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operations support associate - part time Jobs in Tampa

operations support associate - part time

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operations client success coordinator

WolfPack Advising

<p><b>Role Summary:</b> The <b>Operations &amp; Client Success Coordinator</b> works directly under our COO to support the internal systems, client relationships, and daily functions that keep our agency running. This is an entry-level operations role &mdash; not a traditional administrative position. You'll be on the front lines of client communication, workflow organization, and process execution, with real visibility into how a growing marketing agency operates. The ideal candidate is organized, eager to learn, and genuinely interested in business operations. You must be comfortable answering phones daily and communicating with clients &mdash; this is a core part of the role.</p><p><i><b>We are looking for a candidate with a customer service skill set. Must have experience with and enjoy answering daily phone calls from clients. </b></i></p><p><b>Responsibilities:</b></p><p><b>1. Client Communication, Support, and Account Managment</b></p><ul><li>Answer inbound client calls and connect them with the appropriate team member</li><li>Make outbound calls to clients and partners as needed</li><li>Monitor, parse, and respond to client emails</li><li>Answer general client questions regarding scope of work, timelines, and our processes</li><li>Coordinate with internal teams to resolve client concerns quickly</li><li>Log client interactions and monitor for follow-ups</li><li>Attend internal and external meetings; take notes and send follow-up emails</li><li>Create and assign tasks in project management software when clients make requests (website edits, social posts, meeting bookings, etc.)</li></ul><p><b>2. Workflow &amp; Systems Organization</b></p><ul><li>Ensure no overdue tasks exist within our project management software</li><li>Organize tasks, tags, assignees, lists, and custom fields across projects</li><li>Keep client delegation documentation accurate and up to date</li><li>Update and maintain SOP documentation under the direction of leadership</li><li>Assist with organizing and maintaining CRM records (labels, contact info, industry tags, etc.)</li><li>Offboard accounts and complete quarterly organization projects</li><li>Review team calendars and flag conflicts</li><li>Working with and following up on internal team members where appropriate to ensure things are not falling through the cracks - escalating to executive team as needed</li></ul><p><b>3. Operations &amp; Billing Support</b></p><ul><li>Assist with billing audits and checks</li><li>Clean and organize products within credit card processors</li><li>Assist with consolidating and offboarding credit card processors</li><li>Create and track manual invoices</li><li>Compile and organize reports for management review</li><li>Build templates for frequently used documents and emails</li><li>Assist with logistics for company events and conferences</li><li>Support any additional tasks that improve company operations and efficiency</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years in customer service, administrative support, project coordination, or a related role</li><li>Strong written and verbal communication skills</li><li>Comfortable answering phones daily &mdash; this is a core expectation of the role</li><li>Proficiency in CRM tools (HubSpot), project management software (ClickUp), and strong general organizational skills</li><li>Experience in marketing or a related field is a plus</li><li>Bachelor's degree preferred but not required</li></ul><p><b>Compensation &amp; Benefits:</b></p><ul><li><b>Hourly Rate:</b> $19/hour.</li><li><b>Raises and Bonuses:</b> Revisited quarterly based on measurable performance improvements. Not guaranteed.</li><li><b>Schedule:</b> Full-time, hourly.</li><li>Monday - Friday, 8am - 5pm</li><li><b>Benefits: </b>401K (1:1 up to 3% match - option for 3.5% match on 4% contribution, after 1 year of employment), Vision Insurance, Dental Insurance, Health Insurance, 80 Hours of PTO per year, and more.</li></ul><p><b>We promote from within. This role sits at the heart of our operations and is designed as a launchpad for candidates looking to build a long-term career in operations, HR, or business administration.</b></p><p>Job Type: Full-time</p><p>Pay: From $19.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33602</p>

