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Woodlem Park School

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 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
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 <p> <span>2 to 5 years</span> </p>
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 <p> <span>Graduate</span> </p>
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 <p> <span>Secretary / Front Office<br> </span> </p>
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 <p> <span>MS Office proficient</span> </p>
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 <p>Jobseekers from any country</p> 
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<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
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Office Secretary

Ghazanfar Group

The Role
<br>The Office Secretary provides executive-level administrative and secretarial support to ensure the smooth and efficient functioning of the Head Office. The role is responsible for managing official correspondence, maintaining documentation and filing systems, coordinating meetings and schedules, and facilitating effective communication across departments and with external stakeholders. The position requires professionalism, discretion, and strong organizational skills to support the leadership & head of department (HOD)in achieving operational excellence. Key Responsibilities: 1. Executive and Administrative Support • Manage reception professionally, well-organized front desk, ensuring visitors, including guests, investors, and partners, are greeted graciously and directed appropriately. • Manage front desk activities, including incoming calls, visitors, registration, and courier/mail handling. • Provide high-level administrative and secretarial assistance to the Leadership and the HODs. • Manage incoming and outgoing correspondence, calls, and emails with professionalism and accuracy. • Maintain calendars, schedule meetings, coordinate appointments, and manage travel logistics of leadership for domestic & international. • Prepare meeting materials and follow-up action trackers to ensure timely execution for Leadership & HOD. 2. Office Operations and Coordination • Oversee day-to-day administrative activities such as organizing and maintaining a filing system for HODs, monitoring basic office & pantry supplies, coordinating with office staff (office boy, cleaners, parking). • Monitor and maintain inventory of office and pantry supplies, liaise with procurement for timely replenishment. • Coordinate with facility service providers for housekeeping to ensure a professional office environment. • Support the planning and execution of internal meetings, workshops, and corporate events. 3. Communication and Liaison • Act as the central point of contact between management/employees/and shareholders. • Ensure professional and timely communication flow within and outside the organization. 4. Documentation and Records Management • Organize and update physical and digital filing systems including archiving & retrieving documents through the Office Management System (OMS) with accuracy and version control in compliance with company standards. • Organize, and assist HODs in preparing administrative reports, compiling data summaries, and organizing compliance-related documentation to ensure accurate and timely support. 5. Executive Coordination and Support • Assist leadership in coordinating key meetings, boardroom engagements, and VIP visits. • Manage logistics for domestic and international travel, accommodation, and itinerary preparation for leadership. • Ensure readiness of meeting rooms with appropriate equipment and materials. 6. HR and Employee Engagement Support • Collaborate with the HR department on administrative support for onboarding like arranging stationery or related items, employee events, and engagement programs. • Coordinate logistics for training sessions, celebrations, and staff gatherings.
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Requirements
<br><b>The ideal candidate should have:</b> • Strong communication skills and the ability to draft professional letters and emails. • Experience in maintaining documentation, drafting correspondence, and supporting multi-department communication is required • Excellent organizational and multitasking abilities. • Professional attitude, confidentiality, and attention to detail. • Good command of MS Office and experience handling administrative tasks. • 3–5 years of experience in a secretarial or administrative support role. • Ability to coordinate meetings, manage schedules, and support documentation work. • Positive attitude, reliability, and a proactive approach to supporting the office team.
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About the company
<br>The Ghazanfar Group began as a small trading enterprise along the historic Silk Road and has evolved into one of Afghanistans leading private entities. From our roots in Andkhoi as traders, we expanded into the wholesale market of consumable commodities, entering the petroleum industry in 1989, and have since diversified into banking with the establishment of Ghazanfar Bank, and construction through Ghazanfar Construction. Our strategic focus is on making meaningful investments in Afghanistans infrastructure and human capital. We are committed to projects that contribute to the nations recovery and development, aiming to improve living standards, create jobs, and enhance economic stability. As Afghanistan navigates significant challenges, our efforts are directed towards supporting the countrys growth through sustainable real estate, banking, and large-scale construction projects.

Zarei General Traiding

<p>Management Support, Business Support, </p><p>Office Tasks, Business Emails Send & Reciever</p><p>File management, </p>

