><li>Maintain confidentiality and comply with medical privacy regulations</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in <b>Pharmacy, Medical, Life Sciences, Healthcare Administration</b>, or related field</li><li>Prior experience as a <b>Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting</b></li><li><b>Fluent in English</b> (spoken and written); additional language skills are a plus</li><li>Excellent organizational, multitasking, and time management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software</li><li>Professional demeanor, attention to detail, and ability to work independently</li></ul><p><b>What We Offer:</b></p><ul><li>Attractive salary package with potential performance bonuses</li><li>Professional and supportive working environment</li><li>Clear work schedule with weekends off (Thursday &amp; Friday)</li><li>Opportunity to work closely with senior medical professionals and grow within the organization.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p>

Executive Medical Secretary

Inspire Management Training Center

<p>We are looking for a highly professional and experienced <b>Executive Secretary</b> to support the <b>General Manager</b>. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an <b>Executive Secretary</b> to senior/top-level management</li><li>Strong understanding or experience with <b>government approvals</b> and <b>construction project approval processes</b> is highly preferred</li><li>Excellent <b>verbal and written communication skills</b> in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Previous experience in the <b>construction or engineering industry</b> is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul><p>Job Type: Full-time</p><p>Pay: QAR7,000.00 - QAR10,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>executive assistant: 5 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Explore 759+ Office secretary in Doha Qatar this November. Find roles across top companies and apply now to boost your career.