Operations & Client Success Coordinator

HealthIsFreedom LLC

<p><b>Operations &amp; Administrative Coordinator</b></p><p><b>Location:</b> Tampa, FL (Hybrid &ndash; 3 days onsite / 2 days remote)</p><p><b>Compensation:</b> $20+ per hour (flexible based on experience)</p><p><b>Schedule:</b> Full-Time</p><p><b>About the Role</b></p><p>We are seeking a highly organized and task-oriented Operations &amp; Administrative Coordinator to support day-to-day business operations.</p><p>This role is ideal for someone who thrives on executing clearly defined tasks, following direction, and ensuring projects are completed accurately and on time. The right candidate is comfortable taking on assignments they may not have completed before and has the initiative to research, learn, and execute independently.</p><p>This is not a strategic leadership role. It is an execution-focused position designed to help keep operations running smoothly.</p><p><b>Key Responsibilities</b></p><ul><li>Execute assigned operational and administrative tasks with accuracy and follow-through</li><li>Research unfamiliar processes or systems and implement solutions</li><li>Coordinate vendors, service providers, and internal communications</li><li>Maintain organized documentation and process records</li><li>Assist with scheduling, tracking deliverables, and managing deadlines</li><li>Support special projects as assigned</li><li>Follow up to ensure assigned items are completed properly</li></ul><p><b>What Success Looks Like</b></p><ul><li>Tasks are completed thoroughly and on time</li><li>Information is organized and easy to access</li><li>Assigned projects move forward without constant oversight</li><li>Communication is clear, professional, and concise</li></ul><p><b>Qualifications</b></p><ul><li>2+ years of experience in an administrative, office management, or operations support role</li><li>Strong written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Comfortable working with deadlines and multiple priorities</li><li>Strong research and problem-solving ability</li><li>Proficient in Google Workspace / Microsoft Office</li><li>Ability to work hybrid schedule (3 days onsite in Tampa)</li></ul><p><b>Ideal Background</b></p><ul><li>Office Manager at a small company</li><li>Administrative Assistant supporting multiple departments</li><li>Operations Coordinator</li><li>Legal, medical, or professional services administrative support</li></ul><p><b>Who This Role Is Ideal For</b></p><ul><li>Someone who enjoys structure and clear direction</li><li>A dependable executor who takes ownership of assigned tasks</li><li>A self-starter who can figure things out when encountering something new</li><li>A professional looking for stability and growth within operations</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $23.50 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33602</p>

Operations & Administrative Coordinator

Tampa General Hospital

<div><div><b>Pharmacy Operations Coordinator - Outpatient Specialty</b> <b>-</b> <b>(</b><b>260000XN</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
The Pharmacy Operations Coordinator participates, and oversees, various activities of pharmacy practice such as prescription order entry, claim adjudication, preparation &amp; dispensing of medications, medication distribution, non- sterile and sterile compounding, inventory management, including the use of automated pharmacy device and equipment, record maintenance, handling of controlled substances, communication with patients, and maintenance of assigned areas. Coordinator participates in or leads the implementation, maintenance, monitoring, and optimizations of standards and workflows in designated area of specialty. There is an expectation to execute audits, interviews, performance evaluations, training, and / or education. Pharmacy operations coordination's function independently and at the direction of pharmacy leaders. In addition, Pharmacy Operations Coordinators assess and adjust for the age-specific needs of the patients and are responsible for performing duties in accordance with the mission, vision, and values of Tampa General Hospital and state and federal regulations.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
Education: Associate degree</li><li>
Registered pharmacy technician or Pharmacist Intern</li><li>
Certification or completion of a professionally recognized training program in a related specialty area</li><li>
Two (2) years of practice experience in relevant practice setting. Advanced experience may be considered in lieu of a degree.</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Pharmacy</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> Varies</div><div><b>
Minimum Salary</b><b>:</b> 51,563.20</div><div><b>
Job Posting</b><b>:</b> Mar 3, 2026, 2:36:32 PM</div></div>