Future tyres

<p><b>Key Duties and Responsibilities: Your typical duties as a records officer will generally include the following:</b></p><ul><li>Creating &amp; maintaining company databases to ensure quick retrieval of information.</li><li>Developing record distribution and storage policies.</li><li>Auditing the information that is created and stored within the company.</li><li>Analyzing your company&rsquo;s information needs and developing procedures to ensure these requirements are met.</li><li>Referring to policy &amp; legislative requirements in order to determine the length of time company records are kept.</li><li>Potentially overseeing the transition from paper to electronic management systems.</li><li>check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution</li><li>Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.</li><li>Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.</li><li>Establishing new records management systems</li><li>Developing, maintaining, verifying and evaluating existing systems</li><li>Overseeing the switch from paper to electronic record-keeping</li><li>Writing reports and publications</li><li>Control the file movement within the company and factory</li><li>Manage the duplication, scanning, etc. of documents.</li><li>Maintain a well-managed archive for ease of reference and retrieval of information.</li><li>Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.</li><li>Any other duty may be assigned from time to time.</li></ul><p>Prefer Philippine Girl</p><p>Joining Soon</p><p>Job Type: Full-time</p><p>Language:</p><ul><li> English, Arabic (Required)</li></ul>

Office Secretary and Archive

Gmi LLC

<p>Requires Secretary Female with Experiences join Immediately: Key Responsibilities: 1-Provide administrative support to the management team. 2-Assist in maintaining records of property listings, transactions, and client databases. 3-Communicate effectively with clients, partners, and team members. 4-Support office operations to ensure smooth workflows. Cv Required </p>

Secretary Female with Experiences join Immediately:

Al Manar Metal Doors & Windows Fixing

<p>We are seeking a reliable and organized <b>Secretary</b> to provide administrative and clerical support to ensure efficient daily office operations. The ideal candidate will hold a <b>Bachelor&rsquo;s degree</b>, preferably in <b>Accounting</b>, and possess strong organizational, communication, and basic financial skills.</p><p>Key Responsibilities</p><ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, organize, and maintain files and records</li><li>Assist with basic accounting tasks such as invoicing, data entry, and expense tracking</li><li>Draft reports, memos, and documents as required</li><li>Coordinate with internal departments and external stakeholders</li><li>Maintain confidentiality of company information</li></ul><p>Qualifications &amp; Requirements</p><ul><li>Bachelor&rsquo;s degree required (Accounting preferred)</li><li>Proven experience as a secretary or administrative assistant is an advantage</li><li>Basic knowledge of accounting principles and financial documentation</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Attention to detail and ability to multitask</li></ul><p>Preferred Skills</p><ul><li>Experience with accounting or bookkeeping software</li><li>Ability to work independently and as part of a team</li><li>Professional appearance and positive attitude</li></ul><p>Job Type: Full-time</p>

Executive Secretary

Armador Maritime Services

<p>Job Title: Personal Secretary to Managing Director (Shipping / Maritime)</p><p><b>Location:</b> Dubai, UAE<br/><b>Industry:</b> Shipping / Maritime<br/><b>Reporting To:</b> Managing Director (MD)<br/><b>Employment Type:</b> Full-Time<br/><b>Joining:</b> Within 1 Month (Immediate / Short Notice Preferred)</p><p>Job Description</p><p>We are seeking a highly organized, professional, and discreet <b>Personal Secretary to the Managing Director</b> for our shipping / maritime company based in Dubai. The ideal candidate will provide comprehensive administrative and secretarial support to the MD, ensuring smooth day-to-day operations and effective communication.</p><p>Key Responsibilities</p><ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Handle confidential correspondence, emails, and documents with discretion</li><li>Prepare reports, presentations, meeting agendas, and minutes</li><li>Act as a point of contact between the MD and internal/external stakeholders</li><li>Coordinate with departments to follow up on tasks and deadlines assigned by the MD</li><li>Organize meetings, board discussions, and business travel logistics</li><li>Maintain proper filing systems (physical and digital)</li><li>Assist with personal and professional administrative tasks as required</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>Proven experience as a <b>Personal Secretary / Executive Secretary / PA to Senior Management</b></li><li><b>Experience in the shipping or maritime industry is highly preferred</b></li><li>Excellent written and verbal communication skills in English (additional languages are a plus)</li><li>Strong organizational, multitasking, and time-management skills</li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and under pressure</li></ul><p>Experience</p><ul><li>Minimum <b>3&ndash;5 years</b> of relevant experience supporting senior management</li><li>Prior experience reporting directly to a <b>Managing Director / CEO</b> is preferred</li></ul><p>Location &amp; Availability</p><ul><li>Based in <b>Dubai</b> or willing to relocate</li><li><b>Available to join within one month</b></li></ul><p>What We Offer</p><ul><li>Competitive salary package</li><li>Stable and professional working environment</li><li>Opportunity to work closely with top management</li><li>Long-term career growth within the organization</li></ul><p>How to Apply</p><p>Interested candidates who meet the above requirements are encouraged to apply with their updated CV.</p><p>Job Type: Full-time</p>

Personal Secretary

Explore 1792+ Office secretary in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1792 office secretary jobs IN Dubai United Arab Emirates

Office Secretary

Office Secretary

Office Secretary

Office Secretary and Archive

Secretary Female with Experiences join Immediately:

Executive Secretary

Personal Secretary