Pharmacy Operations Coordinator - Outpatient Specialty

Oak View Group

<div>Oak View Group:
<div>
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.</div>
Position Summary:
<div>
The<b> NPO Coordinator</b> is a member of the HR team. This role is responsible for event staffing by generating leads and maintaining relationships with non-profit organizations and groups. This role will also provide administrative support to the HR team at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, scheduling, tracking attendance, and general clerical duties. The selected candidate will have full responsibility of all staff check-in on event days.</div><div></div><div><br>
This role pays an hourly rate of $22.00-$24.00.</div><div></div><div><b><br>
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching</b></div><div><b><br>
This position will remain open until May 29, 2026.</b></div>
About the Venue:
<div>
From 2011-2013, <b>Benchmark International Arena</b> had more than $62 million in improvements that have clearly revolutionized the industry and made it the premier entertainment venue in the state of Florida.</div><div></div><div><br>
With a wide array of venues spread throughout the United States, it can be difficult to find one that distinguishes itself from the others. That is not the case with the renovated Benchmark International Arena, Florida&rsquo;s premier entertainment venue and home of the three-time Stanley Cup champion, Tampa Bay Lightning.</div><div></div><div><br>
Boasting unique features like lightning-throwing Tesla coils, the 11,000 square-foot Budweiser Biergarten with incredible views of the city and a massive five-manual, 105-rank digital pipe organ, Benchmark International Arena consistently ranks among the very best venues in the United States. The best part? This is only the beginning.</div>
Responsibilities:
<ul><li>Provide general office and administrative support.</li><li>
Recruit, onboard, and manage all NPO contracts and scheduling needs.</li><li>
Provide accounting support to company departments.</li><li>
Reconcile sales reports prior to month end postings.</li><li>
Oversee document coding. Calculate commissions earned.</li><li>
Provide scheduling assistance to all concessions roles and accurately track attendance according to the attendance point policy for all part-time staff.</li><li>
Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.</li><li>
Regular communication with the operations leadership to fill vacancies in the schedule blocks.</li><li>
Respond quickly to unanticipated and frequent shift vacancies.</li><li>
Assess and evaluate shifting client needs as well as the skills, abilities, and qualifications of employees and candidates.</li><li>
Collaborate with the team and build effective relationships in order to create cohesion to ensure the clients we serve have appropriate staffing coverage at all times.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications:
<ul><li>High school diploma or GED equivalent.</li><li>
1-2 years experience with Food and Beverage in an Event Venue.</li><li>
Experience working with not for profit organizations is preferred.</li><li>
Consistent and reliable attention to detail, accuracy and validity.</li><li>
Ability to successfully interact and collaborate with all team members professionally and supportively.</li><li>
Ability to develop and maintain cooperative working relationships with company and business contacts.</li><li>
Excellent organizational and time management skills; ability to delegate tasks as required.</li><li>
Thorough understanding of accounting and financial reporting principles and practices.</li><li>
High level of proficiency with computers and Microsoft applications.</li><li>
Extensive experience preparing spreadsheets and reports.</li><li>
Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.</li><li>
Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.</li><li>
Ability to execute solid management decisions quickly and efficiently.</li><li>
Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.</li></ul>
Strengthened by our Differences. United to Make a Difference:
<div>
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our <b>people</b>, improves our <b>service</b>, and raises our <b>excellence</b>. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.</div>
Equal Opportunity Employer:
<div>
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (&ldquo;protected class&rdquo;) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.</div></div>

NPO Coordinator | Part-Time | Benchmark International Arena

Team Velocity Marketing

<div><p>Team Velocity is seeking a highly experienced <b>Senior SMS &amp; Messaging Operations Specialist</b> to own the architecture, compliance, provisioning, and operational performance of our SMS messaging infrastructure across hundreds of automotive dealer clients. You will serve as the internal subject matter expert for all messaging operations and work cross-functionally with Engineering, Product Development, Legal, and Client Services.<br>
<br>
This role is hands-on and technical. The ideal candidate understands carrier behavior, A2P 10DLC registration strategy, throughput management, filtering mitigation, and multi-tenant messaging architecture.<br>
<br>
This is a full-time, salaried, remote position. Candidate must reside within the Continental U.S. Eastern or Central time zones highly preferred, but all are welcome to apply who can support 8:30AM-5:30PM (EST) hours.</p>
<p><b>Responsibilities</b></p>
<ul><li>Design and manage multi-tenant SMS account structures.</li>
<li>Register and manage A2P 10DLC brands and campaigns.</li>
<li>Provision and manage long codes, toll-free numbers, and short codes.</li>
<li>Structure number pools for scalability and throughput optimization.</li>
<li>Ensure compliance with TCPA, CTIA, and carrier messaging policies.</li>
<li>Monitor and mitigate content-filtering and SHAFT-related risks.</li>
<li>Investigate carrier rejections and delivery issues.</li>
<li>Optimize throughput, delivery rates, and cost per message.</li>
<li>Partner with Engineering on API integrations (REST, webhooks, delivery callbacks).</li>
<li>Maintain audit-ready documentation and onboarding playbooks.</li>
</ul>
<p><b>Qualifications</b></p>
<ul><li>5+ years&rsquo; hands-on experience with A2P SMS platforms</li>
<li>Proven experience managing A2P 10DLC registration at scale</li>
<li>Experience handling high-volume SMS traffic (100K+ messages/day preferred)</li>
<li>Strong understanding of TCPA compliance and CTIA guidelines</li>
<li>Experience troubleshooting delivery and carrier rejection issues</li>
<li>Experience working in multi-client or SaaS environments</li>
<li>Strong documentation and operational process discipline</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul><li>Automotive marketing or dealership experience</li>
<li>Experience working within marketing agencies</li>
<li>Familiarity with CRM integrations</li>
<li>Basic knowledge of APIs (REST, JSON, webhooks)</li>
<li>Experience supporting marketing data reporting environments</li>
<li>Success Metrics (First 6 Months)</li>
<li>Standardized multi-tenant SMS architecture</li>
<li>Reduced 10DLC rejection rates</li>
<li>Improved message delivery performance</li>
<li>Reduced carrier filtering incidents</li>
</ul>
<p><b>COMPENSATION</b><br>
This is a full-time salaried position located in Herndon, VA. Compensation commensurate on experience. Medical, dental, vision, 401(k), wellness and more.
</p><p><b>NEXT STEPS</b><br>
If you meet the requirements, and are interested in applying for this role, please complete the online application, be sure to include a current resume and contact information. Local and remote candidates <i>(living within Eastern or Central Time Zone)</i> will be considered. No relocation assistance provided for this position. NO PHONE CALLS PLEASE.</p>
<p></p><p><b>About Team Velocity</b><br>
Team Velocity is a full-service marketing agency serving the automotive industry, providing integrated marketing solutions to OEMs and dealerships nationwide. We leverage our proprietary Apollo&reg; technology platform to predict consumer behavior, personalize marketing campaigns, and help dealerships drive more sales and service revenue. Our team members are driven, creative, and collaborative, enjoying a unique culture where innovation and client success are paramount.
</p><p>Join us in revolutionizing automotive marketing and technology through powerful, data-driven insights, continuous improvement, and an unwavering commitment to reliability.</p></div><p></p>

Senior SMS & Messaging Operations Specialist

SEKO Logistics

<p>MJM Quality Transportation is a family-owned and operated business with offices in Tampa and Orlando. We take pride in delivering exceptional service in the freight forwarding industry while maintaining a supportive and positive work culture. Our team is growing, and we are currently seeking a motivated and detail-oriented Outbound Coordinator to join our Tampa office.</p><p><b>Position Overview:</b><br/>As an Outbound Coordinator, you will play a vital role on our operations team. This position involves time-sensitive responsibilities and requires someone who thrives in a fast-paced environment. The right candidate will be responsible for coordinating freight pickups, booking shipments with appropriate carriers, and dispatching drivers to various destinations.</p><p><b>Key Responsibilities:</b></p><ul><li>Responsible for all bookings and creating paperwork for all freight picked up or on the dock (will book both ground and air modes)</li><li>Arrange freight pickups in a timely and efficient manner</li><li>Book shipments with appropriate carriers to ensure service requirements are met</li><li>Dispatch drivers daily to customer and vendor locations as needed</li><li>Communicate effectively regarding outbound cargo with customers, carriers, and MJM team members</li><li>Will add charges as applicable to all pickups done in the market</li><li>Required to work closely with dock personnel</li><li>Maintain accurate records and documentation</li><li>Utilize freight forwarding systems and office software to manage shipments and schedules</li></ul><p><b>Qualifications:</b></p><ul><li>Experience with warehouse management systems (WMS) and fulfilment is big plus, but not required</li><li>Previous experience in logistics or transportation operations is preferred</li><li>Proficiency in Microsoft Outlook, Excel, and Teams</li><li>Familiar with FedEx Ship Manager</li><li>Experience using freight forwarding operating systems</li><li>Strong organizational and time management skills</li><li>Ability to work under pressure and meet deadlines</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Outbound Coordinator - 3PL Freight Forwarding

Cushman & Wakefield

<div><p><b>Job Title</b></p>
Transaction Manager<p></p><p><b>
Job Description Summary</b></p>
Responsible for the day-to-day transaction management of a portfolio of properties on behalf of one or more national and/or global corporate services clients. Responsibilities include market optimization planning, monitoring internal/external workflows to ensure consistent quality of service and work product, and mentoring and/or oversight of the Transaction Coordinator role.<p><b>
Job Description</b></p><ul><li>Assist with the implementation of portfolio plans that align with the client&rsquo;s real estate goals and objectives</li><li>Collaborate with C&amp;W and non-C&amp;W brokerage professionals to ensure effective negotiations of business terms for a wide variety of transactions including lease, sale, sublease, and purchase</li><li>Manage the flow of key documentation and client communications</li><li>Review and interpret financial analysis</li><li>Oversee revenue tracking of all transactions</li><li>Maintain a database of transaction activity</li><li>Ensure accuracy of all transaction reports</li><li>Present transaction activity to the client</li><li>Lead and/or facilitate client meetings</li><li>Provide suggestions for process and technical improvements relating to the transaction process</li><li>Assist with the onboarding of new team members</li><li>May provide supervision for transactional team members and other team members supporting the transaction activity of the relationship Process Management:</li><li>Assist with the development of standard forms and procedures</li><li>Implement standardized processes/playbooks that create maximum efficiencies and add value</li><li>Assist in measuring transactional performance</li><li>Ensure that all client and broker engagement documentation is executed</li></ul><p></p><p><b>
Transaction Management:
</b></p><ul><li>Coordinate the field broker selection process</li><li>Assist with determining client needs and communicating project parameters</li><li>Coordinate negotiations and management of transactions</li><li>Coordinate legal review of all client leased/owned documents</li><li>Ensure accuracy of financial data and reporting</li><li>Resolve landlord/tenant disputes</li><li>Coordinate client site visits/market tours</li><li>Ensure all State real estate standards are met</li><li>Assist in the management of the client rebate account Strategic Planning:</li><li>Assist in the development of strategic real estate plans</li><li>Identify occupancy cost opportunities</li><li>Ensure implementation of agreed-upon strategy</li><li>Produce and/or support business case development</li><li>Execute strategies by developing action plans</li></ul><p></p><p><b>
KEY COMPETENCIES</b></p><p>
1. Client Service Skills</p><p>
2. Communication Proficiency (oral and written)</p><p>
3. Financial Analysis</p><p>
4. Negotiation Skills</p><p>
5. Organization Skills</p><p>
6. Teamwork Orientation</p><p>
7. Multi-Tasking</p><p></p><p><b>
IMPORTANT EDUCATION</b></p><ul><li>Bachelor&rsquo;s degree (BA/BS) required in any field; finance/real estate preferred</li><li>Must hold active real estate license or be willing to obtain one within one month.</li></ul><p></p><p><b>
IMPORTANT EXPERIENCE</b></p><ul><li>3+ years of real estate experience in transaction management or corporate real estate</li></ul><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $ 85,000.00 - $100,000.00<p></p>
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.<p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at <b>1-888-365-5406</b> or email <b>HRServices@cushwake.com</b>. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Transaction Manager

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